R2003-0089 07-23-03 RESOLUTION NO. R2003-89
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO AN INTERLOCAL AGREEMENT WITH HGAC FOR
PREPARATION OF THE FM 518 CORRIDOR STUDY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain interlocal agreement by and between the City of Pearland
and HGAC, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest an interlocal agreement with HGAC, for preparation of the
FM 518 Corridor Study.
PASSED, APPROVED and ADOPTED this the 23rd day of June ,.
A.D.,2003.
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
Exhibit "A"
Resolution No. R2003-89
HOUSTON-GALVESTON AREA COUNCIL
GENERAL PROVISIONS
INTERGOVERNMENTAL AGREEMENT
This Intergovernmental Agreement is made and entered into this,~5'~]'kday of ~'-~t~t? ,20 tgJ, by and
between the Houston-Galveston Area Council, hereinafter referred to as H-GAC, having its principal place of
business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and City of Pearland, hereinafter referred to as
the City, having its principal place of business at 3529 Liberty Drive, Pearland, Texas, 77581.
WITNESSETH:
WHEREAS, H-GAC has selected the FM 518 corridor in the cities if Friendswood, League City, and Pearland for
an access management study; and
WHEREAS, H-GAC has agreed to manage the study and provide up to $300,000 toward the cost of the study; and
WHEREAS, the City has agreed to provide up to $41,502 and to secure up to $15,000 in private funds toward the
cost of the study;
NOW, THEREFORE, H-GAC and the City do hereby agree as follows:
ARTICLE 1 LEGAL AUTHORITY
The City and H-GAC warrant and assure that they possess adequate legal authority to enter into this Agreement.
The respective governing bodies, where applicable, have authorized the signatory official(s) to enter into this
Agreement and bind the Contractor and H-GAC to the terms of this Agreement and any subsequent amendments
hereto.
ARTICLE 2 APPLICABLE LAWS
The City and H-GAC agree to conduct all activities under this Agreement in accordance with all applicable rules,
regulations, directives, standards, ordinances and laws in effect or promulgated during the term of this Agreement.
Such standards and laws shall include, to the extent applicable, the Uniform Grant and Contract Management
Standards ("UGMS") promulgated by the State of Texas and the state and federal statutes referenced therein.
ARTICLE 3 INDEPENDENT CONTRACTOR
The execution of this Agreement and the rendering of services prescribed by this Agreement do not change the
independent status of H-GAC or the City. No provision of this Agreement or act of either party in performance of
the Agreement shall be construed as making the City or H-GAC the agent, servant or employee of the other, the
State of Texas or the United States Government. Employees of the City and H-GAC are subject to the exclusive
control and supervision of the respective bodies. The City and H-GAC are solely responsible for their own
employee payrolls and claims arising therefrom. The City and H-GAC shall notify the other party of the threat of
lawsuit or of any actual suit filed against the City or H-GAC pertaining to this Agreement or which would
adversely affect the City's or H-GAC's ability to perform services under this Agreement.
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H-GAC--10/98
ARTICLE 4 WHOLE AGREEMENT
The General Provisions, Special Provisions and Attachments, as provided herein, constitute the complete
agreement between the parties hereto, and supersede any and all oral and written agreements between the parties
relating to matters herein. Except as otherwise provided herein, this Agreement cannot be modified without
written consent of the parties.
ARTICLE 5 SCOPE OF SERVICES
H-GAC shall retain a consultant to prepare a corridor study in accordance with the request for proposals attached
to this Agreement. City shall participate in the consultant selection by 'rating proposals and attending consultant
selection interviews. City shall have one representative on the study steering committee and shall have full rights
of participation in the development, review and adoption of the study.
ARTICLE 6 PERFORMANCE PERIOD
This Agreement shall be performed du~ the period
The work under this Agreement shall begin immediately following a formal Notice to Proceed.
which begins
ARTICLE 7 REPORTING REQUIREMENTS
H-GAC shall cause the study consultant to prepare and submit monthly progress reports.
ARTICLE 8 PAYMENTS
City shall pay H-GAC its pro rata share of the consulting contract, not to exceed $41,502, and shall forward
funding secured from private sources, not to exceed $15,000, within 30 days of the execution of the consulting
contract by H-GAC and the consultant. City shall be entitled to a pro rata refund of any City contributions not
expended upon the completion of the study or termination of the consultant agreement by H-GAC.
ARTICLE 9 NON FUNDING CLAUSE
Each payment obligation of H-GAC created by this Agreement is conditioned upon the availability of state or
federal funds appropriated or allocated for the payment of such obligations. H-GAC shall not be otherwise
obligated or liable for any future payments due or for any damages as a result of interruption of payment or
termination under this Article.
ARTICLE 10 INSURANCE
H-GAC shall maintain insurance coverage for work performed or services rendered under this Agreement.
H-GAC--10/98
page 2 of 8
ARTICLE 11 REPAYMENTS
H-GAC understands and agrees that it shall be liable to repay and shall repay upon demand to City any amounts
determined by City, H-GAC, its independent auditors, or any agency of state or federal government to have been
paid in violation of the terms of this Agreement.
ARTICLE 12 EXAMINATION OF RECORDS
HOGAC shall maintain during the course of the work, complete and accurate records of all of its costs and
documentation of items which are chargeable to City under this Agreement. City, through its staff or designated
public accounting firm, the State of Texas and the United State Government, shall have the right at any reasonable
time to inspect, copy and audit those records on or off the premises by authorized representatives of its own or any
public accounting firm selected by it. The right of access to records is not limited to the required retention period,
but shall last as long as the records are retained. Failure to provide access to records may be cause for termination
of the Agreement. The records to be thus maintained and retained by H-GAC shall include (without limitation):
(1) personnel and payroll records, including social security numbers and labor classifications, accounting for total
time distribution of the H-GAC's employees working full or part time on the work, as well as cancelled payroll
checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2)
invoices for purchases, receiving and issuing documents, and all other unit inventory records for H-GAC's stocks
or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and
any other third parties' charges.
H-GAC further agrees to include in all its subcontracts permitted pursuant to Article 12 hereof, a provision to the
effect that the subcontractor agrees that the City and its duly authorized representatives shall, until the expiration
of four (4) years after final payment under the subcontract or until all audit findings have been resolved, have
access to and the right to examine and copy any directly pertinent books, documents, papers, invoices and records
of such subcontractor involving transactions relating to the subcontract.
ARTICLE 13 RETENTION OF RECORDS
H-GAC shall maintain all records pertinent to this Agreement, including but not limited to those records
enumerated in Article 14, and all other financial, statistical, property, participant records, and supporting
documentation for a period of no less than four (4) calendar years from the later of the date of acceptanc, of the
final contract closeout or the date of the final audit required under Article 13 of this Agreement. If any litigation,
claim, negotiation, audit or other action involving the records has been started before the expiration of the
retention period, the records shall be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular four (4) year period, whichever, is later.
ARTICLE 14 CHANGES AND AMENDMENTS
Any alterations, additions, or deletions to the terms of this Agreement which are required by changes in federal law
or regulations are automatically incorporated into this Agreement without written amendment hereto, and shall
become effective on the date designated by such law or regulation; provided if the City or H-GAC may not legally
comply with such change, the City or I-LGAC may terminate its participation herein as authorized by Article 17.
H-GAC--10/98
page 3 of 8
H-GAC and the City may, from time to time, require changes in the scope of the services to be performed
hereunder. Such changes that are mutually agreed upon by and between H-GAC and the City in writing shall be
incorporated into this Agreement.
ARTICLE 15 TERMINATION PROCEDURES
The Contractor acknowledges that this Agreement may be terminated under the following circumstances:
A. Convenience
The City or H-GAC may cancel or terminate this Agreement upon thirty (30) days written notice by
certified mail to the other party. Neither party may give notice of cancellation after it has received notice of default
from the other party. In the event of such termination prior to completion of the Agreement provided for herein,
the City shall be entitled to a pro rata refund of any City contributions not expended upon the date of termination.
B. Default
Either party may, by written notice of default to the other party, terminate the whole or any part of the
Agreement in any one of the following circumstances:
(1)
If either party fails to perform the services herein specified within the time specified herein or
any extension thereof; or
(2)
If either party fails to perform any of the other provisions of this Agreement for any reason
whatsoever, or so fails to make progress or otherwise violates the Agreement that completion of
the serv. ices herein specified within the agreement term is significantly endangered, and in either
of these two instances does not cure such failure within a period of ten (10) days (or such
longer period of time as may be authorized by the other party in writing) after receiving written
notice by certified mail of default from the other party.
In the event of such default by City, all services of H-GAC and its employees and subcontractors shall
cease and the City shall not be entitled to a refund of its funding contribution. In the event of such default
by H-GAC, the City shall be entitled to a pro rata refund of any City contributions not expended upon the
date of termination.
ARTICLE 16 SEVERABILITY
All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such
determination shall not affect any other term of this Agreement, which shall continue in full force and effect.
ARTICLE 18 COPYRIGHTS
The state or federal awarding agency and H-GAC reserve a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for state or federal government or H-GAC
purposes:
(a)
H-GAC--10/98
The copyright of all maps, data, reports, research or other work developed under this Agreement;
and
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ARTICLE 18 OWNERSHIP OF MATERIALS
Except as may be specified in the Special Provisions, all data, reports, research, etc., developed by H-GAC as a part
of its work under this Agreement shall become the property of the H-GAC upon completion of this Agreement, or
in the event of termination or cancellation hereof, at the time of payment under ARTICLE 8 for work performed.
All such data and material shall be furnished to H-GAC on request. However, the City retains the right to use and
reproduce any data, reports, research, etc developed as part of the Agreement for bona fide governmental purposes.
ARTICLE 19 FORCE MAJEURE
To the extent that either party to this Agreement shall be wholly or partially prevented from the performance
within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of
labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause
reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for
the performance of such obligation or duty shall be suspended until such disability to perform is removed.
Determination of force majeure shall rest solely with the H-GAC.
ARTICLE 20 NON-DISCRIMINATION AND EQUAL OPPORTUNITY
H-GAC agrees to comply with all federal statutes relating to nondiscrimination. These include but are not limited
to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans
with Disabilities Act of ~990; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107),
which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-
255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the
nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act
of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions in any
specific statute(s) applicable to any Federal funding for this Agreement; and (j) the requirements of any other
nondiscrimination statute(s) which may apply to this Agreement.
ARTICLE 21 CONFLICT OF INTEREST
No officer, member or employee of the City, no member of the governing body of the City, and no other public
officials of the City who exercise any functions or responsibilities in the review or approval of this Agreement,
shall participate in any decision relating to this Agreement which affects his or her personal interest, or shall have
any personal or pecuniary interest, direct or indirect, in this Agreement.
ARTICLE 22 POLITICAL ACTIVITY; LOBBYING
No funds provided under this Agreement may be used in any way to attempt to influence in any manner a member
of Congress to favor or oppose any legislation or appropriation by Congress, or for lobbying with state or local
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H-GAC--10/98
legislators. H-GAC, if a recipient of federal assistance exceeding $100,000, will comply with section 319, Public
Law 101-121 (31 U.S.C. 1352).
ARTICLE 23 SECTARIAN INVOLVEMENT PROHIBITED
H-GAC shall ensure that no funds under this Agreement are used, either directly or indirectly, in the support of
any religious or anti-religious activity, worship, or instruction.
ARTICLE 26 CRIMINAL PROVISIONS AND SANCTIONS
H-GAC agrees that it will perform the Agreement activities in conformance with safeguards against fraud and
abuse as set forth by the H-GAC, the State of Texas, and the acts and regulations of the funding entity. H-GAC
agrees to promptly notify the City of suspected fraud, abuse or other criminal activity through the filing of a written
report within twenty-four (24) hours of knowledge thereof and to notify the City of any accident or incident
requiring medical attention arising from its activities under this Agreement within twenty-four (24) hours of such
occurrence.
Theft or willful damage to property on loan to the City from H-GAC, if any, shall be reported to local law
enforcement agencies and H-GAC within two (2) hours of discovery of any such act.
The parties further agree to cooperate fully with each other, local law enforcement agencies, the State of Texas, the
Federal Bureau of Investigation and any other duly authorized investigative unit in carrying out a full investigation
of all such incidents.
ARTICLE 25 TITLES NOT RESTRICTIVE
The titles assigned to the various Articles of this Agreement are for convenience only.
considered restrictive of the subject matter of any Article, or part of this Agreement.
Titles shall not be
ARTICLE 26 ACKNOWLEDGEMENT OF FUNDING SOURCE
The parties shall give credit to each other as partial the funding sources for this Agreement in all oral
presentations, written documents, publicity, and advertisements regarding any of the party's activities which arise
from this Agreement.
ARTICLE 27 DISPUTES
H-GAC and the City shall have all remedies available under the law in resolving disputes concerning questions of
fact or of law arising under this Agreement which are not disposed of by the Agreement.
ARTICLE 28 GOVERNING LAW~ VENUE
This Agreement shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of
action arising under or in connection with the Agreement shall lie exclusively in Harris County, Texas, unless the
laws of the State of Texas specifically establish venue in some other county.
H-GAC--10/98
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ARTICLE 29 ORDER OF PRIORITY
In the case of any conflict between the General Provision, the Special Provisions, and Attachments to this
Agreement, the following order of priority shall be utilized: Special Provision, General Provisions, and
Attachments.
H-GAC and the Contractor have executed the Agreement as of the date first written above.
Jack Steele, Executive Director
Houston-Galveston Area Council
Bill Eisen, City Manager
City of Pearland
H-GAC--10/98
page 7 of 8
SPECIAL PROVISIONS
2.
3.
4.
5.
6.
7.
INDEX
Personnel
Inspection of Work
Disadvantaged Business Enterprises
Title VI Assurance
Compliance with Laws
Energy Policy
Clean Air Act and Federal Water Pollution Control
Act Requirements
Drug-Free Workplace
PAGE
1. PERSONNEL
H-GAC agrees to assign qualified staff members including a Project Manager who shall be responsible for the task
administration and work performance. The Project Manager shall be 2J-~e~.~ BO~o . The designated City
contact person is Alan Mueller, Deputy City Manager.
2. INSPECTION OF WORK
H-GAC and the City shall have the right to review and inspect the progress of the work described herein at all
times.
3. DISADVANTAGED BUSINESS ENTERPRISES
(1)
Policy. It is the policy of the Department of Transportation (DOT) that disadvantaged business
enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the
performance of contracts financed in whole or part with Federal funds under this Agreement.
Consequently, the DBE requirements of 49 CFR Part 23 apply to this Agreement.
(2)
DBE Obligation. H-GAC agrees to ensure that disadvantaged business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with Federal funds provided under this Agreement. In this regard H-GAC
shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to compete for and perform contracts.
H-GAC shall not discriminate on the basis of race, creed, color, national origin, age, or sex in the award
and performance of DOT-assisted contracts.
H-GAC has established a goal of 15% DBE participation in its FTA third party contracting opportunities.
Therefore, any contract issued under this Agreement will carry a 15% DBE participation goal.
4. TITLE VI ASSURANCE
During the performance of this Contract, H-GAC, for itself, its assignees and successors in interest (hereinafter
referred to as the "H-GAC") and the City, for itself, its assignees and successors in interest (hereinafter referred to
as the "City")agrees as follows:
(a)
Compliance with Regulations. H-GAC and City shall comply with the regulations relative to
nondiscrimination in Federally-assisted programs of the Department of Transportation (hereinafter,
"DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time
(hereinafter referred to as the "Regulations"), which are herein incorporated by reference and made a part
of this Contract.
(b)
Nondiscrimination. H-GAC and City, with regard to the work performed by it during the Contract, shall
not discriminate on the grounds of race, color, religion, sex, age, or national origin in the selection and
retention of subcontractors, including procurement of materials and leases of equipment. H-GAC and
City shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of
the Regulation including employment practices when the Contract covers a program set forth in Appendix
B of the Regulations.
(c) Solicitation for Subcontracts, including Procurement of Materials and Equipment. In all solicitations
H-GAC-- 10/9 8--SpecProvlA
page 1 of 3
(d)
(e)
(f)
either by competitive bidding or negotiation made by H-GAC and City for work to be performed under the
subcontract, including procurement of materials or leases of equipment, each potential subcontractor or
supplier shall be notified by H-GAC and City of H-GAC's and City's obligations under this Contract and
the Regulations relative to nondiscrimination on the grounds of race, color, religion, age, sex, or national
origin.
Information and Reports. H-GAC and City shall provide all information and reports required by the
Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by H-GAC or the Department of
Transportation (DOT) to be pertinent to ascertain compliance with such regulations, orders, and
instructions. Where any information is required of H-GAC or City and is in the exclusive possession of
another who fails or refuses to furnish this information, H-GAC shall so certify to the Department of
Transportation, as appropriate and shall set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance. In the event of the H-GAC's or City's noncompliance with the
nondiscrimination provisions of this Contract, the District shall impose such contract sanctions as it or the
Department of Transportation may determine to be appropriate, including, but not limited to:
(1) Withholding of payments to H-GAC under the Contract until H-GAC complies, and/or
(2) Cancellation, termination, or suspension of the Contract, in whole or in part.
Incorporation of Provisions. H-GAC shall include the provisions of paragraphs (a) through (f) in every
subcontract, including procurement of materials and leases of equipment, unless exempt by the
Regulations, or directives issued pursuant hereto. H-GAC shall take such action with respect to any
subcontract or procurement as H-GAC may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, however, that in the event H-GAC becomes involved in or is
threatened with litigation with a subcontractor or supplier as a result of such direction, H-GAC may enter
into such litigation to protect the interests of H-GAC and, in addition, H-GAC may request the United
States to enter into such litigation to protect the interests of the United States.
5. COMPLIANCE WITH LAWS
The City and H-GAC shall comply with all Federal, State and local laws, statutes, ordinances, rules and
regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting
the performance of this Agreement, including without limitation, workers' compensation laws, minimum and
maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the City
and H-GAC shall furnish the other party with satisfactory proof of its compliance therewith.
6. ENERGY POLICY
Contracts shall recognize mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
7. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT REQUIREMENTS
H-GAC-- 10/98--SpecProvlA
page 2 of 3
H-GAC agrees to comply with all applicable standards, orders, or requirements issued under Section 306 of the
Clean Air Act (42 USC 1857 (h), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR, Part 15) which prohibit the use under nonexempt federal
contracts, grants or loans, of facilities included on the EPA list for Violating Facilities.
8. DRUG-FREE WORKPLACE
The City agrees that if the City is a recipient of more than $25,000 in federal assistance through an H-GAC
subcontract, the Contractor shall provide a "drug-free" workplace in accordance with the Drug-free Workplace Act
(DFWA), March 18, 1989. For purposes of this Section, "drug-free" means a worksite at which employees are
prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled
substance. The City shall:
Publish a policy statement prohibiting the manufacture, distribution, dispensation, possession, or use of a
controlled substance and notify employees of the consequences for violating this prohibition;
2. Establish a drug-free awareness program;
3. Provide each employee with a copy of its policy statement; and
Notify employees that, as a condition of employment, the employee must adhere to the terms of the
statement and must notify the employer of any criminal drug offense within five days of conviction.
H-GAC-- 10/98--SpecProvIA
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TP03-2~81-0t
REQUEST FOR PROPOSALS (RFP) for the
FM 518 Access Management Study
CLOSING DATE: APRIL 15, 2003 oromotl.v at 3:00pm
FORMAT: TYPE WRITTEN, BOUND/STAPLED AND SIGNED
NUMBER OF COPIES: Twelve (12)
SUBMIT TO:
Jerry L. Bobo
Data Mgmt. Systems Program Manager
HOUSTON-GALVESTON AREA COUNCIL
P.O. BOX 22777, 77227-2777
3555 TIMMONS LANE, SUITE 120
HOUSTON, TX 77027
Main number: (713) 627-3200
Desk: (713) 993-4571
Email: jbobo@hgac.cog.tx, us
PRE-PROPOSAL SUBMISSION MEETING:
Short presentation and then Q & A.
March 24, 2003 - 3:00pm Conference Rm. C
2nd Floor, H-GAC Offices, 3555 Timmons Ln
OBJECTIVE
The objective of this RFP is to compile a list of qualified firms to perform data collection and
analyses in the areas of traffic management systems, access management, and urban design. Respondents
are requested to discuss their expertise in the areas listed below. The consultant (team) will be required to
have knowledge and expertise in many areas. Therefore, recommended criteria for the consultants on this
project have been outlined. The necessary areas of required experience include:
· Intersection Geometric Improvements (turn lanes and grade separations);
· Median Opening Modifications (closures and consolidations);
· Access Control Modifications (driveway consolidations and closures);
· Traffic Signal Modifications (timings, coordination, and emergency preemption);
· Transit System Modifications (signal preemption, bus stop relocation, exclusive bus lanes, and route
modifications or consolidations);
· Intelligent Transportation System Improvements (driver information systems, changeable message
signs, and alternate route notification with real time traffic signal adjustments);
· Travel Demand Management Programs (carpool/vanpools, telecommuting, parking management,
employer trip reduction programs, and transit incentives).
The scope of services to be provided by the Consultant involves performing an access
management and traffic mobility study for FM 518 corridor from US 288 (in Brazoria County) to SH 146
(in Galveston County). The purpose of the study is to identify short-term transportation improvements to
improve traffic flow and reduce motorist delay.
This project requires a broad range of engineering/design expertise and therefore a team of
specialized firms is permitted. A team of consultants, with one prime contractor, is a typical type of
consultant contract used by the Houston-Galveston Area Council (H-GAC).
TP03-2681-01
STUDY AREA
The study area for this FM 518 Access Management Study project is FM 518 from US 288 in
Brazoria County to SH 146 in Galveston County, inclusive of the intersections at each end.
SCHEDULED/TIME FRAME
The work is scheduled to begin on or about June 2, 2003 and to be completed within one (1) year.
H-GAC reserves the right to extend this contract, subject to H-GAC Board of Directors approval and
additional funding availability.
BACKGROUND
FM 518 is a key east/west arterial. Right-of-way is limited so an inter-related network of TSM-
type improvement offers the greatest possibility of improving traffic flow and safety. FM 518 is a
roadway with many constituencies so an inclusive planning process is a necessity in this planning study.
The purpose of this study is to identify any transportation improvements, which would improve traffic
flow, and reduce motorist delay.
The study will collect sufficient information to measure and evaluate a range of viable short-term
improvement concepts. This study will address cost-benefit and cost-effectiveness of various solutions.
The study shall conclude with the identification of a list of recommended improvements and ways to
implement them, including time frame and funding sources. The study will be delivered as a report.
SCOPE OF WORK:
The draft scope of work for this planning study can be found in EXHIBIT A, attached. The
scope of work is intended to better reflect the nature of the expectations of the funding agencies and to
assist the respondent in estimating man-hour requirements. However, the respondent(s) are encouraged to
propose alternative methodologies and innovative ideas in their proposals but should keep in mind the
stated maximum available funding for this planning study.
PROPOSAL CONTENTS AND SPECIFICATIONS
The respondent(s) proposals, at a minimum, should include the following information as
described in Section A through Section H below:
A. Cover Letter
This should include a brief summary of important points of the prOposal, project objectives,
approach to accomplishing the data collection and presentation Of findings. The letter should also include
the primary contact name, 'mailing address, telephone number, and email address for each respondent
agency in a proposed team.
B. Criteria For Pre-Screening
The H-GAC is primarily a planning agency and not a traffic operations and engineering agency.
The nature of this potential contract is such that we have added an additional criterion to our standard
evaluation criteria. Pursuant to Texas Government Code, Chapter 2254, Subchapter A, and 43 TAC
{}9.30-9.43, and as a courtesy to TxDOT, H-GAC is requesting documentation indicating each
respondents pre-certification by TxDOT in the following work types:
TP03-2681-01
Traffic Engineering and Operations Studies
7.1.1 Traffic engineering studies
7.2.1 Highway/Rail Grade Crossing Studies
7.3.1 Traffic Signal Timing
7.4.1 Traffic Control Systems Analysis, Design,
and Implementation
7.5.1 Intelligent Transportation System
Traffic Operations Design
8.1.1 Signing, Pavement Marking &
Channelization
8.2.1 Illumination
8.3.1 Signalization
8.4.1 ITS Control Systems Analysis, Design,
and Implementation
8.5.1 Highway-Rail Grade Crossings
Transportation System Planning
1.2.1 Systems Planning
1.3.1 Subarea/Corridor Planning
1.4.1 Land Planning/Engineering
Roadway Design
4.1.1 Minor Roadway Design
4.2.1 Major Roadway Design
To be considered, the respondent must clearly demonstrate that they have a professional engineer
registered in Texas who will sign and seal the work to be performed under these work types..Failure to
submit proper documentation of the above pre-screening criteria shall be reason to consider the proposal
non-responsive.
C. Project Work Program and Schedule
The consultant should identify how they will undertake the tasks listed in this RFP. The consultant
should recommend a specific methodology for performance of the scope of work as defined in Exhibit A.
The methodology for each task should be expanded and appropriately scheduled for the completion of the
work. H-GAC prefers that this contract be completed within one year. Consultant should provide a schedule
that accomplishes the scope of work within the best possible period.
D. Project Organization and Management,
An organization and management plan for the whole project should be developed. The plan should
include project staffing with an indication of the personnel to be involved, their respective roles, and
person-hours by task dedicated to the project. A general summary of the approach to be used in
accomplishing the work should be given. Consultant teams Should describe functions and responsibilities
of the fu'ms and staff involved. Responders to this RFP should clearly delineate all individuals, by names
and titles that will be working on this study and their areas of responsibility. If substitutes or back-up
personnel are planned on a contingency basis, they should be indicated in the plan. The H-GAC requests
the prime contract signatory be specified, with title, to facilitate the preparation of the contract.
E. Disadvantaged Business Enterprise (DBE) Goal
In connection with receiving grants from the U. S. Department of Transportation (DOT), the H-
GAC has established a goal of 15% DBE participation in its total annual third party consulting
opportunities. Each respondent is encouraged to take affirmative action and make every effort possible to
use DBE firms in the performance of work under this contract. Nothing in this provision shall be
construed to require the' utilization of any DBE firm, which is either unqualified or unavailable.
F. Title VI Requirements~ EEO and Conflict of Interests/Debarment
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Successful respondents will be required to demonstrate compliance with all requirements
imposed by Title VI of the Civil Rights Acts of 1964 (49 U.S.C. Section 2000d), the Regulations of DOT
issued hereunder (49 C.F.R. part 21), and the assurances by H-GAC thereto.
Equal Employment Opportunity - Successful respondents will be required to comply with all
applicable Equal Employment Opportunity laws and regulations.
Proposals should state whether there is a potential conflict of interest and be cognizant of the
requirement for executing a debarment certification stating that they have not been barred from doing
work involving federal funds. A signed Debarment Certification will be required for each of the
consultant team members prior to contract execution.
G. Budget,
Funding for this contract is dependent upon the successful execution of three interagency
agreements between the H-GAC (MPO) and the Cities of League City, Pearland, and Friendswood. The
H-GAC's Board of Directors will be asked to give their approval for the execution of interagency
agreements totaling $100,000. This amount, added to $280,000 of programmed CMAQ/STP Corridor
planning funds from H-GAC/TxDOT, and $15,000 in contributions from the private sector combines to
an absolute ceiling of $395~000 committed to the funding of the FM 518 Access Management study.
Respondents are specifically requested not to submit a budget with this proposal but be prepared to provide a
detailed budget in a timely fashion should their consultant team be selected.
H. Responsibility and Qualifications
The project manager and other key staff members must be specified and a clear indication given as
to their involvement in the project, the amount of time they will be on-site and the percent of their time
dedicated to this project. Brief resumes of staff members should be included. The successful
respondent(s) to this RFP must understand they are expected to provide qualified personnel to accomplish
each portion of the work in this planning study. Substitutions for essential personnel involved in the
study will not be allowed without H-GAC's prior approval and resulting delays will be the responsibility
of the consultant. H-GAC retains the right to request the removal of any personnel found, in H-GAC's
opinion, to be unqualified to perform the work.
In Summary
While the above items provide a general description of what sections and information are
expected in the proposal, they are not meant to limit or exclude other pertinent information.
EVALUATION PROCEDURES
The RFP Evaluation Team will consist of selected staff from H-GAC, TxDOT and the Cities of
League City, Pearland, and Friendswood.
The RFP Evaluation Team will review the responses to the RFP on the basis of the respondents'
documented competence, technical qualifications, and understanding of the draft scope of work to be
received by the designated closing date (April 15~ 2003 at 3:00pm). The RFP Evaluation Team reserves
the right to contact respondents for clarification of information submitted. H-GAC also reserves the right
to contact references to obtain information regarding past performance, reliability, and integrity.
TP03-2681 ~01
Consortiums, joint ventures, or teams submitting proposals will not be considered responsive to
this RFP unless they have demonstrated in a "management plan" that all contractual responsibility rests
solely with one "prime" contractor or legal entity of the "team". A duly authorized official of the prime
respondent must sign the cover letter and other pertinent certifications.
EVALUATION CRITERIA
The proposal evaluation criteria for the ranking (and possible short-listing) of the consultant will
include:
Professional Qualification of Team (25%): Within the last five years, the consultant must have
completed one similar project, preferably local. The consultant should also document any previous
work with the seven (7) participating agencies.
Availability of Project Manager and consultant team (20%): The project manager must demonstrate
adequate availability throughout the length of the project. The proposal should address availability of
all principal personnel in terms of hours or percent availability by task. The prime consultant must
show that sufficient resources are available to complete requested work.
Understanding of Project Scope (35%): The respondent should demonstrate through discussion in
their response a clear understanding of all tasks involved in this study. Any work on similar type
studies may be listed to validate this understanding. Familiar with Applicable Rules and Regulations:
for minimum requirements, the project manager and consultant team must demonstrate an
understanding of applicable Federal, State, and Local regulations, and professional standards related
to project work.
Ability to meet the study schedule (20%): This project involves many simultaneous tasks; the
consultant team must demonstrate its ability to meet the project schedule. The consultant team should
indicate other significant projects being worked on by the principals, percent of involvement, and
probable completion dates.
CONTRACT AWARD
Evaluation Team scores for each respondent will be averaged in various ways with H-GAC
reserving the right to choose the methodology for ranking. The ranked respondents shall be reduced to a
shortlist of no less than two and no more than four by score. The H-GAC reserves the right tO NOT
conduct interviews with the short-listed respondents.
Short-listed respondents shall receive instructions for determining final ranking as determined by
the Evaluation Team. Instructions may include, but not limited 'to, questions about submission, consultant
interviews, and specific scope of work questions. A final ranking of the respondents will be
recommended to the Budget and Finance Committee of the H-GAC Board of Directors for approval to
negotiate, and execute, a contract with the ranked respondents in descending order. The targeted date for
Board approval is May 20, 2003. H-GAC reserves the right to delay that date as needed.
COMPLIANCE WITH FEDERAL REGULATIONS
Respondent's attention is called to the fact that any contract between H-GAC and the selected
respondent(s) will be subject to financial assistance contracts between the H-GAC, the Texas Department
of Transportation (TxDOT), and the Cities of League City, Friendswood and Pearland. The contract to be
awarded, therefore, is subject to the terms of these agreements and will not proceed without these
TP03-2681-01
agreements having been duly executed. The successful respondent will be required to comply with, in
addition to other provisions of the agreement, the conditions reqUired by applicable Federal regulations,
including those regulations which must be documented in your proposals as indicated in sections E, F, &
G of the Proposal Contents section of this RFP.
H-GAC RESPONSIBILITIES
H-GAC is responsible for project administration and final decisions on all contractual matters.
All responses to inquiries about the RFP and attachments will be posted on the H-GAC website as often
as possible:
http://www.hgac.cog.tx.us/transportation/rfps.html
No inquiries about the Scope of Work, specifically, will be answered prior to the pre-proposal
meeting on March 24, 2003. Inquiries about the Scope of Work in Exhibit A or other sections of this RFP
should be directed to:
Mr. Jerry L. Bobo
Program Manager
Houston-Galveston Area Council
P.O. Box 22777
Houston, TX 77227-2777
Main number: (713) 627-3200
Desk: (713) 993-4571
Email: jbobo @ hgac .cog.tx .us
TP03-2681-01
EXHIBIT A
SCOPE OF WORK FOR THE
FM 518 ACCESS MANAGEMENT STUDY
Scope of Work Table of Contents
TASK 0 - PROJECT MANAGEMENT AND COORDINATION
0.1 Progress Reports, Invoices and Billings
0.2 Control/Scheduling
0.3 Sub-consultant Management
0.4 Quality Assurance/Quality Control
TASK 1 - PUBLIC / AGENCY INVOLVEMENT
1.1 Public Involvement Plan
1.2 Steering Committee/Technical Working Group
1.3 Public Meetings
1.4 Mailing List
1.5 Stakeholders Meetings
TASK 2 - ASSEMBLY AND REVIEW OF DATA
2.1 Collection of Data, Reports, and Maps
2.2 Study Goals and Objectives
2.3 Evaluation Categories and Measures of Effectiveness
TASK 3 - EVALUATION OF EXISTING CORRIDOR
3.1 Current Corridor Conditions and Influences
3.2 Existing Access Management Practices
3.3 Identify Access Management Issues and Needs
TASK 4 - ANALYSIS OF SHORT TERM SOLUTIONS
4.1 Develop Traffic Operations Model
4.2 Identify and Define Improvement Concepts
4.3 Development of Short Term Improvement Concepts
TASK 5 - LONG TERM ACCESS MANAGEMENT STRATEGIES
5.1 Identify Access Management Action Strategies
TASK 6 - FINAL REPORT
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Scope of Work
FM 518 ACCESS MANAGEMENT STUDY
The scope of services to be provided by the Consultant involves performing an access
management and traffic mobility study for FM 518 corridor from US 288 (in Brazoria County) to SH 146
(in Galveston County). The purpose of the study is to identify short-term transportation improvements to
improve traffic flow and reduce motorist delay.
The study will collect sufficient information to measure and evaluate a range of viable short-term
improvement concepts. This study will address cost-benefit and cost-effectiveness of various solutions.
The study shall conclude with the identification of a list of recommended improvements and ways to
implement them, including time frame and funding sources. The study will be delivered as a report.
The Consultant, in cooperation with the H-GAC, League City, Friendswood, Pearland, Brazoria
County, Galveston County, and the Texas Department of Transportation, will conduct project and public
meetings, and will be required to provide technical assistance for the meetings listed below:
· Steering Committee (monthly or as needed)
· Public Forums (minimum of 2)
· Stakeholders (minimum of 5)
TASK 0 - PROJECT MANAGEMENT AND COORDINATION
The Consultant's Project Manager, as approved by the H-GAC and in coordination with the H-
GAC's Contract Manager, will be responsible for directing and coordinating all activities associated with
the FM 518 Corridor Study.
0.1 - Progress Report~ and Invoices
The Consultant will review the project schedule and prepare monthly progress reports for review
by the Contract Manager. Invoices for all work completed during the period will be submitted monthly
for work performed by the Consultant and all Subconsultants. Monthly progress reports will include a
summary of:
A. Activities, ongoing or completed, during the reporting period;
B. Activities planned for the following month;
C. Problems encountered and actions to remedy them;
D. Overall status, including a tabulation of percent complete by task, management schedule sho_wing
study progress, supporting documentation and,
E. Minutes of meetings.
Deliverables
· Monthly invoice and progress report. (1 original with all documentation attached.
includes time sheets, direct expense receipts, etc.).
Documentation
0.2 - Control/Scheduling
At the beginning of the project the Consultant will prepare a graphic schedule indicating tasks,
milestones, deliverables, and Steering Committee review requirements.
Deliverables:
· Schedule. (20 copies)
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0.3 - Sub-consultant Management
The Consultant will prepare subcontracts for Sub-consultant, monitor Sub-consultant staff
activities and adherence to schedules, and review and recommend approval of Sub-consultant invoices.
Deliverables:
· Subconsultant Contracts. (1 original) within 30 days of each execution.
0.4 - Quality Assurance/Quality Control
The Consultant will provide continuous quality assurance and quality control throughout the life
of the study.
TASK 1 - PUBLIC / AGENCY INVOLVEMENT
1.1 - Public Involvement Plan
The Consultant will prepare a public involvement plan to support the study. This plan will
identify the responsibilities of the Consultant and the five (5) public funding agencies and determine a
preliminary public and stakeholder meeting schedule.
1.2 - Contract Steering Committee
A Contract Steering Committee will be established by the H-GAC to offer decisions and guide
the technical development of the study: This committee will have representation from the funding
agencies. The Committee will meet monthly or as needed to receive and assess reports on progress,
provide comments on the schedule, coordinate with their respective agencies, and provide oversight of
major activities associated with the study. The Contract Steering Committee will consist of staff from the
Texas Department of Transportation, the Houston-Galveston Area Council, the Cities of League City,
Pearland, and Friendswood, the Counties of Brazoria and Galveston, the private sector contributors and
Consultant staff. Additional topics of this group may include:
· Establishment of the study goals, objectives, and evaluation criteria;
· Urban planning issue identification; analysis of corridor f'mdings;
· Development of short-term improvement concepts.
1.3 - Public Meetings
The Consultant will plan, coordinate, and execute two (2) public meetings to relay the purpose
(first), process, and progression (second) of the study. The Consultant will use available mailing lists of
adjacent property owners obtained from the Cities of League City, Pearland, Friendswood, and the
Counties of Brazoria and Galveston (among other sources) for meeting notices and mail-outs.
The H-GAC will prepare a meeting notice in post card .format, a letter to notify public officials,
and one media release announcement for each meeting.
The Counties & Cities will be responsible for duplicating the post card notices and mailing them.
The H-GAC will be responsible for duplicating the public officials' letters and mailing them, and
distributing the media releases.
The Consultant will prepare questionnaires, sign-in sheets, and comment forms for each meeting.
Content, production, and duplication of any other meeting handouts will be the responsibility of the
Consultant. The Consultant will prepare exhibits as needed for each public meeting. The Consultant will
provide personnel to conduct and staff the public meetings. The Consultant may request and plan for
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Steering Committee staff assistance as needed.
The Consultant will compile comments received at the meetings, and produce documentation of
the comments from each meeting.
Deliverables:
Questionnaires and comment forms for two (2) public meetings.
· Attendance sheets for two (2) public meetings.
· Appropriate exhibits and/or displays for two (2) public meetings.
· Documentation for two (2) public meetings including: photographs or copies of informational
displays, number of people attending, handouts and questionnaires distributed at the meetings,
comment cards and letters received, attendance sheets from each meeting, and summary of oral and
written input. (20 copies)
1.4 - Mailing List
The Consultant will collect existing mailing lists from immediately available sources. The
Consultant may reformat the mailing lists to a uniform format, check for duplicates, and verify elected
official information is up-to-date. The Consultant may print multiple sets of mailing labels for each
public meeting for use in advertising. Depending on final agreements, mailing lists for FM 518
stakeholders provided by the Cities and Counties may be handled differently.
1.5 - Stakeholders Meetings
The Consultant will provide support personnel and exhibits for five plus (5+) meetings with
Stakeholders. Exhibits for the stakeholders meetings will be the same as those used for public meetings.
The Consultant Project Manager will be responsible for handling the logistics of these meetings.
TASK 2 - ASSEMBLY AND REVIEW OF DATA
2.1 Collection of Data, Reports, and Maps
Once data needs and sources are identified, the Consultant will contact the appropriate agencies
and organizations to obtain the data. Some of the data to be collected include, but are not limited to:
Ao
Transportation System Data for FM 518:
1. Detailed existing data from H-GAC, TxDOT, Texas Transportation Institute (TTI), the Cities
of League City, Friendswood, Pearland, and the Counties of Brazoria and Galveston, such as:
a. Traffic volumes (daily and peak hour)
b. Roadway and intersection geometrics
c. Traffic signal timings and/or plans
d. Median opening locations
e. Access to adjacent land uses
f. Vehicle occupancy rates
g. Travel times
h. Rights-of-way
i. Roadway plans
j. Intersection signal box inventory and condition (critical)
2. Existing and proposed transit data from METRO and Gulf Coast Center to include ridership,
route information, fares, and travel times.
3. Most current Transportation Plans from TxDOT, METRO, H-GAC and local governments to
include committed improvements and travel forecast.
4. Most current Transit Service and Facility Planning data from transit agencies, to include any
TP03-2681-01
revised Service Plans, if applicable.
Pertinent data on existing and planned major utilities and railroad facilities.
Most recent digital aerial orthophotography of the study area immediately available from H-
GAC or TxDOT.
Consultant will supplement available data obtained from area agencies with field data
collection, such as traffic volume counts at intersections (maximum of 20~ intersections).
B. Report Data - Obtain previous corridor studies, reports, and/or plans conducted by other agencies and
groups, including the 2002 Westheimer Corridor Mobility Study.
Co
Land Use Plans - Obtain mapping showing existing land use, existing building footprints, major
overhead utility ROW, and street names. Obtain existing development guidelines and restrictions,
development densities, etc., for the study corridor.
2.2 - Study Goals and Objectives
The Consultant in conjunction with the Steering Committee will establish a set of study goals and
objectives based on the existing conditions and corridor enhancement needs. Goals shall include long-
term and short-term transportation, parking, urban form, linkage, and physical characteristics.
2.3 - Evaluation Categories and Measures of Effectiveness
A set of criteria will be developed to assist in evaluating each improvement concept. The broad
categories of transportation efficacy, right-of-way, socio-economic impacts, urban design, environmental
impacts, and cost/cost effectiveness will be further defined into evaluation criteria. The Steering
Committee and public input will be used to establish key issues and evaluation criteria for analysis.
The following items are used 0nly to serve as possible examples of criteria (measures of
effectiveness): mobility, capital cost, operating and maintenance cost, benefit-cost ratio or cost
effectiveness, social effects, economic effects, environmental effects, and implementation timeframe.
Two sets of traffic measures of effectiveness will be developed. One set will apply to FM 518
and the other set will apply to cross streets where their impact may be critical. Only FM 518 will be
included in the traffic simulation model developed in Task 4.
TASK 3 - EVALUATION OF EXISTING CORRIDOR
3.1 - Current Corridor Conditions and Influences
The Consultant will identify and quantify influences and concerns based on current conditions.
This determination will serve to identify key issues related to transportation service throughout the
corridor. The Consultant will identify existing travel demands and level-of-service, roadway conditions
and land use; known constraints and sensitive areas within the study area which might eliminate or
otherwise influence improvement options; and identify known opportunities which might be conducive to
the development of improvement concepts.
3.2 - Existing Access Management Practices
The Consultant will identify and summarize the existing access management ordinances / rules /
practices of the political entities along the FM 518 corridor with respect to roadway configuration and
access. This summary should be compared to the TxDOT Proposed rules and note any inconsistencies,
conflicts, or absences.
This item is negotiable depending on resources available and the results of an inventory of existing count data.
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3.3 - Identify Access Management Issues and Needs
Using inputs from the public forum, stakeholder meetings, and interviews with the Steering
Committee agencies, the Consultant will identify and categorize the needs and issues along the corridor.
This chart or list should include all applicable intersections, applicable driveways2, and median openings.
Prior to any public meetings, an aerial photo of sufficient scale to view driveways should be
annotated with roadway identifications and other pertinent information with respect to roadway
configuration and access. This graphic should be used in conjunction with all public meetings to assist
the public and stakeholders in describing needs and issues. For the second, or post-analysis meeting, this
aerial graphic will be annotated with proposed solutions, accompanied by appropriate text.
Deliverables:
Graphical map(s) illustrating current corridor influences. (1 table top (or wall) and 20 8.5 x 11"
copies)
· Exhibits and or displays graphically illustrating current corridor influences. One (1) set3.
· Examples of each type of ordinance/rules inconsistencies. (20 copies of each)
TASK 4 - ANALYSIS OF SHORT TERM SOLUTIONS
4.1 - Develop Peak Hour Traffic Operations Model
Consultant will develop a traffic simulation model of FM 518 using traffic simulation software
agreed to by the Steering Committee. The simulation model will be developed for the AM and PM peak
hour and include all signalized cross streets and major developments/special generators. The Consultant
may break up the development of the simulation model networks into logical segments as needed. Traffic
volumes, roadway geometry, transit, and traffic signal timings will be updated to represent existing year
2002 conditions. Since some CMAQ funding is involved, air quality benefits in terms of delay reduction
must be calculated. This may require modeling a forecasted year, perhaps one of the years H-GAC
already models (2005,2007, 2015, 2022) to minimize input needs. The models will be utilized for more
detailed traffic operational analyses at major intersections. This analysis will result in an evaluation of
various performance measures, which could include capacity/LOS, vehicle delays, fuel consumption, and
air emissions.
Deliverables:
· Draft analyses results for review and comment. (20 copies of each)
4.2 - Identify and Define Proposed Improvements
The Consultant will identify and define two ranges of reasonable improvements within the study
area that can be implemented within a short-term 1-3 year timeframe and an intermediate 3-5 year
timeframe. The principal difference is whether the proposed solution is entirely within the existing right-
of-way such as median closures or involves negotiation with adjacent landowners such as adding turn
lanes or driveway reconfigurations (access management), etc.
Review prior corridor studies, mobility data, and evaluations related to the study corridor.
Consider recommendations from past studies.
2 Applicable driveways can be defined as those driveways whose configuration or number of entrances might
suggest consolidation or reconfiguration.
3 CD copies of final physical exhibits should be provided to Steering Committee at appropriate deliverable points..
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B. The Consultant will prepare an initial list of improvement concepts, potentially including:
· Intersection Geometric Improvements (turn lanes and grade separations);
· Median Opening Modifications (closures and consolidations);
· Access Control Modifications (driveway consolidations and closures);
· Traffic Signal Modifications (timings, coordination, and emergency preemption);
· Transit System Modifications (signal preemption, bus stop relocation, exclusive bus lanes,
and route modifications or consolidations);
· Intelligent Transportation System Improvements (driver information systems, changeable
message signs, and alternate route notification with real time traffic signal adjustments);
· Travel Demand Management Programs (carpool/vanpools, telecommuting, parking..
management, employer trip reduction programs, and transit incentives); and,
· Alternative Corridor Improvements (transportation system improvements along alternative
parallel corridors which would assist in reducing demand).
Additional concepts may be identified via the Contract Steering Committee and public input. The
Study Team will utilize previous mobility data, evaluations, and corridor studies.
The Consultant will evaluate the identified improvement concepts based on the study goals and
objectives developed in Task 2. Improvement concepts that do not suitably address the goals and
objectives will be eliminated from further consideration. Eliminated concepts will be
documented in the final report.
Deliverables:
, Draft improvement concepts, including eliminations for review and comment. (20 copies of each)
4.3 - Development of Short Term Improvement Concepts
The Consultant will review the improvement concepts identified in Task 4.2, taking into account
comments from the Contract Steering Committee and public input. The Consultant will prepare line
sketches for each concept, showing (if appropriate) typical sections, lane configurations, modal
components, and profiles for changes in grade from existing conditions. Each improvement concept will
be ranked by its viability and compatibility with other improvement concepts for achieving acceptable
traffic operations within the FM 518 Corridor.
The alternatives will be developed to include:
Geometric Features
1. Typical diagrams showing modal components for each alternative,
improvements planned or recommended for parallel routes within the corridor.
2. Sketches of typical cross-sections appropriate for each alternative.
3. Roadway geometry compatible with several travel modes.
4. TSM components.
including
B. Capital Costs
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Preliminary construction costs of proposed improvements.
ITS, TDM and TSM.
Right-of-way acquisition.
Mobility
Each of the viable improvement concepts identified in Task 4.2 will be evaluated from a
mobility standpoint. The improvement concepts will be modeled using the traffic simulation
models of the FM 518 corddor developed in Task 4.1.
The following items are used only to serve as possible examples of criteria that may be
used to evaluate the improvement concepts from a mobility standpoint:
2.
3.
4.
5.
6.
7.
8.
Vehicle congestion delay
Percent of increased travel time due to congestion
Average peak hour travel speed
Travel times from selected origins/destinations
Peak hour level-of-service (LOS)
Accessibility enhancements to activity centers (qualitative)
Impacts of alternatives on existing facilities and system effectiveness (qualitative)
Consistency with community and regional transportation plans (qualitative)
Cost Effectiveness
The Consultant will evaluate cost-effectiveness to determine if the improvements cause
sufficient user benefits to justify the investment. The Consultant will evaluate cost-effectiveness
by determining the benefits (dollar-value) associated with the reduction in vehicle delay due to a
short-term improvement and comparing the benefit to the cost of implementing the improvement.
Benefits will be determined using the results of the peak hour model and converting the hourly
delay values to estimated daily and annual delays, which will then be multiplied by an average
cost per hour of delay to achieve annual benefits (dollar-value).
Deliverables:
· Draft summary table(s) of short-term improvements for review and comments. (20 copies of each)
TASK 5 - LONG TERM ACCESS MANAGEMENT STRATEGIES
5.1 - Identify Access Management Action Strategies
The Consultant will identify access management policy issues that, if adopted, would enhance the
future development of the FM 518 corridor. For each issue identified, the Consultant will provide
examples of these access management ordinances, rules, or practices currently in use in other
jurisdictions, highlighting any found to exist already in Texas. Where changes in access management
practices are found to require legislative action, the Consultant will provide examples of such legislative
actions from other States.
At the request of the Steering Committee, the Consultant may propose strategies and timing for
implementing proposed rules, regulations, ordinances, etc. Such strategies might include example
ordinances, adoption procedures, contacts, etc. These action strategies should be developed for each of
the political entities along the FM 518 corridor.
Deliverables:
· Charts or tables describing the access management issue, its political entity application, and type of
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action required (practice, ordinance, rule, law, etc.). (20 sets)
· Examples of each rule, ordinance, practice, law, etc. (20 copies of each sketch)
TASK 6 - FINAL REPORT
The Consultant will prepare a final report reflecting the recommended short-term improvement
concepts and enhancements. The report will provide a description of the study effort associated with
identification, definition, development, and refinement of improvement concepts. The report will also
include a discussion of any concepts eliminated for not addressing the study goals and objectives. The
methodology and evaluation criteria will be explained. A section, documenting the traffic analysis
including the development of the traffic simulation models for the short-term solutions analysis, will be
included.
The report should include a summary of recommended projects along with project descriptions,
costs, benefits, and potential funding sources for each of the political entities. The list of recommended
projects should be prioritized in cooperation with the Steering Committee. The report should also include
a summary of recommended long term access management action strategies for each of the political
entities in the corridor.
Deliverables:
· Base maps showing the location, layout, and typical sections for each concept considered. (20
copies)
· Final Report, including maps or other drawings and exhibits of each concept recommended. (Ten
(10) draft copies, Fifty (50) final copies, one duplexed, camera-ready copy and ten (10) CD
copies of all deliverables)
END
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41e,
Houston -Galveston Area Council
PO Box 22777.3555 Timmons • Houston, Texas 77227-2777.713/627-3200
•
Alan Mueller
Deputy City Manager
The City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Dear Mr. Mueller:
August 7, 2003
I am returning to you one fully executed original of an Interlocal Agreement
between the City of Pearland and H-GAC for the FM 518 Corridor Study. I have kept
one original for H-GAC's files.
Thank you for your assistance with this matter.
/ag
Enclosure
Sincerely,
Aquina Grover
Financial Grants Specialist
IECEEIWE
•
AUG 1 2 2003
•
CITY OF PEARLAND
CITY SECRETARY'S OFFICE
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