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R2010-043 - 2010-03-22 RESOLUTION NO. R2010 -43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS ADOPTING A VOLUNTEER STIPEND PROGRAM FOR THE PEARLAND VOLUNTEER FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain Volunteer Stipend Program, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City shall act as the paying agent for the Pearland Volunteer Fire Department in administering the Stipend Program. Section 3. That the amount of City funds used in association with the Stipend Program shall not exceed $8,000 per month unless otherwise amended by the City Council. PASSED, APPROVED and ADOPTED this the 22 day of March, A.D., 2010. --==)ekk) 4 TOM REID MAYOR ATTEST: a2Ll/!! Y NG L FI T'�1'C x C SE I H11101■111j1" APPROVED AS TO FORM: Z 64.- DARRIN M. COKER CITY ATTORNEY Exhibit "A" Resolution No. R2010 -43 PEARLAND FIRE DEPARTMENT GENERAL Administrative ORDER Regulations Order No. 121 Section Title: Volunteer Stipend Program Last Updated: Approved By: Issue Date: 1. Purpose:, 1.1. To establish a procedure for determining individual volunteer stipend point values. 1.2. To define the stipend points that will be received for performing specific functions, responding to callouts, and attending specific training meetings 1.3. To define which Fire Department activities are and are not eligible for receiving points 1.4. To define the documentation required to be eligible for receiving stipend point pay 2. Scope: 2.1 All Pearland Fire Department Volunteer personnel that have been released to ride Night Shift Duty Crew by the Chief. 2.2 Members are not eligible while in the Fast Track or Probationary Training Programs 3. Requirements: 3.1 All Volunteer Firefighter members that are not on probation will be eligible to receive stipend points. 3.2 Members of the support squad will be available to participate in the stipend program. 4. Policy: 4A Determining individual Stipend Point values 4.1.1 Volunteer's compensation can not be valued at more than 20% of what a Paid Pearland Fire Fighter receives for the same function. A volunteer also can not receive more than 20% of an equally certified Paid Pearland Fire Fighter on an annual basis. Each volunteer stipend totals will be reviewed at the end of each quarter. If a member is above the allowable, that member will be contacted and adjustments will be recommended in order for stipend amounts to be within the limits by the end of the next quarter. 1 4.1.2 Minimum volunteer limit ranges will apply to members with 0 -8 years in the Pearland Fire Department. Mid -range volunteer limit ranges will apply to members with 8 -15 years in the Pearland Fire Department. Maximum volunteer limit ranges will apply to members with 15+ years in the Pearland Fire Department Full Time Firefighter's Pay Ranges Job Title Minimum Mid -Range Maximum Firefighter $33,237/yr $39,055/yr $44,873/yr Lieutenant $51,839/yr $60,910 /yr $69,983/yr Captain $63,161 /yr $74,214/yr $82,268/yr Fire Marshal $63,161 /yr $74,214/yr $82,268/yr Volunteer Firefighters Limits (20% Of Full Time) Job Title Minimum Mid -Range Maximum Firefighter $6,647/yr $1,662/qtr $7,811 /yr $1,953 /qtr $8,974/yr $2,244/cltr Lieutenant $10,368/y r $2,592 /qtr $12,182/yr 3,045 /qtr $13,996/yr $3,499/qtr Captain $12,632/yr $3,158 /qtr $14,842/yr $3,710 /qtr $16,453/yr $4,113 /qtr Asst Chief $12,632/yr #3,158 /qtr $14,842/yr $3,710 /qtr $16,453/yr $4,113 /qtr 4.1.3 A base point value will be established at $2.00. This base value is based on a volunteer member meeting the NFPA 1001 "Standard for Fire Fighter Professional Qualifications" 4.1.4 If a volunteer does not meet the NFPA 1001 requirements, a $0.50 deduction will be assessed from the base rate 4.1.5 Once a member meets the qualifications to receive the SFFMA Intermediate Certification, each point will be increased by $0.25. With an Advanced Certification, each point will be increased by $0.50. 4.1.6 A member who has acquired a medical certification of ECA, EMT -B, or higher and the certification is current will have the following increases added to their stipend point value. Since fire fighters can not function within the Pearland Fire Department at levels above EMT -B, no increase to a stipend point value will be considered. ECA will increase each point by $0.25. EMT -B or higher will increase each point by $0.50. 4.1.7 A member that has a current certification for HAZMAT Technician will receive an increase of $0.50 for each point. 4.1.8 A member that have achieved a SFFMA Level 1 Instructors Certification or higher will receive a $0.50 per point increase, In order to keep this increase the member will need to help teach a minimum of 1 Department training class every 6 months. 4.1.9 Most members are not required to receive the NIMS 300 or 400 certifications, but if a member receives the NIMS 300 certification, their 2 point value will be increased by $0.25. A member receiving the NIMS 400 certification will receive a point value increase of $0.50. 4.1.10 Members that accept a Fire Line Officer's position will receive an increase to their stipend point value. This increase is deserved because of the amount of time these members will spend above what the standard point system will provide. The following increases will be received: Volunteer Station Lieutenant $0.25 point, Volunteer Captain $0.50 point, Volunteer Training Officer $0.75 point, and Volunteer Assistant Chief $0.75. 4.1.11 An additional increase to a members point value will be received for length of service with Pearland Fire Department. Every member that has been with PFD for 8 -15 years will receive a point value increase of $0.50. All members that have 15+ years will receive a point value increase of $1.00. 4.1.12 The minimum point value a member can receive is $1.50 with the maximum being $6.25. 4.1.13 Point values will be adjusted as a member's certifications or status changes. 4.2 Receiving stipend points 4.2.1 Members will receive stipend points for participation in the Night Shift Program, Night Supervisor Program, Training, Committees, Public Relations, and responding to Incident Call Outs. Below is a summary list of participation. Shift Shift Firefighter Shift EO Shift EO Shift OIC Shift OIC Shift Firefighter (Holiday) (Holiday) (Holiday) Supervisor 17 points 25 points 18 points 27 points 19 points 29 points 3 points Shift Supervisor Monday Half Day Full Day Meetings Public Incident (Holiday) Training Training Training Relations Responses 6 points 4 points 6 points 12 points 4 points 3 points 3 points 4.2.2 Members will receive stipend points as a member of the Night Shift Crew. A member's point total for night shift participation will be dependant on the crew position being filled. 4.2.2.1 Shift Fire Fighter 17 stipend points 4.2.2.2 Shift Engine/Operator 18 stipend points 4.2.2.3 Shift Officer in Charge 19 stipend points 3 The stipend points received for a crew member that is more than 2 hours late will be reduced by 6 points. Members more than 3 hours late will not receive stipend points for that shift. 4.2.3 Members will receive additional stipend points for working on a holiday. Shifts that extend into or start on a holiday will receive this higher stipend point value. Holidays will include: New Years Day, Easter Sunday (taking place of Good Friday), Memorial Day, 4 of July, Labor Day, Thanksgiving, Christmas Eve and Christmas 4.2.3.1 Shift Fire Fighter 25 stipend points 4.2.3.2 Shift Engine /Operator 27 stipend points 4.2.3.3 Shift Officer in Charge 29 stipend points The stipend points received for a crew member that is more than 2 hours late will be reduced by 6 points. Members more than 3 hours late will not receive stipend points for that shift. 4.2.4 Appointed Fire Line Officers will be expected to participate in the Night Shift Supervisor program. The Assistant Chief, Captains and Lieutenants are considered Fire Line Officers. The Training Officer is not required to participate in this program. A Night Shift Supervisor will receive stipend points performing this task. 4.2.4.1 Night Shift Supervisor 3 stipend points 4.2.4.2 Holiday Night Shift Supervisor 6 stipend points 4.2.5 Members attending in house or outside training will receive stipend points. All members will be required to attend the entire training class in order to receive stipend points. The training attendance roster will need to be signed for all in house training. Only approved outside training classes will receive stipend points. Submittal of a completion certificate will be required for all outside training. 4.2.5.1 Monday night in house training 4 stipend points 4.2.5.2 Outside evening training 4 stipend points 4.2.5.3 Half day training (in house or outside) 6 stipend points 4.2.5.4 Full day training (in house or outside) =12 stipend points 4.2.6 Members attending meetings will receive stipend points. Meetings include but are not limited to: PFD apparatus committee meetings, PFD safety conunittee meetings, PFD training committee meetings, PFD fellowship committee meetings, PFD monthly fire line officer's meetings, PFD Volunteer Pension Board meetings, BCFFA established meetings, Trustee application interviews, BFBIS established meetings, HCFFA established meetings, city requested meetings, station personnel meetings called by the officer of a individual station. All meetings should be posted and members notified at least 48 hours prior to the meeting start where only Fire Department business will take place. 4 4.2.6.1 Meetings 4 stipend points 4.2.7 Members will be receiving stipend points for providing Fire Department public relations. Public relations include but not limited to: station tours, civic public appearances, fire prevention activities, etc. Only approved activities will receive point and all activities will be scheduled through the Fire Marshal's Office. 4.2.7.1 Public Relations 3 stipend points 4.2.8 All volunteers responding to an incident page out will receive stipend points. If an incident lasts more than 2 hours, additional points will be received for every 2 hour increment. Incident points will be received for responses to: any dispatched fire at night, major accident at night, missing person help request at night, anytime when volunteers are dispatched to provide coverage while day crews are tied up, any type of call when the night duty crew is out on another incident, any structure fire during the day, any callout to provide mutual aid to another department at night, any smoke investigation from a structure. 4.2.8.1 Incident callouts 3 stipend points 4.2.8.2 Extended incident callouts 3 stipend points for every 2 hour increment beyond the first 2 hour period. 4.2.9 Members will only be allowed to receive stipend points for one (I) activity at a time. Some examples of this are listed below 4.2.9.1 An on duty night shift crew member will not receive separate stipend points for attending training, attending meetings, providing public relation activities and running incident responses. 4.2.9.2 If a member is on an active incident call, that member can not receive additional stipend points for additional call outs. 4.2.9.3 If an incident call out happens while a member is on stand -b for an additional call, stipend points will be provided for that 2 incident call out. 4.3 Not all activities that a member performs will qualify for stipend points. 4.3.1 if a member is more than 2 hours late for night shift duty and has not provided a temporary replacement, that member will not receive stipend points. 4.3.2 A member that does not attend enough of a training class to satisfy the training objectives. 4.3.3 Pearland Volunteer Fire Department Corporation meetings such as the monthly business meeting, PVFD executive meetings. Meetings where the required advance notification is not adhered to. 4.3.4 Public relations that did not go through the Fire Marshal's Office will not receive stipend points. 4.3.5 A member will not receive stipend points for the following incident page outs: a night crew callout when available to a (medical assist, fire alarm, CO alarm, transformer or pole fire, downed power line), possible odor investigation, small fuel spills, and any call during the day when you have not been requested. 5 4.3.6 Other activities that do not qualify for stipend pay include: filling out your time sheet, developing training material, PVFD Corporation business, etc. 4.4 Documentation is required to receive your stipend pay. Each month all members will be required to submit a monthly timesheet (see attachment A). This monthly timesheet will identify all activities a member participates in each month. Included on the timesheet will show acquired stipend points and time spent. 4.4.1 Your completed and signed monthly timesheet will be due to your Lieutenant by the 6 of each month. Your Lieutenant will also sign your timesheet. These timesheets are legal documents. 4.4.2 It will be your Lieutenant's responsibility to take the information you provided on the monthly timesheet and transfer the information to a stipend summary sheet (see attachment B) and the hour's monthly summary sheet (see attachment C) which will need to be submitted to the Pearland Fire Department Administrative Secretary by the l0"' of the month. 4.4.3 Night shift crew timesheets will still need to be completed each night. 4.4.4 Night supervisors will need to submit the supervisor timesheets 4.4.5 All training classes and any in house meeting must have an attendance roster filled out with a brief description or objective that was discussed. These rosters need to be submitted for department records. 4.4.6 Members are encouraged to utilize I Am Responding when responding to incident call outs. Reports will be extracted at the end of each month to be used by the Lieutenants for member timesheet verification. 6 Attachment A t-mesneet Incbuecens 1. Each astray must Peon a separate lae. 2. If you are on AlgM Shit, pelnls all not be c01:atld for Intidera cal ouk. 3. Cato received doing ira'ningaltrrtbecourted1 rmckl_httsl0itS 4. Rewaxing to aarm cars all not be accepted anti ess the onduty creels red p ca another ran. S. Calls Merldhg pact se ahRho:vs wIl receive an additional 3 points ti. You must Lien and dale fiat nmeshee1 7. Your IlmesheelDOI be tined nto yC it3taton Lleuten era who rust aiiG -se e 5. At Cme sheet sit need to be toned In your Lt by We 501 or each mcrh 3. n eshertdata ail be checked agans1L- alnr43ryenpante retards. 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A ghk Wit r i'dtate 11 you were O IC, EO, Ce ST) ripe of Cali and Your reeled response ;Responded, st:r .&by; Public Realms 1 List type and to ella 4 Commitee Meetings cobren 7 -Tare moved i eehtil Lerigh 11r4100115 tram's<) FR ever* Lenggs or Right Shia Length or inckrerd cal from tom j3tr rave home and 101Krn CO ulrn 3 -Ponds mowed Tralnhp Monday tight 4 pis I+airi3aj -s loo Fat Day- 12 pis Men VOL O leer n Charge- 49 ot3 riot day 29 pas Engine operation- la pis 1ialdal -27 pm Frorgroer -17pis Herds, 25 pis incident Response Ca'i out 3 pf.s 410Knded catguts 3 Fits each 2 Arperiod POW: R43tens PR 3 pts each 2 tlr period Co 11m4!e manna:, Meetings 4 pa Animas 7 g H- x 2 a G c 0 5 J V C 40 0 t6 �I 5 O +e eg tt3 s 8 E2 N ul A' b t; 16 i j 7 a 2 A C! S St 1 z V 4 N O 3L 888 t 8 2 9 Attachment B Month Pt Value t 2 3 26 27 1 28 29 30 31 Total Points Dollar Value Atkins, Lyndi E 0 50.00 Batiste, Chris A 0 50.00 Behan, William 0 50.00 Bowan, Timothy 5 0 50.00 Grade', Jeffery 8 0 30.00 Cuban, Cardt c 0 30.00 Charland, Pierre 0 10.00 Conran, Mark 0 30.00 Crawford. Colin K 0 30.00 Donnelly. FohiS 0 30.00 Eaton, Neiman 1 0 30.00 Ferguson, Darrell 0 0 30.00 Fischer, Matt 0 30.00 Fuming, Doug 0 30.00 Gatti!), Ben F 0 30.00 Gadinal, Daniel 5 0 30.00 Goehrina, Sabrina 0 50.00 Groan, Steva 11 0 30.00 Gutierrez, Jose 0 30.00 Hal,u.,Charlie 0 30.00 Namarkdar, Babas R 0 50.00 Nubenthal, Ale: 0 30.00 Hughes, 8rlanK 0 50.00 Nutchison, Joseph 5 0 50.00 Jaimes, Micheal A 0 30.00 mimes, Patricia M 0 50.00 Jones, Craig 0 30.00 Keck, Matthew W 0 50.00 Martin, Wiliam M 0 30.00 Montenegro, Rudy 0 30.00 r apolean, Michael 0 30.00 N orton, Wayne T 0 10.06 Pack, Anthony 0 30.00 Perm, Gabriel 0 3000 Portia, Paul 0 30.00 Richard, Scott 5 0 30.00 Roberts, Kamkath r 0 30.00 Schneider, David C 0 30.00 small, Wars i M 0 30.00 Smith, Kell 0 0 30.00 Summar, Leo 0 1000 Taylor, Lance E 0 30.00 Tomas, Laurent P 0 50.00 Walker, David W 0 30.00 Ware, Roger 0 0 50.00 Yochum, Philip T 0 30.00 0 M 30.00( 1 2 3 26 27 28 29 2.0 31 10 Attachment C Name of Volunteer Training Hotirs Incident Hours Other Hours Night Shift Totals Lyndi Atkins 0 Chris A. Batiste 0 Willirun Behan 0 Tines n t(7A Jeffrey B. Bradley 0 Cordt Caahen 0 Pierre Charland 0 Mark Conran 0 Colin Crawford 0 Talon Crutcher 0 JONI Parnell)! LOA Neiman Eaton 0 Darrell Ferguson 0 Matt Fischer 0 Doug Framing 0 Ben F. Geeth 0 Daniel S_ Godinez 0 Sabrina Goehdng 0 Steve Green -LISA Jose Gutierrez Charlie Hall 0 Ryan Hernandez Brian K. Hughes 0 Joseph S. Hutchison 0 Michael A. James 0 Patricia M. Jammes 0 Craig Jones 24 Matthew W. Keck 0 MetooIrn W Martin LOA Wayne Norton Gabriel Perez Ryan Perne- LOA Scott S_ Richard 0 Kenneth T. Roberts David Schneider 0 Wayne M. Small 0 Kell Smith 0 Lance E. Taylor 0 Laurent Tomas 0 David W. Walker 0 Roger D. Ware 0 James Worrell Philip T 'Yochum LOA Total Hours 0 0 0 0 24 Total Personnel 43 43 43 43 43 Active Personnel 0 0 0 0 31 Average Hours #0IVl01 #DIVIO! 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