R2010-011 - 2010-02-08RES�LUTION NO. R2010-1'1
A RESQLIJTION OF THE CITY COUNCIL OF T'HE CITY OF PEARLAND,
TEXAS, AUTHOR�Z�NG A CONTRAC� FOR GONSTRUCTION
MANAGEME�JT AND iNSPECTIO�J SERV�CES ASS�GIATE�D WITH THE
KNAPP ROAC►!SH 35 UTILITY RELOCATIONS.
BE IT RESOLVED BY THE GITY GOUNCIL O� THE CITY QF PEARLAND, TEXAS:
Section 1. That certain cantract for construction managemer�t and inspectior�
seruices associated with the Knapp Road 1 SH 335 utility relocations, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for a41 purposes, is hereby
autharized and approved.
Se�tion 2. That the City Manager or his designee is hereby aut�orized to exec��e
and the C�ty Secretary to �ttest a con€ract for constructic�n manag�mer,t and inspectian
services assaciated with the Knapp Road ! S�f 335 utili�y relocations.
PASSED, APPRQVED and AD�PTED this the 8 day o# February, A.D., 2d�10.
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T�M REID
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APPR4VED A� TQ FQRM:
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�ARRIN M. GQKER
CITY ATT�RNEY
�xhibit "A"
Resolution No. R2010-11
CQNTR��CT F[)R PROFESSIOi4,�,L. SERE'�CES
THIS CONTR�CT is eiltereci into oil �ebr"uary 8, 2010 by ancl t7ct���ecn tll� City c�f
P�ar�az�d (���PTY") �Eiti LJA En�ineerin� � St�i ("�CO�'SULT,^.NT"").
The C�ITY e�l�,a��es t11e CC�NSU�.TANT t� perfc,r7�q Go�rsfi�uction :���ana�er��eiit ���d
Constt•uction Inspectian Ser��ices fc�r a pr�ject krao«�n and desco'ik�ecl as ���ap�� Roacl �—
L�l��c_�b��stei` F�ic� D��ti �r — Litt �t��tic�ns and Lltilities �,rojec.t and c��rciinatio�� ���itll TxI)O`�' toi
Utility Rel�cati�i�s in SI Rc�ad���ay lmprc�verlleilt Prc�ject (l�rUject ��'67'���}}}.
�ECTI��' I - SER�'ICES �F THE CONSULT;�NT
Tr�e ��NSC7LT,�.NT sllal� pet'fE�i't�l the lollo«�in� professi�i�al se� ta CITY standat ai�c� i�l
a�cc�reian�� ti� it17 the d��r�e of care a�Yd skil�l that a pi in Texas ���ould �xer�ise unc�er
tlle �3m� or sittlilar circuc�lst��nces:
A. �'I�e CO�SULT.�NT sh�ll ��rform C"onstrtictir�n �1an�i�,einzi�lt and Const�uction
[ilspectioti Serw ices for [l�ta�� FZoad — Blockbust�r Ri�:e De� er — Lift S�a[i�ns anc�
Utiflities pi and c�ac�rdi�r�tion ��•ith TxDOT foa� litilitv R�.l�cati��ls in 5H3�
Roa�i«�tty� Ii�lprn��el�2erlt �i See E�:hib�� A. �att�clled. fcr�� � cletailed S�'OP�
OF WORK. `T'lle PRO.TE�T sche�ul�; shall corrfom� to tlle eo�lst��uction s�h��lule.
B. Th� C'�NS�LJLTA�T acl,nc�t��leci�,�es that the CIT�' {�llr�u��h its eanplaS�ee
hancll��c�k) co��sid�is thc follc�r,ti°ir�� to be misc��nduct tha� hs grounds for
tei of a CIT`� etnplo_ye�: r3�1y fraud, '��r�ety, lrrisap�yropriatiota ot� fuilcis,
reeeiti i��y� p�yr���i�t fe�r ser� iees not �ei'lc�i �r ton c��tirs �lot r� orhed,
misllanc�lin�� ��� ur�t� rcporti�ig c�f n7onzy trans�ctions� c�estruc�ion ot' �assets,
en�L��z�le��lent, �cce}�tin;� m��teri�ils c�f vallie fra�n ti-ziid�rs Ot' COI15lA1T�I1tS, �311CI:Ol'
eol�ectin;� rein�laursen�e�ii of ex�enses mE�cie toi t11� �enetit c�t �he CIT�'. The
Cp�iSULT.aNT ��rees th�t it «�ill nQt, �lircctly o�• �a�directly; e��couraa4 � CIT'�'
en�pdayee tc? en��a���e in s�ach rniscc�nduct.
�. ITQ�� CQ`�1SULTANT recc����izes tl�at �11 cira�� in�s. spec�ial prc�visio�s, tield stu��e�,�
n�nt�s, re�orts, estimates and ���v ar�c� all othcr cic�cu���cnts or ���c�rl: pr�,duct
��ener��te�i bv the CC)�SULT.�NT und�r tl�e� CC�NTRACT" shall �e d��li�-er�cl tcr the
CITY upo�l rec��iest, sl�tall becc�rtYe s�ibjeet to th� O��en Recc�i L��vs c�fthis St�te.
D. Tll� CC��SL�LT.4�,iT sh<�ll prt�c�u and maintaa�� fE�r the duratic>n of this
��reett�ealt� il�su��ai7ce a�ainst cl�irt��� for injuries t� pers�ils, dE��n����s to prop��
c�r any er�'ors �nd r�r��issic�ns relatin� tc� th� pe��fe�r��lanee c�f am� «�nrk b�� tk�e
CC)NSLJLT.-�\iT, its a`�e�tts. enlplr��yee� or sub�c���tr�tcEOrs under tlti� :�`�i
a� 1��ll0�� s:
( l) ti1�t�rl:e� Com�e��sation �y re��iirec� �i��� I��1� .
(?) I'r�7fe�sio�ial Liabilitv [i�sur����� in 1t1 �tt����unt itc�t l�.ss tliatt �1.�7C1{1,000 iil
t11e aggi�e�L�tc.
(3) Cam�rehensi�.e Ge��cral Li�l�ility and F'rc�perty D�may,� Insuratice �.�ith
miilimu�n li�nits ��f �I.Q[1{1,�J00 fc�z� iitjury ��r deatl7 ot aoati� c,ne �ea�son.
S l.000.0�J(1 f�i each occuiz and � l,C}OU,O(3f} foe� �acll �c�w�t°�:ttce af
ciama;�e tc� c�r c�estructic�t� oFprc�perte�.
(=�) Cotnpreh�r�si��� Aut���e�bil� �nd Truck Li�bility Insur�nce c�ti�erin�
o���ne�l, l�ireci, a��c� ❑o�1-c�4vr�ed ��ehicles, 4e�ith n�inin��uz� lirr�its of
� 1.(100,�QC70 tor inj«ry �r de�t�i c�f �ny oale �ersoi S 1.�00[7.Ofl0 f�t' e�c�l
c�ceue7•ence. a��d S 1.(}f)(),C}0(} for pi damage.
The C4NSULTA�IT shall i»clucfe �fte CIT�' �is a�i additional ins�ircel wlciee the
�oliei�s, ��.�itt� 7he e�ce�tion c�t tlie Prc�tessi��nal Liabilit�� [il��9rance �r�d 11-orke��s'
C1�m�e�IS�ti�t�, Cei`tific�tes of In�su� �nc� endo��sei��ents sh�Ll be fui to
t11e CIT�' befoi n�orR coiniilences. Each i�isura��cz �olicy sh�ll be endr�l to
state titat ca��ei sha11 r�c�t be suspzndeci, ti�aided. canceied. �ncl�or ��cduce�i ii�
co��ci'a�e o�' in limits {"CE��n��e in C�c���er��e") e�ce}�t �ti�it9� pric�r ti��ritteil conticnt ot
the �CIT`i' anci onl5- �fter tht CIT4'' has Ueen pr���ic�ed t� �.��ritte�� n�tiee c�f such
Cttan;�e in Co�era`�e, sueh notice tc� be se►�t t� t'he CIT�' eith�:z• bti• ha�ld c�eli�et tc�
khe City� iw�anager �r by certiti�d nrail, return rzceipt r�c�uested, �n�l receit�ed by
the Citv no fevti�ei• th�n thietv (30) �iays prac�r tc� the e-ft�ectiv� date of such Chang�:
in ���'ei'��e, Prior tcr cc�in�7le��ein� s�r� utlder this C��TI�ACT',
CONSUL�'.��T �h�ll Fiti�nish CITI' ti�- Ccrtiticates o1� �ns��r��nc�� or fo��na]
encl�r as rec�uirecl by this COi�lTRAC:T. i5suec3 b� C'QNSI.E[.TA\'T�5
�nsur�r(s), �s e�-ide��ce that pc�lici�s p�•ovic�in� �lle re�3uuireci cc��er co�lciitions,
�IZd liinits required by' this �ONTRA�"T ai�e ii�z �ull fc�rce a��d eff�ci.
E. The C�tiS[JLTA:`�1T sh�ill ii�demnify� a�1d I�c�ld tk�e CIT�", its t�ftice��s. a�z��ts. �t�d
er�iployees, t�annless fi�t�i�� 1n_v cl�im, loss, dama�re, s�it, a�7cl lilbilit�� ol� e�ery
ki��d t�r ���hi�l7 CQNSULTA�T is lc�7ll�' 9iak�le, incl�ac�iiz��� all erpenscs af
liti��ti��l, courC cc�sts, �i�d attof7ley's fecs, foi` i�tjury� to ��� death of �ny �erson, f�r
cia�Bl��,� to �ny ��`o���:rty. or err�E°s in clesi��n, anW� of� ��°}7ick� are caused t�v tE7z
ne��li��ent ��:t or orrrissio�l ot t�le C�C7NSULT',4�T, hi� otti��rs, etl���lc�v�ees, agent:�,
c�r su�co�itractor�s uilci�:r tl�ris C�NTI��.CT,
F. AlL p�i iilterid tl��t tf��: COi�'SLiLT�.N�T, in pei services p�rrsua�lt t� tlii�s
C0�ITRACT, s11�11 act as �a�� i�lciepenciee7t coiltraet�, �tt�d sltall h��.�e co��tre�l c�f its
t����n �a�ork and tk�� �l�az�r3e�• in ��`i7ich it is perFc�r Tlie C'Oi���ULTANT is ��o� to
be coc�sidered tin ��4,ent �r emE�layec of the CIT1`.
SECTI4i�' II - �'�R10D OF SCR�"I�CE
T�lis CONTRA,CT �vill b� biE���in;� upoi7 �kecuti�in �nc�j end u��c��a cc��iipletion csf the �onstr2ictil�n
r�l�tc�d «��t'k not tc� exc��d tl�irt�` m�inths aftea� ese�;tikti�i� of this ec�i�tE�act.
SECTIO� I[I - CONSULTANT'S C01�PENS.�,TIO\'
A. Tl�e z��ethod c,f �aym�nt ��t� this CONTR���CT shall he c�n an ho��u�lv �asis at �
tixecl hourlv� r�t�: �s ic3cntitied orr EYhibit $ attaciled lieretc�, plus a Fixec� Fe�.
B. The Fi�ecl Fec: sl�all be established �s an amouglt ec�ua[ t� ter� pereent (10°,0) of the
l�boi• c��st trc��n a�c;ri��cl ct�tntla�ncin� �ti'ith the exe�:�ztion c�f �1►e ec�nti-�ct until
Sut�stanti�l C�n��l�.tiot7 or 2 I�1 d�ys atter the �iate ��f t��e t�c�tic� tc� c�miner��:c �����rk
fa�� the cc�nstructian �:ontract, lvhic}1��-ez' occurs first. The Fi:�eti Fee sh311
eontinue frar a pc:ric�d r��t tc� ex�,e�d si�tyr (Ga) days past tS�e ab«v� date tc� Final
�Carr�pletic�n anci Project C`Lose ��ut.
C. The City sh�[1 hol�d 10`',�0 of the Fixed Fee a�s ��etai��7gc� utttil seape itet»� ii7 Eshibit
�+,. Sectio« 1-8 �re cc�n��l�te�i anci the ti�al pi p�y�nent inclucl�in� a
baCa���i��� c11a�l�,:e c���c�cr zet�oin+� aut all unus�e� c�u�a�itities fQr tE�e co�istru�tic�rt
eonteact ha�-e been �processecE. At that titne, tflti Consultant shall be entitl�ed ta
i«�lude iFi th� mc�nthlu ciet�ilecl in��c�ice the amount ot�the Eixec� Fee �'etait�ed.
D. In t�le e���e�Yt �he P�°oject consti°uctic�n ���e�ds tk�e �;orlti duration �f ? 10 days tc��
Subst�nti�l Co�nlpletion, the o� cost tc� t11� Citv sE��ll �z b4lseci on th� fixed
hour°lv rat�.s zs id�:ntitieci ott Exhibit B�vEth nc� ��dditic�nal Fixed �'ee.
E. The Cc�nsultant shall be entitle� t� incluc{c in tlle t���?o�thly cietaileci in��t�ice the
Fi �ecl F�� for se�►'��iees �et'foi`ttled clurin� the Wai I'eri�d c�etineel in Exl��bit
r"�, Secti�n 9 tii�ith nn t l�e1cC l�v the Citti�.
F. T�tal co�ilpens�tic�il for t�lie se«� iees pel�toi-�71ed sh�ll i3ot exceecl ��37.�?�.3E�.
G. The CITY sh�11 pti�� the CC)NSULTAN�T in ir�st�a(lni�nts k��sec{ upo�l r17c�nthl}r
prc��i-ess re�e�rts 3ncl detaileci invc�iees �ul�lli�ttecl by t9�e �C)i`JSIJ�.T��i�IT.
H. Th�. CIT4' sl�a1C n�l�ke p�}��lients tc� th� C`OVSULT.�i�1T ���ithan tliii (�C�} d7ys
aft�a� r�.�:ei}�t ailcl �pp�'cr�.��l ot a det7ilecl i�li���iee. In��oiees s�1�11 �e s�eibi e,E� �
monthlv 1���sis.
SECTIOiV IL� - THE CIT1"'S [tESP(lvS[BILITIES
�. T'kle CITY s�lall desi�n�tz a�rc�ject il�an��;;er c{tn tf�e tei�n ot t11is CONT�ZAC'T.
Thc project t�lana��er h�s Ehe autki��eily t� adi��inister this CO\TR:�CT �sid sh��ll
mc�t�itor cadllpliance ���ith alI terl��s �nci ca��ditic�ils statcd i�c�'�:it�. A�I requ4sts f�r
info�7n�tion fi•or» c�r a c��ciSiE�n bv tlle Cl�'�" an ��3�y �sp��:t c�f the ���ork s}1a11 be
�lirected t� the pr�ject n��sl��er.
I3. ��he ClT4' sf��ll i�er izti�• submitt��l5 b�, the C(�`�iSULT;a:�IT �t�td prc�� idc ��rompt
� tc7 �uesti��ns and rend�rin�� �f decisiott5 f�ertainin�� thei'etc�. to minimize
ctela� in Eltz pru�,�ress oi� tl�e CO\SL��.T:-�tiT'S ��oe�:. TIZe CITY �t•ill l:eep t��e
COti;SULT�4NT �d�, i�sed eonccrnin� th� ��r���t°4ss of thz �IT'l`'S r���ie���.� �f the
1�ark. Tb�e C�Q�NSULT�-11�]T a� tl�at tllc �'IT1�"S inspectiar�. re��ie�4�.
SECTION �' - TER��[I`r':�TIQ�i
:�. �The C`ITZ', at its sole disa;t'�tio��, mav C�rma�iate this C�NTRA�C�' for ac�v reaso�l-
-`vith ��- �� ithout c�use -- hy deli��e��i��� �vritten r�otQCe to C�1�'S[JLTAti1�`
personally a�� by ceirtifi�c� t��ail �i 29?� B�'iar`p�i Dr., S�iite 6f}t�. H�usteri� T'e:tas
77(�=�?. li�lmediately atter recei�-in<� suck� ���ritten ti�ti�:�, the C�1`r�SLLT�\�T sh�ll
dise«ntinue pro� idin�4 the sei under this CO�TR.�CT.
B. If this CC�\TTRr�CZ is tertnin�teci, COi�ISli�.T�NT ��izli cteli�c:�• t� thz CITY all
dra�.���inbs, special pi•o�.�isic�ns, tielcl sui i�otes, repoi etitita�atcs� a��ci �nyy and afll
otller docutn�itts or 4�-ork E�rc�cluet ge��e�'1tic� by the CQNSULT:�.I�T uncier the
�C3NTRA�'T, e��tirely ��r partially cninpleted. tc��e[her e�-ith all unused mat�i'i�Is
su�pl�ed by the CiTY c�m o�r b�t�c�re the 15 cl�y fe�Llo���irr� tct7�lit���tion of the
C�NTR�CT.
�C'. In t��e et of such tei�7iination. the C��SL7LTANT sh�ll b�: pryicl for ser
pe��f�i ��rior to r�c�i�t of the ti�'ritte�l r�otice c�f ternli�iation. The C[TY` shall
mak�; titt�tl pay�all�nt ���ithiil siYt}� (60) days after the CONS�'LTANT �tas deli���t•ed
tcr t11e CITY � �letaile�i iin�c�ice for seiti�i��s i and th� c�oc��i��lents or 1�i��►��C
prodtict �eneratecl by the C(�`dSULTANT wlder ihe CO�TRACT.
D. If khe a�en�uner�ti�n scllectuled under this contract is basecl u�ao1� a tixed t�ee or
cletinitel�- �tseei•taia�at�l� su►�1. the. pc�rtion c�f suel� su�71 �ayable sllall be
pi to t11e pei•�:ent�;e �f s�;i��ices �ompleted by the CC)i�iSULTANT
k�lsecl u��n tl�e scc�pe of «��ork.
E. In d1e ���ent this CG1tiTRA�`�' is termi����t�d. the CIT'r' sll�ll ha��e th�: ��ptic�n af
�c�mpletin�� the �� c�rk, oi enterin�� int�� � CO\TR:4CT u�itll �j��other partv fr�r tklc
�;or�n��letian c�t� the �ti�orl..
F. If t11� CIT1' t�r�ninites thi� CO�ITR�CT' ti�i causc anct; or if the CC}NTRACTOR
b�•ca�h�s asly prc���isi�n c�f this CC7iv�T�,�,CT, t11er� the C[�`"k' silall h���e all ri�,llts
ar�d rem�.dics in lak�� and/or �c�uit�,� a�ziinst C'ONSL�L�t�.dvT, ��4nuc for �nr' <tction
car dispt�te ari�Qtl� ��ut crf� or i�el��tin� tc? tlais C��ITRACT slla�l be in B�
Co�ntv. Texas. Tlle I�lvs oi' tl�e 5t�te ofi Texas slla�l ��o��c��i thc t��•ntis c��� this
CONT���CT. The pre��ailislti� ��i� in tl�e �ctinrti sh�ll bL ��ltitled to r��a��er its
a�ctual �i����a���5 ��,�itl� interest. �at��rner��� fe�s, costs and expe�ises i�icurred io1
cpt�me�tic�n ��,°ithr t��7� c{ispute a�Id'or �caic���. CC�i'�iSULTANT �nd CITY desire aY��
ex�editio��s �t7eans to reso��, e��y disp�ites that �17a�� �rise ka�tti� un�ler this
CC)NTR.ACT. To accc�►nplisl� tl7is, the pa► a�,�i�e� to mediatt�n ��s follc7« s: If �,
clisp��te �rises c�u�t of c�� relates to this CO\iT1ZACT, ar tt�e bteach tl�er�o#: ����d if
the dispute c�ntaot be settlec{ tlli•ou�h �ie��otiation, tl�eol tE3� p�i a��i tir-st tt7 tiy
i�7 y�o�xi laith, and ��ef'c�re pursuii�<� �ny le�,��l rzn�edies, to seitle tk�e dis�ute l�y
n►ec�iat�c�iY «f a t��ird p�rty �t ho «•i11 be s�lzcteti by ��,�reeiilent �f�the p�trti�s.
SECTION VI - EitiTII�E A(�REEI�IENT
T�iis CON�I'R:ACT re�i•esent� thc ci�tirc a�i•ec��1���t b�ri��e��n ti�c CITI' and tl�e CONSULTANT
and supersedes all priar ne��tiations, rep���sentations, c�r ce�ntracts, either S�, ritten c�r �r�L This
C'C1�11�R�CT may be a�nezide�i �nly by 1�'i i�nsti �i;,���eci by bt�th parties.
SECTI�\ VII - COVE�:�NT A(�:���ST CONTI\GE�`T FEES
�T`f�e CQNSULTANT aftii th�t h� has not em�loyec{ �r retaine� anv co�i7p���a�� �r �eesoii, otll�r
rl�an a hoil� ficCe emplc�yee „o1 fc�r the CQ�SULT:��JT . tc� solicit ai secure this
CC)NTR�.CT, ancl that lt�: iaas r�e,t ��ic� ��' ��i•cec� t� ���v �t�y corn�3��1 ui• per•so1�. �t�er• t11a�1 a
bo�l� ticle empl�iyce, any° fee, cc�mm�ssic?n. percen�a�e brc�k�r�ge fze, ��ift, or ai�r� atlje��
co�isidei ec�nting��li u�o�i oi re�ulting ta�c�r17 the a�v�F�ci or mahi�l� o� the CO�vTIZ:`tCT. �o��
bre��cEi or viol�ti�n ot` tl�is �lausc, th� CIZY a�lav t�z7�lin�te this C�NTR.�CT ���ith�7u¢ lia�ility.
aiid in its dis�:retion, i��ay ci�ciuct �i the C{�N�Rt1C'T pi or �;onsicierati�n, ar otliei��.�isz
rec�vei�. the fi�ll a�nount of` suc� fee, e��il�inissiot�, perce�ita;� brol:�ra��e fee, ��i�t, e�c cantin��i�t
E'e�e that ��as bee�i pai�l.
SEC`�T'IO'ti VIII- S�iCCESSQRS .�'dD ASSIGNS
Tkais CONTRAC'T skroall i Me assi�nable eYCept u}�o�n the �a�r�tten consent c�f the �parti�s hei
Tl1e E�arties ha�-e e�:ectag�ci t�3is CONTR:�,CT this $th d�v c,f February . ?�1� .
�-' -
C TY OF EaRLA1D, T�XAS
8i�1 Eisen, City Manager
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C��VSTRUCTIUN MA�IAGEMENT
SC�PE �F SERVICES
FOR
Knapp Road - B�ockbuster Rice Dryer -�ift Stations and
Utilities and Coordinatian with TxDOT for
U�ility Relocations in SH 35 Roadway Irnprovement Praject
Pro�ect #W6?993
BASIC SERVICES; Construction Manager(s} shall render the following
pr�fessional s�rvices to the C7WN�R in eona�ecti�an with the construction of
the �roject.
1. �Pre-Construction
1.'I . Provide re�riew of pl�ns, specifications, co�ntr�ct docurnents a�d
vali�ity of Engineer of Record's project dur�tion.
1.2. Ghair Pre-Gonstruction Meeting
1.2.T. Schedul� and co�du�t t�e pre-constructian meeting;
record and disseminate minutes from pre-consdruction
meeting.
1.2.2. Set communications pra#ocol and contract
administration procedures.
1.2.3. Provide agenda for meeting ta cover: Key r�ilestone
dat�5, p�y application procedures, schedule, public
natific�tion issues ancE �rocedures, utility coord�natian
issues, traffic control, permitting, property owner
notifcation and coordination, tem�arary facilities, etc,
2. Consfr�ction Adm�n�stratian and Mar�agement Servic�s
2.1. Act as the City's on-site rep�esent�ti�e arad prova�e overall project
aversight.
2.2. Meetings: Schedule �nd co�duct construction progr�ss me�tings;
record m�inute� from consfiructian progress meetings and distribute
to City Praject M�nager, Design Engineer and contract�r
throughout the duratic�rt of the project.
2.2.1. Schedule meetings every tuva uveeks, minimurro, tca
rev�ew the #o�lowing: work progress a�d schedule,
out�tanding issues, s�bmittals, shop drawings ar�d
changes to the work.
2.2.2. Goordinate additional meetings as necessary to
discuss and resalve problerns anc� provEde guidance
in a timely manner.
�.2.2.1. Coordinatelrnonitar the follawir�g: utility
relc�cation activiti�s for co�npliance,
utility cnst�llatian verification, rep�orting,
recc�rd ma�nagerr�ent ar,d as-built
drawings.
2.2.2.2. Attend all utility co�rdinatian,
construction, and sc�eduling rr�eetings.
2.2.2.3. Obtain copy of ROW permit and pri�ts
from Public Works in flrder to mc�nitor
progress of utility relocation per
permitlplan.
2.3. Ma�age Corastruction
2.3.1. All fi�aF docurnentation is required as an
electronicldig�tal farmat.
2,3.2. As fi�ld problems arise, notify th� D�sign Engineer
and City Project Manager of propased �olutians ta
resolve �ro�0ems.
2.3.3. Review and update as-built documents regular9y with
contractor.
2.3.4. Monitar and ensure ad�erence to approved project
baseline schedule. Revie�nr contractor's schedule
montl�ly, �nsure compliance with C�ty's intended
schedule, and pravide recommendations as needed
to retain and regain schedule i� needed.
2,3.5. Recomm�nd alternate praject sequencinglscheduling
to keep project on schedule.
2.3.6. Prepare u summary report of ce�nstruction
activities wi�h oa�tstanding issues outlined for review.
Monthly progress intormation associated with the
project wial be subr�itted to the City for reuiew and
approvaf.
2.3.7. Record weather condotic�ns on jnbsite daily.
2.4. Crordinate work of con#ractar with exterr�al agenci�s and utiVity
cor�panies. Coordinate contractor's operations with regard to �ther
City cantracts and constr�action as well as with property owners for
planned ser�hce outages, street clasures, ar�d aceess con�ro� issues
to properties including notifications.
2.4.1. Verify c�onstruction con�ormance and corrwp�iance with
TCEQ, f�01 and NUT.
2.4.2. Uerify constr�actron conformance with permitted
activities such as: Cify of Pearland Permits„ U.S.
,Army Gorps of Engineers p�rmits, TxD(�T roadway
pe�mits, and any F��ilraad agreements.
2.5. Maintain reco�rds of a91 decisians, actions and activities wi�h regard
to construction aperations (i.e. Change Qr�ers, RFIs and
responses, Subrmittal� ar�d responses, Reques# far Proposals,
correspondence, SWP'PP inspections.)
3, Canstructson Inspection Services
3.1. Pravide full-time on-site technical observation of Cc�nkractor'�
aetivities to veri#y and ensure �II work materi�ls, str�uct�ares,
equipment and workmanship comply with th� Contract �ocuments
including Addenda, and Change C�rders. Verify and ensure thak
Contractor maintains good construction practices and pr�fes�ianal
s�andards prevailrng in �he local City, County, and State of Texas.
3.1.1. Notify th� City Project Mar��ger if Cantrac�or's work is
raot in cr��mpliance with the Gontract Documents or
specifications. Notify the City Projecf Manager and
Design Enguneer of any failure of the Contractor to
take measures to repair and bring work ir�
cornpliance.
3.1.2. I��ue Advi�ory Natices #o Con�ractor for work that is
not in compliance with approve� construc�ion
documents.
3.`�.3. Issue Non-Compliance Reparts to Cankractor if non-
confQrming wnrk is not brought into compliance or if
plan of actian ta bring wor� into campliance is �ot
conducted bn timely manner.
3.1.4. Anspect and abserve fF�e materials and equ�pment
being incorporated into the wor9� to assure that they
are handled, stored and installed in accordance with
th�: Cantract Docum�nts and sp�cifications. Report to
the Cqty Project Manager regarding these activities,
3.2. Id�ntify, record and natify �esign Engiu�eer of any problems or
faflures to rr�eet perfarrnance requirernents in a timely manraer ta
mir�imize del�y ir� the progress of the project, rnake
recommendation(s) for appropria�e solution to the City Project
Manager and Design �ngineer.
3.3. Prepare and maintain daily progress log, photographs and records
fflr t�amover at cor�pletian of project. Pravide a copy of daily
progress lo� thak includes quantities ins#al�9ed that day to the Gity
Project Manager on a weekly basis.
3.4. Ver�fy cor�,tractar has obtained necessary permits and is
maintaining any Traffic Control, public notificatio� and S�orm Water
Pollution F'�evention Plans, facilitbes, equipm�nt or ar� in
accordance with co�tract documents.
3.5. Attend and participate iru progress meetings.
3.6. Gather for your records: names, addresses, telephone nu�bers
and email of all eontractors, subcontractors, sub cor�sultants and
rraajor suppliers of material and equipment.
3.7. Immediately notify the City Project Manager and Design Engir�eer
in the event of an on-site accident. Record and note conditions,
aetivities and witr�esses ta the �vent.
3.8. Maintain F�esalution Log and respond ta citizen complaints.
3.9. Consult with City Project Manager and [3esigr� Engineer in advance
of schec�uled major work operatians, tests, insp�ctions or s#art of
important phases of project.
4. Pay App9ications
4.1. Procluce and prepare independent progress based pay applications
on a mora#hly basis for al� wark in� cornpliance with contract
docume�ts. Review and verify q�antities provided by contractor.
4.1. �. Re�iew work conducted daily on daily inspectiora
reports and materi�l inst�lled meas�rements
submitted by cflntractor; Meet weekly with contractor
to verify +nrork conducted and bid �tem quantiti�s; meet
monthly to review pay estimate and quantities with
contractor
4.fi.2. Review progress pay appiicataon with Desigrt
Engineer for appro�al or revision prior to su�mittal ��
City.
4.1.�. Finalize pay application with signatures from
Contraetor, Enc�ineer and Gonstruction Manager
certifying quankities and amounts.
4.1.4, �rovide City P� Manager with on� original with aG'I
origirroal signatures for prc�cessing and payment by the
10 day follawing the cut off dake for pay applicatior,s.
4.1.5. Track and rec�rd requests for rair� o� other delay5
with potential to a�d to Contract Tirne daily and
monthly.
4.1 a6. Provide an independent quantity forecast bid items to
identify potential quantity over-runs as part of p�ay
estiur��te �eview.
4.2. Upc+n completion of the work, prepare a final progress �ayment
inclt�ding a balancing change order zeroing aut all unused
quantities. Identify and add additional quantities and make any
approved changes to �he Contract Time.
4.2.1. Rev�ew and caordinate v+rith D�sign Engineer to
provide Engia�eer's recommendation for Substantia:l
Completion c�r Fin�l Acceptance. (See Close�out
Section)
5. Document Gantrol
5.1, Receiue, route, track and log all Cantractor �corr�munncations,
Submi#tal5, Change Orders, RFIs, Pay Applications and Citizen
Com�laintlResol�ution Log. Communicate with Confractar the status
of ��Eamittal reviews. Create and keep a submittal and RF4 log
showing status. Notify City Project Manager, �onkractor and Design
Er�g�neer of time critical iss�es.
�.2. Respand to RFIs when such response does not cequire the
Engineer's opini�r� or expertise or direction from City.
5.3. Asse�`nble and maintain notes, eomm�nts, sketches �nd s�pportive
data relative �o the Pr�ject to facilitate the revision af drawings to
conforrr� to the final as-built coraditior�s. Review Contractor's record
keeping �eriodically to ensure completeness, timeliness and
progress.
6. Change Orders
6.1. Prepare and issue request for proposals in a tim�ly manroer.
Pravide RFF and contr�ctor proposal fc�r additional work ta City
PrQject Manager and Design Engineer for review and approval,
Log and track st�kus of RFP and Responses frorr� Contractor, City
and Design Engineer.
6.2. Provide recommendation on tech�nical rnatters as an advocate for
the Cety. Evaluate Contractor's response/prQposal �ar merit, cost,
tirne, accuracy and price practicafity. f�egotiate with Cantractor on
City°s behalf if required.
6.3. Pr�pare Ghange �rder and docur�rentation includir�g signatur�s of
Ct�ntractar, Engineer and Gonstruction Manager for delivery to Gity.
7. Testing Laboratory and Results
7.1. Coardinate testing laboratory acti�ities with Contractor"s acti�ities.
Revie+,v test reports for compl�ance with Contract Doc�ments. Log,
track �nd r�tain t�st reports fc�r fil�. R�vi�w results with Contractor.
Monikor any corrective actio� and re-testing for corr�pliance.
�laira�ain compliar�ce with City's specificatians
7.�.1. Review lab test repQrts and log any failures.
7.1.2. Rewiew invoicin� from Labo�atary to daily activities.
8. Project Completion and Close o�t
8.1. A. Provide list of deliverables f�r substarrotial completion walk
throughlinspection. Schedule and conduct project walk #hrQUgh
upan receipt of Corutractor's natificatio� of substanti�l campletian.
Include City proje�t IV3anager, Desig� Engineer and others as
c�irected. Pre�are a list of non-confc�rming work based on visual
inspections. Record �nd monitor contractor's carrective efforts and
scheda�Ye. Schedule final completio�n ins�ection for any remaining
corrections.
B. Coordinate arud obtain Design Engi�eer's sealed completion and
Fina9 Acceptance letter.
8.2. Review and compile any 4peration and Mainten�nce documents
requ�red from t�e Cantractor — forward to Engineer for revi�w.
Collect �oc�tractor's closeout documents to review far
completeness and accuracy, i�ncluding; affidavits of f�nal payme�nt,
final pay estimates, as �uilt recards, redlines and drawings. 4nce
receiv�d, f�rward to Design Engineer al�ng with ar�y supporting
dacumentation.
8.2.1. Upon completion of ciose out items, provid�
recommendatioru for City's Substantial
�ompletionfFinal Accept�nce cer�ificate.
8.2.2. Provide �ndexed project files and redlines to City.
8.3. Canduct Praject Close-�ut Meeting.
8.4. f'repare and recommend final payment applicatio�. Prepare jc�b
record logs transmittals, and correspondence reports in an
organized file for delivery to City.
8.5. Cc�nsult woth City on any potential Warr�n#y items requiring repair or
replacement.
9. Warranty Period
9.1. Schedule, arrange and coflrdinate a One Year Walk-through of the
project to review status of the work 30 days prior ta expkration of the
�r�e Year Maintenar�ce period.
9.2. Pravide staff to cor�duct and partic6pate in the warranky insp�c�ions.
9.3. Praduce lis� af wark r�ok conforming far pr�senkation to the City
Proj�c# Mana�er, Desigr� Engineer arrd C�ntractor.
LJA Enc�inee�ing & Surveying, Inc. �►��
2929 Briarpark Drive �hong 713.953.520Q
Suike 600 Fax 713.953.5d26
Houston, Texas 77fl42-3703 www.ljaengineeri�rog.com
January 27, 201 D
�Ms. Teresa B�ttenfield, PE
A$sistant Dire�tor
Projects Department
Cify of Pearland
3519 Liberty Drive
Pearland, TX 77581
PROPQSA�
Re: Proposa� for Cons#ruction M�r�agement and Inspectimn Senrices far the City of F'earland
Knapp Roati - Blockbuster, Rice Dryer, Lift Stations and Utilities Praject and
Coord�natian w�th TxDOT for Utility Relocatians in SH35 Raadway lmprovement Praje�t
(Project W67993�
�.JA Pr�pasal No. 10-Q552
Dear Ms. �3attenfield:
L�4A Engineering & Surveying, Inc. (LJA) is pleased to provide professional cc�nstructiQn
management and inspection services far the City of Pearland ta the extent desired by the City of
Pearland for Knapp Road � Blockbuster, Rice D�yer, Lift Statia�s and Utilities Project and
Coordination with TxDOT for Utility Relocatior�s irr SH35 Roadway Improvement Pra9ect (Peoject
N�799�). pur scope of seruices will inelude the items listed in Exhibit A.
L,IA proposes to perform these services an a time and materials basis in accordance with the
attached rate schedule. The project fee is not to exceed $337,525.36.
Shoulc� you have any questians, please cor�tac� rne at 713.953.520{}.
Sincerely,
��
Jeffiery C. UeLeor�, �PE
Project Manager
, �,
11 ��--`a`°,�,� c� -
James �. N1oehlman, P�
� - Senior V��e Presid�nt
JC�IJEMIdI
�
p 4PROPO5AU20101Ciry of Pearland116-0552 pro.doc R,:
l�nit Nurrtber
�ao�
3012
3016
6000
6001
6002
6003
6��4
6005
6�1Q
6�11
6012
6020
6021
6022
6023
6024
6�25
6026
6030
8031
6032
604p
6041
6050
F�051
�Q52
6053
£fl64
6055
6056
8060
6061
6Q62
6063
sa�o
607�
6072
6p73
6fJ74
6080
6081
B[]8�
6090
6D91
6�92
sa��
B PLdT
M PLC?T
V RLOT
C PL�7T
B G�DPY
M COPY
CD
QV[�
A�TAGHMEIVT "A"'
LJA Unit Pricing List
Unit Name
�'rint Room - Bon� Plo#
�r�nk Room - Myla� Plat
Print Room - Vellum Plot
Print Roorn - Clear Cover
Print Roqm - 8.5x11 Plain V'Jhita Cover
�rint Roorri - 1�x17 Plain WFrite Cover
Prant Raom - LJA Blank Gover Stock
Prdnt Room - LJA Calor C�ver Stack
Print Rocam - Laminate Tat�s
Print Ro�m - 8.5x11 BW Copy
Print Room - 8.5x14 BW Capy
Print Room - 11x17 BW Gopy
P�'ink Room - 8,5x1' � Color Copy
F�rint Roorn - 8.�xt4 Color Gopy
Prir�t Rooim - 11x17 Color Copy
Frir�t Room - Bond Color Paper �dat
#�rint Roorn - Glossy Color Paper Plot
Print Room - Matte Color Paper Piot
Pri�,C Room - Clear Aeetate Plot
Prir�t Room - Sm GBC Bind
Prir�t Roorn - Med GBC �ind
i'ri�rt Raom - Lg GBC Bind
P�int Roam - 8.5xti 1 Laminate
Print Room - 11x17 Laminate
P�rint F�aom - 1/2" Binder
Print Room - 1" Binder
Prirrf Roam - 1 112" Binder
Print Room - 2" Bpr�der
Print Roam - 3" B�nder
Print Room - 4" B�nder
Prin� Room - 5" Binc�er
Prin� Room - Sm Wir� Bind
Print Roam - Med Wire Bir�d
Print Room - Lg Wire Bind
Prini Room - XLg Wire Bind
Prini Room - 8.5x11 SW Scarr
Prin1 Room - 8.5x14 BW Scan
Print Room - 11x17 BW Scan
Print Room - Scan ta File
Print Room - Scan ta TIF and PDF
Print Roc�m - Trimrr�ing Charge
Print Room - Fold Charge
Print Room - Stamp C�arge
Print Rc�orn - Map Pockets
print Roorn - Screw Posts
Pr'rnt Room - Gator Bc�ard
Print Room - Foam Board
Band �'lot - Oce
Myfar Plot - Oce
Vellum Plot - Oce
Color Plot - C}ce Ausfin
sona copy - oC�
Mylar Copy - �ce
Qigital Files (C�)
Digital FiEes (DVD)
R�te
$a.15
$1.50
$1.50
$(}.5(]
$0.25
$0.5b
$0.4Q
$�.$5
$0.35
�0.05
�0.08
$�.10
$6.60
�0.80
�1.2�
�3.50
�4.D0
�4.ao
�7.0�
$0,75
�1.00
�1.25
�1.25
�200
$3.00
$3.f��
y5.40
�6.00
$9.00
p17.QQ
$25.00
�2.25
�3.00
�3.75
�4.00}
�fl.30
$�.35
$0.60
��.ao
$ �d .50
�25.00
$0.25
525.QO
�D.50
�u2.Q0
�5.50
53.50
$0.15
�1.50
51.50
$2.�0
$0.15
�1.50
$5.00
$10.Ot}
sq ft
sq ft
s� ft
each
each
each
each
each
eacF�
each
each
each
ea�h
e�ch
each
sq ft
sq ft
sq ft
sq ft
each
each
each
each
each
each
each
each
e�ch
each
each
each
each
each
each
each
each
each
each
each
each
hour
each
F�aur
each
each
sq ft
sq ft
sq ft
sq fi
sq ft
s� fl
sq ft
sq ft
each
each
,ti:lDepartment ManuallUn�t PricinglLJA Frint Room Proce List as of 020209�Is 3126l2009
ATTAC'�IU�ENT "B"
SCHEDULE QF HOURLY RATES
(Includes Cost Plus Fuxed Fee)
Billabie Rates
Department F�e�c� {VP, Dept. 1�lanager, Sr. Pf�9)
Project Manager
Engineer (Grad. Eng., Ei7, A��rf, �'roj. Coord.)
Sr. Planner
Planner
Sr, Landscape Architect
Landscape Archifect
Designer
Resident Project Representative
GIS I�evelo�er
GIS Analyst
Svrvey T�c�nscian
�roje�t Surveyor
CR[3D Qperator (�CADD Tec}�niciar�)
Clerical {Construction Admin. Assistant)
Hiqhest
$193.6fl
$165.00
$11 fl,OQ
$132.00
$110.0(}
$132.00
$1�Q.OQ
$ 94.60
$105.44
$132.0�
$ 77.fl0
$ 88.fl0
$t07.�(l
$ 81.40
$ 77.0�
CADD Svstem
Intergraph CADD system will be blled at a rate of $25.OQ/hour plus operator tirr�e.
Pr9ncipals
Principals will be billed at a rate of $� 7�.00fh�ur.
Senic�r Consultants
Senior consultants will be billed at a rate of $20Q.40lhour.
Expert Witness
Expert witness duties wifl be billed at a rate of $350.00Ihour.
Survevinq Services
Field party rate includes per�onnellsu}aenrision, normal equipmen# and su�plies. Client
requested overtime sha�i be 1.5 times standard rate.
Survey Field Crew
GPS
Rabotic Total Skatic�n
All Terrain Vehicle
$13�.OUIHoue
$ 50.O�IHour
$ 25.ODIHour
$ 50.00l�ay
Mileaqe Charqes
Mileage shall be charged at the current IRS rate at t�me cost is incurred.
MisceEla�eous
Delivery and cell phone expenses related to this praject will be billed at cast. Any additional
expenses not specifically cov�red in this Rate Sheet shall be bidled at eost p�us �D%.
CJ tPROF�JSAL120141Cir� of PearlancAHauriy Rate Attachment 8(10-0552} H:ghest.dac
Revised 1i5109
ATTACHMENT"A"
LJA Unit Pricing List
Unit Number Unit Name Rate
3009 Print Room-Bond Plot $0.15 sq ft
3012 Print Room-Mylar Plot $1.50 sq ft
3016 . Print Room-Vellum Plot $1.50 sq ft
6000 Print Room-Clear Cover $0.50 each
6001 Print Room-8.5x11 Plain White Cover $0.25 each
6002 Print Room-11x17 Plain White Cover $0.50 each
6003 Print Room-LJA Blank Cover Stock $0.40 each
6004 Print Room-LJA Color Cover Stock $0.85 each
6005 Print Room-Laminate Tabs $0.35 each
6010 - Print Room-8.5x11 BW Copy $0.05 each
6011 Print Room-8.5x14 BW Copy $0.08 each
6012 Print Room-11x17 BW Copy $0.10 each
6020 Print Room-8.5x11 Color Copy $0.60 each
6021 Print Room-8.5x14 Color Copy $0.80 each •
6022 Print Room-11x17 Color Copy $1.20 each
6023 Print Room-Bond Color Paper Plot $3.50 sq ft •
6024 Print Room-Glossy Color Paper Plot $4.00 sq ft
6025 Print Room-Matte Color Paper Plot $4.00 sq ft
6026 Print Room-Clear Acetate Plot $7.00 sq ft
6030 Print Room-Sm GBC Bind $0.75 each
6031 Print Room-Med GBC Bind $1.00 each
6032 Print Room-Lg GBC Bind $1.25 each
6040 Print Room-8.5x11 Laminate $1.25 each
6041 Print Room-11x17 Laminate $2.00 each
6050 Print Room-1/2"Binder $3.00 each
6051 Print Room-1"Binder $3.00 each
6052 Print Room-1 1/2"Binder $5.00 each
6053 Print Room-2"Binder $6.00 each
6054 Print Room-3"Binder $9.00 each •
6055 Print Room-4"Binder $17.00 each
6056 Print Room-5"Binder $25.00 each
6060 • Print Room-Sm Wire Bind $2.25 each
6061 Print Room-Med Wire Bind $3.00 each
6062 Print Room-Lg Wire Bind $3.75 each
6063 Print Room-XLg Wire Bind $4.00 each
6070 Print Room-8.5x11 BW Scan $0.30 each
6071 Print Room-8.5x14 BW Scan $0.35 each
6072 Print Room-11x17 BW Scan $0.60 each
6073 Print Room-Scan to File $1.00 each
6074 Print Room-Scan to TIF and PDF $1.50 each
6080 Print Room-Trimming Charge $25.00 hour
6081 Print Room- Fold Charge $0.25 each
6082 Print Room-Stamp Charge $25.00 hour
6090 Print Room-Map Pockets $0.50 each
6091 Print Room-Screw Posts $2.00 each
6092 Print Room-Gator Board $5.50 sq ft
6093 Print Room-Foam Board $3.50 sq ft
B PLOT Bond Plot-Oce $0.15 sq ft
M PLOT Mylar Plot-Oce $1.50 sq ft
V PLOT Vellum Plot-Oce $1.50 sq ft
C PLOT Color Plot-Oce Austin $2.00 sq ft
B COPY Band Copy-Oce $0.15 sq ft
M COPY Mylar Copy-Oce $1.50 sq ft
CD Digital Files(CD) $5.00 each
DVD Digital Files(DVD) $10.00 each
J:\Department Manual\Unit Pricing\LJA Print Room Price List as cf 020209U1s 3/26/2009
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