R2010-024 - 2010-02-22 RESOLUTION NO. R2010-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A UTILITY RELOCATION AGREEMENT
ASSOCIATED WITH THE BAILEY ROAD PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS.
Section 1. That certain Utility Relocation Agreement associated with the Bailey
Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a Utility Relocation Agreement associated with the Bailey
Road Project.
PASSED, APPROVED and ADOPTED this the 22nd day of Februyar, A.D , 2010
T EID
MAYOR
ATTEST
Y N G L , Ty C3 1_
Y SE'dF ETARY `=y
APPROVED AS TO FORM
DARRIN M COKER
CITY ATTORNEY
Exhibit "A"
Resolution No R2010-24
STANDARD UTILITY AGREEMENT
ACTUAL COST—CITY
County Brazoria County Road. Bailey Road
Project No T08002 From. West of FM 1128
CSJ To Veterans Drive
Road Project Letting Date:tentatively January 2011
This Agreement by and between the City of Pearland, Texas, ("City"), acting by and through its duly authorized
official, TEPPCO Crude Pipeline, LLC, acting by and through its duly authorized representative, ("Owner"),
shall be effective on the date of approval and execution by and on behalf of the City
WHEREAS, the City has determined that it is necessary to make certain improvements to Bailey Road, which
said changes are generally described as follows. Widen to 4 lanes
WHEREAS, these proposed roadway improvements will necessitate the adjustment, removal, and/or relocation
of certain facilities of Owner as indicated in the following statement of work: In general the scope of work is to
install an approximately 150 feet slick bore crossing with box sag fabricated segments to lower the C-90 pipeline
segment for the Old Bailey Road Expansion & Storm Sewer installation at Old Bailey road (CR 101) Pearland,
Brazoria County, Texas, as further described in Exhibit "A" and such work is described in Owner's Estimate
(estimated at $359,415.89), which is attached hereto and made a part hereof as Exhibit "A-1", and which is
prepared in form and manner required by 23 CFR 645, Subpart A, and amendments thereto, and
WHEREAS, the Owner, has provided sufficient legal authority to the City to establish an interest in properties
affected by the abovementioned roadway improvements. Said facilities are located upon such properties as
indicated in the statement of work as described in Exhibit"A"
NOW, THEREFORE, in consideration of the covenants and agreements herein contained, the parties mutually
agree as follows.
The City will pay for costs incurred in the adjustment or relocation of Owner's facilities to the extent
authorized under Title 23, Code of Federal Regulations, Part 645, Subpart A. The City's participation shall
consist of Sixty-Six Percent(66%)of the cost of the adjustment or relocation.
The Owner has determined that the method to be used in developing the adjustment or relocation costs shall be
as specified for the method checked and described hereinafter
❑ (1) Actual direct and related indirect costs accumulated in accordance with a work order accounting
procedure prescribed by the applicable Federal or State regulatory body
® (2) Actual direct and related indirect costs accumulated in accordance with an established accounting
procedure developed by the Owner and approved by the City
Subject to the participation percentage as set out above, the City will, upon satisfactory completion of the
adjustment or relocation, and upon receipt of a final billing prepared in the form and manner prescribed by
Federal regulations, make payment in the amount of Sixty-Six Percent(66%) of the eligible costs as shown in the
final billing.
The final billing for work completed herein shall be submitted to the City not later than ninety (90) days after
completion of the work. Upon receipt of the final billing and conclusion of the audit, the City agrees to pay
Owner, Sixty-Six Percent(66%)of its share of the eligible cost as indicated above. The City shall make payment
within 45 days of acceptance of the final billing.
Design 1 of 2 33 Revised 6/2008
In the event there is a substantial change for the statement of work contained in Exhibit "A", reimbursement is
limited to Sixty-Six Percent(66%) of the amount approved and actually expended pursuant to this agreement and
its attached exhibits unless written approval is obtained from the City All changes shall be documented on the
Owner's "as-built" plans supplied to the City City shall reimburse Owner for any additional cost or expense
caused by any unreasonable delays waiting for City's written approval.
Upon execution of this agreement by all parties,the City will, by written notice, authorize the Owner to proceed
with the necessary adjustment or relocation, and the Owner agrees to prosecute such work diligently in
accordance with the Owner's plans. Such plans are attached as Exhibit"B" Owner shall provide the City with
forty-eight (48) hours written notice prior to proceeding with the adjustment or relocation and agrees to proceed
in such a manner that will not result in avoidable delay or interference with the City's roadway construction.
Should Owner by its actions cause interference or delay resulting in the imposition of damages to the City by a
third party, Owner agrees to be responsible for damages, including attorney's fees, defense of claims and
indemnification associated with said damages. Such authorization to proceed shall constitute notice on the part of
the City that the relocation has been included in an approved program as an item of right of way acquisition,that
a project agreement which includes the work has or will be executed, and that the utility relocation or adjustment
will be required by the final approved project agreement and plans.
The Owner will retain records of such costs in accordance with the provisions of 23 CFR Part 645, Subpart A.
The Parties, by execution of this agreement, not waive any rights to which each party may legally have within
the limits of the law
This agreement is subject to cancellation by the City at any time up to the date that work under this agreement
has been authorized. City shall reimburse Owner 100% of all cost incurred by Owner up to the date of receipt of
Notice of Cancellation.
The City Auditor may conduct an audit or investigation of any entity receiving funds from the City directly under
this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this
contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the City
Auditor,to conduct an audit or investigation in connection with those funds.
It is also expressly understood that the Owner conducts the adjustment, removal, or relocation at its own risk,
and that the Owner agrees to indemnify and hold the City harmless for damage to existing facilities caused by
the conduct of the Owner or any third party working on behalf of Owner
The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the
party represented.
UTILITY CITY
OWNER
THE CITY 0 E AND,TEXAS
Owner TEPPCO Crude Pipeline,LLC
By ilk \ By.
Title:Agent&Attorney-in-Fact Title: City Manager
02. e-Jp Date:February 22, 2010
Date:
Design 2 of 2 1 33 Revised 6/2008
EXHIBIT"A"
SCOPE OF WORK
PROJECT: PIPELINE SEGMENT LOWERING— 16" SLICK BORE FOR THE
BAILEY ROAD EXPANSION
LOCATION: SOUTH SHAVER TO WEST COLUMBIA C-90— 16" CRUDE PIPELINE,
AT BAILEY ROAD (CR 101) PEARLAND, BRAZORIA COUNTY, TEXAS
BRAZORIA COUNTY KEY MAP PAGE 614, GRID X
1 SCOPE OF WORK
1.1 GENERAL
In general the scope of work is to install an approximately 150'slick bore
crossing with box sag fabricated segments to lower the C-90 pipeline segment
for the Bailey Road Expansion& Storm Sewer Installation at Bailey Road (CR
101) Pearland, Brazoria County,Texas.
This will include installing an approximately 150'slick bore segment of
16"OD, .500"WT, API 5L, X42, Fusion Bond Epoxy"FBE"/Powercrete coated
pipe to 6' below the proposed storm sewer, installation of(2) 16"OD, 322", API
5L,X42 FBE coated pipe/ box sag fabrication segments on each end of the
slick bore segment, hydrostatic test of the slick bore/box sag lowering segment
after installation &tie in the 16"OD slick bore/box sag lowering segment to the
existing 16" pipeline.
The existing 16" road crossing pipeline segment will be removed after tie
in of the slick bore lowering pipe segment and 1/2 sack flowable grout will be
installed in the void under Bailey Road after pipe removal.
Installation of stopple fittings&tap/stopple of the 16" pipeline will not be
required for isolation, as the 16" pipeline is currently idle with a nitrogen pack.
Existing pipeline valves will be utilized on each side of Bailey Road to maintain
nitrogen in the remaining pipeline segments during tie in of the slick bore / box
sag lowering pipe segment.
The pipeline contractor will assist TEPPCO operations with
decommission of nitrogen in the 16" pipeline segment& reinstallation of nitrogen
in the pipeline segment following tie in completion.
1.2 MECHANICAL SCOPE OF WORK
1.2.1 The work performed will include:
• Receive TEPPCO supplied material at the TEPPCO
Warehouse, 901 Clinton Drive, Galena Park,Texas.
• Load &deliver TEPPCO supplied material to the jobsite.
• Welder qualifications to TEPPCO/EPCO Welding
Procedures.
• Clearing&grading the pipeline ROW work area.
• String and weld the approximately 150'slick bore
segment of 16"OD, 500"WT,API 5L, X42 FBE/
Powercrete coated pipe.
• Fabricate&weld (2) 16"OD, .322"WT,API 5L,X42
FBE coated pipe segments&box sag bends for tie in of
the slick bore lowering segment to the existing 16"
pipeline on each side of Bailey..Road.
-1 -
• Perform the approximately 150', 16"OD, slick bore road
crossing to 6' below the proposed storm sewer
• Install the 16"OD slick bore segment at 6' below the
proposed storm sewer
• Excavate, lower in &weld (2) 16"OD, 322"WT, API 5L,
X42 FBE coated box sag fabrications on each side of
Bailey Road.
• Hydrostatic test the slick bore pipe segment,tie in
piping, fittings and fabrication, after installation,Lai
third party Hydrostatic Testing Contractor
(Hydrostatic test pressure= 1800 PSI minimum—1850
PSI maximum -Duration 8 hours)
• Dewater piping after hydrostatic test.
• Assist TEPPCO operations during isolations&
decommission of nitrogen in the pipeline segment for tie
in of the slick bore lowering piping.
• Tie in the 16"slick bore& box sag lowering segment to
the existing 16" pipeline.
• Remove the existing 16" road crossing pipeline segment
under Bailey Road.
• Provide&install 1/2 sack flow able grout in the void
under Bailey Road after pipe removal.
• Assist TEPPCO operations during reinstallation of
nitrogen in the 16" pipeline.
• Backfill/compact all excavations& restore ROW to
original or better condition.
• Delivery of demo pipe, removed coating material and
excess pipe/material to the TEPPCO Galena Park
Warehouse.
1.2.2 All existing pipeline coating will be treated as ACM
(Asbestos Containing Material), unless testing of coating
material shows to be Non ACM.The EPCO Asbestos Removal
Procedure will be followed for all existing coating removal.
Removed pipe coating &coated pipe will be contained,
transported and disposed of as specified in the EPCO Asbestos
Removal Procedure.
➢ No coating will be left in the excavations.
➢ TEPPCO will be responsible for final disposal of all
ACM.
1.3 SUPPLIED BY CONTRACTOR
1.3.1 The contractor shall supply all labor, supervision, tools,
construction equipment,trench boxes, consumable supplies,
transportation, safety equipment and supplies including PPE,
Triple Gas Meter and other items necessary and required to
perform the work in accordance with the scope of work, attached
drawings and specifications.
• All Specialty Polymer Coating"SP-2888 R.G." Brush Grade
weld joint&pipe coating material.
• 1/2 sack flowable grout for installation in the void under
Bailey Road after removal of the existing road crossing
segment.
-2-
•
• Bag Sacktete for pipe pad supports at the top of each box
sag location.
• A copy of ISNetworld OQ1 report for contractor employees
qualified to NCCER OQ requirements for all covered task
associated with this project.
1.4 SUPPLIED BY TEPPCO
• TEPPCO Welding Procedures
• All required NDT of welds
• Job Plan
• Hazard Assessment
• All FBE&Powercrete coated pipe
• All Pipe Fittings
• All Pipe Bends
• All required permits&ROW Agreements
• 12.75" OD, 375"WT, Grade X-42 pipe for Welder
Qualifications Testing
• Laboratory cost for Welder Qualification Testing
• Vacuum Truck Service
• Nitrogen Service
• Disposal of ACM"Asbestos Containing Material"
• Disposal of removed pipe
1.5 EXCAVATION
1.5.1 A One Call Notification is required, by the contractor,48 hours
before any excavation can be performed.A confirmation number
will be issued to the caller and will be documented for future
reference. The TEPPCO Inspector on the project shall verify this
notification.
1.5.2 All excavations will be sloped or shored to meet OSHA and
EPCO Contractor Safety Manual requirements.
1.5.3 The contractor shall have a designated Competent Person on
site that will be responsible for excavation safety throughout
project duration.
1.5.4 The Competent Person shall be responsible for compliance with
the above mentioned requirements.
1.6 WELDING
1.6.1 All welding will be in performed in accordance with TEPPCO/
EPCO approved welding procedure 611-62, 611-63& EPO 15-
06. All welds will be 100% NDT(X-ray, Dye Penetrate, etc.)in
accordance with the requirements of API 1104, B31 4&DOT
195.
1.6.2 All welders performing production welds will be qualified to
TEPPCO/EPCO Welding Procedures 611-62, 611-63 & EPO
15-06 prior to start of the project.
1.6.3 All welder qualification testing will be performed as per API 1104
&API 1104 Appendix"B"with 12.75" OD, 375"WT,API 5L X42
pipe. All 12" pipe for welder testing will be supplied by TEPPCO
-3-
7171g - ,+NO
1.6.4 Testing of welders&destructive testing of welder qualification
test will be performed at a testing lab designated by TEPPCO
1.6.5 Testing of welders will be coordinated by the TEPPCO project
inspector
2 PERMITS
2.1 ROW PERMITS & ROW AGREEMENTS
2.1.1 All required ROW Permits,Access Permits& ROW Agreements
will be provided by TEPPCO
2.1.2 The contractor shall comply with the requirements of all
ROW Permits&Agreements.
3 SAFETY
3.1 SAFETY ORIENTATION
3.1.1 All contractor personnel shall attend a site-specific Safety
Orientation prior at start of the project.
3.1.2 The Safety Orientation will be performed on site by the TEPPCO
Safety Coordinator&TEPPCO Inspector
3.1.3 The Safety Orientation will be documented on the TEPPCO
Safety Orientation Checklist with a log of personnel attending.
3.1.4 The Project Hazard Assessment&Job Plan shall be reviewed
with all contractor personnel on site.
3.2 GENERAL SAFETY
3.2.1 Contractor shall be required to comply with all rules and
regulations set forth by EPCO and OSHA in performance of the
project.
3.2.2 A Tailgate Safety Meeting will be conducted &documented daily
by the TEPPCO on site inspector
3.2.3 All contractor personnel&visitors are required to wear hard
hats, safety glasses with side shields, foot protection, hearing
protection and any other safety related equipment required by
EPCO and OSHA whenever they are on the job site.
3.2.4 Fire Retardant Clothing (FRC) is required to be worn by all
contractor personnel, company personnel&visitors for the
duration of the project.
3.2.5 All buffing &grinding equipment(angle grinders)will have
handles&guards installed as per the manufacturer's
specifications. No modifications to handles or guards will be
allowed.
-4-
3.2.6 Follow the EPCO Confined Space Entry Procedure for all
trenches and excavations 4' or greater
3.2.7 Full body harnesses&breathing air equipment will be on site
during excavation entry activities and will be included in the Bid
Proposal.
3.2.8 A TEPPCO representative will issue Hot Work, Cold Work&
Confined Space permits. The site will be tested for LEL, 02 and
H2S at issue of the permits.
3.2.9 The contractor is responsible for the selection of a rescue team
or emergency service to provide rescue from any permit required
confined space, if required, as per EPCO Safety Procedure.
4 GENERAL
4.1 Each contractor employee that will be performing covered task
shall be qualified to NCCER OQ requirements, as specified in
Title 49 CFR Part 195 Subpart G.
4.2 Any additions to or deletion from the project scope will require
prior approval by the TEPPCO Project Manager
4.3 Any extra work that adds cost to the project will require prior
approval by the TEPPCO Project Manager
ATTACHMENTS:
❑ Cost Estimate Attachment"A"
to Overhead Allocation Sheet Attachment"B"
❑ Project Drawings
TEPPCO ENGINEERING STANDARDS & GUIDELINES:
❑ EGS 0910"Underground Hazard Identification Guideline"
❑ EGS 6040 "Modification of Pipeline Facilities& Equipment"
❑ TEPPCO Welding Procedures
611-62
611-63
EPO 15-06
SAFETY PROCEDURES:
a Enterprise Products Company Contractor Safety Manual
-5-
EXHIBIT"A-1"
C-90-SOUTH SHAVER TO WEST COLUMBIA 16"CRUDE PIPELINE
150' SLICK BORE-BOX SAG PIPELINE SEGMENT LOWERING FOR BAILEY ROAD EXPANSION & STORM SEWER
INSTALLATION AT BAILEY ROAD(CR 101)
PEARLAND, BRAZORIA COUNTY,TEXAS
BRAZORIA COUNTY KEY MAP PAGE 614,GRID X
MATERIALS:
DESCRIPTION UOM QUANTITY UNIT PRICE TOTAL
16"OD, .500"WT, API 5L, X-42 FBE& POWERCRETE.COATED PIPE FEET 160 $ 185.26 $ 29,641.60 _ _
16"OD, .322"WT, API 5L, X-42 FBE COATED PIPE FEET 60 $ 119 07 $ 7,144.20
16"OD, .322"WT, API 5L, X-42-6R 45° PIPE BEND EACH 4 $ 2,950.00 $ 11,800 00
16" FULL ENCIRCLEMENT WELD REINFORCEMENTS EACH 2 $ 450.00 $ 900 00
SPECIALTY POLYMER COATING"SP-2888 R.G " GAL. 20 $ 76.00 $ 1,520.00
ACM"ASBESTOS CONTAINING MATERIAL" DISPOSAL LOT 1 $ 600.00 $ 600.00
SACKRETE BAGS EACH 24 $ 5.00 $ 120 00
1/2 SACK FLOWABLE GROUT(3,500 LBS. PER CU YD) TONS 25 $ 32.50 $ 812.50
TAX 8.25% $ 4,334 41
TOTAL MATERIAL ESTIMATE $ 56,872.71
CONTRACTORS:
PIPELINE CONTRACTOR LABOR&EQUIPMENT ESTIMATE $ 179,000.00
NDT CONTRACTOR(XRAY& DYE PENETRANT TESTING) PER DAY $1,000 7 DAYS $ 7,000.00
CONSTRUCTION MANAGEMENT(THIRD PARTY) PER HOUR $110 12 HOURS $ 1,320.00
ROW AGENT PER DAY $600 12 DAYS $ 7,200.00
ENGINEER PER DAY $600 12 DAYS $ 7,200 00
DESIGNER PER DAY $400 7 DAYS $ 2,800 00
INSPECTION CONTRACTOR(ON SITE INSPECTION) PER DAY $650 20 DAYS $ 13,000.00
VACUUM TRUCK PER HOUR $95 12 HOURS $ 1,140.00
ROW ACQUISITION & DAMAGES LOT $6,000 2 EACH $ 12,000.00
TOTAL CONTRACTORS LABOR& EQUIPMENT ESTIMATE $ 230,660.00
TOTAL MATERIAL&CONTRACTOR ESTIMATE $ 287,532.71
OVERHEAD @ 25%(SEE ATTACHMENT"B") $ 71,883.18
TOTAL PROJECT ESTIMATE $ 359,415.89
C\Documents and Settings\Jimmy.JH\Local Settings\Temporary Internet Files\Content.IE5\OINL6MKO\C-90-BAILEY ROAD EXPANSION -SLICK BORE
- BOX SAG LOWERING -COST ESTIMATE.xls
t
C-90-SOUTH SHAVER TO WEST COLUMBIA 16" CRUDE PIPELINE
150'SLICK BORE-BOX SAG PIPELINE SEGMENT LOWERING FOR BAILEY ROAD EXPANSION&STORM
SEWER INSTALLATION AT BAILEY ROAD(CR 101)
PEARLAND, BRAZORIA-COUNTY,TEXAS
BRAZORIA COUNTY KEY MAP PAGE 614, GRID X
OVERHEAD ALOCATIONS PROJECT OVERHEAD @ 25% Komemo
BASED ON 2009 BUDGET
TOTAL OPERATING, GENERAL&ADMINISTRATIVE EXPENSES
FACILITY SERVICES. PERCENT DOLLAR VALUE
OFFICE SUPPLIES& EXPENSES 0.0368 $ 2,645.30
INSURANCE 0.0009 $ 64 69
OUTSIDE SERVICES/CONTRACT LABOR 0.0316 $ 2,271.51
OFFICE RENTALS 0.0657 $ 4,722.72
EQUIPMENT RENTALS 0.0053 $ 380.98
TOTAL FACILITY SERVICES 0.1403 $ 10,085.21
SHARED SERVICES PERCENT DOLLAR VALUE
FINANCE 0.0695 $ 4,995.88
OPERATIONS 0.1352 $ 9,718.61
LEGAL 0.0678 $ 4,873.68
CORPORATE DEVELOPMENT 0.0059 $ 42411
HUMAN RESOURCES 01057 $ 7,598.05
PURCHASING 0.0014 $ 100.64
ROW 0.0187 $ 1,344.22
FIXED ASSETS 0.0075 $ 539.12
AP&PAYROLL 0.0194 $ 1,394 53
REVENUE ACCOUNTING 0 003 $ 215.65
MIS 0.235 $ 16,892.55
ENVIRONMENTAL, HEALTH &SAFETY 0 1906 $ 13,700.93
TOTAL SHARED SERVICES 0.8597 $ 61,797.97
$COMBINED TOTAL 100% I $ 71,883.18
Il
LETTER OF TRANSMITTAL
EIRE
D I a. �� a 3519 Liberty Dr., Pearland,Texas 77581
W.
TxA - ,, ,u Ph:(281)652-1732 Fx:(281)652-17o6
js
DATE. 2o1o.o2.15
TO Sonia Webb From:: Sheila Olivarez
City Secretary's Office Projects Dept.
RE. R2010-24—Agenda of February 22,2010
_COPIES _ PROJECT _DESCRIPTION'
2 To8002—Bailey Road Expansion Standard Utility Agreement—
TEPPCO 16"Pipeline Lowering
Contract
❑ FOR CITY COUNCIL APPROVAL ❑ FOR SIGNATURE AND ATTEST
❑ APPROVED AS SUBMITTED 0 SCAN INTO LASERFICHE
O FOR YOUR USE
Thanks!
Sheila Olivarez
Projects Secretary
EXHIBIT"B"
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TIE--IN 70 EX7SI7NG
16"PIPELINE
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BOND EPDXY
m
I BENCHMARK
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ELEVATION: 2001 ADJUSTMENT
79'-6" 136'-7"
-200 -175 -150 -125 -100 -75 -50 -25 0 25 50 75i 100 125 150 175 200 80
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70 N
216'-1"
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EXISTING 16" PIPE TO BE REMOVED-� L J TIE-IN TO EXISTING EXISTING SPAN CROSSING WILL BE REMOVED `r
16" PIPELINE50
AFTER nE IN OF REPLACEMENT DIRECPONAL CROSSING.
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