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R2010-012 - 2010-01-25 RESOLUTION NO. R2010 -12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, APPROVING THE PARKS, RECREATION AND BEAUTIFICATION BOARD'S BYLAWS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby approves the Parks, Recreation and Beautification Board's Bylaws in accordance with Exhibit "A" attached hereto. PASSED, APPROVED, AND ADOPTED this 25 day of January, A.D., 2010. ..),07-n 1 TOM REID MAYOR ATTEST: 4Z /AP io ii i Y SE N TARY 0, k APPROVED AS TO FORM: 0 4,—___ i C DARRIN M. COKER CITY ATTORNEY Exhibit "A" Resolution No. R2010 -12 By -Laws For Pearland Parks, Recreation and Beautification Board NAME Article 1. The name of this body shall be the Parks, Recreation and Beautification Board of the City of Pearland. PURPOSE Article 2. The purpose of this board shall be the following as they concern recreational needs and facilities for the citizens of Pearland: 1. to promote interest throughout the community; 2. to act as liaison between citizens and the City Council; 3. to review and recommend to the City Council a Parks and Recreation department budget; 4. to provide recommendations to the City Council regarding policies, procedures, programs and services provided by the Parks and Recreation Department: 5. Provide recommendations to the City Council regarding the planning for and the construction of parks and facilities for the City. MEMBERSHIP Article 3. The Board shall consist of seven (7) voting members. Article 4. Each regular member shall have one vote. Article 5. Each regular member shall be charged with the responsibility of representing all of the citizens of the community, with membership on the Board requiring an interest in the recreational facilities and activities within the City of Pearland. Article 7. Vacancies that occur through regular termination, resignation, removal from the Board or death shall be filled by appointment to the Board by the City Council. Article 8. Interested individuals wanting to serve on the Board must submit a volunteer application form with the City Secretary's office of the City of Pearland. Article 9. The members shall serve three -year terms, with half of the members terminating in alternate years, and may succeed themselves only twice (i.e., may serve for three successive terms only). Article 10. Terms of office start November 1, of each year. Article 11. The officers of the Board shall serve one -year terms beginning each October and shall be elected at the prior September meeting by active regular members serving at the time. Article 12. Committee positions shall be: 1. Chairman: a. To preside over all meetings. Speak for the Board and signs all official documents of the Board. b. Shall be selected from the members who were active in the preceding year. 2. Vice Chairman: a. In the absence of the Chairman, shall preside over all meetings, speak for the Board, and sign all official documents of the Board. b. Shall be selected from the members who were active in the preceding year. PROCEDURES Article 13. The Board shall meet once a month and may call special meetings at the Board's discretion. Article 14. Meetings will be at a regularly scheduled day, time and place to be determined at the first meeting in October of each year. Article 15. All meetings shall be held in accordance with the Texas Open Meeting Act. Article 16. Failure to attend three (3) consecutive un- excused absences and/or five absences in one calendar year may result in removal from the Board, by Majority vote of the Board. Article 17. The meetings shall be conducted in accordance with Robert's Rules of Order. Article 18. Decisions of the Board shall be by simple majority of membership except on changes to the By -Laws which require a two- thirds vote of the membership required. Article 19. Official recommendations of the Board shall be made to City Council through the City Manager in the form of a memo from the Parks and Recreation Director. Article 20. The City Council of the City of Pearland shall approve these By -Laws and any changes thereto, before they can become effective. DUTIES 1. Submit budget recommendations to the Parks and Recreation Department staff, City Manager and City Council as required for inclusion in the City budget. 2. Recommend priorities for projects to be funded by the City. 3. Assist the Parks and Recreation Department staff in seeking grant aid for projects, land purchases, park equipment and other associated materials and supplies. 4. Recommend policies and procedures for the operation, maintenance, construction and programming for parks, facilities and recreation programs. 5. Serve as liaison between potential land donor and the City of Pearland. 6. Seek advice and information from other City, County, State and Federal agencies. 7. Educate the community as to the benefits of parks and recreation programs and facilities. 8. Review and recommend updates to the Parks and Recreation Master Park Plan and Trail Master Plan every five years. 9. Resolve conflicts of usage of any park or recreation facility belonging to the City of Pearland. 10. Undertake other duties consistent with the Board's purpose as requested by the City Council.