R2003-0155 10-27-03RESOLUTION NO. R2003-155
A RESOLUTION OF THE CiTY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO PARTICIPATE IN AN INTERLOCAL COOPERATIVE
PRICING ARRANGEMENT WITH THE HOUSTON-GALVESTON AREA
COUNCIL (HGAC) FOR THE PURCHASE OF A FIRE TRUCK.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner HGAC for the purchase of a fire truck.
Section 2. That the City Manager or his designee is hereby authorized to
participate in an interlocal cooperative pricing arrangement with the Houston-Galveston
Area Council (HGAC) for the purchase of a fire truck in the amount of $348,492.00.
PASSED, APPROVED and ADOPTED this the 27th day of October ,
A.D.,2003.
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
PEARLAND VOLUNTEER
FIRE DEPARTMENT
October 3, 2003
CITY OF PEARLAND - PURCHASING
3519 LIBERTY DRIVE
PEARLAND, TEXAS 77581
P.O. BOX 104 — PEARLAND, TEXAS 77588
PHONE 281-652-1913
FAX: 281-485-3098
e-Mail:Fire@ci.pearland.tx.us
www.pearlandvfd.com
RE: NEW FIRE APPARATUS FINANCED BY C O. IN FY 02-03 BUDGET
ATTN: GORDON ISLAND
PLEASE REFERENCE YOUR E-MAIL ACCOUNT FOR COPIES OF MESSAGES BETWEEN
MYSELF AND MR. EISEN THAT TOOK PLACE ON FRIDAY REGARDING THE PROCUREMENT
OF THIS EQUIPMENT. WE DESIRE TO HAVE THIS PLACED ON THE NEXT AVAILABLE
COUNCIL MEETING AGENDA FOR APPROVAL
ENCLOSED IS THE ORIGINAL PROPOSAL FROM THE VENDOR, METRO FIRE APPARATUS
SPECIALIST, INC.- AS NOTED, THE HGAC CATEGORY IS "FS10-03�HDCCDBD" WITH A BASE
PRICE OF $238,030.00, PUBLISHED OPTIONS OF $55,868.00, UNPUBLISHED OPTIONS OF
$52,594.00 (17.90%) PLUS THE HGAC FEE OF $2,000.00.
THIS TOTALS $348,492.00 OF WHICH $325,000.00 WILL BE FUNDED BY THE CITY C.O. AND
$23,492.00 WHICH WILL BE FUNDED BY THE PEARLAND VOLUNTEER FIREtEPARTMERC
AND TRANSFERED TO THE CITY OF PEARLAND WHEN PAYMENT ON THE INVOICE IS DUE.
I/ WHEN THE P.O. IS ISSUED PLEASE MAKE SURE THERE IS A NOTATION ON IT NOT TO
APPROVE PAYMENT UNLESS I HAVE PERSONALLY SIGNED OFF ON IT. WE WANT TO AVOID
A REPEAT OF THE LAST ONE WHERE PAYMENT WAS MADE WITHOUT OUR FINAL
APPROVAL WE ARE JUST NOW GETTING THE LAST MINOR "BUGS" TAKEN CARE OF BY THE
VENDOR AND IT HAS BEEN EXTREMELY TIME CONSUMING AND FRUSTRATING WITHOUT
THE "LEVERAGE"
I UNDERSTAND, FROM THE VENDOR, THAT THE METHOD OF ISSUEING PURCHASE ORDERS
FOR HGAC CONTRACT ITEMS HAS CHANGED. ACCORDING TO HIM, THE PURCHASE ORDER
IS ISSUED DIRECTLY TO THE VENDOR IN HE VENDOR'S NAME AND THEY IN TURN PAY THE
FEE DIRECTLY TO HGAC. PLEASE CONFIRM THIS IS CORRECT OR, IF IT IS NOT, LET ME
KNOW WHAT THE PROPER PROCEEDURE CURRENTLY IS.
PLEASE CONTACT ME IMMEDIATELY IF THERE ARE QUESTIONS OR PROBLEMS.
SINCERELY,
pa,„,
PAUSON
FIR • CHIEF
Cc' BILL EISEN
MARY ROSS