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HomeMy WebLinkAboutR2010-085 2010-06-28RESOLUTION NO. R2010-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR TRAFFIC ENGINEERING SERVICES ASSOCIATED WITH TRAFFIC SIGNALIZATION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain traffic engineering contract for traffic signalization services, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an engineering contract for traffic signalization services. PASSED, APPROVED and ADOPTED this the 28th day of June, A.D., 2010. TOM REID MAYOR ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY CONTRACT FOI� 1'ItO�FES51()�'AL SCl2�'ICCS TI-IIS C{�NTR�CT is ent�i•ed into on June 2 8 .?O I C� b� a�ld vet�a�eer� tl�e Cit�� c�i�Peap�la�ld ("��TY'"'} and F�;'ilb�n Smith .�.ssoei�tes. �nc. ("CC��SL�LT.��T"). The C"IZ�1' enyra��es the CU�;SULTf�NT to per�orm prafc:ssic�nal ser��ices for a��roj�ct �:31c���i� alte{ descrik��el as Cii�� af Pearlanci T�DQT Traftic Si�ri�al Ta�eo���r ("�'R�.iL-CT'"). SER�'ICES (7F T"HE COi4SULTA;4T Tl» �'�\SL1L`I��'1NT �kl�lf perf�rnro the i�ollo«�i�l�,� �z�c�lessic�i�a1 s�r��ie�s tc� CITY` stari�iar�is and i�� accordance �1 tlie de�,�ree of care aryd skill that ���rotession3l in Te�:as «�ould elerci5e tine�er t�ze s��Y1e �r sii�lilar circuinst�itce�: A. The CC)NSULT_yNT sh�ll �ras�icie prot�ssie�nal set•��ie�s i°elat�d tca th� �-�cl��ir�ment f��r the Cit�' to lak� c���er tr�f`tic si����als cu��rentl�. �t�ai�tt��ined and �peratcci b� `l �L�C�'I'. `I�his i�oi•l� «ill ialcl�lde � tielci i�i��entor� �nci assess�3ient of T1D�T ri•�ftic si��ri�ls: �t� estii�late of st�fti�i�� aild cnsts foi the i7��i��tenanc:� of i�per�itiar�s c7f� sa��nals �ai��i hit�h r��ast li�rhtir7�.?: ��et�eQ taf cosk vlsis far TxDC)�I reiinl�u�•sein�nt of si����al maiiltGna9ic� cc�sts: pr�pai°ation c�i� doctime�ltatic�n f��• a Ty��� R a��?1•��t�lejit: ��Zd �ai•e��ar�itio�l of z3n implernen��tion �lan �c�r si�t�a! opea ztnd i���inter�ar�ce. See E�hibit ='�. attachcd_ for a d�taiL�cl SiCCPE OF ��'C7#�I� and PRC)TECT scheeiu�e. The PR[)JE�T s�h�cliile shall be s��bmiited in diti�it�l �nd harcl co�ti° f���•n� in th�e Nlicrc�s�ft Pr�ject tor ��'indo«.�s farm��.. B. The C0�ISLTL7�A�'T stl�ll pre�ar� �ncl su�n�it �� cieCa�led apinion �t estii��ate� cast �f the PROJE�'T. C. �I�he C�i�]5UL"E�����I�;�1' aekno���eclf��s �hat tt2e CI (thra�t�fh i�s eni�lo� h�ndhc�e�k) cc��lsiciers the fc�1La��ifl�� to be niiscoi�rd�set nki�t is Rrotul�5 terr tern�in�tion �f` � CIT�' em�lo� �1�1�� fi��trd, lor�e� r�lE����l�rc�priati�ri of fii���l�s. rec:ei� in{� p3� izlent for se�-� ices not p�rfca� or fc�r �lolla�s nc�t ��or�ec�. mish�l�sc�lii��= �r tiintruthf�Gl reportii��� of mc�r�e�� t1 clesiru�tic��7 of ���sets. emhezzle�iz�ent. acce��tin;� rtletteri�ils �f ���ilu� ti�on� ��endors. or ce�ns�llt�nts. ancl!or caLlectin�� t•ei�n���n•sel��ei�� of �sp��lse5 an�de fo�• �I�e ���neti� ot tk7e CITY. �he CO\SULT��T ��r�zs th�t it ���ill not. ciirectl�� c�a� i��di��ectl�: ��lc�ru��a��c �� CIT�" emplc��ee to en�,�a���: in sucfl itlisci7ilci�ict, � D. The C'ONSL�LT' �.i�IT shall sub�nit Eill i inal dc�cuments iil t���th fiard c.op�� aci� eLectronie fori�l�at. Plai�s s�1aIl be �ltitoCAD camp�til�le and all o�he� doc�»nents shall be �.��(i�:rc�sc�t't C)tti�;e ���1��?ati��le. Th� softk���r� �.�ersir��� a��ec� sf�all bc compatihle ta curr�.nt CI�I��' staiui����cis. C�tl��f� su��pc�rt c�acu�l�ents. fc�r e�;ampY�. structural calculatic�itis. ch�aina�re rep+.�rts and ��eot�chni�ca� re���rts. �E7all be si�bmitt�ci in klard cap�� �nl� All Recc��•d Dra�tiin��s electr��rzic l�iles shr411 b� subi�litt�d tc� tk�e ('11�Y in �I�1F faranat. -�- lU. I:c� i;��1 ] 1 l� �!7 E. Tkle C�7��Sl�LT.�1NT rec���nizes th�i all ��rt�« s�eci�l 1�����-isio�7s. fielc� saii•��e�� n��tes. re��i efitQ�i7ates ��nd at��� ��id all otEler clac�utl�n�s or• ���ork p��d�dtict �}c�iera�ed br� th� CONSL�L�I�,r��T t�s�dez tl�� �'C�\�TI��,�C'�1� shall �e deli�cr�c� to tlie CITY u�c�n r�quest. shall bec�me s��t�ject tc� the O�et� R�ec�i�cls La�� ofthis State. �. �I kIC CC�NSL'L�I��=1� l sl���ll Eac°c�c��k�e ���ld mG�iultain ti�r t�1� duration esf this ���•ee�neilt. ins�iracic� a��'�i�ist c[aiins t��r injtu�i�.s to �erson�. dan�a��es to �rop�rt��. O1' c�I11' �1'L'Qt'S �tCl� OT711SS1pI'1$ 1'�l�itlil�? t4� t�l� �)�I'fC)1'lll�lll��� Ot `c1TtV' ��"C)I'� �t' �E1� CONSLI�,T�Ai�T'. its a;�er�t�. emp1��,-�es �r �«��c��itr�t�ctars �ulci�r tklis �!s.�rr��rn�nt. as tollc��;G-s: (1) ��'orl��:cs� C�oiiiptns�tinn as recltaire�l 1��� lai��. (2) Profession�il Li���ilit�� It�:�ur��n�� i�1 t�n �m�i�nz not less than �51.�1��.000 in the �a<�t�re��att. (a) Ccaa7lpri:l�er�si�e C3�:��ea I_i�bi�it�� a»�i Pr�pertr� I�a�71a��re Insti���a��ce ��.�itl7 I111111It1L1i11 Il[lllt5 C4t ��.���.�Q'� t01' Q11�L11'1 OI' C���7��7 O$ �i115" Oile �7�1'SCrI7. �1.�00.0C)[� €or each �c�.t�a anc� �1,0�0,f�0a f�r eaeh occ�9rr�t�c� c�f ci�m�;�c t� c�i eiestructi�n oi pr�pert� _ (�F) Cc�mprel�e�ls���e Auto»�cabile anci Truek Liabilit�� In�ur�K1�:e ca�-eri�lg ��« r�ed. hirccl. �n� nc�i�-o« n�d ti-ellicN �l It�l 1111I11IlIllI11 liiliits c�f �l,[lC��},00� for i�lj«r� �r cl��tll of �n1 c�ne E�ersc�n, $1,OQf�,f}�l0 i ���c:11 oe:etu�r�nce. a��cl 51.O{�O.C)�)Cl t�r �rape�-t�° da�l��a��e. �1�1i� CC}�SUI.TANT slaall inclibd� tkle CI�`�' a� �n adcditic�nal i�7s�ra•ed u���der tllc ��licies_ �� ith tlie e�ce�ti�t7 of thc. ['rot�essic�nal �.i�lbilit� lnsuranc� at�d ����rk�rs' Coi�lpeils�tic�n. �'ertit7c�tes of I��ls«rance �nd �ncio��seti�eilts sh�ill be fu��lislled tc� thc �I7��' i��tor� ��o►•k �:�mil�e�lces. Fach ia�stu�ance polic� sl�al] �z e�7dorsed tc� st�te t�1�1t co��era��e shall c�ot be susp�:ncleel. ����icled. car�ce���i. anel.'or rec�uced in cc����era��re c�r in Limii� ( in C'orei exce��t ��,�ith p� �.ti�i c����ez7t �f tlle C I�I �' ��ncl onlv zttcr the CI T"�' has been ��ro� ic�cc� �� ith «ritten notice �f such Ch�si��e irl Cc?��er��e. �L�ch ����tice t�� �i� se�lt to t11e �C ITZ' �itl�er b�� h�llcl d�li�,����r� t� tl�e Cit�� i�-I�na�r�r �i� b�� c�:rtiii�� �71z�i1. �•et����n ►•�c�ei�t � ai��l r�zcei��d l�� the Cit�• no fe�zer thaii tllirt� (�(�) ela� ��r•ior t� tlze �:ftect�� e datc at such C'h��i��� in Cc���era�e. P��€or t� comm»�i�ci�lt� ser��ice� u�id�r this Cf���TR.�CT'. �C'{�NSULTA�T sh��61 l�tbr��ish CIT'�' �r itl� Czrtiticate� of� Insur�u�ce. or fonnal ed7cio� as reqt�ire�i b� t�lis �'(��;7 isstEeci l�� �"�)V�SULTANT S i�is�u�ei as ���i�lence �k7�it ��7licies pr«��ic�ir���� tlle d•ec�ui�•�cl c����et•���-�e. c����di�ioi�s. a�1d liiui[s r�qtiire� 1,� this ��'�ITR.�"1C'�[ are ir� tiill �orce a»d ett���t. ? i c�. r.�, �;�,i 3 i�� s>� G. �l lle CONSULT�1i�TT shail incl�il�n���:� ai�d l��ld tl�e C[T�', its otti�ers. ��r�etlt�. tirl�� �mpYo��ecs. harinlcss ti�c�i�a ciit�� cl�ii�». lc�ss. c3ai��ay7e. stiit. and ]iabilat`� c�f e� er� �i�id i�r�i• ���llict� CO`�,rSULT�hy`�1T is le��tVl�� liable. iizcleGClin�= ��11 el�e��5es af liti��atic���. �ouz�t ec�sts. ancj attc�i fees�. for in,jur� to c�r death c�f an�� ����•soil, fcri• d�t�1a��� to aul�' pi•up�t�t��, or ei in ciesi�n. an4� c�f n�1ich ar� catised b� tt�e ne��l��setlt ac� or �tlussion of tll� COitiTSt.iI.TAi�'T. Ili� c�fticers. e11���1��e�:s_ a`�ents. Qr S���co6�U �i��c�er this C[)NTI�'1C�I . H. All �a�rtizs insencl tl�at d�e CO'_�1SLiLT.�1\TT, i❑ }��z�f'�rn7i���� sei•��i�:es pu�•su�«t to �his C�C}\TRACT_ sl�all act as an ir�c��penc��nt �c�ntF z���ti shall }�a�•� cot�trt�l ui�� its o��n «ork ��Zd th� n����ln�r �a� ���hicll it is p���forr�le�i. Th� C"C7`�ISLTLT,�NT' is l�ot te� be ce���si���rec� �IZ a��ent or empCc�� �:e o f tli� C iTS�'. S�CT�Oi� II - P�RI[)D ()F SER`'IC.E This C(���I�I�1�T �� �I1 be �inclinG�� �i�o�l ��ecuti�n �iYd eit�c� SECT��N �II - C�\S[1LT�,tiT'S CC}\IPE\SATICI� .�.. Tlle ineth�c� c�f pa� fc�r tl�is CC)�TRACT is lic�ur���� nat ta e�e�eed. - l�c�tal cc�k�tpeit�atic��1 t�>>° t13� se�°��ices �erforialed sf�all �lc�t elcee��i `�111,-460. Ii. Tl1e CIT�' shall pa� the CDi�'S�iI,TANT i�l il�stallm�nts }��sc�� upon inc�i�tl���� pi•o�re�s ����c���ts ��1d detailed irti� c�ices subinittcr� b�� the CO�NS'L1L�C.�.i�'T s�tbject tc� the tol�o���i�1�� li�nit��tic���s: 1'z�ior te� ;u��mittal oi* dzli� erable for Tas� I.?: T'�el�j Irl��entc�r� ��nd �ssesstlletit of 1�DO�I �i�id Cit�� Tra9�tic Si�J�lal [nti��lstructtlrc. pa� i7lents tc� tl�e CO� sh�ll nat e�c�e�d GQ%r c�i' i�le tc�t�l CC�N�R���T �1171C1L11]t. ?. Pric�r tc� submittal of tlle c�eli�,erable �o� '[�as�: 1.�: Pi Pr���isioals anc� t'�tt�chin�ilts ��e:�:�ssar�� J��r 1i1� Cit�� �o E�ec�ite � ��Z t'���re�ment for T��ke-c�ti�ei of T:�L)(�T Si�nal I�ifi���tE��i�ettu•e. p���tl�etY�� tc� t�7� COiti��S��LTA�ITS sh�ll � e�ceec�'��7'%� of th� total CONTR�CT a��lo��nt. �. Pi�ior to sub�Ilitt�l �f tlle deli�er�ble i«r "l�ask �.�: Ir����lei�lerltation Plaa1. pa}�ments to the CD\S�_�LT��1T� sh�1l �lot e�cc��i 1O0°!� �k' tllt tutal C():�TR�C ai�lc�uiqt. C. Z C1 rY �h�ill mak� ���r me�lt5 to tlte C{�i�rSLIL1:��(i �� itl�in tl�irt�� (��) �ia��s �fter r�e�i��t ancl �i}���rc�� al c�f � cl�tailecl �il� oice. Iyl�oie�� sQiGtVI be subn�iiteci oil � Ii1C�[7t�11�' �3�3515. - �- �i�. [t���.�.� � i �; o� �ECTI�OiV IV - THF, CIT1''S RCSPONSIBCX.IT��S A. Th� CI"TY s11391 d�si�'nate ��raje�t �nana��er dt�rin« tk�e terYll of tlais CU�ITI��ICT. Tll� �rajeet r��a�7���ei has �lte attth��i•it�� tc� �tc��ninistcr tlais C0;�ITRACT �nci s17�11 ii7u�7it�r� c�n���lial7ce �<<ith a➢1 teri7�s at�d c�r�c�iti�ils s�at�e�l llct�ei��. ��l] t����uests ts��C� irif�oi7natio�l li or a ciecisic�i� bs tl�i�. Ci�I c��� an� �1����ct c,f tl�� titi shall t�e direeter� t� th� pi•c?j�ct ans�rla���r. �3. Thc C IT`�' ;h��ll r�� ie�� subt7iittals b� th� CQ�TSLTLT�a�'T a�Id pi�t�� idc prc�mpt i to q���cstio�is �ar�d e�end�riil�� of cieei�io�ls pei•�4�inir�� t�ler�tt�_ to nlinirl�ize �iela�� in t17e 17ro�ress of tl�e CONSUI.T�i'�TT'S w�-ork. TIY� CIT��` �� il6 keep Che CC)\SL�LT�NT ttti�•i�ed cc�nceri�in<� th� l�rc���ress o(' t�l� CIT�"S re��ie« of t17e ���o�•k. Tiie C[�\'SL!LT�-1i'�TT a<=rees tllat the C[�I��"S ii�spectie�ti. re��ie�.z�. acce}�ta�zce oT ap��rat��tl of Cf,�� ti4 sl�all not reliet�e C'C7NSULT�NT'S respc�nsiE�ilit�� �or �r�•ors or omissic�z�s c�fthe COi` or dts sub-cc�ns�il��nt(s) oi• in aqlv ��� �ffect the �C�J�iSUTANT's status as an �r�ci�per�del7t csar�tr•�ct��r ��f tll� Ci�I��" ' SECTION ti' - T�R��i1�ATI0\' �_'�. Tli� CIT4'. at i�s sole discr�Tion, ma�' ter•minate this t:C�N1RAC�T fc�r �ia��� reason - -�� itk'1 Qr ���itlla��t e��lse -- ��� ci�l�� ei +.��� alotiee tc� C=C7ti1�ULT�i`�TT pe1•son�ll� c�r k�� cert��iecl n7�i1 �t 9800 Richinor�d �=1� �i�ue. S��ite 40�J. �loeiston. TX 770-4?. Itl��llediatelti a��er rece�� in� s�lch �ti nc�tice. th� Cf�\TSULT.��rT sk�aql clisc�t��ii��ie �ai�c?��idii�� the s�r� ices�tinder �13is C(7�vrT1�ACT. B. If this CC}NZRI�CT is termi�lat�:ci. C�3`���JL�'4NT shall �ie�i���r tc7 the CIT�' all cle•��.ti �l��eci�il ��►�c���isi�,�7s, tielcl stilrti nc�tes. repc�rt�. �sti�laate� �t�c3 �d1�� �n� all other c�ocu�neizts or ��c�i•1: pra�duet ;s=ener�ted b� th� C�J��SU�.T���rT' �u1d�r th� CC�NTR:�CT. ei�t�i'�1�� c��� parti�all�,� con1� ta��t��er 1ti ith all tanus�:d iiiak�:rials suE�pli�cl b�� tl�e CI1�1' an or �i�fc?i•e tl�� 1�'� da�� f'��plo�.��i��� ter�l�i�iation of t�le CC��.iTRACT. - � C. Ii� t11� e����1t of s�ich te��mi►���Cic�r�. i3Ye CO���SL�L.TA�1T sklall be ��ici fc?r• �se�•��ices perfc�r�r��c9 ��r'ic�r t�� �'ece�pt o�r tl�e « itotice �if [eE �l�he �I�I�Y �h��ll i�lake final �����i��ent �tiitlai�� sixt�� (fiCl�) c9a��s afte�• tlle CE��ISL:��LT�i�T l�a� deli�erecl ta t41� CIT`r` � c3et�il��l iiz��oic�: g'or s�r�ices rei�ld�r�c� �nc� tll� dc�cuments c,r r����•1� p� ���nea�f�te�d [��� the CON�ULT.1���1� uulcler th� CONTRACT. D. If t�7e r�e��7�in�r��tio�i �ckiec�tal�.�i t�nc�e�� this cc�►�tr��ct i� b�s�d 4�p�n �i I�tie�i 1`�� c�r ��leti�lit�l�` ��sceetaii�al�C�e sum. tlle porti�ai� uf sue�� s�u3i pa� shall be �1•c�pc�i�ticjY��te to the ptrcei�t��e afi sef�� iczs ec�inpletcd b� tl�e CONSLLT,�i�1T t��ised t���an tlte sc����e ��f « -=�- �u. i��� ����� ��� t� i7; E. I�l khe e� ent this �'�(���1�I�'�(�' is tc� the �'IT�' s���11 h�r�e tk7� o�.�tion ��f a:c�t711�leting tl7e ���c�a�k, c��� e�Iteriil� intc� a CO`��rR,�C'T �z itE7 ai�c�tkiei� part�;' 1��r• tlle corllpletion c�f thc �ic�r�:. � F. I� t17e C���' ter this C4��'TR�yCT fc�r cat�se ��7c�r'�r it� tl�� C(J�1TR�CTlJR bi�eaciles an� prc�ti ision c�f tltys CC)NTR:�C'T. thetl tlte C'I1��� shall �Iati-c ��ll ri;rhts ai�d a�ein�c3i�s in 1��.� arzd'crr �quit� �i�'�lllnsi C(7�1Si 1�.T.�,�1T. Vetlti� foi• a�i�� actir�n or clis����t� arisin�� out of or o��l��in�� t�� this CC)NTIi�"�CT shall �e in Brazori� Cou�ltt . 'I�k�e �a�� s nf� the St�te c�f T��as sh�ll {�o��er�n tl�e terins c�f tllis CQNTRI�CT. Tl�e pre��aTlij�� ���-t� ia� t}le actio�l �laall h� enti�lec�l to r��c��•er it� �tctual c�az�������s �ti1h interest, attorne�'s fces. costs �nc� e�}�e��ses incura�ecl in c��n�ction �k�ith thc c�i;pute az�d!or �cti�n. Cp��SLiL��I�vrT ��i1d CI�I�Y desirc an ey}�ee�itic�us me�ns to resal��e an� ci6sptirtes that ��lay� arise b�t�� u�zd�r this CO�T�I���.CT. Ta� accae7lE��ish this. tkie }�arties 1<�t��e to t7iecii��Ci��z� �s t�oll����s: I1� a ciis��tlte arises out of r�r relates tc� this C��\'TRAC'T, or the }�t•e�s�:h there��f. and if t��� di���it� �a1�r����t be settled t�irou��h �le�otis�ti€�n. khe�� t1�e ���rties a�ree first to �rti� in �ood t��ith. ane� bet�ore �tirslain<r �n�� le�al remeclies. to s�ttle the c{isE3t�te ��� »Yediatic�n of a thil part` l� �1r� r� ill be seleeteci b�' ���1'eemeilt c�f t�le parti�:s. �5��'T�IC}i� �'I — E�ITII�� �GItEE�IE�'�� �ll�is C(�\TR.�CT re�re;ents tkie entir�e a�reement bef��zei� th� C'IT�' �nd ih�: C:ONSLILTANT and su�ersedcs all ��e�ior ne�=c�t`rati�c�s. represent�tions. �r eonti-acts. eit3ter �t ritten c�r �r�l. Th�s CC��1TR,aC'T tn�� be tim�:t7��cci onl� b�� « ins�r �il�ned b� L�oth parties. SECTI(7�v `'lI — �i��v'ENA�rT AG�I\ST COi�TI�r`G�"�TT �k:ES T11� CO�1SLlL�I����T af1i��1�7s that he has r elalplo�,�ed or ret��ined s3n�� eon�����1�� c��r persc��l, otl�el• than a l��na fi�le emplc���ce ����ot�l:in�t [or th� CC)�?5LILTANT to solicit or se��sa�e tltiis C'(}iti�l�i�<1CT. ��lcl th�t he h�s �lc�t �3icl c�t� a��i•e�d to ��a�� ���x�� co�lap�t�l�� ac persc�n_ atl�er t�lan a be�til� fid� ��nplr���ee. aat�� F��. �:t��Y�€filissic��l, t�ercenta��e brokera�e tee. gii't. or �a�l�� r�ther eo��sicler��tion. cc7l�tin;s�:t�t upan c�r rc�ulti��ti i'a�c�il� ihe a����a��ci or i�l�kiilR Qf the C�V�I�(Z�Z��1�. For bre�ell o► 1-i�l�r�ia�� �f ���is clalis�, tt7� C'IT�' rlla�� tcri��itl�t� tl�is CO��TRAC�' ���ithout li�k7ilit� anci i�l its cliscretio�l. m�a� dee��ict f�rc��z� tl�� C�i\iTRACT pric�� or oansiciei•atiof�. o�� otklee�ti�ise rec��� er. t��e l�ull ai7i�unt of s�icl� fee. c�cllrali5sion. percenta��e hi•c�ker��re fze. <�itt. or cc�iltiil��ent fee �hat has bec►� paid. � � � ->- � Ii. l�rt i;etl I 1 I�(17 SECTZCIN V1II- SUCCESSQ1tS Ai\D �►SSIG�S This CO]`tiTTR.�CT sh�ll not E�e assi;�nal�le eleept upc�n the i� ec�a�sea�Q c�1�t�le pfirties h���eta, Th� p�rtics E�at e execttte�i tllas CO\rTRt1CT tl�is 2$th�c3a�,' of ,7un� .?010. CIT ' ARLA� L7. 'l ��;;.��5 Bi11 Eisen, Caty Manager � 1 "' � ��`'4'``c � - CC��,�SULT,a�T - �� ILBi iR \-1�T =�SSUCIATES Rc,he��t F. B�'�ineau�. Jr.. �'E Vice 6'r�eside�zt -�- ]C>. Rc�i��i1 i 1 l� Ci7 TASK 1— Tx�OT S�gnai Tak�-vver 3ask � .1 Task Managernent Task 1.1.� Cqordination with City The cansultant project manager and task leader will coordinate cl��ePy with the �ity pro�ect manager for all s�b-tasks r�lated to the TxaOT signal take-over including fhe schedulic�g of ineetings and discussions with TxDflT and others. Task 1.1.2 Coordina�ion wit� TxQOT The consultant wili Eden#ify and establish cantact with appr�priate TxD�T Houston District repres��tat�v�s concerning #he pracess for the City's tak�-over �af TxaQT signafized iratersectior� operation and rr�ainte�anc�. The consultant wil9 t4etermine �xDOT policies ar�d proc�dures �or use in the proposed ta�ce�ouer process as weil as issues of the process (tirne- frarne, etc.). Task 1.1.3 Re�or#ing The c4nsultar,t will provide periodic progress rep�ets arrd other writt�n communicatio�s 3o the �City project rnanag�:r concerning activit�es, issues arod resotution af issues ra�ated to the TxDOT sigr�af take-aver activities. Tas�C 1.1 Delivera�les F Memorandurn of TxDQT r€:quiremen�s, policies, pracedures and issues concerning take-ove�' �f signals �y th� City. � Memorandum to report ager�cy car�tacts, representation and 9ssues involved in �he sic�na� take-over, inve�tary and assessment. Task '�.2 Field Inventary and Ass+essmen� of TxDOT and City T�affic Signal Infrastr�cture Task 1.2.1 Preparatian of Field I�ventory Ta�ls Th� consultant will p�epare tools necessary to accomplish a detailed inventory of existing TxE?QT and Ci�y traffic sig�al ir�frastr�c�ure incfuding field dafa s'�ieets, computer file struct�r�:, ftp sit� access, etc. The consultant will also compi{e �urrent TxD(�T desigr�, operation and maintenance standarc�s with w�ich to assess curren# signal infrastructure status, Task 1.2.2 F�eld Invent�ry and Assessment The consuftant will conduct field inventory o� the existing TxDOT operatedlmainta9neci intersectian traffic signals and the �xisting City nf City of IPearland 2 Traffic E�gineering Consultant June 4, 201fl 5cflpe aT Services Pearland traff�c sig�als to determine the �ype, quanfity and condifion of specific signa:l infrastructure elemen#s. Inventory items will be compil�d on ind�v4dual intersection dat� sheets. Personnel conduGting these field in�entories will include staff with experienc� in the ciesign, operatior� anci maintenance af traffic sig�als. Assessment of fhe elemer�ts will be made and noted in regard fo appficability to �curre�t standar�ls anc� conc�i�ian of the eiements and further refined in subsequent office r�vi�w. Inuentory wifl be limifed to obseruatior� and r�cordation af the cand�tion of major items inciuding surface graund box, signaf poles, tra#fic signal heads, span wire and conr�ections, down and back-guy wires„ applicable signing, pouver source, visible foundations an� bolt connections, control`er exterior and controller interior components. Cantroller companer�ts to be ch�cked wikl be controller display, Ioop detector ampiifiers, VIVDS actuatio�s to the cantrol�er, conflict rr�onitor presence, anc� genera� condition of wirkng and cabinet layou#. A sarr�pfing af uRderground camponents including ground boxes and hancS-holes will be made to view the condit�on of splices, conduit location and sealing, grau�ciing and ground box int�egrity. Digital photographs will be cnade for each approach Qf the int�rsection and �ignificant discrepancoes that ar� n�ted, �ask 1.2.3 Coraclusions and Recommendations Basea on the inven#c�ries, resulfing tabulations anc� professional a�i�rion of the c�ansultant, concl�sions regarding acc�ptance �nd required upgrade to exssti�g TxD�T rnaintained signal infr�structure will be rievelopec�. Recc�mmendations wi[I be �ormulated for the City to formaf9y presen� to TxQOT for �reparation and execution of an agreement for Gity tafce-over af these facilities. l��sk 1.2 Delaver�bles � �ist of signal infrastructure inven#ory i�ems for �he City's rev�ew and co�rrment, a table of current TxDOT des9gn. opera�ion and main#enance standards a�d comrnerr� �nd access to the project �tp s�te for file sl�arinc�. � A cQmpiled s�t of i�ventary of all intersectic�ns and a summary tabulation of aCl devi�tions in design, materials and condit�an of the irnver�toried intersectior� elements. c A technical memorand�m in a forrnat sufFicien# for presentatior� to TxDOT 'by t�he City af Pe�rland in preparafii4n of a Type R agreement far signal take- QWEf. �'ask 1.3 Staffin� and Costs for aperatian and Maintenance of Traffi� 5ignals and High Mast Lrg'��i�g T�sk 1.3.1 Pearland Urganizational Structure City of Pearland 3 Traf�ic Engineering Consultar�t Jun� 4, 2010 Scope of Services ir� cooperation with the Pear€ar�d City staff, the consultant will reuiew current City budgEt and arganizational struCture ta determ�ne vvhere #raffic signal engineerin�, operation a�d mainter�ance acfivities couYd be situated €rc�m a rr��nagement perspective. Task 1.3.2 Operation and Maintenance �iiternatives The consult will compile requirements for operation and maintenance (O&M) flf �ra#fic signal infrastructure and deve��p �Ifernatives of sta�fing, training and budgetary �equirements for incorpc�ratic�n c�f the activity. Task 1.3 De9iver�bles � A merr�aranciurr� presenting afternafives and recommendatians fQr the managem�nt structur� of tra�Fic signal O&Ni ac#ivi#ies. Task 1.4 Determine Cc�st Bas9s for Tx�Q� Reimburserroent of Costs of Maint�nance T�sk 1.4.1 TxDOT Traffic Signal Mai�atenance Hi�tc�ry The ct�nsu�tant will c4ordinate with TxDOT to obtaEn �urrent mair�tenance history of th� traffic signal is�frastructur� to c4etermine }�ast emergency and preventative maintenance requiremen�s. Task '�.4.2 Forecast City Costs of Main#enan�� Aetivi#ies Based or� fhe res�rlts of task 1.3 and the maintenance history of existing TxDQT signals, the consultant wiil calculate forec�s# annual total costs anc� unit costs (in terms of `traffic signa� eq�ivai�n#s') for pot�ntial reimbursemen# of costs by TxDQT per �xDOT policies. Task 1.4 Deiiv�rab4e � A technical memarandu� summarizing maintenance histary af TxDCC:�T signal �nfrastructure and forecast �nnual tota[ costs and un�t cos�s that would be rec���red for Co#y O&M of these signals; to include TxD�T bac}cup data . Task 1.5 Prepare Provisions and Attachmer�ts �lecessary for the City to Execute a Type R Agreem�nt for Take-over of TxRC)T Signal Infrastructure Task � .5.1 N�gotiati4ns with TxDOT The cansultant will assis� the City in discussions with `fxD07 concerning �rov�sions necessary for the City to assurrre operational and maintenance jur�sdiction over existing TxDQT signals within �he City of Pearland Task 1.5.2 Ordinance Qr Resolution Provisions Gity of pearland 4 Traffic Engin2ering Consultant June 4. 2�1fl Scope of Services The consultar�t will pre��are �xh�bitslattachrnents and aduise C�ty staff af provisians necessary to subrnit an ordinance or res�lutian to City Council €r�r cor�sideratior�. Task 1.5 Deliverabl� � A memarandum af recommended ordinar�c�l�'esafution provisions and required exh�bitslattachments to a TxD�T Typ� R agreement for take-over of TxQOT signal infrast�ucture by the City c�# Pearfar�d. Task 1.6 ImplementatiQn Plan T�sk 1.E.1 Irr�plernentation Pkan Th�e consultar�t will prepare and subrnit a plan for implementation of traffic signal in�rastructure operatir�n an� mair�tenance. �he p�an will inciude, at a mir�imum, staffing, equiprr�ent ar�d material requirements, emerger�cy maintenance procedur�s, preventative maintenance schedules and proced�res and mai�tenar�ce documentation requirements. Recommenda#ions for update or equipment and traffic sigr�al ope� par�meters (timing� and schedules) wilf be made.. Task 1.6 Deliverable � A� report detailtng alternatives and recomm�ndations for implementatio� �f tr�ffic signai O&M activities. City of Pe�rland 5 7raffic �ngt��erirsg Corasult�nt Ju�e 4, 201Q Sco�e of Services , CONTRACT WORKEftCA7EGORY �� ti.i 72 FIRM .. � —� 7 7.7 i.1.2 � �.a �' I � �_�SO[lo 00 �flf] � . . . _.��' ___... -- _ y NI If ��1'�f4 II � � _ T __ __ _ ..- _�. �_ .- '� �Yu d� .2�) 0 b�I �._U � T �u I h4in�..i- �1a D[! 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HOUR�Y RATE SGF�E�U�E �C1TY OF PEp�RLAND TXD�T TRA�FfC SIGNA� TAKE-OVE�t WILBUR SfVIITH ASSO�CIATES [PRIME CO�15UL'�AI��) � 20'� 0 PERSt7�NNEL CATEGC)RY HOURLY RAT� Principal �250.0� PrQ�ect Mana er �a220.0� Technical Mana �r $210.Ofl Senior ITSFTraffic �n ineer � �170.00 Senior �raffic �n ineerlTransportation Planner $140.00 �TS En ineerl�enior ITS Technician �140.Ofl Traffie En ineerl"�rans artatio� Planner �110.00 Graduate ITS En ine�r 59�.00 Seniar CADD Tech �1t�0.00 Graduate Traff�c En ir�eerfT�an� o�tatifln Pkanner �8Q.00 CAQE? Technician � $65.00 ClericallAdministrakive � �66.C�0 ITERIS (SUB C�NSULTAN�} PERSt3NNEL CA�'EGQRY 20'�Q �OE1Rl.Y IRAT� � f'ro�ect Mana er �220.Ofl Technical M�na �r ; $210.00 Senior ITSITraffic �n ineer $1$0.00 Senior Technician �140.00 TASK 1- TXI�07 SIGNAL TAKE-OVER Week� 1.7. Task NPana gement 21.1 Coordina[ian with City I.1.Z Coc�rdination with Txf�07 1.1.3 Repartin�, Field Inventory/Assessment 1.�.1 Prepration forrri Inv�rltc�ry 1Z,2 �ie4d Inventay and /lssessrzient 1.2.3 Conclusian�/Retommendation Staffing�Costs for 4&M 1.3.1 C)i�aniz�tional SCr�ocfur'e i.�.z a�n� n�ti��n�c�vPs Basis for TxDOfi Reimburseme Cos 1.A.1 Evaluate Mainteti�n[e I�istpry 1.4.Z fOt'eCaSC CVty �osLs Provisions/Attachments for Ag reement 1.5.1 NegotfaCions with 7xDDT 1.5.2 Ordininte/Resolution F'ro v i slons lmplementatian Ptan 1.b.1 F'repare Implementaton Plan Majar �ask Sub Task