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Ord. 1126 09-08-03
ORDINANCE NO. 1126 AN APPROPRIATION ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Manager's estimated 2002-2003 Budget and proposed 2003-2004 Budget be adopted in compliance with provisions of Article 8 of the Home Rule Charter of the City of Pearland, Texas which sets forth certain very specific requirements as to the City of Pearland, Section 2. That there is hereby appropriated the sum of $29,555,902 to the General Fund for the payment of operating expense and necessary capital outlay for the City government. Section 3. That there is hereby appropriated the sum of $8,890,451 to the Interest and Sinking Fund for the general debt service for the purpose of paying the interest due on the General Obligation Bonds and Certificates of Obligation of the City and principal for redeeming such Bonds and Certificates of Obligation as they mature, and payments to special districts. Section 4. That there is hereby appropriated the sum of $10,593,412 to the Water and Sewer Fund for operating expense and necessary capital outlay for the Water and Sewer Departments. Section 5. That there is hereby appropriated the sum of $3,220,291 to the Water and Sewer Fund for the purpose of paying principal and interest on Water and Sewer Revenue Bonds. 1 ORDINANCE NO. 1126 Section 6. That there is hereby appropriated the sum of $2,513,841 to the PEDC Fund for payment of operating expenses and necessary capital outlay for the PEDC. Section 7. The City Council hereby adopts a revised budget for the current fiscal year ending September 30, 2003 consisting of the following appropriations: $27,372,777 for the General Fund, $6,474,215 for the Interest and Sinking Fund, $9,830,134 for the Water and Sewer Fund and $6,831,858 for the PEDC Fund. Section 8. That the City Council hereby confers upon the City Manager general authority to contract for expenditures without further approval of the Council for all budgeted items the cost of which do not exceed the constitutional and statutory requirements for competitive bidding. Section 9. That the City Council deems the Organizational Plan contained in the 2002-2003 Budget to be in the best interest of the City and is hereby adopted. Section 10. That this ordinance shall become effective from and after its passage on second and final reading PASSED and APPROVED ON FIRST READING this the 25th day of August , A. D., 2003. TOM REID MAYOR 2 ORDINANCE NO. 1126 ATTEST: PASSED and APPROVED ON SECOND AND FINAL READING this the gth day of September , A. D., 2003. ATTEST: UNG Y S RETAR APPROVED AS TO FORM: �a— DARRIN M. COKER CITY ATTORNEY 3 TOM REID MAYOR Exhibit "A" Ordinance No. 1126 CITY OF PEARLAND, TEXAS FY 2004 ANNUAL BUDGET October 1, 2003 - September 30, 2004 FILE COPY CITY SECRETARY'S OFFICE DO NOT REMOVE Adopted: September 8, 2003 CORE BELIEFS The City of Pearland is the innovative leader for delivery of quality service. We Are: RESPONSIVE We anticipate and respond to the real and perceived needs of citizens. RESULTS -ORIENTED We have a clear focus on solving problems. TRUST -BUILDERS We develop and maintain the trust of those we serve and those who serve with us. ACCOUNTABLE We demonstrate a clear commitment to these principles through our actions. BUDGET FOR THE, CITY OF PEARLAND, TEXAS FISCAL'YEAR OCTOBER 1, 2003. THROUGH , SEPTEMBER 30, 2004 MAYOR — TOM REID CITY COUNCIL: POSITION 1 RICHARD TETENS, MAYOR PRO TEM POSITION 2 WOODY OWENS POSITION 3 H. CHARLES VIKTORIN POSITION 4 LARRY MARCOTT POSITION 5 - KLAUS SEEGER BILL EISEN CITY MANAGER ALAN MUELLER DEPUTY CITY MANAGER MARY A ROSS DIRECTOR OF FINANCE For more information contact: The City of Pearland ' 3519 Liberty' Drive Pearland, Texas 77581 (281) 652-1600 www.ci.perland.tx.us This Page Left Intentionally Blank City of Pearland INTRODUCTION Title Page Table of Contents A-1 Distinguished Budget Presentation Award A-5 Principal Officials A-7 FY 2002-20023 Organization Chart A-8 • BUDGET MESSAGE Budget Message — City Manager B-1 Comparison charts of Population; Assessed Value, Total Permits, Tax Rate and Revenue B-9 General Fund Revenue and Expenditures -Five years' comparison B-10 Water & Sewer Revenue and Expenditures -Five years' comparison B-12 General Government Revenue - by Sources B-14 Principle Tax Payers B-15 Budget Summary — All funds combined B-16 BUDGET INTRODUCTION Reader's Guide to the Budget C-1 Budget Calendar C-3 Information on the City of Pearland C-5 Pearland City Charter C-8 Ordinance No. 1126 C-14 Ordinance No. 1127 C-17 Budgetary Policies C-20 Basic of Budget and Accounting C-26 Budget procedures C-28 Procedure to Amending the Budget C-31 BUDGET SUMMARIES D-1 General and Water & Sewer fund D-2 Special Revenue Fund D-4" Governmental Capital Projects Funds D-5 Enterprise Funds, ,... D-7 Analysis of Funds Balance 2003 E-1 Analysis of Funds Balance 2004 E-16 GENERAL FUND 1-1 • General Fund Budget Summary 1-2 • General Fund Revenues Total by Sources 1-3 • General Fund Expenditures Total by Functions 1-8 • 'General Government organizational chart and expenditures pie chart 1-9 • Public safety organizational chart and expenditures pie chart 1-11 • • Parks, Public Works & Community Services organizational chart and expenditures pie chart 1--13 City of Pearland • General Fund Expenditures Total by Departments 1-15 GENERAL GOVERNMENT: • City Council ' 2-1 • City Manager 2-4 • Public Works Administration 2-7 • Human Resources/Civil Service 2-10 • City Secretary 2-13 • Finance 2-16 • Tax 2-20 • Legal 2-22 • Municipal Court 2-25 • Custodial Service 2-28 • . Engineering 2-31 • Public Affairs/Grants 2-35 • Project Management 2-38 • Information Technology 2-41 • Geographic Information Services - 2-44 PUBLIC SAFETY • Police 3-1 • Police/Administration - 3-6 • Police/Uniform Services 3-9 • Police/Investigations 3-12 • Police/Community Services 3-15 • Police/Support Services 3-18 • Police/Jail 3-22 • Police/Traffic 3-24 • Fire Department 3-26 • Animal Control 3-30 • Fire Marshal/Emergency Management 3-34 • Emergency Medical Services 3-37 • Service Center 3-41 PARKS, PUBLIC WORKS, and COMMUNITY SERVICES • Community Development 4-1 • Planning 4-4 • Community Services 4-7 • Fleet Maintenance 4-9 • City Hall - 4-12 • Sanitation 4-14 • Recycling 4-16 • Other Requirements 4-19 • Street & Drainage i 4-22 A-2 City of Pearland • Library 4-26 • Parks — Administration & Maintenance Division 4-28 • Parks Recreation Division 4-32 • Parks — Athletics Division 4-35 • Parks — Aquatics Division 4-38 • Parks — Sr. Programs 4-42 • General Fund Capital Outlay '4-45 • General Fund Employees/Position Changes 4-49 ' GOVERNMENTAL DEBT SERVICE FUND 5 ENTERPRISE (WATER & SEWER FUND) 6-1 • Enterprise (Wator & Sewer) Revenue & Expenditures Summary 6-2 • Enterprise (Water & Sewer) Revenue Five Year Comparison 6-5 ' • Enterprise (Water & Sewer) Expenditures Five Year Comparison 6-7 • Water Production & Sewer Treatment 6-8 • Water Distribution & Sewer Collection 6-12 • 'Water & Sewer. Accounting & Collection 6-15 • Water & Sewer Other Requirements/Debt Service 6-18 • Water & Sewer Construction 6-20 • Water & Sewer Capital Outlay 6-23 • Water & Sewer Employee/Position Changes 6-25 PROPRIETARY DEBT SERVICE FUND 7 PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND 8-1 • Economic Development Corporation Revenue and Expenditures summary 8-2 • PEDC Revenue 8-2 • PEDC Expenditures 8-5 • PEDC Component Unit Indebtedness 8-10 • PEDC Capital Outlay 8-12 CAPITAL IMPROVEMENT PLAN/IMPACT ON OPERATING COST 9-1 • Fund 42 Utility Impact Fee 9-2 • , Fund 44 Shadow Creek Ranch Utility Impact Fee 9-6 • Fund 50 Capital Projects 9-8 • Fund 64 1998 Certificate Of Obligation 9-11 • Fund 66 Tax Increment Reinvestment Zone #2 9-14 , • Fund 67 1999 Revenue Bonds 9-16 • Fund 68 2001 Certificate Of Obligation 9-19 • Fund 69 2001 Water & Sewer Revenue Bonds 9-23 • Fund 70 2001 Mobility Bonds 9-25 • Fund 71 2001 Drainage Bonds 9-28 A-3 City of Pearland • SUMMARY STATISTICAL INFORMATION AND CHARTS • City of Pearland Map F-1 • Miscellaneous Statistical Data F-2 • City Parks F-4 • Single Family Residential Building Permit Four Years Comparison F-5 • Demographic Statistics F-6 • Assessed Valuation, Tax Levied, & Tax Collected F-7 • Chart: Assessed Valuation F-8 • Tax Rate Distribution for Debt Service & General Fund F-9 • Summary of Personnel by Division & Department F-10 CHART OF ACCOUNTS AND GLOSSARY • Chart Of Accounts G-1 • Glossary H-1 A-4 The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to City of Pearland for its annual budget for fiscal year 2002. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. The City of Pearland has been awarded this prestigious award for the last 16 years. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Andrea Jason Interim Director of Finance A-5 MEI GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Pearland Texas For the Fiscal Year Beginning October 1, 2002 ,Z4a571.0gt(--- President Executive Director A-6 City Officials Tom Reid Richard Tetens Woody Owens H. Charles Viktorin, Larry Marco,tt Klaus Seeger A-dministrative Staff Bill Eisen Alan Mueller Mary A Ross Fred Welch Tobin Maples Steve Chapman Glenn, Chaney Edward Sillas Floyd Meyers Jerry Burns Young Lorfiiig Mary Hickling Chris Doyle Doug Kneupper • Kola Olayiwola Dr. Dien Bui Thomas Grieves Paul Jamison Darrin Coker DeDe Williams Cheryl Garcia PRINCIPAL OFFICIALS Positions Mayor • Mayor Pro Tem (Position Number 1) Councilmember Position'Number 2 Councilmember Position Number 3 Councilmember Position Number 4 Councilmember Position Number 5 Ciiy Manager Deputy City Manager Director of Finance Executive Director of P.E.D.C. Executive Director of Community Services Fire Marshal/Emergency Management Services Municipal Court Judge Municipal Court Judge Municipal Court Judge Director- of Public Works City Secretary Director of Human Resources & Safety Mgmt Police Chief City Engineer Director of Inspection Medical Director/Health Authority Director of Parks & Recreation Fire Chief City Attorney Head Librarian Municipal Court Administrator A-7 City of Pearland Organizational Chart Citizens of Pearland Mayor & City Council Municipal Judges City Attorney Boards & Commissions City Manager Fire Police Economic Development Finance 11.1.14 Deputy City Manager Public Works Project Management F Engineering Emergency Medical Services Executive Director of Community Services ICommunity Development Human Resources Planning Parks & Recreation Fire Marshal/Emergency Management Grants & Public Affairs City Secretary Municipal Court --I Animal Control A-8 Honorable Mayor and Council members City of Pearland 3519 Liberty Dr. Pearland, Texas 77581 RE: Proposed Budget, 2003-2004 Dear Mayor Reid and Member of The City Council: The Proposed Budget for the 2003-2004 fiscal year accompanies this correspondence.' The Budget addresses the goals set by the City Council and also seeks to respond to other identified needs of the City. These needs are primarily the result of growth, but aging infrastructure and the need to expand maintenance efforts is also a factor. A primary factor considered in development of the budget is the overall economic climate of the Houston area. In the early years of the national economic downtum, Houston suffered only minor effects. However, in recent months, the Houston area appears to have been more impacted by the national trend. The Pearland economy, on the other hand has continued to fare well with substantial increases in both assessed value and sales tax revenue. It appears likely that assessed value increases for the 2003-04 and 2004-05 fiscal years will continue, so long as mortgage rates continue to remain low and new home construction remains strong. The budget assumes increasing levels of new construction due to estimates made by area homebuilders. Sales tax increases are expected for the upcoming year due to increased population growth and the addition of new outlets. The rate of increase is expected to decline because a number of "big box" outlets were constructed during 2002-03 fiscal year. This "big box" construction is not anticipated during the upcoming year. The good news regarding revenue means that the City can continue to meet the operation needs of serving a growing population while also having the means to pay increased costs of debt service resulting from the sale of bonds and C.O.'s to finance construction of major capital projects. Meeting these needs will require a change in tax rate that is only a fraction of what was projected when the 2001 bond program was presented to voters. B- 1 3519 LIBERTY DRIVE • PEARLAND, TEXAS 77581-5416 • 281-652-1600 • www.ci.pearland.tx.us Printed on Recycled Paper The budget document has several changes that I believe will make it easier to read and understand. These include: 1. Addition of Fund Balance summaries for each of the 3 major operating funds. 2. Break downs of major departments, such as Police, into programs to provide better management information. 3. "Budget Highlights" in each department that list major budget changes from the prior year. 4. Transfer of certain expenditures to departments that will more accurately group them with similar expenditures. In early 2003, the City Council set goals for the upcoming year. These goals were then prioritized into the following order: 1. Bond Program Implementation 2. Flooding and Drainage 3. Managing Growth 4. Fiscal Responsibility 5. Codes and Ordinance review and enforcement 6. Infrastructure 7. Additional Mobility 8. Communications with citizens and other public entities Provisions in the budget that address each of the goals are outlined below. Bond Program Implementation This goal and its objectives are addressed in the various bond and certificate of obligation programs of the City. The City Council has received briefings on each of these programs in recent months. Flooding and Drainage • Funding to implement the installation of the recently completed stream and gauge study, which will provide valuable engineering data for future drainage projects. • Funding to begin a review of FEMA flood maps. • Continuation of the Ditch Cleaning program. • $200,000 in funding set aside to address small drainage projects. Specific projects will be determined in a council workshop. • Continued funding of the contract with Ray Holbrook for assistance on the Clear Creek Project. B-2 Managing Growth • Completion of the Land Use Plan Update and Unified Development Code. • Funds to attract and provide incentives 'to new and expanding businesses are includedin the PEDC budget. Fiscal Responsibility _ • The number of proposed new personnel has been reduced. to 16 from last years 31 (all funds combined). -'Phis new number of personnel is a' 5% increase in the, number of full-time personnel, less than the percentage increase in population during the same period: The personnel include: • An additional clerk in Municipal Court to address greatly increased -activity; which is expected to continue, • Six new police officers, in keeping with the City Council's standing goal. These personnel will be added at mid -year. • -Two new dispatchers to provide for three dispatch personnel during peak hours only. • , An EMS Director to oversee the operation of this,vital functiorn. • Additional Park Maintenance worker due to additional property maintenance requirements. • A sewer plant operator to provide full staffing at the Far Northwest Plant. • An additional clerk in Water Billing and Collections due to increases in the number of customers. • The budget also provides for converting one part-time to a full-time position in both Finance and Park and Recreation (Senior Citizen Program). • A second full-time position for the recycling center to ensure that the facility is open for an adequate number of hours. A part-time office assistant is also proposed for the Fire Department. , Codes, and Ordinances •, Continuation of the preparation of the Unified Development Code. Infrastructure • Continuation of programs to add sidewalks, extend water arid sewer lines, replace aging water and sewer lines, and repair and maintain streets. • A contract for maintenanceof the R-O-W associated with the new section of Pearland Additional Mobility • • Continued participation with the Bay Area Transportation -Partnership. B-3 Communications • ' Continued funding for our partnerships with the Pearland Area Chamber of Commerce -and Brazoria County Alliance for Economic Development.. The above referenced items relate directly to the goals set by the City Council in January of this year. During the course of discussing budgetary needs of the various departments, a number of equipment items and other enhancements to existing service levels were identified. These matters are listed in both the "Highlights" of each Operating Department and Division and at the end of each of the major operating funds. Another important aspect of providing quality services to the public is the attraction and, retention of qualified, capable employees: During the 2003-03 fiscal year, the City modified its pay plan for all non -civil service employees to pay -for -performance plan. The proposed budget recommends that this,pay plan be continued. Under the proposed plan an average pay adjustment of 3% is recommended. Continuation of the police pay structure ,is also recommended. Over the past two years, substantial changes have been made in the Civil Service pay structure as well as the structure for all positions below the department head level. In order to attract and retain capable -people in department head positions, pay adjustments in excess of the 3% average are proposed. A more detailed memorandum regarding the pay plans will be submitted to you prior to the budget work sessions. • The various goals set by the City Council and by the individual departments require that adequate resources be appropriated not only for the initial implementation, but also for the ongoing functions required to continue to meet the goals. This document attempts to fund ' these, operations. - The following is a fund -by -fund analysis of the major issues in each of the major' funds of the City. General Fund Revenue The Property Tax roll.for the upcoming year is projected to be $2.6 billion. This,is an increase of 20% over the current year's tax base. This, significant increase reflects the continued strength of new home building in the City over the past year. Due to obligations resulting from;the sales of new debt, creation of TIRZ #2, and rebates to in -City MUD's the impact of the increase in assessed value to the General Fund is. , substantially diluted., TIRZ #2 will retain $236,466; payment to in -City MUD's will increase by $349,128'and the increase in debt service is $2,067,108. Consequently, of the projected property tax revenue increase of over the current year's actual receipts, only $394,112 is available for General Fund'operations. Sales tax revenue is projected to increase by 5%. This is substantially less than the 16% increase 'luring the current year. During the current year, a number of new, "big box" outlets were opened. This is not expected to occur again during the 2003-04 fiscal year. B-4 The anticipated 5% increase is the result ofpopulation growth and a full year of operations for sales outlets that opened during the 2002=03 fiscal year. Franchise Fees are projected to grow in a manner that,is consistent with population growth. Licenses and permits are projected to increase based upon favorable mortgage rates and availability of lots in large, new subdivisions such as The Lakes of Highland Glen and Shadow Creek Ranch. Fines and forfeitures are projected to continue atcurrent levels. This includes a continuation of our expanded efforts to collect warrants. _ The Charges For Services category projects increases due to growth in the dumber of garbage customers and the outsourcing of ambulance bill collections to a firm that, specializes in this field. The intergovernmental category includes only one significant change — payment of a portion of the tax increment in TIRZ #2 to the General Fund. The 2003-04 ydar will be the first year in which, a significant increase in TIRZ value occurs. Expenditures ' Major increases include the personnel costs associated with the new personnel referred above. A major increase in the upcoming year also includes payments to,developers in MUD#6 for a proportionate share of roadway improvements. Entering into agreements to make these one-time payments of $746,000 was a condition that MUD#6 placed on approving the sales tax agreement. While this one-time cost is substantial, the net long-term benefit to the City far outweighs the cost., The General Fund share_of proposed salary adjustments is projected to cost $471,000, including increased benefits costs. Operation of the new recycling center is projected at $144,486. Much of this is start up cost for equipment. Costs in future years are expected to decline significantly. . Other new issues that are funded are the City share of remediation of the old landfill site located in the ETJ, addition of a masonry facade to one of the public works buildings facing Old Alvin Road, and purchase of a bus for the' Senior Citizen program. B-5 Water & Sewer Fund Revenue Revenue projections assume continued growth in the customer base, as well 'as increasesin revenue due to replacement of old, defective meters. No change in rates is proposed. Expenditures The budget provides funding for repair or replacement of various water and "sewer lines; lift stations, water storage tanks, and wastewater plant components. It also includes funding, for two new personnel — a new clerk in billing and one operator position for the Far Northwest Wastewater Treatment Plant. Also included is $75,000 for salary adjustments. The budget also includes funding for a water- and sewer rate study. The most recent study was - completed in 2000 and a reevaluation of the assumptions made at that time needs to be done to ensure that rates will continue to be adequate. Pearland Economic Development Corporation Revenue • The budget reflects the same 5% increase in sales tax revenue that is projected in the General Fund. Expenditures Increased funding for marketing and promotion and industry recruitment is budgeted. This will enhance the department's efforts to bring new business to the City. Funding for a water line on Industrial Drive is also planned. Other Operating Funds A second hotel opened in the City during the current fiscal year. A third hotel is now under construction. The City has collected a•7% hotel/motel tax for•several years, but the proceeds have never been expended. The budget proposes the use of some of the upcoming years revenues to advertise and promote local hotels to increase occupancy and related business activity. The Municipal Court Security Fund includes'a transfer to the General Fund to offset the costs of the warrant officers time spent as the court bailiff. This is expected to be an ongoing expenditure. Capital Improvement Plan Planned capital improvement expenditures for 2003-04 are part of a continuous program to expand the City's transportation, drainage, and water and sewer systems. These projects are financed by a combination of General' Obligation bonds, Revenue Bonds, Certificates of Obligation, and transfers to Capital funds from the operating funds. The budget provides' information regarding projected expenditures for the 2003-04 fiscal year and future years for all bond and C.O. funded projects. These summaries and projections have been B-6 presented to the City Council during work sessions over the past few months, so they will not be addressed in detail in this correspondence: Concluding Overview The property tax rate required to fund the expenditure program outlined in this document is $.696, an increase of 1 cent over the current year's budget. This increase was limited to 1- cent even though the debt service portion of the tax increased by 4 cents for the coming year. In addition, the debt service portion of the tax rate increased by 2 cents during the current fiscal year with no increase in the overall tax rate. This limited impact on the overall tax rate is possible because of substantial increases in the property tax base during each of these two years, and a careful review of the operating budget expenditures. Part of the increase in value was due to reevaluation of existing properties in each of the two years. The staff has kept these reevaluations in mind as we prepared the budget. Our goal has been to meet the needs of the City, but also to hold down the tax rare as much as possible to limit the impact on taxpayers. The effect of the tax rate increase is $20/year for a $200,000 home. The total change 'in the tax obligation on a specific tract will vary, depending upon the amount of any reappraisals done by the Brazoria County Appraisal District. There are no proposed changes in water and sewer rates. The 2000 water and sewer rate study projected that this fund would operate at a deficit of $353,462 for the 2003-04 fiscal year. The proposed budget is consistent with that assumption. Concluding Remarks I would like to thank the city staff for their efforts in preparing this budget. I also thank the City Council for providing guidance and direction throughout the year. This document attempts to take into account the City Council's goals and vision for the City. Sincerely, Bill Eisen City Manager B-7 This Page Left Intentionally Blank 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 2,500 2,000 1,500 1,000 500 CITY OF PEARLAND, TEXAS COMPARISON OF POPULATION, ASSESSED VALUE, TOTAL BUILDING PERMITS PROPERTY TAX TAX RATE, SALES TAX REVENUE AND PROPERTY TAX REVENUE TOTAL POPULATION 1993 1994 1995 1998 1999 2000 2001 2002 '2003 "2004 TOTAL BUILDING PERMITS 2001 2002 '2003 "2004 7.000.000 6,000.000 5,000,000 4,000,000 3,000,000 2,000,000 1.000. 000 3.000,000,000 2,500,000,000 2,000,000.000 1,500,000,000 1,000,000,000 500.000,000 ASSESSED VALUE 0 8200 0 8000 0 7800 0 7800 0.7400 0 7200 0.7000 0.6800 0.6600 0.6400 0 6200 TAX RATE eh� ti� ,10 f,LCQ 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 '2003 "2004 SALES TAX REVENUE 1993 1994 1995 1996 1997 1998 2000 2001 2002 '2003 "2004 20.000.000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 8,000,000 4,000,000 2,000,000 PROPERTY TAX REVENUE 1993 1994 1995 1997 1996 1999 2000 2001 2002 '2003 "2004 • B-9 16,000,000 --� 14,000,000 - 12,000,000 - 10,000.000 8,000,000 - 6,000,000 - 4,000,000 - 2,000,000 - TAXES CITY OF PEARLAND, TEXAS GENERAL FUND REVENUES - BY SOURCES FIVE YEAR COMPARISION A N rell FRANCHISE FEES LICENSES 8 PERMITS FINES 8 FORFEITUREp, CHARGES FOR MISCFI 1 ANFOUS TRANSFER IN SERVICES , ■ 2,000 ■ 2,001 D 2,002 D 2,003 ■ 2,004. This chart shows that the property tax and'sales tax are the main sources of operating revenue; The significant increase in property tax revenue reflects the continued strength of new home building in,the City over the past three years. Sales tax revenue will continue to groW, but will be at a slower rate next year versus this year, because of several "big box" outlets that were opened . B-1 0 CITY OF PEARLAND, TEXAS GENERAL FUND EXPENDITURES - BY FUNCTION FIVE YEAR COMPARISION, GENERAL GOVERNMENT 1 PUBLIC SAFETI( 1 PARKS, PUBLIC WORKS, & COMMUNITY SERVICH 01999-2000 02000-2001 02001-2002 02002-2003 02003-2004 General overview of how the City revenue is utilized As indicated above, •two thirds of the dollars spent are for Public Safety, Parks, Public Works, and Community Service • B-11 6.000 000 5,000,000 4,500.000 4,010,221 3.724.066 9,609,624 3,000,000 2,000,000 1.000,000 •4 5,110,000 SALE OF WATER • 3,800,000 3,344,254 3.068,856 2,911,100 CITY OF PEARLAND, TEXAS WATER & SEWER REVENUE - BY SOURCES FIVE YEARS COMPARISION 4,300 000 7013395 619.716 533,854 642,850 543 5545 119,783 77555 95.351 SEWER REVENUE SERVICE CHARGES INTEREST INCOME •2002 ■2001 02002 02003 ■2004 778,075 782,069 508,49 543.793 66.000 OTHER UTILITY REVENUE Revenue projections assume continued growth in the customer base, as well as increases in revenue due to replacement of old and defective meters. B-12 4.500,000 -- Production & Treatment CITY OF PEARLAND, TEXAS WATER & SEWER EXPENDITURES - BY FUNCTION FIVE YEARS COMPARISION Distribution & Collection Accounting & Collection 491000 455,479 • 2,000 • 2,001 0 2,002 0 2,003 • 2,004 623130 Construction Other Requirements The City strives to provide water and sewer services for all residential and commercial locations. The budget provides funding for repair or replacement of various water and sewer lines, lift stations, water storage tanks, and wastewater plant components. B-13 CITY OF PEARLAND, TEXAS GENERAL GOVERNMENTAL REVENUE BY SOURCE (1) LAST TEN FISCAL YEARS WITH ESTIMATED FOR FISCAL YEAR 2002-2003 AND PROPOSED FOR FISCAL YEAR 2003-2004 (1) (2) Licenses Fines Charges Inter- (1) Fiscal Property Sales/Other and and for Franchise Governmental Other Year Tax Taxes Permits Forfeitures Services Fees Revenue Revenue Total 1993 8,094,140 1,733,901 418,577 404,857 1,089,194 1,050,451 311,959 13,103,079 1994 8,261,631 1,905,741 432,626 _ 415,511 1,182,274 1,109,374 107,987 463,971 13,879,115 1995 8,568,140 2,166,219 339,309 415,378 1,425,741 1,026,007 78,882 809,141 14,828,817 1996 9,292,922 2,298,546 514,081 459,884 1,553,765 1,016,069 246,414 523,188 15,904,869 1997 7,882,444 2,589,918 524,197 529,152 1,648,617 1,498,788 197,764 722,189 15,593,069 1998 7,108,800 2,973,058 615,808 573,856 2,508,087 1,703,715 345,674 678,232 16,507,230 1999 8,192,927 3,426,576 955,819 675,691 2,960,214 1,943,545 489,860 692,481 19,337,113 2000 9,272,373 3,697,523 1,469,799 731,959 3,061,545 2,022,789 15,000 896,730 21,167,718 2001 10,833,292 4,810,098 1,896,728 856,641 3,202,767 2,303,730 939,32 24,842,788 2002 12,857,995 5,044,972 2,256,638 845,322. 3,651,825 2,453,829 933,950 28,044,531 *2003 14,603,346 5,883,500 2,642,800 1,359,600 4,478,238 2,641,609 899,185 1,273,220 33,781,498 e2004 17,806,801 6,182,500 3,023,095 1,361,500 5,100,086 2,820,000 945,813 1,397,382 38,637,177 (1) Included General. Governmental Revenue of the General Fund and Debt Service Fund (2) Primary City Sales Tax * Estimated ** Proposed 20,000,000 .---' 18,000,000 16,000,000 - 14.000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 - 2,000,000 2004 General Fund Revenue Properly Tax SalesTax Permits Forfeitures Services Franchises InterDepI • Other • B-14 -TAXPAYERS 1 Weatherford U.S.A., Inc 2 Houston Light & Power 3 Lowe's Home Centers Inc. 4 Southwestern Bell Telephone 5 AggreKo, Inc 6 Landar Marys's Creek 7 Green Hollow 8 Kroger 9 Westlake Residential 10 Texas Windmill CITY OF PEARLAND, TEXAS PRINCIPAL TAX PAYERS 2002=2003 BUSINESS Oil Field Service, Rental & Fishing Operation Utility Company , Home Improvement Store Utility Company Mobile Temperature - Apartments Apartments Super Market Apartments Apartments ASSESSED VALUE OF PROPERTY 35,033,690 16,221,790 13,599,840 11,405,920 10,581,530 10,097,750 9,119,750 8,808,890 7,649,780 6,438,840 TOTAL TAX. VALUE128,957,780 B-15 CITY OF PEARLAND, TEXAS BUDGET SUMMARY - ALL FUNDS COMBINED Sources of Funds Property taxes and penalties Other taxes(Sales tax, Motel tax) Franchise fees Licenses, Permits Fines and Forfeitures Charges for services/Builders Water & Sewer Revenues Utility Impact Fee Fund Bond Revenues Texas Department of Transportation Grant/Sponsorship FEMA Other revenues and interest earned Interdepartment Transfer In Total Sources Uses of Funds General Government Public safety Parks, Public works & Community Services Economic Development FEMA Buy-out Contingency In city MUD - Capital outlay Construction Debt Service: Interdepartmental Transfer Out Total Uses Sources Over(under) Uses Governmental Fund Types General Fund Special Revenue Funds Summary Governmental Capital Projects Fund Summary Governmental Debt Service Fund 9,085,112 ' $ 6,182,500 2,820,000 3,023,095 1,361,500 5,100,086 673,283- 1,356,382 150,000 8'4,500 198,141 74,299 50,000 - $ 8,721,689 50,300,920 7,421,516 468,000 665,604 1,050,000 41,000 272,531 29,601,957 556,939 59,906,039 9,035,220 5,544,903 9,275,634 12,5?9,703 240,270 1,467,352 428,000 48,363 55,000 44,500 727,100 61,379,742 469,000 723,591 •8,166,860 29,555,902 ' 147,863 62,575,842 8,890;451 46,055 409,077 (2,669,803) 144,769 B-16 CITY OF PEARLAND; TEXAS BUDGET SUMMARY - ALL FUNDS COMBINED Propriety' Fund Types Component 2004 2003 2002 Units BUDGET ESTIMATED ` ' ACTUAL Enterprise Debt TIRZ/PEDC ALL FUNDS , ALL FUNDS ALL FUNDS Fund Service Summary Fund Summary 5 - $ $ '- $ 17,806,801 • 14,698,800 12,857,995 - 3,075,000. 9,407,500 8,880,000 7,615,704. - 2,820,000 2,641,609 2,453,$29 - 3,023,095 2,642,800 2,256,638 - 1,446,000 _ 1,433,900 845,322 - 5,298,227 • 4,740,675 3,651,825 10,090,850 10,090,850 8,300,000 7,386,675 7,251,247• 7,251,247 5,161,960 4,709,892 5,000,000 55,300,920 44,150,000 38,550,000 ' - - 7,421,516 1,728,861 617,545 - - 468,000 659,286 63,856 - - - 13,769, , 8,319,887 203,099 938,743 2,596,028 4,558,750 3,158,025, 578,741 3,220,293 i 6,527,947 7,251,518 4,921,307 23,123,937 3,220,293 . 4,013,742 129,458,129 106,861,928 97,408,500 4,126,505 276,741 9,996,512 10,042,460 , - ' 9,275,634 9,005,871 1,867,583 - 14,522,286 11,298,418 - 964,069 964,069 ' 790,343 - 124,103 967,370 _ 129,005 - - 723,591 374,463 2,198,900 402,500 4,113,292• 5,788,599 27,178,485 - - 88,558,227 59,237,707 132,531 3,220,293 452,050 11,971,734 9,962,535 4,574,928 - 4,056,019 6,527,947 7,251,518 10,360,128. 8,303,376 10,536,032 571,379 10,835,977 1,78,664 , 157,832 4,818,899 22,904,450 8,399,788 4,921,307 40,078,932 , 3,220,293 3,151,379 .147,620,659 114,005,022 81,987,832 (16,954,995) 862,363 (18,162,530) - (7,143,094) . 15,420,668' *****Projected deficits are the result of planned capital expenditures. These expenditures items will be financed through the sale of bonds and certificates of obligation. B-17 This Page Left Intentionally Blank CITY OF PEARLAND 2003-2004 BUDGET READER'S GUIDE TO THE BUDGET • The fiscal year 2003-2004 (FY 2004).budget- document has been prepared and presented. in an effort td comply with .the guidelines and recommendations of the Government Finance Officers Association of the United States and Canada (GFOA) Distinguished Budget Presentation Awards Program.,In order to be considered for the budget award, the following four areas must be included in a budget presentation: (1) the budget as a policy document, (2) the budget as a financial plan, (3) the budget as an operations guide, and (4) the budget as a communications device. A brief explanation of these criteria is presented below.: The budget as a policy document. This involves including a statement (or statements) of budgetary policies, goals and objectives for the year and. also explaining the budgeting process to the reader. Goals and objectiyes are an integral part of this document, Which we believe satisfies this requirement. The budget as a financial plan, This criterion, involves including an explanation of the financial structure and operations of the City. The City's major revenue sources and fund structures are defined and amplified. The budget contains an all-inclusive financial plan for all funds and resources of the City., Included are projections of financial condition at the end of the fiscal year, projections of financial activity, and historical comparisons. The budget also presents a consolidated picture of all operations and financing activities in a condensed format. An explanation of the budgetary accounting basis (cash. basis, modified accrual basis, or other acceptable method) was employed in the development of the budget. The budget` summary section as well as the various fund and department summaries satisfies this requirement.. The budget as an operations guide. This, criterion involves explaining the relationship between organizational units (departments) and programs.` An organizational chart, description of the departmental organizational structure with staffing levels, and historical comparisons of staffing levels are therefore included. Explanations of how capital -spending decisions, will affect operations are offered. These issues are addressed throughout the document. The budget as a communications. device. The budget document is available to the public at the City Secretary's Office in City Hall and at the Pearland Branch Library. We also provide summary information suitable for use by interested citizens and/or the media. As much as possible. we have avoided the use of complex technical language and terminology. Efforts are made to explain the basic units of the budget, including funds, departments or activities, and disclosing sources of revenues and explanations of revenue estimates and assumptions. This information is contained in the budget message, transmittal letter and budget summary. sections. C-1 In summary, each of the above four criteria is recognized by the GFOA as an integral part of any budget document in order to convey to the reader the goals and objectives the City will address during the year, and how those goals and objectives will be met and measured. We have attempted to present these goals and objectives to the reader in such a manner that any reader, regardless of the reader's financial background knowledge, will be able to gain a basic understanding of them. The budget is divided into eleven sections. The introduction section includes the Table of Contents, Distinguished. Budget Presentation Award, Organization Chart, and list of Principal Officials. Section one includes the City Manager's budget message, various comparison charts and budget summary of all funds. Section two Budget Introduction includes Reader's Guide to the Budget, Budget Schedule, Information about the City of Pearland, Budget Policy, Budget Procedures and Procedure to Amending the Budget. Section three includes the Budget Summary for all funds and the Analysis of All Funds Balance. Section four reports on General -Fund and it includes 1) General Fund Budget Summary Revenue and Expenses, 2) Total expenditures by division with personnel organization chart. 3) Total expenditures by department. 4) Departmental budgets. Each department includes: a) a mission statement with goals and objectives, listing of personnel positions, performance and activities measures, highlights of approved budget items or new positions. b) A detail expenses schedule by account element/object Section five includes information on Governmental debt service fund. Section six includes the summaries on: 1) Water & Sewer revenue and expenditures 2) Departmental budgets. Each department includes a) a mission statement with goals and objectives, listing of personnel positions, performance and activities measures, b) a detail expenses schedule by account element/object. Section seven includes information on Proprietary debt service fund. Section eight includes the budget planning for Pearland Economic Development Corporation Fund Section nine includes the brief description. and 'the 5 years budget plan for all major capital projects by fund. Section ten includes all the Summary Statistics and Charts. Section eleven includes the chart of accounts and the glossary C-2 ANNUAL BUDGET 2003-2004 BUDGET CALENDAR April 15 Distribution of Budget packets to Departmental Heads by Finance. April 25 Preliminary revenue estimates issued by Finance. May 12 Budget requests submitted to Finance Department with all supporting documents. May 27-30 Discussion of Budget requests with Departmental Heads. June 6 Final adjustments and documents submitted to Finance. June 13 Complete Final Payroll information July 7 Proposed Budget submitted to City Manager for Review. July 14 Proposed Budget forwarded to City Council with City Manager's Recommendations. July 21 City Council to set dates for: - a. Public Hearings on Budget (Charter Requirement) b. Public Hearings on Tax Rate and date on which the tax rate will be voted upon. August 4 Submit the following for -City Council's acceptance: a. 2003 Certified Appraisal Roll for the City and associated new construction value. August 4 b. Date for sending "Notice of Public Hearing" for publication in Pearland Reporter News. The Publication has to be a - minimum of 5 days prior to hearing. City Council Budget Workshop #1 August 11 City Council Budget Workshop#2 C-3 August 11 August 11 Public Hearing on Budget (Charter Requirement) Send "Notice of Public Hearing on Tax Increase' for publication in the Pearland Reporter News. (Must be published at least 7 days before the Public Hearing) August 11 Send to Pearland Reporter News the "Notice of the Effective Tax Rate and Fund Balance" for publication on August 13, 2003. August 18 City. Council Budget Workshop #3, if necessary. August 25 First Reading of Appropriation Ordinance to adopt budget and the ordinance to set ad valorem tax -rate. a. Public Hearing on tax increase (Truth in Taxation Requirement). Send to Pearland Reporter News the "Notice of -Vote on Tax Rate" for publication on August 27, 2003. September 8 Second and final reading of budget and tax rate ordinances. (Must be read during a regular meeting.) a. Budget must be adopted 15 days prior to the Fiscal year per City Charter. b. Tax. Rate must be adopted 3-14 days after the public hearing. C-4 ' CITY OF PEARLAND 2003-2004 BUDGET INFORMATION ON THE CITY OF PEARLAND - THE CITY OF PEARLAND The City of Pearland, Texas was incorporated on December 1959, and adopted a Home - Rule Charter on February 6, 1971. The City operations are conducted under a Council Manager form of Government. The City provides the following services, which are authorized by its charter: General Government, Public Safety, Sanitation, Parks and Recreation, Public Improvements and Water and Sewer. Pearland's locations coupled with its expressed goals of long-term planned growth are propelling the City's rapid economic growth and development. Pearland is located across the northern end of Brazoria County, . and, shares a common border with Houston to the north: Five major highways ,are accessible by Pearland residents, and the City is only six miles from Hobby Airport. • THE CITY SERVICES Citizens' Participation keeping the citizens informed of the-City's goals and .projects, allows for more meaningful involvement by the citizens. The City Council accomplishes this through the advertising of all meetings, its web site, and monthly and, quarterly newsletters. , Personnel - City Council realizes that the quality of services provided by the City is' directly related to the quality of personnel employed by the City. The City would like to be a model employer in terms of concern for employees, wages and fringe benefits, safety, equal opportunity, training and career advancement. The proposed budget strives to achieve this by: A. Developing management skills by placing greater emphasis on training. B. Continue -to review and make necessary revisions in our compensation and benefit programs.' The City provides its citizens with many services including City Hall management and administration, traffic planning, inspection ' service, municipal court services, park programs, and ,a library. However, the ser\'ices that affect most citizens on a day-to-day basis are described as follows: Water and Sewer - The City strives to provide water and- sewer services for all residential and commercial locations: The department maintains the system with 'a work -force of 58 employees. The department is composed of 5•divisions: (1) Water and Sewer Production and Treatment, (2) Distribution and Collection, (3)- Water and Sewer C-5 Accounting, .(4) Water and Sewer Other Ytequiremertts, (5) Water and Sewer Construction. Police - The Police Department consists of 1 1 1 full-time and 4 part-time employees. , The department is very active in the Community. They, are involved In the Gang Awareness Task .'Force, D.A.R.E., 'and Resource Officers on school campus, Citizens Police Academy, and many more programs. The department provides 24-hour protection to the citizens of Pearland. - - Fire - The City has _purchased 7 engines, 1 heavy rescue truck, 2 quints, ' 2 support vehicles, 3 brush units,'and other fire fighting equipment for its volunteer fire department. There are 69 volunteer firefighters and 4 fire, stations. The Fire Department responds to calls both within city limits and outside the city in the extraterritorial jurisdiction. A fire training facility is now adjacent to the Public Safety Building. The City employs a Fire Marshal/Emergency Management Coordinator , who serves as liaison to the Fire Department, oversees fire inspections,, and serves as the head of the emergency management function. Street and Drainage - This department consists of 20 employees. The Street and Drainage crews maintain the streets and drainage systems throughout the City. The City's goal is to resurface 20 - 25 miles of roads each year. The department maintains approximately 185 miles of paved streets and unpavedstreets, and 60 miles of existing storm sewer system throughout the City. Sanitation - The City's garbage service was privatized 11 years ago and heavy trash Collection'9 years ago. The Sanitation department still performs special pick-up services for the citizens of Pearland. Emergency Medical Service - The Emergency Medical Service 'consist of 25 voltnteers, 27-paid part time paramedics, 27-paid part time Emergency Medical Technicians -and" 2 clerical positions: This unit provides 24 hours of protection to the Pearland area. The -department has 7 vehicles, and averages 300 runs per month. ' Parks - The Parks Department employees', maintain 7 neighborhood parks and 2 large City parks. • Independence Park, located in eat Pearland, consists of 50 acres of land, -1 large and 2 small pavilions, 4 tennis courts, swimming pool, and, numerous picnic areas. Centennial Park, a 46-acre park, located in central Pearland has a concrete trail, basketball courts, tennis courts, .4 softball fields, and picnic areas. The Park department , maintains the Old Settler's Cemetery, manages the Community Center, Recreation Center, and provides many programs for the citizens of Pearland. Each month a senior citizen's day is held at the Community Center. The Parks department has been divided , into 4 divisions: Administration and Maintenance, Recreation, Athletics/Special. Events and Aquatics. " Animal Shelter - There are 4 full time animal control officers, 1 'animal control supervisor, and 1 shelter attendant staffing the City's animal shelter. The animal control C-6 officers are responsible for picking up all stray animals within the City limits of Pearland. They handle about 3476 calls, and estimated 786 animal impoundments for year 2002- 2003. The animal control officers also respond to nuisance wildlife and loose livestock calls. A new animal control and adoption center was completed in July 1995. Tax Department - The City contracts with the Brazoria County Tax Assessor/Collector for these services. Library - Services are provided through a cooperative effort of the City of Pearland and the County of Brazoria. The City provides the building and is responsible for its maintenance and operating expenses. The County supplies the majority of the materials and employs the staff. The City also provides other services to the citizens of Pearland through the administrative, legal,personnel and financial departments operating at City Hall. C-7 PEARLAND CITY CHARTER ARTICLE 8 MUNICIPAL FINANCE SECTION 8.01 - Fiscal Year: The fiscal year of the City of Pearland shall begin at the first day of October and shall end on the last day of September of each calendar year. Such fiscal year shall constitute the budget and accounting year. SECTION 8.02 - Preparation and Submission of Budget: The City Manager, between sixty (60) and Ninety (90) days prior to the beginning of each fiscal year, shall submit to the Council a proposed budget, which budget shall provide a complete financial plan for the fiscal year and shall contain the following: (a) A budget message, explanatory of the budget, which message shall contain an outline of the proposed financial policies of the City for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and revenue items, and shall explain any major changes in financial policy. (b) A consolidated statement of anticipated receipts and proposed expenditures for all funds. (c) An Analysis of pro'perty;valuation. (d) An Analysis of tax rates. (e) Tax levies and tax collections by years for at least the _immediate'past five (5) years. (f) General funds resources in detail. (g) Special funds resources in detail. (h) Summary of proposed expenditures by function, department and activity. (i) Detailed estimates of expenditures shown separately for each activity to support the summary (h) above. (j) A revenue and expense statement for all types of bonds, time warrants and other indebtedness. (k) A description of all bond issues, time warrants and other indebtedness outstanding, showing rate of interest, date of issue, maturity date, and amount authorized, amount issued and an5ount outstanding. (1) A schedule of requirements for the principal and interest of each issue of bonds, time warrants and other indebtedness. (m) The appropriation ordinance. (n) The tax -levying ordinance. C-8 SECTION 8.03 - Anticipated Revenues Compared With Other Years in Budget: In preparing the budget, the City Manager shall place in parallel columns opposite the several items of revenue the actual amount of each item for the last completed fiscal year, the estimated amount for the current fiscal year, and the proposed amount for the ensuing fiscal year. SECTION 8.04 - Proposed Expenditures Compared With Other Years: The City Manager, in the preparation of the budget shall place in parallel columns opposite the various items of expenditures the actual amount of such items of expenditures for the last completed fiscal year, the estimated amount for the current fiscal year, and the proposed amount for the ensuing fiscal year. SECTION 8.05 - Budget a Public Record: The budget and all supporting schedules shall be filed with the person performing the duties of City Secretary, submitted to the Council and shall be a public record. SECTION 8.06 - Notice of Public Hearing on Budget: At the meeting of the City Council at which the budget is submitted, the City Council shall cause to be published in the official newspaper of the City of Pearland, a notice of the hearing setting forth the time and place thereof at least five (5) days before the date of such meeting. SECTION 8.07 - Public Hearing on Budget: At the time and place stay forth in the notice required by Section 8.06, or at any time and place to which such public hearing shall from time to time be adjourned the City Council shall hold a public hearing on the budget submitted and all interested persons shall be given an opportunity to be heard for or against any item or amount of any items therein contained. SECTION 8.08 - Proceedings on Budget After Public Hearings: If the Council should insert new items in the budget after the conclusion at the public meeting mentioned in Section 8.07, then the same procedures of notification in the official newspaper and another public hearing shall be required before adoption of the budget. SECTION 8.09 - Vote Required for Adoption: The budget shall be adopted by a majority of the members of the whole City Council. SECTION 8.10 - Date of Final Adoption: The budget shall be finally adopted not later than fifteen (15) days prior to the beginning of the fiscal year and should the City Council fail to so adopt a budget, the then existing budget, together with its tax levying ordinance and its appropriation ordinance, shall be deemed adopted for the ensuing fiscal year. SECTION 8.11 - Effective Date of Budget; Certification; Copies Made Available: Upon final adoption, the budget shall be in effect for the fiscal year. A copy of the budget, as finally adopted, shall be filed with the person performing the duties of City Secretary, the County Clerk of Brazoria County, and the State Comptroller of Public Accounts at Austin. The final budget shall be mimeographed or otherwise reproduced and copies shall be made available for the use of all offices, departments, and agencies and for the use of interested persons and civic C-9 Y • organizations. A reasonable cost based on state recommendation will be charged for copies of city budgets to all interested parties. SECTION 8.12 - Budget Established Appropriations: From the effective date of the budget, the several amounts stated therein as proposed expenditure shall be and become appropriated to the several objects and purposes therein named. SECTION,8.13 - Budget Established Amount to be raised by Property Tax: From the effective date of the budget, the amount stated therein as the amount to be raised by property fax shall constitute a determination of the amount of the levy for the purposes of the City in the corresponding tax year; provided, however, that in no event shall 'such levy exceed the legal limit provided by the. laws and constitution of the State of Texas. SECTION 8.14 - Contingent Appropriation: (Amended 5/5/90) Provision shall be made in the annual budget and in the appropriation ordinance for a contingent appropriation in an amount not more than seven per centum of the total budget to be used in case of unforeseen items of expenditures. Such contingent appropriation shall be under the control of the City Manager and distributed by him/her, after approval by the City Council: Expenditures from this" appropriation shall be made only in case of established emergencies and a detailed_ account of such -expenditures shall be recorded and reported at the next regular meeting and bi- annually in the official newspaper of the City of Pearland. All money remaining in the contingency fund shall be utilized so as to draw the maximum income for the City yet remains liquid to be used if needed. Any amount remaining at the end of the year shall be directly forwarded into next year's contingency fund to be applied toward that year's total seven per cent contingency fund. SECTION 8.15 - Estimated Expenditures Shall Not Exceed Estimated Resources: The total estimated expenditures of the general fund and debt service fund shall not exceed the total estimated resources of each fund (prospective income plus cash on hand). The classification of revenue and expenditure accounts shall conform as nearly as local conditions will permit to the uniform classification as promulgated by the National Committee on Government Accounting or some other nationally accepted classification. SECTION 8.16 - Emergency Appropriations; At any time in any fiscal year, the Council may, pursuant to this- section, make emergency appropriations to meet a pressing need for public expenditure, for other than regular or recurring requirements, to protect the public health, safety or welfare. Such appropriations shall be by ordinance adopted by the majority vote of the Council members at one special or regular meeting. SECTION 8.17 - Purchase Procedure: (Amended 4/6/74; 4/3/82) All purchases made and contracts executed by the City shall be pursuant to a requisition from the head of the office, department or agency whose appropriation will be charged, and no contract or order shall be binding upon the City unless and until the City Manager certifies that there is to the credit of such office, department or agency a sufficient unencumbered appropriation and allotment balance to pay for the supplies, materials, equipment, or contractual services for which the, contract or order is issued. All purchases made and contract executed by the City shall be • C-10 made in accordance with the requirements of this Charter and all applicable requirements of the Constitution and Statutes of the State of Texas. All contracts for purchases or expenditures must be expressly approved in advance by the Council, • except that the Council may by ordinance confer. upon the City Manager, general authority to contract for expenditures without further approval of the Council for all budgeted items the cost of which do not exceed the constitutional and statutory requirements for competitive bidding. SECTION 8.18 - Disbursement of Funds: All checks, vouchers or warrants for the withdrawal of money from the City Depository shall be signed by the City Manager or the Mayor, and countersigned by the City Secretary, or the City Treasurer, or one member of the City Council. SECTION 8.19 - Power to Tax: (Amended 4/7/84) The City Council. shall have the -power, and is hereby authorized to levy and collect an annual tax upon all real and personal property within the City not to exceed the maximum limits set by the Constitution and laws of the State of Texas as they now exist, 'or as they may be amended. _ SECTION 8.20 " - Property Subject to Tax; Rendition, Appraisal and Assessment: , ,(Amended 4/7/84) All real and tangible and intangible personal property within the jurisdiction of the City of Pearland not expressly exempted by law shall be subject to annual taxation. The method and. procedure for the rendition, appraisal and assessment of all real and personal property within the City shall be in accordance with applicable provisions of the Property •Tax Code of the State of ' Texas as now or hereafter amended. $SECTION 8.21 - Taxes, when due and Payable: (Amended 4/7/84) All taxes due the City of Pearland Shall be payable to the office of the city assessor -collector on receipt of the tax bill and shall be considered delinquent if not paid before February 1 of the year following the year in which imposed. The postponement of any delinquency date and the amount of penalty, interest and costs to be imposed on delinquent taxes shall be in accordance with applicable ordinances of the City of Pearland and the Property Tax Code of the State of Texas. SECTION 8.22 - Tax Liens: (a) Except for such restrictions imposed by law, the tax levied by the City is, hereby declared to be a lien, charge, or encumbrance upon the property upon which the tax is due, which lien, charge or encumbrance the City is entitled to enforce and foreclose in any court having jurisdiction over the same, and the lien, charge or encumbrance on the property in favor of the City, for the amount of taxes due on such property is such as to give the state courts jurisdiction to enforce and foreclose said lien on' the property on which the tax is due, not only as against any resident of this state or person whose residence is unknown, but also as against nonresidents. All taxes upon real estate shalt especially be a lien and a charge upon the property upon which the taxes 'are due, which lien may be foreclosed in any court having jurisdiction. " The ity's tax lien shall exist from January 1st in each year until the taxes are paid, and limitations as to seizures and suits for collection of taxes shall be as prescribed by_state law, c-ii (b) Except for such exemptions and restrictions imposed by law, all persons, associations, corporations, firms arid partnerships owning or holding personal property or real property in the City of Pearland on January 1st of each year shall be liable for City taxes levied thereon for each year.- , The tangible personal, property of all_ persons, associations, corporations, firms or partnerships owing any taxes to the City of Pearland is hereby made liable for all said taxes, whether the same be due upon personal or real property or ,upon both. (c) - All seizure and foreclosure proceedings -shall be commenced no later than two years after taxes first become delinquent. SECTION 8.23 - Tax Remission and Discounts: '(Amended 4/7/84) • Except as provided by state law, neither the City Council nor any, other official of the City shall ever extend the time for payment of taxes norremit, discount or compromise any tax legally due the City, nor waive the penalty, interest and costs that may be due thereon to or for any person, association, firm or partnership owing taxes to the City for such year or years. SECTION'8.24 - Issuance of Bonds: The City of Pearland shall have the power to issue bonds and levy a tax to support the- issue of permanent improvements and all other lawfulpurposes. (a) General Obligation Bonds - The City shall have the power to borrow money on the credit of the City and to issue general obligation bonds for permanent public improvements or for any other public purpose not prohibited by the Constitution and laws of the State of Texas and to issue refunding bonds _to refund outstanding bonds of the City previously issued. Aj1'such bonds shall be issued in conformity with the laws of the' State of Texas and 'shall be used only for the purpose for which they were issued. Revenue Bonds - The City shall have the, power to borrow money for the purpose- of construction, purchasing, improving, extending or repairing of public utilities, recreational facilities or both any other self-liquidating municipal, function not prohibited by the Constitution and laws of the State of Texas and to' issue revenue, bonds to evidence the obligation created thereby, and to issue refunding bonds to refund outstanding revenue bonds of the City, previously issued. All such bonds shall be - issued in conformity with the laws of the State of Texas and shall be used only for the purpose for which they were issued. (b) (c) -_ Sale of Bonds - No bonds (other than refunding bonds issued to refund and in exchange of previously issued outstanding bonds) issued by the City shall be sold for less than par value accrued interest. All bonds of the City having been issued or sold in accordance with the terms of this section and having been delivered to the purchasers thereof shall thereafter be incontestable and all bonds issued to refund and in exchange of outstanding bonds previously issued shall, after said exchange, be incontestable. • C-12 ORDINANCE NO. 1126 AN APPROPRIATION ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Manager's estimated 2002-2003 Budget and proposed 2003-2004 Budget be adopted in compliance with provisions of Article 8 of the Home Rule Charter of the City of Pearland, Texas which -sets forth certain very specific requirements as to the City of Pearland, Section 2. That there is hereby appropriated the sum of $29,555,902 to the General Fund for the payment of operating expense and necessary capital outlay for the City government.. Section 3. That there is hereby appropriated the sum of $8,890,451 to the Interest and Sinking Fund for the general debt service for the purpose of paying the interest due on the General Obligation Bonds and Certificates of Obligation of the City and principal for redeeming such Bonds and Certificates of Obligation as they mature, and payments to special districts. Section 4. That there is hereby appropriated the sum of $10,593,412.to the Water and Sewer Fund for operating expense and necessary capital outlay for the Water and Sewer Departments: Section 5. That there is hereby appropriated the sum of $3,220,291 to the Water and Sewer Fund for the purpose of paying principal and interest on Water and Sewer Revenue Bonds. C-13 ORDINANCE NO. 1126 Section 6. That there is hereby appropriated the sum of $2,513,841 to the PEDC Fund for payment of operating expenses and necessary capital outlay for the PEDC. Section 7. The City Council hereby adopts a revised budget -for the current fiscal year ending September 30, 2003 consisting of the following appropriations: $27,372,777 for the General Fund, $6,474,215 for the Interest and Sinking Fund, $9,83O,134 for the Water and Sewer Fund and $6,831,858 for the PEDC Fund. Section 8. That the City Council hereby confers upon the City Manager general authority to contract for expenditures without further approval of the Council for all budgeted items the cost of which do not exceed the constitutional and statutory requirements for competitive bidding. Section 9. That the City Council deems the Organizational Plan contained in the 2002-2003 Budget to be in the best interest of the City and is hereby adopted. Section 10. That this ordinance shall become effective from and after its passage on second and final reading. PASSED and APPROVED ON FIRST READING this the 25th day of August , A. D., 2003. TOM REID MAYOR C-14 ORDINANCE NO. 1126 ATTEST: _ PASSED and APPROVED ON SECOND AND FINAL READING this the gth day September ATTEST: , A. D., 2003. APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR C-15 , This Page Left Intentionally Blank ORDINANCE NO. 1127 AN ORDINANCE LEVYING TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF PEARLAND, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND OF THE TAXABLE YEAR 2003, AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. ,That there is hereby levied and there shall be collected for the use and support of the Municipal Government of the City of Pearland, Texas, and to provide Interest and Sinking Fund for the Year Two Thousand Three upon all property, real, personal, and mixed within the corporate limits of said City subject to taxation, a tax of $0.6960 on each One Hundred Dollars ($100.00) valuation of property, said tax being so levied and apportioned to the specific purpose herein set forth: (1) For the maintenance and support of the General Government (General Fund), the sum of $0.3457 on each $ 100 valuation of property, and For the Interest and Sinking Fund, the sum of $0.3503 apportioned as follows: Certificates of Obligation Certificates of Obligation Certificates of Obligation Refunding Bonds Certificates of Obligation Refunding TIRZ Obligation Certificates of Obligation Certificates of Obligation Permanent Improvement Bonds MUD Reimbursements 1 Series 1995 1997 1997A 2000 2001 2001 2002 2003 2003 Section 2. All monies collected under this ordinance for the specific items therein named, be and the same are hereby appropriated and set apart for the specific C-17 ORDINANCE NO. 1127 purpose indicated in each item and that the Assessor and Collector of Taxes, the Director of Finance, and the City Manager shall so keep these accounts as to readily and distinctly show the amount collected, the amounts expended, and the amount on hand at any time belonging to such funds. It is hereby made the duty of the Tax Assessor and Collector of Taxes and every person collecting money for the City of Pearland to deliver to the Director of Finance and the City Manager, at the time of depositing of any monies, a statement showing to what fund such deposit should be made, and from what source received. All receipts for the City not specifically apportioned by this ordinance are hereby made payable to the General Fund of the City. Section 3. That this ordinance shall take effect and be in force from and after its passage on second and final reading. PASSED and APPROVED ON FIRST READING this .the 25th day of • August , A.D., 2003. ATTEST: 03'zi 6-4 TOM REID MAYOR C-18 ORDINANCE NO. 1127 PASSED and APPROVED ON SECOND AND FINAL READING this the 8th day of September , A. D., 2003. TOM REID MAYOR ATTEST: UN ITY ',' CRETAR APPROVED AS TO FORM:, DARRIN M. COKER CITY ATTORNEY CITY OF PEARLAND 2003-2004 BUDGET BUDGETARY POLICIES The Budgetary Policies are permanent policies that guide the development and implementation of the budget each year. They reside within the framework of Long-term Financial Policies, which are the framework that leads the City to achieve goals that address the long—term issues, year after year. REVENUES AND EXPENDITURES/EXPENSES - it has always been the City Council's goal to provide the greatest amount of services for every dollar spent. We believe that this goal will be met by the proposed budget. A. Local revenue should be used wisely, stretching and multiplying it whenever possible by seeking outside sources of revenue such as federal, state and regional grants for city needs. B. Budgeted expenditures/expenses cannot be in excess of the budgeted revenues. C. The City will maintain a budgetary control system to help it adhere to the budget. D. The City will estimate its annual revenues by an objective, analytical process. E. The City will follow an aggressive policy of collecting property tax revenues. F. The City will establish all user charges and fees at a level related to the cost of providing the services. G. The Council Contingency Fund (7% of operating fund balance) is established to pay for needs caused by unforeseen emergencies. H. The City will establish and maintain a high standard of accounting principles. I. The accounting system will maintain records on a basis consistent with accepted standards for local government accounting. J. Regular monthly And annual financial reports will present a summary of financial activity by major types of funds. K. The Enterprise Funds must be self-supporting by generating enough revenue to cover all costs of providing service to system users. C-20 L. All department" heads should share the responsibility of developing a system of budget control through analysis of spending trends, projections of income and education of all city employees on the relationship of the revenue received and expenditures made. M. Provide necessary capital expenditures to maintain the current level of service provided by the city. INVESTMENTS — As expressed in the City's Investment Policy, it has always been a goal to obtain the greatest return for every dollar invested while minimizing risk. A. The City will obtain the best possible return on all cash investments. B. The accounting system will provide regular information concerning cash position and investment performance. C. The City will safeguard its investments with federal or municipal securities. D. The City shall diversify its portfolio of investments to eliminate the risk of loss resulting from over concentration of assets in one class of maturity, issuer or one class of investments. E The City investments shall be made in accordance with federal and state laws and the ordinances of the City Council. CAPITAL PROJECTS -The Capital Projects Funds are used to account for the receipt and expenditures of resources for acquisition and construction of mayor capital facilities. The following is a list of capital improvement budget policies: A. All bonds shall be issued in conformity with the laws of the State of Texas • and shall be used only for the purpose for which they were issued. B. No bonds issued by the city shall be sold for less than par value and accrued interest. C. The city shall have the power to issue bonds and levy a tax to support the issue for permanent improvements and all other lawful purposes. The city will determine the least costly financial method for all new projects. FUNDS AND FUND RESERVES - Funds The funds currently operated by the City of Pearland include: C-2 1 A. General Fund — accounts for all financial resources not accounted for in any other fund B. Water & Sewer Fund - accounts for the operations of the, Water & Sewer System C. Pearland Economic Development Corporation - accounts for the operations of the Economic Development Corporation D. Debt Service Fund ' accounts for all the revenues and associated repayment of the principal and interest on the long term General Obligations for the City of Pearland E. Utility Impact Fee Fund —special revenues generated by the Utility Impact Fees -earmarked for improvements to the water and sewer fund F. Capital Projects Funds -includes separate funds for each of the various bond , issues the city has participated in G. Grant Fund — accounts for the resources used to finance.grant-funded projects implemented by various departments H. Other Funds - includes the Hotel/Motel Tax Fund, the Police Fund, Community Services, Library, Grant Fund, Regional Detention, and Street Assessments I. TIRZ Funds — these are 2 separate funds to account for revenues and expenditures of the two tax increment reinvestment zones created by the city. Fund Reserves The reserve :policies ensure that the City of Pearland can continue to operate under difficult conditions such as economic disruptions, unanticipated expenditures due to natural disasters, and casualty losses. They may also be used to Meet matching requirements for grant awards or to fund future capital needs. -These policies are reviewed annually by city staff and are incorporated into the annual budget'process for city council approval. Current policies include: - A. Contingency Fund -Section 8.14 Contingent Appropriation requires that a provision shall be made in the annual budget and in the appropriation ordinance for a contingent appropriation in an amount not more than seven per centum of the total budget to be used in case of unforeseen items of expenditures. Reasons for establishing this reserve include erhergencies, non -recurring and extraordinary expenditures, loss contingencies and related Matters. Loss contingencies would include extraordinary losses related to contractual obligations. For FY 2004, this reserve should be C-2r $1,929,124 in the General Fund. Since our projected fund balance is greater than this, the goal is met. B. General Fund Operating Reserve — City staff' will strive to maintain operating reserves equivalent to two months of operations. The purpose of this reserve is to ensure continuing operations in the event of revenue shortfalls and unforeseen major operations -related expenditures. For FY 2004 that amount is $4,593,151. This amount includes the amount in paragraph, A above. The City's fund balance is projected to be $5,278,597 by the end of fiscal year 2003-04. C. Debt Service Fund — The purpose for this reserve is to account for the revenues required for the repayment of principal and interest on city debt. It is also used to pay for bank trust fees and other related expenditures. This balance is projected to be $2,338,405 by fiscal year end 2003-04. D. Water & Sewer Operating Reserve —For the Water & Sewer operations, city staff will strive to maintain operating reserves equal to 25% of the operating budget. The purpose of this reserve is to ensure continuing operations in the event ,of revenue shortfalls and unforeseen major operations -related expenditures. The amount will be determined annually based on the current year estimated operating expenditures. E. Water Development Board Reserve Fund - This reserve was required by the Texas Water Development Board as part of the bond covenants related to the $8.8 million Water & Sewer System Revenue Bonds, Series 1996B and also the $17.1 million 1998 Certificates of Obligation issue. When the 2003 Water & Sewer bonds were issued in June 2003, a surety bond was purchased to satisfy all of the reserve requirements. Any monies that were held in this reserve fund were transferred to satisfy bond interest and sinking fund requirements. F. Capital Projects Fund — For fiscal year 2004, staff is recommending that the General Fund transfer monies to this fund. The purpose is to fund capital projects that are not otherwise budgeted in individual departments. The amount of $250,000 is proposed to be transferred during FY 2004. Dollar amounts will be ear marked for specific purchases as noted in this document. DEBT POLICY Debt Policy — The recently adopted Debt Policy calls for the City to utilize debt financing which will provide needed capital equipment and infrastructure improvements while minimizing the impact of debt payments on current revenues. A. The City shall normally issue bonds with a weighted average life of 12 years or less for general obligation bonds and 18 years for revenue bonds. B. The City shall use a competitive bidding process in the sale of debt. C-23 C. The City shall monitor the municipal bond market for opportunities to obtain interest savings for refunding outstanding debt. D. Interest earnings received on the investment bond proceeds shall be used to assist in paying the bond issues. FINANCIAL POLICY The City Council adopted a long-range financial Policy plan on January 30, 1999. Financial Policies are adjusted as needed to adapt to the City's growth requirements. LONG-RANGE POLICIES A. Maintain the City's Finances in good condition through prudent budgeting and effective budgetary control. B. Strive to retain the best possible bond rating on City Bonds. C. Maintain stable property tax rates with reliable and quality services. D. Always maintain the general fund balance at - an adequate level to meet emergencies. • E. Promote rapid economic development of the City by encouraging commercial and industrial development. F. Adopt a Pay as you Go financing for capital improvement when possible, and fund other projects with long -tern financing over a period not more than the life of the asset. Major constructions, such as, street and drainage improvements, to be funded through the issuance of General Obligation Bonds. G. Minor improvements and additional equipment needs will be financed through user fees, lease purchase agreements or through issuance of short-term Certificates of Obligation. H. Maintain adequate coverage of insurance on City properties and make an annual review to assure that the policy limits are adequate. I. Bond issues to be scheduled so that the principal and interest payments on existing bonds produce an equal or a reducing balance each year so thht new debt will not adversely affect the -stable tax rates. C-24 CITY OF PEARLAND 2003-2004 BUDGET BUDGET OBJECTIVES The FY-2003 budget has been prepared in an effort to -clearly communicate to the citizens and staff of the City the overall policies and goals of the City Council. The budget document includes descriptions of various activities and programs (departments) of the City, and comparative service level indicators for each program or activity, where available. This' format is designed to communicate clearly to the public the goals and, objectives of the -City Council, thereby enabling the reader to gain useful information about the City, without requiring detailed accounting or budgetary knowledge. BUDGET PHILOSOPHY Budget philosophy varies from organization to organization, depending upon the local needs and concerns of the citizens. Other factors also affect budget philosophy, such as the state of the local economy, the "needs of the organization, the demands of the public for increased services, and the ever- increasing unfounded mandates and requirements of federal and state regulatory agencies. The budget prepared by thecity is prepared from a conservative perspective with regard to both -revenues and expenditures. Although historical comparison and trends are very useful, current data and trends will sometimes take precedence over prior year trends. This means budgeting from a "conservative" perspective in that revenues are often anticipated either at or only slightly above prior levels, unless there are other known factors that will significantly affect anticipated revenues. In addition, expenditures are also estimated conservatively (i.e., allowances are projected regarding cost increases or unanticipated expenditures): As a result, over the years this methodhas resulted in substantial increase in actual fund reserves when compared to budgeted or projected fund reserves. The City continues to use this method of budgeting rather than useunreasonable projections, which could have an adverse impact on the City's reserves. CITY OF PEARLAND 2003-2004 BASIS OF BUDGET AND ACCOUNTING The financial information presented in the FY 2004 budget is similar to information presented in previous budget documents. The accounting and financial treatment that applies to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. As such,. only current assets and current liabilities generally are included on the balance sheet. GOVERNMENTAL FUNDS The governmental fund types and agency funds use the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (when they become both measurable and available). "Measurable" means the amount of the transaction can be 'determined and "available" means collectible period. The City considers the majority of its major revenues as available when collected. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as liabilities when due. Those revenues susceptible to accrual under the modified accrual method are property taxes and other taxes, intergovernmental revenue, and interest revenue. Licenses and permits, and fines and forfeitures revenues are not susceptible to accrual because generally they are not measurable until received in cash. PROPRIETARY FUNDS The Proprietary funds such as the, Water and Sewer funds are maintained, and financial statements are prepared using the accrual basis of accounting. Under this basis, revenues are recognized when they are earned and expenses are recognized when they are incurred. Also the capital outlay is treated as an asset and then written off as an expense through depreciation. Proprietary fund types also follow the accounting principles prescribed by the Governmental Accounting Standards Board (GASB). DEPRECIATION Depreciation is not recorded on general fixed assets. Depreciation is recorded on plant and equipment of the Enterprise fund using the straight-line method over the estimated useful lives of the assets. For example, Water and Sewer Systems are depreciated over 3 to 20 years. COMPENSATED ABSENCES It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. Vacation and sick pay is accrued when incurred in proprietary funds C-26 and reported as a fund liability. Vacation and sick pay that is expected to be liquidated with expendable available financial resources is reported as expenditure, and as a fund liability of the governmental fund that will pay it. CITY OF PEARLAND 2003-2004 BUDGET BUDGET PROCEDURES The budget process begins with the distribution of budget worksheets to the department heads. Each department receives worksheets for' the operations of the department, personnel requirements, and capital outlay. The budget worksheets for the operations of the department contain five columns: (A) prior year actual, (B) current year budget, (C) current year estimated, and (D) proposed budget and, (E) % change (see exhibit A-1 on the following page). Columns A, B, and C contain the financial information to be used by the department head as a guide to complete the proposed budget. It is assumed that the past's financial need's are a good indication as to the future financial needs and the budget is projected on this basis. The worksheets for personnel requirements and capital outlay also contain prior year actual or current year estimated. Using the budget worksheets, each department head projects the financial needs of their department within prescribed target amounts for operations. , Supplemental requests for capital or other items that don't fit within normal operations budgets are requested and justified separately. Upon completion of the proposed budget each department head then meets with the Deputy City Manager and Director of Finance to review their budget. During this meeting the budget is refined and adjustments are made. The City Manager, Deputy City Manager, and Director of Finance prepare the revenue budget. Property tax revenue is.budgeted using 97,.5% of the current tax levy. All other revenues are budgeted with the use of comparative financial information provided by the prior year actual revenue and current year estimated revenue. The expenditures/expenses and revenues are submitted to the City Council after a review by the City Manager, Deputy City Manager, and Director of Finance. The City Council reviews the budget at budget workshops sessions. After the budget is finalized by the City Council, it is then compiled by the Finance Department, and the following procedures are followed for formal adoption of the budget: 1. The City Manager submits to the City Colimnci1 a proposed operating budget for the fiscal year commencing the following October 1, which must be adopted before September 15. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayers comments. 3. The budget is legally enacted through passage of an ordinance. 4. The legal level of control is the total approved budget for each fund. C-28 5. Formal budgetary integration is employed as a management control device during the year for the General Fund, Capital Improvements, Special Revenue Fund, Debt Service Fund, Water and Sewer Fund, and Economic Development Corporation. Formal budgetary integration may be employed for the Capital Projects Fund although effective budgetary control is alternatively achieved through General Obligation Bond indenture provisions and Council authorization for individual Capital Projects. 6. Budgets for the General Fund, Special Revenue, Debt Service, Capital Improvement, Water and Sewer Enterprise Fund, and Economic Development Corporation are adopted on a basis consistent with generally accepted accounting principles. 7. Appropriations lapse at year-end. C-29 PAGE 1 EXHIBIT A ACCOUNT NUMBER ACCOUNT DESCRIPTION COLUMN A COLUMN B COLUMN C COLUMN D COLUMN E 010-1060-531.01 010-1060-531.02 010-1060-5,31.03 010-1060-531.09 010-1060-531.10 010-1060-531.15 010-1060-531.16 010-1060-531.17 010-1060-531.18 010-1060-531.19 EXECUTIVE , SUPERVISOR GENERAL LABOR OVERTIME LONGEVITY ' SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE • STATE UNEMPLOYMENT • SALARY & WAGES 010-1060-542.03-00 OFFICE SUPPLIES - 010-1060-542.09-00 ELECTRIACL PARTS 010-1060-542.18-00 LAUNDRY & CLEANING 010-1060-542.23-00 MINOR TOOLS 010-1060-554.01-00 010-1060-554.02-00 010-I060-554.08-00 oI 0-1 p60-554.10-00 010-1060-555.07-00 010-1060-555.09-00 010-1060-555.11-00 010-1060-555.24-00 010-1060-555.25-00 010-1060-555.32-00 010-1060-555.33-00 • MATERIALS & SUPPLIES FURNITURE & OFFICE EQUIP MOTOR VEHICLE SPECIAL EQUIP\IMPROVEMENT MOTOR EQUIPMENT MAINTENANCE OF EQUIP. ADVERTISING \PUBLICNOTICE • RENTAL OF EQUIPMENT SPECIAL SERVICES PRINTING POSTAGE INTERNET .PROFESSIONAL DEVELOPMENT 1998-1999 1999-2000 1999-2000 2000-2001 ACTUAL BUDGET ESTIMATE DEPT REQUEST % CHANGE 65,196 96,046 150,579 2,104 2,132 23,343 26,205 24,424 ' 1,527 327 66,560 99,840 168,374 3,000 2,548 25,172 33,182 28,262 1,859 288- 83,486 100,994 158,966 3,000 2,585 26,274 33,486 23,246 1,710 936 66,560' 99,840 168,310 3,000 2,744 25,523 33,194 26,169 1,859 936 -20.2,7% -1.14% 5.88"/ 0.00% 6.15% -2.86% -0.87% 12.57% 8.71% . 0.00% 391,883 429,085 434,683 428,135 -1.51% 7,661 163' 234 3,948 8,000. ,250 500 2,500 8,000 250 400 2,800 • 8,500 6.25% ' 500 100.00% 0-100.00% 5,500 96.43% 12,006 11,250 11,450 14,500 26.64% • •325 66 , 716 985. 0 1,500 1,200 - 800 125 1,500 1,350 1,500 2,000 0-100.00% 0-100.00% 0.00% 48.15 % 2,092, 2,700 3,775 3,500 , -7.28% 68 0 580 450 5,353 6,000 5,011 7,580 5,707 , • 0 526• 800 14,160 23,0'25 0 450 6,000 6,000 0 800 20,000 0 , 0.00% 450 0.00% 6,000 7,500 0 800 23,075 0.00Y° 25.00% 0.00% 0.o0% 15.38% • MISCELLANEOUS . 31,405 37,855 , 33,250 37,825 13.76% 010-1060-556.07-00 MEDICAL EXAMS 0 • SUNDRY CHARGES 010-1060-565.71-00 FURNITURE/OFFICE EQUIP. 010-1060-565.80-00 VEHICLES •a CAPITAL OUTLAY FINANCE 120 120 120 120 120 120 0.00%- 6,036 15,150 0 0 0 0 2,000 0 100.00% 0.00% 21,186 0 0 2,000 100.00% 458,572 481,010 483,278 486,080 0.58% C-30 CITY OF PEARLAND 2003-2004 BUDGET PROCEDURE TO AMENDING THE BUDGET EMERGENCY APPROPRIATIONS: At any time in any fiscal year, the Council may make emergency appropriations to meet a pressing need for public expenditure, for other than regular or recurring requirements, to protect the public health, safety or welfare. Such appropriations shall be by ordinance adopted by the majority vote of the Council members at one special or regular meeting. TRANSFER OF APPROPRIATIONS: At any time during the fiscal year, the City Manager may approve an amendment to the budget that transfer part or all of any unencumbered appropriation balance among programs within a department, division, or office, upon written request by department head. The City Council must approve any budget amendments that increase the appropriation for any fund. C-3 1 1 • BUDGET SUMMARIES ANALYSIS OF FUND BALANCES The combined budget summary is an analysis of the beginning and ending financial position of all City funds. The intent of this summary is to provide a general synopsis of the City's consolidated financial position. The City's funds are segregated under seven major categories which include: the General Fund, Special Revenue Funds, Capital Projects Funds, Enterprise Funds, Component Units, and two Debt Service Funds (one for servicing General Obligation Bonds and Certificates of Obligations and one to service Water & Sewer project related debt). The major operating funds of the City are the General Fund and the Water & Sewer Fund. The underlying assumptions for each major revenue category and expenditures for the General Fund and Water & Sewer Fund are described in a brief narration following the Budget Summary. There are sections throughout the budget that present in more detail the revenue and expenditures of each of the funds included in this summary presentation. D- 1 This Page Left Intentionally Blank CITY OF PEARLAND, TEXAS GENERAL FUND AND WATER & SEWER FUND General Fund Revenues and Other Resources General Fund revenues and other resources are projected to increase from an estimated $27,580,373 in FY 2003 to -$29,60.1,957 in FY 2004, an increase of $2,025,498 or 7.3%. • General Property Taxes are projected to increase from an estimated $8,350,000 in FY 2003 to $8,744,112 in FY 2004, an increase df $394,112 or 4.72%. This is due to the _ f shift in the' tax rate from operations to debt service to service the $2,067,108 increase in debt service. A 97.5% collection rate is used. Other Taxes, primarily comprised of sales taxes, are projected to increase from an estimated $5,883,500 in FY 2003 to $6,182,500 in FY 2004, an increase of $299,000 or 5%. • Franchise Fees are expected to increase from an estimated $2,641,609 in FY 2003 to $2,820,000 in FY 2004, an increase of $178,391 or 6.75%. This projection is effected by weather, and continued State deregulation efforts. Licenses & Permits are projected to increase from an estimated $2,642,800 in FY 2003 to $3,023,095 in FY 2004, an increase of $380,336 or 14.4%.. This is assuming the current rate of housing starts will continue into next year. Fines Az Forfeitures are projected to increase from an estimated $1,359,600 in FY 2003 to $1,361,500 in FY 2004. Again this trend simply reflects what has already,happened this year. • ,Charges for Services are projected to increase from an estimated $4,478,283 in FY 2003 to $5,100,086 in FY 2004 an increase of $621,803 or 13.9% increase. The two largest components of this increase is an increase of $300,000 or 9.68% for Trash Collection Revenue, which has, an offsetting expense for the Waste Management contract in .the expenditure budget, due to the increase in the customer base. The other is an increase of ' $200,000 or 50% for EMS billing revenue by outsourcing the EMS billing function. Miscellaneous Revenue is proJected to stay approximately at the same level. The largest revenue sources in this category are Pearland Independent , School District (PISD) reimbursements, interest income, and street light charges. The PISD programs will remain at the same level in FY 2004. as in FY2003 with one DARE officer (reimbursed 50% for nine months by PISD) and seven School Resource Officers ,(reimbursed 100% for nine months by PISD).. Total PISD reimbursements are expected to be $289,752 in FY 2004.. Interest income for FY 2004 is expected to be $153,000 and street lighting reimbursement from the developers is expected to be $110,000. • D-2 Inter/Intra Governmental Resources are 'projected to increase from an estimated $1,198,220 in FY 2003 to $1,356,382 in FY 2004, an increase of $158,162 or 13.2%. Continuing interfund transfers are planned from the Water and Sewer Fund and the - PEDC Fund. The Water and -Sewer Fund transfer of $720,000 is based on reimbursing the General Fund for expenses incurred from the General Fundassociated with operation of the Water and Sewer Fund, a payment in, lieu of property taxes, and a payment based on gross revenues for a franchise fee that would normally be paid to the City if the water and sewer utility were a privately owned system. This fee is §imilar to the franchise fees that are paid to the -General Fund byelectric, gas, cable, and telephone utility companies. The PEDC 'transfer of $123,000 accounts for personnel support expenditures and other expenses incurred in the General Fund that are attributable to the PEDC. The CO's , transfer of $329,000 accounts for the partially' funding of Capital Projects personnel costs. Other.transfers included in this category -is a,$10,363 transfer from the Municipal Court Building ,Security Fund to the General Fund for reimbursement of the Court Bailiff's -salary that is funded in the Police Department. There is a $133,019 transfer from the T RZ #2 Fund for the administrative fee per the TIRZ agreement. A $41,000 transfer is budgeted from the Impact Fee Fund for the reimbursement of engineering inspectors inspecting the Impact Fee projects. General Fund Expenditures General Fund expenditures are proposed to increase from an estimated$27,372,777_ in FY 2003 to $29,555,902 in FY 2004, an increase of $2,183,125 or 7.98%. Increased overall spending is attributable to capital expenditures, new personnel positions, increases in health insurance costs, and other significant one-time expenditures. Water and Sewer Fund Revenues There is no increase in, water. and sewer rates for this year. Overall, Water and Sewer Fund revenues are projected to increase by 6.6% or $632,820 from an estimated FY 2003 amount of $9,607,130. The transfer from the General Fund to account for unmetered ' water used by General Fund departments remains constant at $128,000. Water and Sewer Fund Expenditures Expenditures for the fund are projected to increase from an estimated amount for FY 2003 of $9,830,134 to $10,593,412 in FY 2004, an increase of'$763,278 or 7.76% 411. D-3 CITY OF PEARLAND, TEXAS SPECIAL REVENUE FUNDS The Special Revenue. Funds are used to account for specific revenues that are legally restricted for particular purposes. A description of the individual Special Revenue Funds follows and the budget schedules can be found from page E-4 to E-5 and E-19 to E-20. Municipal Court Building Security - Article 102.017 of the Code of Criminal Procedures, allows a city to collect, when a 'defendant is convicted, a $3.00 fee. A fund designated by this article is created to govern this collection and the money may be used only for the purpose, of providing security services for buildings housing a municipal court. Soccer Donation — A fund created to account for soccer field donations. Court Technology — Article 102.0172 of the Code of Criminal Procedures, which allows a city to collect, when a defendant is convicted, a $4.00 fee. A fund designated by this article is created to account for this collection, which may be used only to finance technological enhancements of the municipal court. FEMA Buyout — A fund created to account for the flood related FEMA projects. Regional Detention fund - A fund created to account for the regional detention' development Hotel/Motel — A fund created to account for hotel/motel occupancy tax revenue. Park Donation - A fund created to account for the development of parks. Park and Recreation Development — A fund created to account for the development of parks. Tree Donations — A fund created to account for tree donations. Tree Trust — A -fund created to account for tree trust donations. Sidewalk Fund — A fund created to account for resources designated for sidewalks. Police Fund - To account for financial resources to be used for the Police Department drug program. Federal Police Fund - A fund created to account for resources and expenditures, which related to special federal programs of the Police Department. Community Services — To account for expenditures related to community services. Grant Fund — To account for all grant revenues and expenditures. 41. 2 D-4 CITY OF PEARLAND, TEXAS GOVERNMENTAL CAPITAL PROJECTS FUNDS The Capital Projects Funds are used to account for all resources used for the acquisition and/or construction of all buildings, equipment, right-of-way, street and drainage improvements, and regional wastewater facilities. The funds are briefly described below and the budget details for all of the major projects can be found in the Capital Improvement Plan section. Street Assessment — Garden/FM518 — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment — Broadway — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties Street Assessment — City Road 58 — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment — Fite Street —A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment — McHard Road - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment — Southfork - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment — Hooks Road - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Street Assessment - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Capital Project Fund — A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Road and Bridge — To account for resources to be used for the City's roads and bridges. D-5 Library — To account for resources to be used for the City's library. Capital Improvement 1997 To account for financial resources to be used for the facilities projects, transportation projects, drainage project, and watershed projects. Certificate of Obligation 1997A — To account for capital expenditures related to the issuance of certificates of obligation issued in August 1997 Certificate of Obligation 2001 — To account for capital expenditures related to the ' issuance of certificates of obligation issued in August 1997 Certificate of Obligation - Mobility — To account for capital expenditures related to Various road projects. Certificate of Obligation — Drainage — To account for capital expenditures related to various drainage projects Certificate of Obligation — Vehicles — To account for capital expenditures of vehicles CITY OF PEARLAND, TEXAS PROPRIETARY FUNDS OTHER THAN FUND 30 (WATER & SEWER FUND) A brief description of each project and detailed budgets for the more active funds are contained in the Capital Improvement Plan section Utility Impact fee This fund is created to manage the "one time fees", which is charged to the developers to cover, in whole or in part, the estimated cost of improvements that will be needed as a result of the development. This fee is collected at the time of building permit issuance for any new building or expansion that will place an additional load on the water or wastewater system. Once collected, impact fees are used to pay for water and wastewater system capital improvements. Shadow Creek Impact fee This fund is created to account for the fees charged to Shadow Creek Ranch to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development: Southwest Environmental Center This fund is created to record the 1996 Revenue Bond and expenditures associated with the building of 2.0 MGD new water and wastewater treatment plant. 1998 Certificate of Obligation This fund is created to account for capital expenditures related to the issuance of certificates of obligation from the Texas Water Development Board primarily for water & sewer projects. 1999 Water & Sewer Revenue Bonds This fund is used to account for water and sewer capital expenditures related to the issuance of revenue bonds totaling $5,000,000 in Spring 2000. 2001 Water & Sewer Revenue Bonds This fund is used to account for water and sewer capital expenditures related to the issuance of revenue bonds totaling $10,000,000 in November 2001. D-7 ANALYSIS OF FUND BALANCES ESTIMATED FOR FISCAL 2002-2003 E- 1 CITY OF PEARLAND ANALYSIS OF FUND BALANCES ALL FUNDS FISCAL YEAR 2002-2003 Actual Fund Balance 10/01/2002 Estimated Revenues for FY2002-2003 Special Governmental Revenue Capital General Funds Project Funds Fund Summary Summary 5,024,946 $ 1,145,8Q5 27,580,373 767,189 31,756,120 38,188,163 Total Available 32,605,319 1,912,994 69,944,283 Estimated Expenditures for FY2002-2003 . • Projected Ending Fund Balance 9/30/2003 27,372,777 446,366 40,862,985 5,232,542 $ 1,466,628 $ 29,081.298 E-2 CITY OF PEARLAND ANALYSIS OF FUND BALANCES ALL FUNDS FISCAL YEAR 2002-2003 ,(continued) Governmental Proprietary Component Proprietary TOTAL Debt Service Funds Units Debt Service ALL FUNDS Fund Summary Summary Fund SUMMARY $ 2,466,681 $ 26,963,877 $ 4,948,538 $ $ 72,305,967 6,201,170 30,054,027 8,667,851 57,017,904 6,474,215 31,215,410 3,956,018 106,746,940 8,904,556 179,052,907 7,633,268 114,005,021 $ 2,193,636 $ 25,802,494 $ 1,271,288 $ - $ 65,047,886 E-3 CITY OF PEARLAND, ANALYSIS OF FUND BALANCES INDIVIDUAL SPECIAL REVENUE FUNDS FISCAL YEAR 2002-2003 (17) (18) (19) (25) (43) (45) Court Soccer Court Emergency Regional Hotel/Motel Security Donation Technology Buy-out Detention Tax Actual Fund Balance 10/1/2002 $ 37,769 $ 1,837 $ 10,818 $ 199,756 $ 30,218 $ 279,951 Estimated Revenues for FY2002-2003 39,377 18 59,228 131,935 3,819 72,799 Total Available 77,146 1,855 70,046 331,691 34,037 352,750 Estimated Expenditures for FY2002-2003 38,265 124,103 - 1,687 Projected Ending Fund Balance 9/30/2003 $ 38,881 S 1,855 $ 70,046 $ 207,588 $ 34,037 $ 351,063 E-4 . CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL SPECIAL REVENUE FUNDS FISCAL YEAR 2002-2003 (continued) TOTAL (46) (47) (48) (49) (55) (60) (62) (63) (101) SPECIAL Park Park Rec Tree Tree Side Police Federal Community Grant REVENUE Donation Devepmt Donation! Trust Walk Police Services FUNDS $ 2,997 $ 191,284 S 1,343 $ 67,738 $ 164,005 $ 54,091 $ 13,321 $ 90,677 $ - $ 1,145,805 885 126,9,12 13 60,677 51,640 21,605 11,796 23,129 163,356 767,189 3,882 318,196 1,356 128,415 215,645 75,696 25,117 113,806 163,356 1,912,994 131,950 1,680 18,448 -- 49,000 81,233 - 446,366 $ 3,882 $ 186,246 $ 1,356 $ 126,735 $ 215,645 $ 57,248 $ 25,117 $ 64,806 $ 82,123 $ 1,466,628 E-5 CITY OF PEARLAND ANALYSIS OF FUND BALANCES GOVERNTV1ENTAL CAPITAL PROJECT FUNDS- ' -FISCAL YEAR 2002-2003 (32) (34) (35) St Assess St Assess St Assess Garden/FM518 Broadway CO Rd 58 Actual Fund Balance 10/1/2002 $ $ 54,016 $ 42,911 Estimated Revenues for FY20022003 1,575 540 7,429 Total Available 1,575 54,556 50,340 'Estimated Expenditures for FY2002-2003 Projected Ending Fund Balance 9/30/2003 $ 1,575 $ 54,556 $ 50,340 E-6 CITY OF PEARLAND ANALYSIS OF FUND BALANCES GOVERNMENTAL CAPITAL PROJECT FUNDS FISCAL YEAR 2002-2003 (continued) (36) (37) (38) (39) (40) (41) St Assess St Assess St Assess St Assess St Assess Street Fite Road McHard Rd Southfork Hooks Hughes/Cullen Assessment $ . 25,081 $ 192,022 $ 135,917 $ 203,969 $ 12,803 $ 50,000 250 1,920 ' 1,359 2,039 11 1,908 25,331 193,942 137,276 206,008 12,814 51,908 12,814 $ 25,331 $ 193,942 $ 137,276 $ 206,008 $ - $ 51,908 E-7 - CITY OF PEARLAND ANALYSIS OF FUND BALANCES . GOVERNMENTAL CAPITAL PROJECT FUNDS ' FISCAL YEAR 2002-2003 (continued) (50) (53) (54) (58) (61) (68) Capital Road Library Capital CO CO Projects and Bridges Impromt 1997A 2001 $ 1,536,855 $ 51,877 $ 10,845 $ - $ 139,373 $ 6,011,705 346,310 518 50 57 56 21,275,292 1,883,165 52,395 1,409,220 52,396 10,895 57 139,429 27,286,997 57 139,429 17,702,033 $ 473,945 $ - $ 10,895 $ - $ - - $ 9,584,964 r-8 CITY OF PEARLAND ANALYSIS OF FUND BALANCES GOVERNMENTAL CAPITAL PROJECT FUNDS FISCAL YEAR 2002-2003 TOTAL (70) (71) (72) GOVERNMENTAL Mobility Drainage Vehicles CAPITAL PROJECT CO2001 CO2001 CO2001 FUNDS $ 15,318,580 $ 7,746,947 $ 223,219 $ 31,756,120 9,813,160 6,108,457 627,232 38,188,163 25,131,740 13,855,404 850,451 69,944,283 16,351,258 4,570,778 625,000 40,862,985 $ 8,780,482 $ 9,284,626 $ 225,451 $ 29,081,298 E-9 This Page Left Intentionally Blank CITY OF PEARLAND, TEXAS ANALYSIS OF FUND BALANCE GOVERNMENTAL DEBT SERVICE FUND 2002-2003 Estimated Fund Balance - October 1, 2002 $ 2,466,681 Estimated revenues for FY2002-2003 6,201,170 Total Available 8,667,851 Estimated Expenditures for FY2002-2003 6,474,215 Projected Ending Fund Balance September 30, 2003 $ 2,193,636 E-10 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL PROPRIETARY FUNDS FISCAL YEAR 2002-2003 • (30)• (12) (3) Water & Internal Water Sewer Services Tower Actual Fund Balance 10/01/2002 $ • 3,339,906 $ 11,867 $ 11,109 Estimated Revenues for FY2002-2003 9,568,208 170 9 Total Available 12,908,114 12,037 11,118 Estimated Expenditures for FY2002-2003 Transfer out 9,830,134 - 11,118 Projected Ending Fund Balance 9/30/2003 E-11 $ 3,077,980 $ 12,037 S CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL PROPRIETARY FUNDS FISCAL YEAR 2002-2003 (continued) (42) (44) (57) (64) (67) (69) TOTAL Utility Shadow Southwest CO Water Bond Water Bond PROPRIETY Impact Creek Enviroment 1998 1999 2001 FUNDS $ 5,755,856 $ (57,062) $ 1,816,699 $ 8,470,759 $ 3,663,305 $ 3,951,438 $ 26,963,877 7,551,048 1,176,520 12,000 623,635 11,060,200 62,237 30,054,027 13,306,904 1,119,458 1,828,699 9,094,394 14,723,505 4,013,675 57,017,904 6,066,272 736,628 452,740 ' 2,004,978 7,521,124 4,592,416 31,215,410 $ 7,240,632 $ 382,830 $ . 1,375,959 $ 7,089,416 $ 7,202,381 $ (578,741) $ 25,802,494 E-12. CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL COMPONENT UNIT - PEDC FISCAL YEAR 2002-2003 (15) (16) PEDC PEDC TOTAL Fund Fixed Assets PEDC Actual Fund Balance 10/01/2002 $ 4,716,064 $ 55,403 $ 4,771,467 Estimated Revenues for FY20023-2003 3,235,268 3,235,268 Total Available 7,951,332 55,403 8,006,735 Estimated Expenditures for FY2002-2003 6,831,858 6,831,858 Projected Ending Fund Balance 9/30/2003 $ 1,119,474 $ 55,403 $ 1,174,877 E-13 CITY OF PEARLAND • ANALYSIS OF FUND BALANCES INDIVIDUAL COMPONENT UNITS - TIRZ FUNDS FISCAL YEAR 2002-2003 (65) (66) . TOTAL - TIRZ #1 TIRZ#2 TOTAL COMPONENT Beazer/Edgewater Shadow Creek TIRZ UNITS $ 11,057 $ 166,014 $ 177,071 S 4,948,538 10 720,740 720,750 3,956,018 11,067 886,754 897,821 8,904,556 11,067 790,343 801,410 7,633,268 $ $ 96,411 $ 96,411 $ 1,271,288 E-14 CITY OFfEARLAND, TEXAS ANALYSIS OF FUND BALANCE PROPRIETARY DEBT SERVICE FUND 2002-2003 Estimated Fund Balance - October 1, 2002 $ Estimated Revenues for FY2002-2003 Total Available Estimated Expenditures for FY2002-2003 Projected Ending Fund Balance September 30, 2003 S ANALYSIS OF FUND BALANCES ESTIMATED FOR FISCAL 2003-2004 E-16 CITY OF PEARLAND ANALYSIS OF FUND BALANCES ALL:FUNDS FISCAL YEAR 2003-2004 Actual Fund Balance 10/01/2003 Special Governmental Revenue Capital General Funds Project Funds Fund. Summary Summary $ 5,232,542 $ 1,466,628 $ 29,081,298 Estimated Revenues for FY2003-2004 29,601,957 Total Available 34,834,499 Estimated Expenditures for FY2003-2004 29,555,902 556,939 59,906,039 2,023,567 88,987,337 147,863 62,460,841 Projected Ending Fund Balance 9/3012004 $ 5,278,597 $ 1,875,704 $ 26,526,497 E-17 • CITY OF PEARLAND ANALYSIS OF FUND BALANCES ALL FUNDS FISCAL YEAR 2003-2004 (continued) Governmental Proprietary Component Proprietary TOTAL Debt Service Funds ' Units Debt Service ALL FUNDS Fund Summary Summary Fund SUMMARY 2,193,636' $ 25,802,494 $ 1,271,288 $ $ 65,047,886 9,035,220 11,228,856 8,890,451 23,123,937 4,013,742 3,220,293 129,458,127 48,926,431 5,285,030 3,220,293 194,506,013 40,078,930 3,151,379 3,220,293 147,505,659 $ 2,338,405 $ 8,847,501 $ 2,133,651 $ $ 47,000,355 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL SPECIAL REVENUE FUNDS FISCAL YEAR 2003-2004 (17) (18) (19) (25) (43) (45) Municipal Soccer Court Emergency Regional Hotel/Motel Court Donation Technology Buy-out Detention Tax Estimated Fund Balance 10/01/2003 $ 38,881 $ 1,855 $ 70,046 $ 207,588 $ 34,037 $ 351,063 Estimated Revenues for FY2003-2004 41,617 18 43,865 2,055 338 153,497 Total Available 80,498 1,873 113,911 209,643 34,375 504,560 Estimated Expenditures for FY2003-2004 44,363 43,500 60,000 Projected Ending Fund Balance 9/30/2004 $ 36,135 $ 1,873 $ 70,411 $ 209,643 $ 34,375 $ 444,560 E-19 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL SPECIAL REVENUE FUNDS FISCAL YEAR 2003-2004 1 TOTAL (46) (47) (48) (49) (55) (60) (62) (63) (101) SPECIAL , Park Park Rec Tree Tree Side Police Federal Community Grant REVENUE Donation Devepmt Donation Trust Walk Police Services FUNDS $ 3,882 $ 186,246 $ 1,356 $ 126,735 $ 215,645 $ 57,248 $ 25,117 $ 64,806 $ 82,123 $ 1,466,628 1,038 126,848 13 61,261 52,141 1,585 250 21,641 50,772 556,939 4,920 313,094 1,369 187,996 267,786 58,833 25,367 86,447 132,895 2,023,567 147,863 - $ 4,920 $ 313,094 $ 1,369 $ 187,996 $ 267,786 $ 58,833 $ 25,367 $ 86,447 $ 132,895 $ 1,875,704 E-20 CITY OF PEARLAND ANALYSIS OF FUND BALANCES GOVERNMENTAL CAPITAL PROJECT FUNDS FISCAL YEAR 2003-2004 . (32) _ (34) (35) St Assess St -Assess St Assess Broadway CO Rd 58. Estimatedl Fund Balancel0/1/2003 $ 1,575 S 54,556 $ 50,340 Estimated Revenues for FY2003-2004 230 811 7,499 Total Available 1,805 55,367 57,839 Estimated Expenditures for FY2003-2004 Projected Ending Fund Balance 9/30/2004 $ 1,805 $ 55,367 $ 57,839 E-21 CITY OF PEARLAND _ ANALYSIS OF FUND BALANCES GOVERNMENTAL CAPITAL PROJECT FUNDS FISCAL YEAR 2003-2004 (continued) (36) • (37) (38) (39) (41) (50) St Assess St Assess St Assess St Assess Street Capital Fite Road McHard Rd Southfork Hooks Assessments Projects $ 25,331 $ 193,942 S 137,276 $ 206,008 $ 51,908 $ 473,945 251 1,922 1,359 2,040 514 260,831 25,582 195,864 138,635 208,048 52,422 734,776 339,010 25,582 $ 195,864 $ 138,635 $ 208,048 $ 52,422 $ 395,766 E-22 - CITY OF PEARLAND ANALYSIS OF FUND BALANCES GOVERNMENTAL CAPITAL PROJECT FUNDS FISCAL YEAR 2003-2004 (continued) TOTAL (54) (68) (70) (71) (72) GOVERNMENTAL Library CO Mobility Drainage Vehicles CAPITAL PROJECT 2001 CO2001 CO2001 CO2001 FUNDS $ 10,895 $ 9,584,964 $ 8,780,482 $ 9,284,626 $ 225,451 $ 29,081,299 50- 23,005,745 28,600,863 7,720,927 302,997 59,906,039 10,945 32,590,709 37,381,345 17,005,553 528,448 88,987,338 20,398,580 26,088,830 15,333,501 300,920 62,460,841 $ 10,945 $ 12,192,129 $ 11,292,515 $ 1,672,052 $ 227,528 $ 26,526,497 E-23 CITY OF PEARLAND, TEXAS ANALYSIS OF FUND BALANCE GOVERNMENTAL DEBT SERVICE FUND 2003-2004 Estimated Fund Balance - October 1, 2003 $ 2,193,636 _ Estimated Revenues for FY2003-2004 9,035,220 Total Available , 11,228,856 Estimated Expenditures for FY2003-2094 8,890,451 Projected Ending Fund Balance September 30, 2004 $ 2,338,405 E-24 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL PROPRIETARY FUNDS FISCAL YEAR 2003-2004 (30) (12) (33) Water & Internal Water Sewer Services Tower Estimated Fund Balance 10/01/2003 $ 3,077,980 $ 12,037 $ Estimated Revenues for FY2003-2004 10,239,950 583 Total Available 13,317,930 12,620 Estimated Expenditures for FY2003-2004 10,593,412 Projected Ending Fund Balance 9/30/2004, $ 2,724,518 $ 12,620 $ E-25 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL PROPRIETARY FUNDS FISCAL YEAR 2003-2004 (continued) (42) (44) (57) (64) (67) (69) TOTAL Utility Shadow Southwest CO Water Bond Water Bond PROPRIETY Impact Creek Enviroment 1998 1999 2001 FUNDS $ 7,240,632 $ 382,830 $ 1,375,959 $ 7,089,416 $ 7,202,381 $ (578,741) $ 25,802,494 4,013,606 3,137,807 10,000 85,073 5,058,177 578,741 23,123,937 11,254,238 3,520,637 1,385,959 7,174,489 12,260,558 48,926,431 15,187,091 1,732,722 1,300,000 2,352,025 8,913,680 40,078,930 $ (3,932,853) $ 1,787,915 $ 85,959 $ 4,822,464 $ 3,346,878 $ $ 8,847,501 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL COMPONENT UNIT - PEDC FISCAL YEAR 2003-2004 (15) (16) ' PEDC PEDC TOTAL Fund Fixed Assets PEDC Actual Fund Balance 10/01/2003 $ 1,119,474 $ 55,403 $ 1,174,877 Estimated Revenues for FY2003-2004 3,156,000 3,156,000 Total Available 4,275,474 55,403 4,330,877 Estimated Expenditures for FY2003-2004 2,513,841 2,513,841 Projected Ending Fund Balance 9/30/2004 $ 1,761,633 $ 55,403 $ 1,817,036 E-27 CITY OF PEARLAND ANALYSIS OF FUND BALANCES INDIVIDUAL COMPONENT UNITS - TIRZ FUNDS FISCAL YEAR 2003-2004 (65) (66) TOTAL TIRZ #1 TIRZ#2 TOTAL COMPONENT Beazer/Edgewater Shadow Creek TIRZ UNITS 96,411 $ 96,411 $ 1,271,288 857,742 857,742 4,013,742 954,153 954,153 5,285,030 637,538 637,538 3,151,379 $ - $ 316,615 $ 316,615 $ 2,133,651 E-28 CITY OF PEARLAND, TEXAS ANALYSIS OF FUND BALANCE , DEBT SERVICE FUND -REVENUE BONDS - FUND #21 2003-2004 s • Estimated Fund Balance - October 1, 2003 $ Estimated Revenues for F1;2003-2004 3,220,291 Total Available 3,220,291 Estimated Expenditures for FY2003-2004 3,220,291 Projected Ending Fund Balance September 30, 2004 S E-29 GENERAL FUND The General Fund accounts for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. The principal sources of revenue are from property taxes, sales and use taxes, franchises, licenses and permits, and fines and forfeitures. Expenditures are for general government, public safety, and miscellaneous services. 1-1 This Page Left Intentionally Blank CITY OF PEARLAND, TEXAS GENERAL FUND BUDGET SUMMARY REVENUES & EXPENDITURES FISCAL YEAR 2003-2004 ACTUAL ACTUAL ACTUAL ESTIMATED BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 REVENUES Property & Sales Tax 9,574,018 11,594,689 13,016,583 14,587,750 15,267,612 Franchise Fees 2,022,789 2,303,729 2,453,829 2,641,609 2,820,000 Licenses & Permits 1,469,749 1,896,729 2,256,638 2,642,800 3,023,095 Fines & Forfeitures 731,959 856,607 845,322 1,359,600 1,361,500 Charges for services 3,061,545 3,202,767 3,651,820 4,478,283 5,100,086 Other sources 775,398 844,765 888,027 672,111 673,282 Intra/Intergovernmental 810,000 912,456 1,198,220 1,356,382 TOTAL $ 17,635,458 $ 21,509,286 $ 24,024,675 $ 27,580,373 $ 29,601,957 EXPENSES General Operating Expenses 16,923,376 17,829,702 21,641,577 24,771,214 27,558,910 Capital Outlay 1,098,474 698,578 2,123,563 1,568,992 Intra/Intergovernmental Transfer - 2,427,285 3,224,732 478,000 428,000 TOTAL $ 16,923,376 $ 21,355,461 $ 25,564,887 $ 27,372,777 S 29,555,902 Estimated Ending Fund Balance 5,278,597 General Fund Operating Reserve Required by City policy 4,593,151 1-2 FINES & FORFEITURES 4% • LICENSES & PERMITS 8% FY 2004 GENERAL FUND REVENUE CHARGES FOR SERVICES 18% FRANCHISE FEES 11% MISCELLANEOUS • 4% ' • TAXES 55% ■ TAXES O FINES & FORFEITURES ■ FRANCHISE'F'EES O LICENSES & PERMITS ■ CHARGES FOR SERVICES ■MISCELLANEOUS 1-3a 1 General F4h d EXAenaitur eS This Page Left Intentionally Blank CITY OF PEARL' AND, TEXAS GENERAL FUND REVENUES = BY SOURCES FIVE YEAR COMPARISION ACTUAL ACTUAL ACTUAL ESTIMATE - BUDGET CHANGE 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 INC(DEC) 2,000 , 2,001 2,002 2,003 2,004 TAXES 9,574,018 11,594,689 13,016,583 14,587,750 15,267,612 4.66% FRANCHISE FEES 2,022,789 2,303,729 2,453,829 2,641,609 2,820,000 6.75% LICENSES '& PERMITS ' 1,469,749 1,896,729 2,256,638 2,642,800 3,023,095 14.39% FINES & FORFEITURES 731,959 856,607 845,322 1,359,600 1,361,500 0.14% CHARGES FOR SERVICES 3,061,545 3,202,767 3,651,820 4,478,283 5,100,086 13.88% MISCELLANEOUS 775,398 844,765 888,027 672,111 673,282 0.17% TRANSFER IN 810,000 912,456 1,198,220 1,356,382 13.20% TOTAL REVENUES '$ 17,635,458. $ 21,509,286 $ 24,024,675 $ 27,580,373 $ 29,601,957 7.33% 1-4 , GENERAL FUND REVENUE CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 010-0000-300.06-00 010-0000-300.08-00 010-0000-300.10-00 010-0000-300.11-00 010-0000-300.12-00 010-0000-300.14-00 010-0000-300.15-00 *TAXES '010-0000-303.16-00 010-0000-303-20-00 010-0000-303-67-00 *OTHER TAXES , 010-0000-305.21-00 010-0000-305.22-00 010-0000-305.23-00 010-0000-305.24-00. 010-0000-305.26-00 *FRANCHISE FEES ACCOUNT DESCRIPTION CURRENT TAXES DELINQUENT TAXES PENALTY & INTEREST AUTO INVENTORY & EXCESS TAX ATTORNEY FEE SHADOWCREEK PROPERTY ADJ SPECIAL INVENTORY TAX SALES TAX SALES TAX DISCOUNT MIX DRINK TAX GAS COMPANY ELECTRIC COMPANY TELPHONE COMPANY CABLE TELEVISION SANITATION 010-0000-310.31-00 BUILDING PERMITS 010-0000-310.32-00 ELECTRICAL PERMITS 010-0000-310.33-00 PLUMBING & GAS PERMITS 010-0000-310.34-00 PLATTING FEES 010-0000-310.35-00 MECHANICAL PERMITS 010-0000-310.36-00 BEER PERMITS 010-0000-310.37-00 MOVING PERMITS 010-0000-310.38-00 GARAGE'SALE PERMITS. 010-0000-310.39-00 ' ELECTRICAL LICENSES • • 010-0000-310.40-00 ANIMAL LICENSES 010-0000-310-41-00 PEDDLERS & SOLICITORS 010-0000-310.42-00 HEALTH CERTIFICATE FEES 010-0000-'310.43-00 • WRECKER PERMITS 010-0000-310.44-00 CULVERT PERMITS 010-0000-310.46-00 BUILDING PLAN CHECK FEE. 010-0000-310.47-00 OCCUPANCY PERMITS , 010-0000-310.48-00 PLAN & ZONE BOARD OF ADJ 010-0000-310.49-00 DEMOLITION PERMITS 010-0000-310.51-Q0 BLDG. SITE WORK PERMIT 010-0000-310.52-00 - ALARM PERMITS 010-0000-310.53-00 REINSPEC. FEE/INSPECTION 010-0000-310.81-00 SIGN PERMITS 010-0000-310.96.300 . HEALTH -REGISTRATION 1 YR 010-0000-310.97-00 HEALTH -REGISTRATION 2 YR *LICENSES & PERMITS 010-0000-320.20-00 010-0000-320:22-00 010-0000-320.25-00 010-0000-320.35-00 'CHILD SAFETY . ' CHILD SAFETY-HARRIS CO COMMERCIAL CARRIER FINES COURT TECHNOLOGY ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 7,685,863 228,722 89,510 50,078 8,737,496 130,000 90,000 2,000 20,000 31,000 1,400 8,350,000 225,000 90,000 , 39,000 250 8,744,112 225,009 90,000 26,090 ,$ 8,054,173 $ 9,011,896 $ 8,104,250 $ 9,085,112 4.38% 4,943,597 1,065 17,748 6,150,000 800 14,000 5,853,000 500 30,000 6,150,000 500 32,000 $ 4,962,410 $ 6,164,800 $ 5,883,500 $ 6,182,500 5.08% 144,049 1,413,916 222,693 180,366 492,805 90,000 1,500,000 220,000 130,000 375,000 111,609 1,600,000 230,000 180,000 520,000 120,000 1,700,000 250,000 200,000 550,000 $ 2,453,829 1,058,076 100,967 159,804 73,620 - 141,679 3,860 10,250 22,763 17,670 8,219 1,120 18,263 5,305 3,703 544,691 3,275 30,765 400 29,013 5,640 •8,350 4,080 1,560 3,565 $ 2,315,000 $ 2,641,609 $ 2,820,000 6.75% 1,109,000 100,000 140,000 90,000 125,241 4,000 8,000 19,000 30,000 8,000 1,200 25,000 5,000 2,500 55o,poo 2,500 20,000 250 30;000 4,000 3,000 4,000 1,500 3,500 1,230,000 110,000 165,000 105,000 160,000 3,200 10,000 24,000 37,000 12,000 2,100 30,000 6,000 2,500 '950,000 4,000 30,000 500 15,000 5,000 10,000 5,000 1,500 5,000 1,435,000 121,000 1,73,000 136,000 184,009 .3,895 10,000 26,000 35,000 1,5,000 2,100 32,000 6,000 2,500' 760,000 5,000 30,000, 500 .I 5,000 6,000 12,000 5,500 1,600 6,000 $ 2,256,638 -$ 2,276,691 $ 2,642,800 $ 3,023,095 14.39% '1,750 200 7,000 8,000 1,988 1,700 2,000 - 2,500 - - 600 - 1,000 1,300 1-5' GENERAL FUND CITY OF PEARLAND REVENUE FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT_DESCRIPTION 2001.2002 2002-2003 2002-2003 2003-2004 CHANGE 010-0000-320.51-00 FINES 840,284 1,100,000 1,350,000 1,350,000 *FINES & FORFEITURES ' $ 845,322 $ 1,101,900 $ 1,359,600 $ 1,361,500 0.14% 010-0000-325.24-00 ENGINEERING INSPECTION FEE 47,923 80,000 150,000 150,000 010-0000-325.26-00, AFTER HOURS INSPECTIONS 34,286 ' 34,286 010-0000-325.40-00 KEEE PEARLAND BLDG. RENT 2,400 - 2,400 2,400 2,400 010-0000-325.42-00 • TAX SUBSTATION BLDG. RENT 2,800 2,200 ' •2,200 010-0000-325.55-00 BASKETBALL PROGRAMS 7,581 4 9,000 14,110 12,350 010-0000-325.56-00 TRASH REVENUE . 2,565,791 2,860,519 3,100,000 3,400,000 010-0000-325.57-00 SANITATION BILLING'FEE • 170,796 145,000 180,000 190,000 010-0000-325.58-00 MUD/EMS/FIRE COLLECTIONS 75,184 - 30,000 25,000 010-0000-325.60-00 STRAT PTR AGRMT/FIRE,EMS 300,000 129,429 216,810 010-0000-325.62-00 ANIMAL SHELTER FEE 25,642 25,000 ' , 30,000 35,000 010=0000-325.64-00 DISPOSAL OF ANIMALS '4,990 4,000 4,000 . 4,000 010-0000-325.68-00 POLICE PROGRAMS ' 56 50' 50 50 010-0000-325.69-00 FINGERPRINT FEES 954 600 600 600 010-0000-325.71-00 TENNIS PROGRAMS 10,029 4,600 9,601 ' , 9,590 010-0000-325.72-00 RECREATION PROGRAMS 103,138 151,000 149,737 160,000 010-0000-325.73-00 LEARN TO SWIM PROGRAMS 30,532 21,000 • 30,000 28,000 010-0900-325.74-00 COMMUNITY BUILDING RENTAL 27,315 40,000 24,180 26,000 010-0000-325.75-00 SENIOR CITIZENS PROGRAMS 3,413 25,000 6,000 6,000 010-0000-325.76-00 SWIMMING POOL FEES 17,705 '16,000 - 14,000 14,000 010-0000-325.77-00 POOL PASSES - 4,000 1,400 1,400 010-0000-325.78-00 ; POOL RENTAL ' 2,467 4,000 3,230 3,500 010-0000-325.79-00 PAVILION RENTAL . 990 2,500 " 1,100 1,100 010-0000-325,80-00 ;AMBULANCE SERVICE FEE 390,413 400,000 400,000 600,000- 010-0000-325.82-00 RENTAL GAZABO & PAVILION 4,569 " 6,500 ' 1,313 1,300 010-0000-325.85-00 SOCCER PROGRAM ' 47,030 73,240 54,647 69,690 010-0000-325.87-00 FLAG FOOTBALL 1,590 1,600 2,200 2,000 010-0000-325.90-00 SOFTBALL PROGRAM 87,118 60,000 82,392 85,000 010-0000-325.93.00 CRAFT SHOWS - - - 3,642 3,000 010-0000-325.94-00 BARBECUE SHELTER RENTAL 2,334 4,200 800 900 010-0000-325.95-00 WINTER FEST 20,185 20,000 15,318 15,000 010-0000-325.96-00 CHRISTMAS PARADE - 240 010-0000-325.98-00 DOG TROT 1,650 - 1,000 1,408 1,000 , 010-0000-325.99-00 POOL LOOKER FEES ' 25 100 - *CHARGES FOR SERVICES $ 3,651,820 $ , 4,264,109 S . 4,478,283 $ 5,100,086 13.88% 010-0000-335.05-00 CITY -BROCHURE ' - 2,300 4,000 3,595 3,600 010-0000-335.15-00 REPORT COPIES -POLICE REPORT 5,333 4,500 ' 4,000 4,500 010-0000-335.20-00 BIDS SPECS 460 1,000 - 010-0000-335.25-00 CASH SHORT/OVER 1,491 - 375 010-0000-335.29-00 DONATIONS-CONCERT/BAND 4,492 5,500 '5,150 4,000 010-0000-335.41-00 REIMBURSEMENT -PHONE& FAX 1,480 2,000 ' 11,040 2,000 010-0000-335.42-00. REIMBURSEMENT= SALARY - 554 010-0000-335.45-00 REIMBURSEMENT - P.I.S.D. 289,752 289,752 289,752 289,752 010-0000-335.51-00 PLAT COPIES 929 1,500 ' 1,000 1,000 010-0000-335.55-00 REPRODUCTION/XEROXCOPIES 1,290 2000 3,000 2,000 010-0000-335.57-00 REIMBURSEMENT -INSURANCE - 69,268 ' 5,000 30,000 20,000 010-0000-335-58-00 RECYCLE' REVENUE - , - 25,000 010-0000-335.60-00 TEXPOOL - • " - 134,607 125,000 125,000 125,000 1-6 GENERAL FUND REVENUE CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 010-0000-335.61-00 010-0000-335.62-00 010-0000-335.63-00 010-0000-335.64-00 010-0000-335.65-00 010-0000-335.70-00 010-0000-335.74-00 010-0000-335.78-00 010-0000-335.82-00 010,0000-335.83-00' 010-0000-335.85-00 010-0000-335.86-00 010"-0000-335.87-00 010-0000-335.89-00 *MISCELLANEOUS 010-0000-345.35-00 010-0000-345.40-00 010-0000-345.43-00 010-0000-345.44-00 010-0000-345.45-00 010-0000-345.58-00 010-0000-345.63-00 010-0000-345.67-00 ACCOUNT DESCRIPTION PAYROLL INTEREST N.O.W. ACCOUNT INTEREST INTEREST INCOME CREDIT CARD INTEREST MISCELLANEOUS STREET LIGHT CHARGES NSF FEES , DISCP NT TAKEN SALE OF PROPERTY/AUCTION POOL/PARK VENDING MACHINES COMM CENTER VENDING MACH CITY HALL VENDING MACHINE CITY'SHOP VENDING MACHINE CONCESSION STAND GRANT -PARK TRANS. FROM.WATER &.SEWER TRANS. FROM ECO. DEVELPMNT TRANSFER FROM CO'S TRANSFER FROM DEBT SERVICE TRANSFER FROM SPECIAL REV. TRANSFER FROM TIRZ 2%TIRZ 1 - TRANSFER F/UTILITY IMPACT 010-0000-345:68-00 TRANSFER F/2001 CO'S *1NTER/INTRA GOVERNMENTAL , TOTAL ACTUAL BUDGET 2001-2002 2002-2003 ESTIMATE BUDGET % ' 2002-2003 2003-2004- CHANGE 234 2,194 17,413 1,180 141,557 166,602 1,450 1,85 38,000 803 787 407 ,813 200 3,000 25,000 2,000 30,000 200,000 1,000 400 1,000 200 4,000 2,000 25,000 1,000 50,060 104,000 1,000 1,000 6,100 700 780 365 700 6,000 2,000 25,000 1,000 50,000 110,000, 1,000 1,000 600 780 350 700 4,000 888,027 $' 707,052 $ 672,111 $ 673,282 0.17% 904 700,000 1'10,000 71,552 725,000 110,000 288,000 15,000 41,000 15,000 41,000 706,000 110,000 288,000 18,220 41,000 4I ,000 720,000 123,000 329,000 10,363 133,019- 41,000 $ 912,456 $ 1,205,000 $ 1,198,220 $ 1,356,382 13.20% $ 24,024,675 5 27,046,448 $ 27,580,373 $ 29,601,957 7.33% 1 1-7 CITY OF PEARLAND, TEXAS GENERAL FUND EXPENDITURES - BY -FUNCTION FIVE YEAR COMPARISION ACTUAL ACTUAL ACTUAL ESTIMATED BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 GENERAL GOVERNMENT PUBLIC SAFETY PARKS, PUBLIC WORKS, & COMMUNITY SERVICE 3,288,054 3,613,965 4,834,900 6,018,350 6,358,550 6,067,025 6,827,762 7,412,692 9,355,871 9,700,334 7,568,297 10,913,734 13,317,295 '11,998,556 13,497,018 TOTAL $ 16,923,376 $ 21,355,461 S 25,564,887 S 27,372,777 S 29,555,902 l-8 General Government Organizational Chart Citizens of Pearland Mayor City Council Municipal Judges City Attorney City Manager Executive Director of Community Services Human Resources Grants & Public Affairs Municipal Court Finance Information Technology City Secretary Deputy City Manager Public Works Administration H Project Management GIS Engineering Economic Development Parks & Recreation Custodial 1-9 INFORMATION TECHNOLOGY 5% PROJECT MANAGEMENT 7% PUBLIC AFFAIRS/GRANTS 6% L- ENGINEERING 23% GENERAL GOVERNMENT EXPENDITURES BY DEPARTMENTS GEOGRAPHIC INFORMATION SYSTEM 3% CUSTODIAL 9% ■ CITY COUNCIL OPUBLIC WORKS ■ CITY SECRETARY ■ TAX ■ MUNICIPAL COURT ❑ENGINEERING ■ PROJECT MANAGEMENT ■ GEOGRAPHIC INFORMATION,SYSTEM • CITY COUNCIL 1% ' CITY MANAGER 9% MUNICIPAL COURT 6% LEGAL 6% ■ CITY MANAGER ❑HUMAN RESOURCES ■ FINANCE ❑ LEGAL ■ CUSTODIAL ■ -PUBLIC AFFAIRS/GRANTS ■ INFORMATION TECHNOLOGY PUBLIC WORKS 3% HUMAN RESOURCES , 8% CITY SECRETARY 3% FINANCE 11% TAX 0% 1-10 Public Safety Organizational Chart City Manager Fire Marshal/Emergency Management Emergency Medical Services Executive Director of Community Services Police Administration Community Services Support Services Traffic Investigations Uniform Services Jail Animal Control 110 Fire FIRE MARSHAL ANIMAL CONTROL 3% FIRE DEPARTMENT 3% TRAFFIC DIVISION 1% POLICE/JAIL 3% POLICE/SUPPORT SERVICES 12°% PUBLIC SAFETY EXPENDITURES BY DEPARTMENTS E.M.S. 14°% POLICE/COMMUNITY SERVICES 10% POLICE /ADMINISTRATION • 5% POLICE/UNIFORM SERVICES 37% POLICE/INVESTIGATIONS 8% II POLICE /ADMINISTRATION • POLICE/UNIFORM SERVICES 0 POLICE/INVESTIGATIONS ❑POLICE/COMMUNITY SERVICES • POLICE/SUPPORT SERVICES ■POLICE/JAIL ■ TRAFFIC DIVISION ❑FIRE DEPARTMENT ■ANIMAL CONTROL ■ FIRE MARSHAL ❑E.M.S. 1-12 Parks, Public Works Community Services Organizational Chart City Manager Executive Director of Community Services Planning Community Development Parks & Recreation Deputy City Manager Public Works Streets & Drainage Fleet Maintenance Recreation Knapp Building Athlethics Administration & Maintenance Senior Center Aquatics & Special Events Recycling Center 1-13 PARKS, PUBLIC WORKS, & COMMUNITY SERVICES EXPENDITURES BY DEPARTMENTS SENIOR PROGRAMS 1% LIBRARY 1% OTHER REQUIREMENTS 22% CITY HALL 0% PARKS & REC-AQUATICS & SPECIAL EVENTS 3% PARKS & REC -ATHLETICS 2% PARKS & REC -REC DIVISION 3% PARKS & RECREATION - ADM & MAIN 11% SERVICE CENTER 1% FLEET MAINTENANCE 2% SANITATION 23% RECYCLING 1% STREET & DRAINAGE 21% COMMUNITY DEVELOPMENT 7% PLANNING COMMUNITY SERVICES 2% 0% ■ SERVICE CENTER ❑ SANITATION ■ STREET & DRAINAGE ■ PLANNING ■ PARKS & RECREATION - ADM & MAIN ❑PARKS & REC)-ATHLETICS ■ CITY HALL ■ LIBRARY ■ FLEET MAINTENANCE ❑ RECYCLING ■ COMMUNITY DEVELOPMENT ■ COMMUNITY SERVICES ■ PARKS & REC -REC DIVISION III PARKS & REC-AQUATICS & SPECIAL EVENTS ■ OTHER REQUIREMENTS ■ SENIOR PROGRAMS 1-14 CITY OF PEARLAND, TEXAS EXPENDITURES BY DEPARTMENTS GENERAL FUND AMENDED % DEPT DEPARTMENT TITLES ACTUAL BUDGET ESTIMATED BUDGET CHANGE NOS. 2001-2002 2002-2003 2002-2003 2003-2004 INC(DEC) GENERAL GOVERNMENT 1010 CITY COUNCIL 1020 CITY MANAGER ' 1030 PUBLIC WORKS ADMINISTRATION 1040 HUMAN RESOURCES 1050 CITY SECRETARY 1060 FINANCE 1070 TAX 1080. LEGAL 1090 MUNICIPAL COURT 1110 CUSTODIAL 1120 ENGINEERING 1130 PUBLIC AFFAIRS/GRANTS 1140 PROJECT MANAGEMENT 1150 INFORMATION TECHNOLOGY 1160 GEOGRAPHIC INFORMATION SYSTEM 59,967 76,425 78,650 - 80,850 540,008 585,899 617,372 602,418 169,184 157,922 196,780 163,031 434,714 498,625 462,525 i 501,098 172,990 184,589 174,720 190,590 563,570 497,522 517,637 697,144 111,275 120,484 119,650 313,552 372,960 386,400 • 380,253 249,485 306,833 326,081 376,859 '732,352 553,898 618,730 60Q,191 842,001 1,020,173 1,129,067 1,413,361 295,365 392,76 391,825 382,814 349,935 716,085 575,923 468,505 502 432,683 422,990 312,033 - - 189,403 Sub -Total $ 4,834,900 $ 5,916,884 $ 6,018,350 S 6,358,550 5.65% ' PUBLIC SAFETY 2210 POLICE DEPARTMENT 5,907,936 6,751,325 6,8?6,130 - 2211 POLICE/ADMINISTRATION - - - 522,632 2212 POLICE/UNIFORM SERVICES - ' 3,652,366 2213 POLICE/INVESTIGATIONS - 730,770 2214- POLICE/COMMUNITY SERVICES _ - 930,486 2215 POLICE/SUPPORT SERVICES 1,117,071 2216 POLICE/JAIL - , 268,707 2217 POLICE/TRAFFIC - ' ' - 134,719, 2220 FIRE DEPARTMENT 189,383 574,529 478,059 283,354 2230 ANIMAL CONTROL 247,479 394,299 365,404 338,312 2240 _ FIRE MARSHAL/EMERGENCY MANAGEMENT 199,334 285,581 - 281,063 344,196 2260 E.M.S. 868,560 ' 1,251,493 1,335,215 1,377,21 Sub -Total $ 7,412,692 $ 9,257,227 $ 9,355,871 $ 9,70034 3.68% PARKS, PUBLIC WORKS, & COMMUNITY SERVICES _ • 2290 SERVICE CENTER 107,9,32 312,805 190,246 139,150 3310 COMMUNITY DEVELOPMENT 686,106 1,028,981 1,060,254 , 921,429 3311 PLANNING - ' • - 269,723 3320 COMMUNITY SERVICES 12,017 15,000 15,000 - 3330 FLEET MAINTENANCE 256L636 329,083 288,550 272,107 3340 CITY HALL 460,910 326,600 360,854 -, 3350 SANITATION 3,296,9-51 3,006,519 2,938,000 3,215,570 3351 RECYCLING - - 144,486 3360 OTHER REQUIREMENTS 3,992,723 , 1,384,798 1,657,961 2,945,110 1-.15 3370 STREET & DRAINAGE _ 2,232,976 2,533,528 2,581,442 2,772,222 3380 LIBRARY 82,744 90,121 80,481 81,844 3390 PARKS AND RECREATION= 1,174,711 1,612,666 1,662,029 1,457,441 ADMINISTRATION & MAINTENANCE , 3391 PARKS AND RECREATION - 487,932 - 486,404 " 456,632 465,316 RECREATIQN DIVISION - . 3392 PARKS AND RECREATION - 253,929 293,947 2841497 314,55,5 ATHLETICS - 3393 ' PARKS AND RECREATION 269,892 295,551 296,110 353,099 AQUATICS & SPECIAL EVENTS 3394 SENIOR PROGRAMS 1,836 138,332 126,500 144,966 Sub-1 (gal S 13,317,295 S 11,854,335 S 11,998,556 S 13,497,018 12.49% TOTAL GENERAL FUND EXPENDITURES S 25,564,887 S 27,028,446 S 27,372,777 S 29.555,902 7.98% 1-16 Department: Funding Source: Department Number: CITY COUNCIL GENERAL FUND 1010 MISSION STATEMENT The mission of Council and Management is to establish policies for orderly growth, development, and operation of the City of Pearland. Make final decisions in matters of Zoning. Hold public hearings to hear citizen's response to matters before the Council. GOALS AND OBJECTIVES • Bond Program Implementation • Flooding and 'Drainage • Managing Growth • Fiscal Responsibility • Codes and Ordinances • Infrastructure • Additional Mobility • Communications DEPARTMENT OVERVIEW The City of Pearland operates under the Council/Manager Plan through a home -rule Charter. The Mayor and five Council Members serve as the City Council and are elected at -large for three-year terms. Council members are limited to two full consecutive elected terms of office. There is no term limitation on the office of Mayor. The City Council establishes policies for implementation by the City Manager and his staff. The City Council also provides legislative 1'adership through the enactment of Ordinances and Resolutions, enacting an average of 143 Ordinances and 176 Resolutions per year. The Mayor and Council members are very involved in the local government process, attending approximately 101 'regular Council meetings, special Council - meetings, public hearings, and/or joint publie hearings each year. Council members may also participate in associations of local governments at the county, state and national level. Council salaries and business expenses are charged to this department budget.. 2-1 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Mayor 1 1 1 I Council members 5 5 5 5 TOTAL 6 6 6 6 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Council Meetings: Regular Meetings 24 24 ' Special Meetings/Hearings 101 100 Ordinances Passed , 143 150 Resolutions Passed 176 193 HIGHLIGHTS • Special Services: $11,000 for Bay Area Transportation contribution 2-2 CITY COUNCIL - CITY OF PEARLAND FY 2003-2004.BUDGET ACCOUNT NUMBER *SALARY &`WAGES 010-1010,531.15-00 010-1010-531.17-00 010-1010-531.18-00 010-1010-531.20-00 - *SALARY & WAGES ACCOUNT DESCRIPTION SOCIAL SECURITY GROUP INSURANCE DENTAL INSURANCE MAYOR, COUNCIL & RETAINER 010-1010-542.33-00 MISCELLANEOUS *MATERIALS & SUPPLIES 010-1010-555.09-00 RENTAL OF EQUIPMENT 010-1010-555.11-00 SPECIAL SERVICES 010-1010-555.28-00 INSURANCE 010-1010-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-1010-556.15-00 CONTINGENCIES *SUNDRY CHARGES 010=1010-565.71-00 FURNITURE/OFFICE EQUIPT. *CAPITAL. OUTLAY • TOTAL a ACTUAL BUDGET ESTIMATE BUDGET % .2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 1,435 19,030 1,570 20,515 '1,565 20,460 1,565 20,460 20,465 1,712 22,085 2,220 22,025 7,000 22,025 0.00 % 13,500 1,712 2,220 466 5,689 5,000 5,000 26,635 35,000, 625 • 6,495 7,000 625 11,000 5,000 28,000 13,500 92.86% • 625 11,000 5,000 23,700 37,790 47,120 5,000 44,625 5,000 40,325 -9.64% 5,000 5,000 5,000 5,000 0.00% 0.00 % 59,967 76,425 78,650 80,850 2.80 % 2-3 Department: Funding Source: Department Number: CITY MANAGER GENERAL FUND 1020 MISSION STATEMENT To effectively implement and administer the policies established by the City Council. To communicate with the City Council, appointed boards and commissions, staff and the citizens on items of interest to the City. GOALS AND OBJECTIVES • Continue efforts to advocate for improvements to Clear Creek. • Monitor revenues and expenditures to ensure the financial integrity of the City. • Build relationships and communication mechanisms with the extraterritorial jurisdiction municipal utility districts to ease the transition to annexation by the City. • Provide organizational support to expedite implementation of the capital improvement program in a cost-effective manner. • Focus on mobility improvements through participation by staff in the SH 288 major investment study, the FM 518 corridor study, and the completion of the traffic impact fee study. • Continue to pursue disannexation of BW 8 frontage from the City of Houston. • Continue to search for and acquire additional long-term sources of water supply. DEPARTMENT OVERVIEW The City Manager is the chief administrative and executive officer of the municipal corporation and administers the ordinances, resolutions, policies and procedures established by the City Council. The City Manager supervises all municipal employees except the Legal Department and Municipal Judges either directly or by delegation through department heads that report to him. The City Manager is responsible for preparation of the annual budget and reports to the City Council on the City's financial position. The City Manager also informs the City 2-4 Council of community needs and provides them with alternative ways in which to respond to such needs. The City Manager also attends council meetings, special meetings, and public hearings. The Deputy City Manager assists the City Manger and supervises the Public Works, Engineering, and Projects areas. The Executive Director of Community Services supervises the Planning, Permits, Human Resources, Court, and Grants and Public Affairs areas. The Administrative Analyst manages the City's performance measurement and benchmarking program and supervises the recycling center coordinator. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 City Manager 1 1 1 1 Deputy City Manager 1 1 1 1 Exec. Dir. of Community Services 1 1 1 1 Administrative Analyst 1 1 1 1 Executive Secretary 1 1 1 1 Recycling Ctr Coord. 0 0 , 1 0 Total Full Time 5 . 5 6 5 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Council meetings 24 24 Workshops '24 24 HIGHLIGHTS • Personnel: Moved Recycling Coordinator position to new Recycling Department 2-5 CITY MANAGER CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-1020-531.01-00 010-1020-531.02-00 010-1020-531.03-00 010-1020-531.08-00 010-1020-531.09;00 010-1020-531.10-00 010-1020-531.11-00 010-1020-531.15-00 EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY - AUTO ALLOWANCE SOCIAL SECURITY 010-1020-531.16-00 RETIREMENT 010-1b20-531.17-QO GROUP INSURANCE 010-1020-531.18-00 DENTAL INSURANCE 010-1020-531.19-00 _STATE UNEMPLOYMENT *SALARY & WAGES 010-1020-542.03-00 •OFFICE SUPPLIES 010-1020-542.23-00 MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES 010-1020-554.01-00 • FURNITURE & OFFICE EQUIP. 010-1020-554.03-00 , RADIO & RADAR EQUIPMENT 010-1020-554.20-01 PARTS 010-1020-554.20-02 COMMERCIAL O10-1020-554.20-03 FUEL _ , *MAINTENANCE OF EQUIPMENT 010-1020-555.09-00 RENTAL OF -EQUIPMENT 010-1020-555.i 1-00 SPECIAL SERVICES 010-1020-555.24-00 PRINTING 010-1020-555.25-00 POSTAGE 010-1020-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-1020-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-1020-565.71-00 FURNITURE/OFFICE EQUIPT. *CAPITAL OUTLAY TOTAL ACTUAL BUDGET ESTIMATE BUDGET CHANGE 2001-2002 • 2002-2003 2002-2003 2003-2004 % 300,856 4,233 54,431 _ 207 604 13,227 24,576 37,818 44,440 2,613 540 309,019 77,257 20,299 1•,056 856 11,600 24,787 40,658 - 43,008 2,729 540 318,589 . 321,072 103,685 79,696 500 750 1,044 1,284 15,200 15,200 28,278 31,977 44,162 38,749 53,440 56,051 3,148 3,244 378 315 483,545 531,809 568,424. , 1,732' 1,815 3,547 104 49 13 612 778- 10,433 233 689 225 34,768 2,800 1,500 4,300 500 180 500 -. 500 500 2,180 9,780 1,500 500 100 32,630 21700 1,450 4,150 300 '200 1,350 300 2,150 9,300 1,500 700 100 28,500 548,338 -3.53% 2,800 1,500 4,300 3.61% 500 500.- 500 500 2,000 -6.98% 9,300 1,500 ,700 100 34,680 46,348 + - - 44,510 40,100 82 46,280 15.41% 5,790 3,100 82 2,466 1,500 -100.00y. 5,790 3,100 2,466 1,500 139.17% 540,008 585,899 617,372 602,418 -2.42% 2-6, Department: Diyision: Funding Source: Department Number: PUBLIC WORKS PUBLIC WORKS ADMINISTRATION GENERAL FUND 1030 MISSION STATEMENT) • The mission of the Public Works Department is to continually improve the planning, design, construction, operations, maintenance and management of the City's infrastructure; ' to provide reliable, quality services to our customers; and to provide support services to other City Departments. GOALS AND OBJECTIVES • To insure an adequately resourced department that can respond to all City needs. • To remain abreast, of current technology through continuing education and professional seminars.' , To provide prompt, effective and 'Courteous customer service. , • To maintain and manage the City's infrastructure in an efficient manner, • Last and not the least, to identify and eliminate all safety hazards and stress risk management in day-to-day operations. DEPARTMENT OVERVIEW The Director and the Office Coordinator, provide essential leadership and support to the Public Works Department. The Director reports directly to the Deputy City Manager and is solely responsible for the various fields of operation. His sole purpose is making sure the department provides essential functions necessary to maintain a high quality of life within the Pearland jurisdiction. The Office Coordinator is responsible for the administration offices, 'which are the point of contact between residents and the department. The Coordinator's main objective is to communicate the concerns of our residents to the various divisions of the department and to follow up on each and every concern. 2-7 The SCADA Technician gathers real time information from the SCADA computerized water monitoring system and interfaces it with 01S and water mapping system. Troubleshoots and resolves problems with new SCADA system. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET - 2003-2004 Director of Public Works 1 1 1 1 Scada Technician 0 0 1 0 Office Coordinator 1 1 t 1 Total Full Time 2 2 3 2 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003. ESTIMATE 2003-2004 PROJECTION Correspondence 800 800 Work Orders Completed 15,714 15,849 Processed Purchase Orders 1590 1,810 Time Reporting (# of employees) 72 89 HIGHLIGHTS • Personnel: Moved SCADA Technician position to Water Production & Wastewater Treatment. 2-8 PUBLIC WORKS ADMINISTRATION CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-103Q-531.01-00 010-1030-531.03-00 010-1030-531.08-00 010-1030-531.09-00 010-1030-531.10-00 010-1030-531.15-00 010-1030-531.16-00 EXECUTIVE GENERAL.LABOR MERIT INCREASE " OVERTIME LONGEVITY ' SOCIAL SECURITY RETIREMENT 010-1030-531.17-00 GROUP INSURANCE 010-1030-531.18-0Q DENTAL INSURANCE 010-1030-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES' 010-1030-542.03-00 OFFICE SUPPLIES 010-1030-542.23-00 MINOR TOOLS & OFFICE.EQUP *MATERIALS & SUPPLIES 010-1030-553.01-00 BUILDINGS & GROUNDS *MAINTENANCE OF BUILDINGS & GROUNDS 010-1030-554.01-00 FURNITURE & OFFICE EQUIP. 010-1030-554.03-00 RADIO & RADAR EQUIPMENT 010-1030-554.20-01 PARTS 010-1030-554.20-02 COMMERCIAL 010-1030-554.20-03 FUEL *MAINTENANCE OF EQUIPMENT 010-1030-555.09-00 RENTAL OF EQUIPMENT 010-1030-55.5.11-00 SPECIAL SERVICES 010-1030-555.24-00 PRINTING , 010-1030-555.25-00 ,POSTAGE 010-1030-555.32-01 INTERNET 010-1030-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-1030-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-1030-565.71-00 FURNITURE/OFFICE EQUIP`''. *CAPITAL OUTLAY TOTAL ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 72,839 46,203 756 951 8,389 11,144 6,767 523 297 72,753 74,767 29,446 57,815 5,084, 100 760 , 6,390 10,481 7,407 511 270 3,000 252 10,391 13,665 11,503 918 168, 74,745 32,702 1,100 368 • 8,332 10,096 9,560 • 732 • 1'26 147,869 133,202, 172,479 137,761 -20.13% 11,166 - 223 13,000 500 , 12,700 " 16,000 500 500 11,389 4,519 13,500 13,200 16,500 2'5.00•% 4,519 20 • 160 569 749 922 737 1,031 248 1,638 400 250 200 700 1,550 400 230 301 350 1',281 1,220 1,220 800 - 800 1,100 1,000 150 200 4,800 5,000 0.00•% 200 250 200 350 1,000-21.941%. 1,220 800 1,100 250 , 4,400 4,576 82 8,070 8,220 7,770 -5.47% 82 1,600 1,600 • 0.00% 1,600 1,600 Ioo.00% 169,184 157,922 196,780 163,031 -17.15v. 2-9 Department: Funding Source: Department Number: HUMAN RESOURCES GENERAL FUND 1040 MISSION STATEMENT Human Resources is dedicated to the honor and integrity of all public and personal relationships in order to eam the respect, trust, and confidence of our public officials, other public officials, employees, and the general public. We will promote and foster fairness and justice, and will recognize and be accountable for our responsibilities as officials in the public sector. We will not engage in any matters that would bring discredit upon public services. GOALS AND OBJECTIVES • Respect the rights, responsibilities and integrity of our colleagues and other public officials with whom we work and associate. • Promote equal employment opportunities, and in doing so, oppose discrimination, harassment, and other unfair practices. • Develop, administer, and advocate policies and procedures that foster fair, consistent, and equitable treatment for everyone. • Respect the dignity, uniqueness, and intrinsic worth of people. • Encourage, value, and work to ensure that everyone is given an opportunity to succeed. DEPARTMENT OVERVIEW The Human Resources Department is responsible for many areas including employee recruitment, new employee orientation, pay -plan administration, training, extensive record keeping and safety management. Department personnel administer family and medical leave, receive employee grievances, maintain employee handbooks and policy manuals, and assist employees with retirement and health benefit claims. The department assists supervisors with performance appraisals, compliance with the Fair Labor Standards Act and laws governing non-discrimination, disciplinary. issues, terminations and risk management: 2-10 PERSONNEL , ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Director of HR & Safety Mgmt. 1 1 1 1 HR Staffing Coordinator 1 ' 1 HR Generalist 1 1 Benefits Specialist 1 1 Benefits Coordinator 1 1 Personnel Services Specialist 1 1 Personnel Records Technician 1 1 HR Benefits Assistant - 1 1 HR Staffing Assistant 2 2 1 1 TOTAL FULL TIME 6' 6 6 6 HR File Clerk ' 1 1 0 0 Telephone Operator/Receptionist 2 2 2 2 TOTAL PART TIME 3 3 2 2 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Average days from requisition received to offer of employment made — External ' 46 45 Average days from requisition received to offer of employment made — Internal 46 45 Number of vacated and/or new positions posted 86 105 Number of interviews conducted for various open positions 321 440 Number of employment applications received 2435 5000 Number of training hours provided to employees , 51 110 HIGHLIGHTS • Programs: $25,000 to provide training for Department Heads and Supervisors on various Human Resources related topics • Advertising: $30,000 for advertising for vacant positions • Special Services included: ADP Human Resources data base and Payroll outsourcing for $40;000, funding for one temporary position for $11,000, and funding for Baxter employee assistance program for $10,000 (moved from Other Requirements Department). • Professional Development: Training for Human Resources staff and Civil Services Commissioners for $25,000 2-11 HUMAN RESOURCES - CITY OF PEARLAN,D FY 2003-2004, BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATE BUDGET v. 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-1040-531.0t-00 EXECUTIVE 66,193 65,958 70,343 69,105 010-1040-531.02-00 SUPERVISOR - 010-1040-531.03-00, GENERAL LABOR 189,856 181,957 168,713 166,797, 010-1040-531.08-00 • "MERIT INCREASE - 12,841 - - - 010-1.040-531.09,00. • OVERTIME 1,657 1,000 1,000 1,000 010-1040-531.10-00 LONGEVITY 1,892 1,892 2,220 1,964 010-1040-531.11-00 AUTO ALLOWANCE, 3,630' 3,600 3,600 3,600 010-1040-531.15-00 SOCIAL SECURITY 19,428 16,084 18,810 18,549 010-1040-531.16-00 RETIREMENT 23,096 22,486 22,389 _ 20,403 - 010-1040-53.1.17-00 GROUP INSURANCE 15,245 27,062 13,595 16,889 010-1040-531.18-00 DENTAL INSURANCE 2,650, 2,323 2,355 3,165 010-1040-531.19-00 STATE UNEMPLOYMENT 1,11.8 1,215 576 • 504 010-1040-531.30-00 INCENTIVE AWARDS - • 2,422 - - *SALARY & WAGES 324,765 . 338,840 303,601 301,976 -o.s4% 010-1040-542.03-00 OFFICE SUPPLIES 5,133 7,000 , 7,000 7,000 010-1040-542.23-00 MINOR TOOLS & OFFICE EQUP - 2,957 4,100 4,100 3,500 010-1040-542.33-00- MISCELLANEOUS ' _ 3,146 6,000 5,000 6,000 010-1040-542.35-00 PROGRAMS 19,034 25,000 25,000 , 25,000 *MATERIALS & SUPPLIES 30,270 42,100 41,100 ". 41,500 0.97% 010-1040-554.01-00 FURNITURE & OFFICE EQUIP. 135 200 200 200 010-1040-554.30-00, MAINT. COMPUTER SOFTWARE 2,496 2,500 2,500 2,500 *MAINTENANCE OF EQUIPMENT , 2,631 '2,700 2,700 ' 2,700 o.00°i. 010-1040-555.07-00 ADVERTISING\PUBLIC NOTICE 32,358 30,000 30,000 30,000 ' 010-1040-555.09-00 RENTAL OF EQUIPMENT . ' '160 200 200 200 010.1040-555.11-00 SPECIAL SERVICES - - 4,845 '5;200 5,200 66,200 • 010-1040-555.13-00 BOOKS, PERIODICAL,& SUBSC 8,441 . 8,500 8,500 9,500 010-1040-555.19-00 TELEPHONE - - - 010-1040-555.24-00 PRINTING 2,017 14,600 14,600 _ 5,000 010-1040-555.25-00 POSTAGE 529 300 300 - 300 010-1040-555.32-01 INTERNET - - - 010-1040-555.33-00 , PROFESSIONAL DEVELOPMENT 21,574 30,000 30,000 30,000 *MISCELLANEOUS SERVICES 69,924 88,800 . 88,800 141,200 59.01% 010-1040-556.07-00 MEDICAL EXAMS 360 ' 160 166 , 160 010-1040-556.28-00 WELLNESS PROGRAMS 5,380 6,000 6,000 6,000 *SUNDRY CHARGES 5,740 6,160 6,166 6,160-o.io'v. 010-1040-565.71-00 FURNITURE/OFFICE EQUIPT.' 1,384 20,025 20,158 7,562 *CAPITAL OUTLAY 1,384 20,025 20058 7,562 -62.49% TOTAL. • -434,714 498,625 ' 462,525 501,098 ' 8.34% 2-12 - Department: Funding Source: Department Number: CITY SECRETARY GENERAL FUND 1050 MISSION STATEMENT - The mission of the City Secretary is 'to record all actions of the City Council, guarantee the authenticity of all official documents and provide for safekeeping and retrieval, administer City elections and the City's Records management program, provide public information by personal contact and through media sources, establish archives and historical records. GOALS AND OBJECTIVES • Record and index all actions accurately and in a timely manner. • , Develop and implement a records management program. , • Conduct, and administer City elections in a legal and correct manner. • Maintain and preserve City documents. • Administer and produce Public Information in a timely manner. • Provide supreme Customer Service. DEPARTMENT OVERVIEW The City Secretary is assisted by a full time Deputy City Secretary and Administrative Clerk. The Laser Fiche system is currently in operation in the City Secretary's office, which will allow approximately 25 users to retrieve and reproduce documents. The City Secretary is responsible for establishing , policies . and procedures for this multi-user system.. The Laser fiche system has the ability to save documents on a compact disc for storing and archiving city documents. , 2-13 ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 PROPOSED 2003-2004 City Secretary 1 . 1 1 1 • Deputy City Secretary 1 1 1 1 Administrative Clerk 0 0 1 1 TOTAL FULL TIME 2 2 3 3 Part-time Clerk 1 1 0 0 PERFORMANCE AND ACTIVITY MEASURES • PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of meetings held: Regular City Council 24 24 - Special City Council 20 20 Number of City Council Workshops conducted 54 54 Number of Hearings conducted: Public Hearings 14 14 Joint Public Hearings 22 22 Number of requests processed: Public disclosure 474 570 Records retrieval 268 320 % Of public disclosure requests processed within 5 days 72% 85% %•Of records retrieved on the same day 78% 90% HIGHLIGHTS • Election Expenses: May 2004 General Election expenses for $8,000 and June 2004 Runoff Election expenses for $8,000. 2-14 CITY SECRETARY CITY OF PEARLAND - FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-1050-531.01-00 010-1050-531.02-00 010-1050-531.03-00 010-1050-531.08-00 01,0-1050-531.09-00 _010-1050-531.10-00 010=1050-531.11-00 010-1050-531.15-00 010-1050-531.16-00 010-1050-531.17-00 010-1050-531.18-00 010-105 0-5 31,.19-00 EXECUTIVE SUPERVISOR - GENERAL LABOR MERIT INCREASE OVERTIME - LONGEVITY AUTO ALLOWANCE SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT *SALARY & WAGES 010-1.050-542.03-00 QFFICE SUPPLIES 010-1050-542.23-00 MINOR TOOLS & OFFICE EQUIP *MATERIALS & SUPPLIES , 010-1050 554.01-00 FURNITURE & OFFICE EQUIP. *MAINTENANCE OF EQUIPMENT 010-1050-555.07-00 010-1050-555.09-00 010-1050-555.11-00 010-1050-555.15-00 010-1050-555.24-00 010-1050-555.25-00 010-1050-555.32-01 ' INTERNET , 010-1050-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES • ADVERTISING\PUBLIC NOTICE RENTAL OF EQUIPMENT SPECIAL SERVICES -ELECTION EXPENSES PRINTING POSTAGE 010-1050-556.07-00 MEDICAL EXAMS 010-1056056.17-00 CODIFICATION ORDINANCE *SUNDRY CHARGES ACTUAL BUDGET ESTIMATE BUDGET •i• 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 54,466 32,439 33331. 239 3,630 7,173 8,826 7,617 597 345 - 54,253 56,432 40,321 4,921 1,500 232 3,600 6,446 '9,321• 7,407 511 405 215 40,266 1,500 350 3,600 7,814 10,239 9,989 • 891 56,445 47,025 1,500 328 3,600 '8,331 10,095 12,355 1,098' 189 118,663 128,917 4,373 ' _ 4,700 173 131,296 140,966 7.37% 4,800 5,000 4,546 701 4,700 1,750 4,80,0 5,000 4.17% 1,500 1,500 701 _ 1,750 13,030 _ 160 478 31,210 313 3,557 15,000 102 3,200 16,000 .1,600 5,000 1,500 11,000 160 3,200 8,000 1,500 5,000 1,500 ' 0.00% 12,000 160 3,200 16,000 1,600 5,000 _ 48,748 40,902 82 , 120 250. 5,000 28,860 164 5,000 37,960 31.53% 1'64 5,000 332 5,120 5,164 5,164 0.00% 010-1050-565.71-00 FURNITURE/OFFICE EQUIPT. 3,200 3,100 *CAPITAL OUTLAY 3,200 3,100-100.00% TOTAL 172,990 184,589 174,720 190,590 9.08% • 2-15_ Department: Funding Source: Department Number: FINANCE GENERAL FUND 1060 MISSION STATEMENT Provide quality financial services to the citizens of Pearland; to assist the City Manager in maintaining a sound financial system. GOALS AND OBJECTIVES • Maintain formal written financial policies and procedures • Account for tax revenues on a timely basis • Keep management adequately informed through issuance of financial reports • Obtain GFOA Budget and Financial Statement Certificate of Excellence in Financial Reporting and Budgeting DEPARTMENT OVERVIEW The Finance Department's functions are to accurately report all accounting transactions generated by operation of the City; to prepare accurate, reliable and timely reports in accordance with sound accounting principles and applicable State, 1?ederal and local law and the City Charter; and to provide reliable record keeping and reporting services. Specific duties include investments, budget, debt management, purchasing, financial reporting, accounts payable, accounts receivable and payroll. 2-16 PERSONNEL ACTUAL 2001-2002 BUDGET 20Q2-2003 ' ESTIMATED 2002-2003 BUDGET 2003-2004 Director of Finance 1 1• 1 1 Assistant Director of Finance 1 1 '1 , 1 Purchasing Officer 1 1 1 1 Accounting Supervisor Cr- 0 1 1 Senior Accountant 0 0 1 '1 Staff Accountant 1I 1 1 0 0 Staff Accountant I 1 2 1 s , 2 Information System Coordinator . 1 0 - 0 0 Computer Technician • 1 0 ' 0 0 TOTAL FULL TIME 8 6 6 7 PERFORMANCE AND ACTIVITY MEASURES • PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Journal Entries Written 1.,800 2,100 Purchase Orders issued 5,000 - 5,500 Accounts payable checks issued 12,000 13,000 Payroll checks issued 8,500 • • 9,100 Turnaround tirpe for deposits - 1 day Same day Number of days required to pay an invoice Up to,2 weeks Less than 1 week HIGHLIGHTS • In February 2003.an additional part of the H.T.E "Capital Project Module" was implemented. This module allows the Accounting Department to maintain the total cost 6f all long-term projects as well as assist the•Project Department in preparing the long-term cost planning for these projects. • The government financial reporting requirements will change in the upcoming year to comply with the mandated new financial reporting model. The Governmental Accounting Standards Board Statement-#34 will also require • additional infrastructure reporting inthe financial statements. These changes will have a, major impact in the way the Comprehensive Annual Financial Statements will be presented. Compliance with these requirements will be necessary for the `City to maintain a, clean opinion on the annual financial statements. City staff has already started this process and will continue to be an ongoing project into future fiscal years. 2,17 • Accounting Services: Following items previously reported in Other Requirements (Department #3360) Arbitrage Compliance Reporting for $8,000 Investment Advisor and Investment Reporting for $37,000 Fixed Asset Appraisal Services $3,750 Annual Auditing fee for $34,500 • Data Processing and Billing: Fee paid to Brazoria County Tax Assessor for collection of taxes for $8,000 (previously in Tax Department #1070) • Tax Appraisal District: Fee to Appraisal District for appraisal of property for $125,407 (previously in Tax Department #1070) • A new Staff Accountant I position was added and a part-time File Clerk position was eliminated. 2-18 FINANCE CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL - BUDGET ESTIMATE BUDGET v. ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-1060-531.01-00 EXECUTIVE , 67,2.64 72,189 67,845 72,000 010-1060-531.02-00 SUPERVISOR 1'14,317 111,255 134,826 164,145 010-1060-531.03-00 GENERAL LABOR 207,497 115,175 115,175 91,570 010-1060-531.08-00 MERIT INCREASE - 16,445 - 010-1060-531.09-00- OVERTIME . 233 3,000 , 8,091 3,000 010-1060-531.10-00 LONGEVITY 2,495 2,420 2,954 600 010-1060-531..11-00 AUTQ Aj.LOWANCE 10,260 10,800 8,100 7,200 010-1060-531.15-00 SOCIAL SECURITY 29,625 25,446 25,446 25,896, ' 010-1060-531.16-00 RETIREMENT 39,989 40,080 33,000 31,380 010-1060-531.17-00 GROUP INSURANCE - 33,086 29,438 21,000 30,330 010-1000-531.18-00 DENTAL INSURANCE 2,355 1,789 1,789 2,560 010-1060-531.19.00 STATE UNEMPLOYMENT 1,097 810 870 441 *'SALARY & WAGES 508,218 , 428,847 419,036' 1 429,122 , - 2.41% . 010-1060-542.03-00 OFFICE SUPPLIES 7,961 8,000 10,500 8,000 010-1060-542.04-00 WEARING APPAREL 130. - , 300 010-1060-542.09-00 ELECTRICAL PARTS/SUPPLIES - - , 010-1060-542.23-00 MINOR TOOLS & c$FFICE EQUP 3,275 6,500 6,500 4,000 *MATERIALS & SUPPLIES. 11,366 14,500 17,000 I2p300-27.65% 010-1060-554.01-00 FURNITURE & OFFICE EQUIP. 677 - 110 010-1060-554.08-00 SPECIAL EQUIP/IMPROVEMENT T,590 010-1060-554.20-01 PARTS 132. 200 010-1060-554.20-03 FUEL 381 100 *MAINTENANCE OF EQUIPMENT 2,780 410 0.0o r 010-1060-555.07-00 ' ADVERTISING\PUBLIC NOTICE - - 010-1060-555.09-00 RENTAL OF EQUIPMENT 368 450 450 200 010-1060-555.11-00 SPECIAL SERVICES 5,999 4,000 42,900 4,000 010-1060-555.19-00 TELEPHONE - - 130 - 010-1Q60-555.24-00 PRINTING , 8,921 7,500 7.500 6,500 010-1060-555.25-00 POSTAGE 20 310 200 010-1060-555.32-01 INTERNET - 010-1060-555.33-00 PROFESSIONAL DEVELOPMENT 18,863 ' 26,225 14,200 24,000 *MISCELLANEOUS SERVICES 34,171, 38,175 65,490 34,,900-46,71% 010-1060-556.01-00 ACCOUNTING SERVICES - 83,250 010-1060-556.07-0Q MEDICAL EXAMS 82 251 165 • 010-1060-556.11-00 DATA PROCESSING & BILLING - 8,000 010-1060-556.27-00 TAX APPRAISAL DISTRICT - 125,407 *SUNDRY CHARGES 82 251 _ 216,822 86283.27% 010-1060-565.71-00 FURNITURE/OFFICE EQUIPT. 6,953 '16,000 . 15,450 4,000 010-1060-565.80-00 VEHICLES - - *CAPITAL OUTLAY 6,953 16,000 - 15,450 4,000 -74.11% TOTAL 563,570 497,522 517,637 697,144 34.68% 2-19 • Department: Division: Funding Source: Department Number: FINANCE TAX GENERAL FUND 1070 DEPARTMENT OVERVIEW PERSONNEL ACTUAL 2001'-2002 BUDGET ' 2002-2003 ESTIMATED 2002-2003 - PROPOSED 2003-2004 NONE PERFORMANCE AND ACTIVITY MEASURES • i . PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Tax accounts maintained 17,856 38,000 Current percentage of tax collected 99% 99% HIGHTLIGHTS • Cost of this department. consolidated with the Finance Dept. 2-20 TAX CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET 0/ ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-1070-556.11-00 DATA PROCES$1NG & BILLING 6,035 7,200 6,650-ioo.00i 010-1070-556.27-00 TAX APPRAISAL DISTRICT -105,240 113,284 113,000 aoo.00i *SUNDRY CHARGES 111,275 120,484 119,650-1oo.00% TOTAL 111,275 120,484 119,650 -i oo.00% 2-21 Department: Funding Source: Department Nurriber: LEGAL GENERAL FUND 1080 • MISSION STATEMENT The Legal Department's mission is to advise the City Council and to provide efficient and competent legal services to all departments within the City of Pearland, to take proactive steps to identify and remedy potential legal complications for the City of Pearland, and to zealously defend and advocate the City of Pearland=s position with the singular goal of, achieving that which is in the best interests ,of the City of Pearland. GOALS AND OBJECTIVES • Initiate a comprehensive,review of the City's. Code of Ordinances • Provide legal advice 'and direction in the preparation of the Unified Development code • Provide legal representation at all meeting of the City Council, Planning and Zoning Commission and the Zoning Board of Adjustments • Provide each department legal services in a quality, yet efficient and.cost-effective manner. ' • Coordinate, with outside counsel, on multiple property acquisitions associated "withthe various bond projects. DEPARTMENT OVERVIEW This department is currently composed of a full-time City Attorney, an Assistant City Attorney, and a Legal Secretary. The City"Attorneys are appointed by City Council and represent the City in all legal matters and provide legal advice to the Mayor, City Council metnbers, and City administrative; staff. The Legal Department drafts the legislation upon which City Council votes in directing the affairs'of the City and attends City Council and other City board meetings . to advise City officials and representatives regarding legal matters. The City Attorneys are responsible for selecting outside counsel to represent the City in specialized litigation and other legal matters. The City Attorneys also prosecute misdemeanors in the City's Municipal. Court. This department advises and assists every department of the City regarding legal issues associated with contracts, real estate transactions, personnel, economic development, engineering and public works issues, emergency services, and finance. As the City continues to experience rapid growth, the Legal Department will likewise endeavor to increase its capabilities 'in order to maintain its past standard of providing quality, yet cost-effective, legal services. The position of Prosecutor/Police Advisor has been added. This will provide the Police Department with an attorney to handle routine law enforcement issues in addition to 2-22 handling all prosecutorial matters (i.e. arraignments, trials and pre-trial hearings). It will also allow the current Assistant City Attorney more time to focus on the civil side of municipal practice and to handle the low priority, but still important tasks that currently are set aside in favor of more urgent matters. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 City Attorney 1 1 1 1 Assistant City Attorney 1 1 ' 1 1 Prosecutor/Police Advisor -- 1 0 0 Legal Secretary 1 1 1 1 Deputy City Attorney 0 0 1 1 TOTAL 3 4 4 4 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003. ESTIMATE 2003-2004 PROJECTION Number of cases on arraignment docket 23022 24173 Number City Council meetings* attended 152 160 Number of oral or written responses to inquiries 450 473 Number of,documents prepared** 632 664 Number of documents of reviewed 212 223 * Includes workshops, public hearings, City Council meetings, Planning and Zoning Committees, and Zoning Board of Adjustments meetings. **,Includes Ordinances, Resolutions, Deeds, Easements, Contracts, Complaints, Pleadings, Waiver and Hold Harmless, Correspondences, and Waiver of Encroachments 2-23 LEGAL CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-1080-531.01-00 EXECUTIVE 141,810 188,385 196,734 199,444 010-1080-53'1.02-00 SUPERVISOR - 010-1080-531.03-00 GENERAL TABOR 43,009 30,182 31,333 31,314 010-1080-531.4-00 MERIT INCREASE 11,060 - 010-1080-531.09-00 OVERTIME 162 500 500 500 010-1080-531.10-00 LONGEVITY 668 ' 668 456 • 632 010-1080-531.11-00 AUTO ALLOWANCE 4,840 4,800 4,800 4,800 010-1080-531.15700 SOCIAL SECURITY 13,858 16,699 17,888 18,167 010-1080-531.16-00 RETIREMENT - 18,550 ' 22,796 23,523 21,941 010-1080-531.17-0Q GROUP INSURANCE 11,611 - 12,614 15,920 17,998 010-1080-531.18-00 LZENTAL INSURANCE 1,219 1,516 1,712. 1,465 010-1080-531.19-00 STATE UNEMPLOYMENT 454 540 252 252 *SALARY & WAGES 236,181 289,760 293,118 296,453 1.14% 010-1080-542.03-00 . OFFICE SUPPLIES 2,303 2,500 2,500 2,500 010-1080-542.23-00 MINOR TOOLS & OFFICE EQUP ' 4;665 5,000 5,000 : 5,000 ' *MATERIALS & SUPPLIES 6,968 7,500 7,500 - 7,500 , o.00% 010-1080-554.01-00 - FURNITURE & OFFICE EQUIP. -. 500 500 500 010-1080-554.30-00 - MAINT. COMPUTER SOFTWARE 717 500 500 500 *MAINTENANCE OF EQUIPMENT 717 1,000 1,000 1,000 o.00%• 010-1080,555.09-00 RENTAL OF EQUIPMENT 456 300 300 300 010-1080-555.11-00 SPECIAL SERVICES 45,349 50,000 65,000 50,000 010J-1080-555.13-00 BOOKS, PERIODICAL,& SUBSC 6,579 8,000 8,000 8,000 010-1080-555.24-00 • PRINTING • 60 300 300 300 010-1080-555.25-00 POSTAGE i _ 67 ' 600 ' 600 600 01,0-1080-555.32-01 INTERNET - 600 600 600 010-1080-555.33-00 PROFESSIONAL DEVELOPMENT 10,269 9,000 9,000 12,000 010-1080-555.60-00 STORAGE/BLDG RENTAL 720 900 900 900 *MISCELLANEOUS SERVICES 63,500 69,700 84,100 72,700 -14.17% 010-1080-556.04-00 , LEGAL SETTLEMENT 4,462 ' 6,000 - 010-1080-556.07-00 MEDICAL EXAMS • 164 - 82 *SUNDRY CHARGES 4,626 5,000 82 o;00% k 010-1080-565.71-00 FURNITURE/OFFICE EQUIPT. - 1,560 2,600 *CAPITAL OUTLAY 1,560 2,600 o.00v TOTAL 1 313,55Z 372,960 386,400 380,253 - -1.59% 2-24 Department: MUNICIPAL COURT Funding Source: GENERA", FUND Department Number: 1090 MISSION STATEMENT To provide the citizens of Pearland, city leaders, judges, law enforcement, legal professionals, and the State of Texas with a model Municipal Court by providing accessible, efficient, impartial and well reasoned resolutions of all court cases with our main focus on customer service. GOALS AND OBJECTIVES • Uphold the Constitution, laws and legal regulations of the United States, the State of Texas and all governments therein. • Set high standards to maintain and preserve the integrity of all cases filed in the Pearland Municipal Court of Record. • Abide by the standards set out in the Texas Code of Judicial Conduct. • Protect the confidentiality of all records filed in the Pearland Municipal Court of Record. • Increase court staff to handle the growing number of police personnel and traffic activity in the city. • Reinforce customer service skills and provide training to increase the customer's positive perception of the judiciary. DEPARTMENT OVERVIEW The Municipal Court of Record has exclusive original jurisdiction over Class "C" misdemeanors and City Code violations, which occur within the territorial limits of Pearland. Municipal Courts occupy a unique position in the Texas Judicial System. More citizens come into personal contact with municipal courts than with all other Texas courts combined. Public impression of the judicial system is affected and shaped in large measures by the proceedings of the municipal court. Therefore, it is the utmost importance that we conduct and handle customers as fair, impartial, courteous and respectful as possible although the clerks sees the angry, negative and emotional sides of our customers. Currently the court is responsible for filing, preparing and accounting for over 20,000 new cases filed each year. We are responsible for collecting fines as well as over ten different court cost, that must be accounted for and sent to the State 2-25 Comptroller's office on a quarterly basis. The Court is also responsible for the State Conviction Report, Citation Processed Report and Office of Court Administration Monthly Report. Arraignments are held on Monday mornings, Tuesday morning and Tuesday afternoon each, week with Judge and Jury Trials being held once a month. The court maintains an accurate schedule to accommodate 1,800 docketed cases and the 3,000 customers served at the service window and on the telephone each month. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Court Administrator 1 1 - 1 1 Deputy Court Clerk 2 3 3 4 Senior Court Clerk 1 1 l 1 Temp. Administrative Clerk 0 0 0 0 Total Full -Time 4 5 5 ' 6 Judges 3 3 3 3 Court Interpreter 1 1 1 1 Total Contract Labor 4 4 4 - 4 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of trials prepared: Judge trials 1,347 1,482 Jury trials 239 263 Number of warrants issued:/ Copies 2,639 2,903 Failure to Appear 3,683 4,051 Total number of charges brought in 23,442 25,786 Number of customers: Telephone 20,033 22,036 Walk-in 17,300 19,030 HIGHLIGHTS • Personnel: due to increase in court activities, one Court Clerk position was added and also the Professional Retainer fee increased from $75,000 to $100,000. 2-26 n MUNICIPAL COURT CITY OF PEARLAND • FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-1090-531.01-00 ' 0104090-531.02-00 010-1090-q 1.03-00 010-1090-531.08-00 010-1090-531.09-00 010-1090-531.10-00 010-1090-531.15-00 - 010-1090-531.16-00 010-1090-531.17-00 010-1090-531.18-00 010-1090-531.19-00 010-1090-531.22-00 *SALARY & WAGES 010-1090-542.03-00 010-1090-542.04-00 010-1090-542.18-00 010-1090-542.23-00 EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT, GROUP INSURANCE • DENTALINSURANCE • STATE UNEMPLOYMENT PROFESSIONAL RETAINER OFFICE SUPPLIES WEARING APPAREL LAUNDRY & CLEANING MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES - 010-1090-553.01-00' BUILDINGS & GROUNDS *MAINTENANCE BUILDINGS & GROUNDS' 010-1090-554.01-00 *MAINTENANCE OF 010-10-90-555.09-00 010-1090-555.11-00 010-1090-555.24-00 010-1090 555.25-00 010-1090-555.32-00 010-1090-555.32-01 010-1090-555.33-00 *MISCELLANEOUS SERVICES FURNITURE & OFFICE EQUIP. EQUIPMENT RENTAL OF EQUIPMENT SPECIAL SERVICES PRINTING POSTAGE COMPUTER ACCESS, INTERNET PROFESSIONAL DEVELOPMENT 010-1090-556.07-00 ' MEDICAL EXAMS 010-1090-556.12-00 WARRANT FEES *SUNDRY CHARGES 010-1090-565.71-00 F,URNITURE/OFFICE EQUIPT 010-1090-565.83-00 MISCELLANEOUS *CAPITAL OUTLAY ' TOTAL ACTUAL 2001-2002 BUDGET ESTIMATE BUDGET io 2002-2003 2002-2003 2003-2004 CHANGE 42,379 82,278 34 1,292 9,041, •-12,435 17,216 1,194 540 63,046 7,630 41,534 103,245 7,630 500 1,292 7,749 19,233 17,156 1,022 544 75,000 44,345. 115,574 2,200, 1,484 12,516 16,458 19,925 1,593 315 81,000 43,516 129,772 5,500 1,676 13,806 16,729 27,660 2,260 ' 378 100,000 229,455 274,905 3,737 ' 5,000 24 30 173 295,410 341,297 15.53•% 5,000 7,500 350 - 14 30 3,934 5,030 5,364 7,530 40.38% 184 850 850 850 0.00% 184 b9 1,1,46 7,490 51 1,500 3,077 850 ,66 3,600 9,800 1,500 4,400 850 3,500 9,800 1,500 3,000 850 0.0o r 3,600 12,060 1,500 5,000 13,333 19,366 17,800 22,100 24.16% 82 760 1,400 82 82 1;375 1,400 760 1,482 1,457 1,482 i.72 r 5,200 5,200 - 3,600 1,819 1,819 5,200 5,200 3,600-30.77% 249,485 306,833 326,081 376,859 15.57"A 2-27 Department: Division: Funding Source: Department Number: PARKS AND RECREATION CUSTODIAL GENERAL FUND 1110 MISSION STATEMENT The Pearland Parks & Recreation Department is dedicated to promoting a higher quality of life for our residents through life -enriching programs, 'developed parks and well maintained facilities that are safe and accessible to all; to maintain safe and clean environment for employees and our users in all municipal buildings of the City of Pearland. GOALS & OBJECTIVES • Continued high quality of custodial services in light of City of Peadand facility expansion in 12 buildings. • Provide building maintenance to several City facilities DEPARTMENT OVERVIEW The Building and Custodial Department provides housekeeping and minor maintenance services for City Hall, Community Center, Library, Melvin Knapp Activity Building, Service Center buildings, Police Station, Public Safety Building, Animal Shelter, and EMS building. In addition to these facilities, building maintenance is performed on the Fire Stations. Replacement of all HVAC units at the Police Station is included in this budget. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Custodial Crew Leader 1 1 1 1 Custodian 4 4 4 4 TOTAL 5 5 5 5 2-28 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION . , Number of rental facilities clean-ups 109 ' 120 Number of facilities maintained 12 12 2-29 CUSTODIAL SERVICES ' CITY OF PEARLAND Y 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-1110-531.02-00 010-1110-531.03-00 • 010-1110-531.08 010-1110-531.09-00 010-1110-531.10-00 010-1110-531.15-00 010-1110-531.16-00 010-1110-531.17-00 010-1110-531.18-00 010-1110-531.19-00 *SALARY & WAGES 010-1110-542.03-00 010-1110-542.04-00 010-11.10-542.17-00 010-1110-542.18-00 010-1110-542.23-00 SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT OFFICE SUPPLIES WEARING APPAREL JANITORIAL SUPPLIES LAUNDRY & CLEANING MINOR TOOLS & OFFICE EQUIP' *MATERIALS & SUPPLIES 010-1110-553.01-00 BUILDING & GROUNDS 010-f 110-553.05-00 AIR CONDITIONING 010-1110-553.06-00 EXTERMINATOR OIQ-1110-553,08-00 ELEVATOR *MAINT. BUILDING & GROUNDS ACTUAL BUDGET ESTIMATE BUDGET •i. 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 29,852 28,786 77,682 77,583 ' 6,240 17,531 9,000 744 744 9,624 ' 8,629 12,762 11,703 18,738 18,632 1,493 , 1,479 675 675 169,101 163,471 135 541 18,130 4,429 186 677 28,466 8,125 33,745 29•,866 77,067 80,709 12,000- 12,000 984 1,224 9,470 9,471 12,454 11,476 18,048 . 20,362 1,620 1,830 315 315 ' 165,703 167,253 0.94% 186 677 28,466 8,125 186 677 30,000 8,125 23,235 *37,454 37,454 38,988 4.10% 257,585 138,081 1,418- -6,717 110,000 55,000 2,990 5,400 200,000 • 55,000 2,990 5,400 203,500 55,000 2,990 5,400 403,801 173,390 263,390 266,890' 1.33% 010-1110-554.12-00 MISCELLANEOUS EQUIPMENT 58 - - . .- 010-1110-554.20-01 PARTS 127 600, 600 600 010-1110-554.20-02 COMMERC1AI, - 35 1,200 1,200 1,200 010-1110-554.20-03 FUEL - 392 1,800 ' 1,800 1,800 *MAINTENANCE OF EQUIPMENT 612 3,600 ' 3,600 010-1110-555.09-00 • RENTAL OP EQUIPMENT 69 10,000 500 500 010-1110-555.11-00 SPECIAL SERVICES 13,134 - 010-1110-555..17-00 UTILITIES " 122,400 122,400 122,400. 122,400 010-1110-555,33-00 PROFESSIONAL DEVELOPMENT 400 ' 400 . 400 *MISCELLANEOUS SERVICES i ' 135,603 132,800 . 123,300 123,300 o.00% 010-1110-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-1110-565.23-00 BUILDING & GROUNDS ' 010-1110-565.73-00 . SPECIAUEQUIP/IMPROVEMENT 010-1110-565.80-00 VEHICLES 010-1110-565.81-00 RADIO & RADAR EQUIP *CAPITAL OUTLAY TOTAL 3,600 o.00%, 160. 160 160 160 160 . 160 o.00% 25,000 7;100, 16,000 16,000 2,023 2,023 43,023 25,123 -100.00% 732,352 553,898 618,730 600,191 -3.00i 2-30 Department: - Funding Source: Department Number: ENGINEERING • GENERAL FUND 1120 MISSION STATEMENT The mission of the Engineering Department is to provide administrative and engineering services to the development community and to the various City,Departments, Divisions, City Council, City boards and commissions. GOALS AND OBJECTIVES • Provide assistance, review and approval services to the development community. • Provide inspection and construction, related administrative services for infrastructure improvements to the City. • Provide traffic studies, mapping, and improve project management process. • Assist in the quality operation of the City Water and Sewer system. DEPARTMENT.OVERVIEW The City Engineer, a licensed professional engineer in the State of Texas, heads the department, supervises the subdivision plat and construction plan review process, and directs the effort of outside consultants in engineering planning and design projects. The ,City Engineer also' advises on Pearland Economic Development Corporation (PEDC) projects, supervises the City's FEMA floodplain administrator and interacts with, other local, state and federal agencies concerning engineering of public works projects. The department also provides leadership in mapping, surveying, and GIS efforts, and provides inspection of developer -built subdivisions, and of City -built public works projects. The Assistant City Engineer is a licensed professional engineer who is also the City flood plain administrator. The. Assistant City Engineer -is responsible for Traffic Impact Analyses, hydraulics and hydrology of drainage projects, reviewing commercial 'projects site work, reviewing of plats and construction drawings, and providing technical supervision on selected projects. Two licensed professional' civil engineers review plats, oversee assigned capital works projects in design,- and are responsible for street, light planning, computerized water system network .design, roadside culvert drainage planning, and TX DOT permit applications, '• 2-31 Due to a continuing increased workload resulting from an attractive development climate, and successful efforts at acquiring various construction grants and a successful bond election, the City capital works projects work volume continues to increase. A staff Construction Engineer is budgeted for 2003-2004 to direct an expanded engineering construction inspection staff and provide final plan checking on Capital Improvement Projects and developer projects. ' PERSONNEL , ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 City Engineer 1 1 1 1 Assistant City Engineer 1 1 2 2 CAD Operator 1 1 Construction Engineer 0 1 0 0 Plats and Plans Administrator" -1 1 1 1 Sr. Engineer Technician 1 1 1 1 Civil Engineer 1 1 1 1 Sr. Civil Designer '1 1 0 0 Address Administrator 0 0 1 1 , Civil Designer - 1 1 0 0 Engineering Technician 1 0 0 0 Administrative Secretary 1 1 1 1 Engineering inspectors _3 8 8 8 TOTAL FULL TIME 12 17 17 17 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003, ESTIMATE 2003-2004 PROJECTION Number of plan sets signed: Residential, capital projects, commercial 63 67 Number of plats approved: Preliminary plats 39 42 Final plats approved by P & Z 39 42 Number of subdivisions accepted for operation and maintenance 28 30 _ 2-32 HIGHLIGHTS • Special Services: Traffic Service study for $50,000 (moved from General Fund — Other Requirements); miscellaneous contingency of $12,000; funding of $110,000 to begin updating FEMA Flood Plan maps; $100,000 for partial installation of the stream gauge system, $10,000 for computer upgrades; and consulting contract with our former City Engineer John Hargrove for $35,000. 2-33 ENGINEERING CITY OF PEARLAND FY 2003-2004-BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-1120-531.01-00 010-1120-531.02-00 010-1120-531.03-00 010-1120-531.08-00' 010-1120-531.09-04 010-1120-531.10-00 010-1120-531,15-00 010-1120-531.16-00 010-1120-531.17-00 ,010-1120-531.18-00 010-1120-53.1.19-00 *SALARY & WAGES EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME -LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT 010-1120-542.03-00 OFFICE SUPPLIES 010-1120-542.04-00 WEARINGAPPAREL 010-1120-542.08-00 FILM, CAMERA SUPPLIES,ETC 010-1120-542.11-00 }1ARDWARE 010-1120-542.18-00 LAUNDRY & CLEANING 010-1120-542.23-00 MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES 010-1120-554.01-00 010-1120-554.02-00 010-1120-554.03-00 010-1120-554.12-00 FURNITURE & OFFICE EQUIP. MOTOR VEHICLE RADIO & RADAR EQUIPMENT MJSCELLANEOUS EQUIPMENT 010-1120-554.20-00 MOTOR EQUIPMENT 010-1120-554.20-01 - PARTS 010-1120-554.20-02 COMMERCIAL 010-1120-554.20-03 FUEL *MAINTENANCE OF EQUIPMENT 010-1120-555.09-00 010-1120-555.11-00 010-1120-555.25-00' 010-1120-555.32-01 RENTAL OF EQUIPMENT SPECIAL SERVICES, POSTAGE INTERNET 010-1120.555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-1120-556.07-00 MEDICAL EXAMS 010-1120-556.30-00 TRANSFER TO CAPITAL PROJ *SUNDRY CHARGES 010-1120-565.71-00 FURNITUREIOFFICE EQUIPT. - 010-1120-565.80-00VEHICLES 010-1120-565.83-00 , MISCELLANEOUS *CAPITAL OUTLAY ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 200212003 2003-2004 CHANGE 76,650 131,699 318,218 16,471 2,728 40,939 56,397 49,992 3,642 1,678 75,122 181,544 436,662 35,423 13,676 3,160 52,907 72,224 51,470 3,550 2,295 116,019 153,595 468,996 80,000 3,417 62,694 82,704 62,955, 5,350 1,197 97,000 191,991 465,561 80,000 3,264 64,093 77,666 72,251 6,224 1,071 698,414 _ 928,033 1,036,927 1,059,121 7,128 2,059 191 8,501 6,500 850 100 240 4,000 6,500 850 100, 240 4,,000 4,000 6,500 850 , 100 240 2.14% 17,879 11,690 11,690 11,690 o.00% 65.1 1,000 500 1,000 1,200 1,200 1,200 1,200 1,200 ' ' 1,200 3,442 4,000 4,000 4,000 4,252 ' 3,000 3,000 3,000 6,943 9,500 9,500 9,500 15,288 19,900 ' 19,400 19,900 2.58•%. 1,334 17,056 9 400 12,000 . 50 5,026 4,600 1,500 12,000 50 4,600 1,000 207,000 50 4,600 23,425 17,050 18,150 212,650 1071.63 i 500 8,776 , 74,219 4,000 500 41,000 42,400 10,000 2,500 - 100,000 -100.00 io 86,995 43,500 42,400 110,000 159,43% TOTAL - ' 842,001 1,020,173 1,129,067 1,413,361 25.18% 2-34 Department: PUBLIC AFFAIRS/GRANTS Funding Source: GENERAL FUND Department Number: 1130 MISSION STATEMENT The mission of the Public Affairs Department is to serve as the City's primary ' provider of internal and external communication expertise, coordination and support. We encourage maximum citizen involvement and access, promote employee communication, provide accurate and timely information to the media and to the community, and foster trust and create a positive image of the City. Our Grants Department has a mission to secure federal, state and local grants that are used to improve the quality of life of Pearland residents and defray the cost of city projects and programs. With teamwork, integrity and continuous improvement, the Grants & Public Affairs Department promotes the livability, progressiveness and diversity of Pearland. GOALS AND OBJECTIVES • Seek new ways to disseminate public information to an ever -widening audience. • Be cognizant of and sensitive to the needs of individuals at all levels of the "digital divide". • Develop and implement a local broadcast for specific City of Pearland events. • Deliver a quality product in a timely, cost efficient, and courteous manner to our internal and external customers. • Continue to monitor and suggest cost -savings opportunities for the City of Pearland organization while ensuring continued quality. DEPARTMENT OVERVIEW The Grants & Public Affairs Department was created in 1997 to meet the City Council's goal of effective communication within the City of Pearland organization and with its citizens, and secure federal, state, and local grants 2,-35 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Public Affairs Manager 0 1 1 1 Communications Coordinator 1 0 0 0 Media Technology Assistant 1 1 1 1 Public Affaires Liaison 1 1 1 1 Grants & Strat. Plan. Coord. 1 1 1 1 Total Full Time 4 4 4 4 PERFORMANCE AND ACTIVITIES MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of pages created on website 351 369 Number of website page revisions or edits 600 630 Number of City View slides created and posted 513 539 Total Media Relations Contact Opportunities 90 95 Total Community Action Center Inquiries 342 359 Number of current active grants 11 12 2-36 PUBLIC AFFAIRS/GRANTS • CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 010-1130-531.01-00 010-1130-531.02-00 010-1130-531.03-00 010-1130-531.08-00 010-1130-531.09-00 010-1130-531.10-00 010-1130-531.11-00 010-1130-531.15-00 010-1130-531.16-00 ' 010,1130-531.17.00 010-1130-531.18-00 010-1130-531.14-00 *SALARY & WAGES 010-1130-542.03-00 _010-1130-542.08-00 0'10-1130-542.11-00 ACCOUNT DESCRIPTION EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY • AUTO ALLOWANCE SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT OFFICE SUPPLIES FILM, CAMERA SUPPLIES,ETC HARDWARE 010-1130-542.23-00 MINOR TOOLS & OFFICE EQUP 010-1130-542.35-00 PROGRAMS *MATERIALS & SUPPLIES 010-1130-553.01-00 BUILDINGS & GROUNDS *MAINTENANCE BUILDING & GROUNDS 010-1130-554.01-00 FURNITURE & OFFICE EQUIP. *MAINTENANCE OF EQUIPMENT, , 010-1130-555.09-00 RENTAL OF EQUIPMENT 010-1130-555.11-00 • SPECIAL SERVICES 010-1130-555.24-00 PRINTING , 010-1130-555.25-00 , POSTAGE 010-11.30-555.32-00 COMPUTER ACCESS 010-1130-555.32-01 INTERNET 010-1130-555.33-00 PROFESSIONAL DEVELOPMENT, *MISCELLANEOUS SERVICES 010-1130-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES ' 010-1130-565.23-00 BUILDINGS & GROUNDS 010,1130-565.71=00 FURNITURE/OFFICE EQUIPT. 010-1130-565.83.00 MISCELLANEOUS *CAPITAL OUTLAY TOTAL, ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 117,924 1,694 482 5,760 9,212 12,760 12,343 ,997 • 588' 161,760 1,973 406 800 152,560 8,099 1,200 436 7,200 11,218 14,610 15,290 1,022 540 212,175 51,683 102,201 2,500 324 7,200 12,539 16,489 16,730 1,296 252 211,214 2,000 2,000 800 52,020 102,290 1,200 536 7,200 . 12,488 '15,133 18,896 1,463 252 211,478 2,000 800 6,399 7,850 7,850 7,850 83,005 99,046 99,046 99,046 0.12% 91,783 109,696 109,696 -109,696 0.00io 0.00% 0.00•/, 4,858 5,077 . 22,997 - 286 6,237 • 1,000 10,000 11,740 28,025 80 10,675 1,000 1,000 10,000 10,000 11,740 11,740 28,025 28,025 80 80 10,675- 10,675 0.00% 39,455 61,520 61,520 61,520 0.00r 164 120 120 120 164 2,203 120 9,275 120 9,275 120 o.00^r 2,203 9,275 9,275-ioo.00 r 295,365 392,786 391,825 382,814 -2.30 i, 2-37 Department: PROJECT MANAGEMENT Funding Source: GENERAL FUND Department Number: 1140 MISSION STATEMENT The mission of the Projects department is to seek, find, develop, implement and manage innovative solutions toward the effective delivery of infrastructure improvements to the second to the second fastest growing City in the State of Texas, Pearland. GOALS AND OBJECTIVES Continue to seek out the best design and project management firms. Constantly find ways to accelerate project schedules while maximizing project efficiencies. Ceaselessly develop our personal, interpersonal and project management skills. Consistently implement the most effective work methods and management procedures. DEPARTMENT OVERVIEW The Projects department has the responsibility to provide leadership and/or support and/or customer service for most of Pearland's capital improvement projects. The department is presently responsible for managing over three hundred million dollars of construction value for infrastructure improvements. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Project Director 1 1 1 1 GIS Coordinator 1 1 1 0 GIS Technician 1 1 2 0 GPS Technician 1 1 0 0 ROW Agents ' 0 2 2 2 Project Managers 1 2 2 2, Project Assistant 1 1 1 1 Secretary 1 1 1 1 Total Full Time 7 10 10 7 2-38 PERFORMANCE AND ACTIVITY MEASURES ' PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total dollar value of current active projects $304,800,662.91 $304,800,662.91 Total dollar amount of invoices processed $28,081,740.00 $40,156,888.00 Number of parcels acquired 250 275 HIGHLIGHTS • Personnel- Created a new GIS Division 1160 and moved 3 positions over to that division. 2-39 PROJECT MANAGEMENT - CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATE BUDGET r 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-1140-531.01-00 ' EXECUTIVE , , 36,884 67,600 66,589 66,713 010-11.40-531.02-00 SUPERVISOR - 25,401 _ - 010-1140-531.03-00 GENERAL LABOR 185,283 '411,502 316,009 270,601 010-1140-531.08-00 MERIT INCREASE 24,491 010-1140-531.09-00 OVERTIME 556 4,112 500 500 010-1140-531.10-00 LONGEVITY 116 392 392 1,080 010-1140-531.11-00 AUTO ALLOWANCE '6,050 13,440 6,000 6,000 010-1140-531.15-00 'SOCIAL SECURITY - 18,722 37,030 29,796 26,384 010-1140-531..16,00 RETIREMENT • , '25,803 50,550 39,183 31,972 010-1140-531.17-00 GRQUP INSURANCE 16,973 28,555 32,821 - 28,790 010-1140-531.18-00 DENTAL INSURANCE 1,890 3,008 2,662 2,563 010-1140-531.19-00 STATE UNEMPLOYMENT , 729 945 581 441 *SALARY & WAGES 318,407 641,625 49,4,533 435,044 -12.03% 010-114Q-542.03-00 OFFICE SUPPLIES 3,524 5,140 5,140 3,598 010-1140-542.23-00 MINOR TOOLS & OFFICE EQUP 3,494 3,060 3,060 2,142 010-1140-542.33-00 MISCELLANEOUS - - - - *MATERIALS & SUPPLIES 7,018 8,200 8,200 5,740 -30.0o io 010-1140-553.01-00 BUILDINGS &GROUNDS *MAINTENANCE BUILDING & GROUNDS 010-1140-554.01-00 FURNITURE,& OFFICE EQUIP. - - 010-1140-554.20-01 PARTS 196 510 010-1140-554.20-02 COMMERCIAL - 010-1140-554.20-03 , FUEL 0.00 % *MAINTENANCE OF EQUIPMENT 196 510 010-1140-555.09-00 - RENTAL OF EQUIPMENT 6,513 12,480 , 12,480 010-1140-555.11-00 SPECIAL SERVICES 85 510 510 357 010-1140-555.24-00 PRINTING r 125 510 510 357 010-1140-555.25-00. POSTAGE 98 510 510 357 Q10-1140-555.31-00 MILEAGE ' - , ' 7,440 3,900 010-1140-555.33-00, PROFESSIONAL DEVELOPMENT 17,276 30,600 30,300 18,750 010-1140-555.45-01 CONTRACTED SERVICES - - - - *MISCELLANEOUS SERVICES 0.00 i 24,097 44,610 51,750 23,721 S4.16% 010-1140-556.07-00 MEDICAL EXAMS 300 *SUNDRY CHARGES 300 --l0000% 010-1140'565.23-00 BUILDINGS & GROUNDS - 010-1140-565.71-00 FURNITURE/OFFICE EQUIPT. 217 21,140 21,140 4,000 010-1140-565.83-00 MISCELLANEOUS, , - - - - *CAPITAL OUTLAY •, 217 21,140 21,140 4,000 41.08% TOTAL 349,935 716,085 575,923 468,505 -18.65 r 2-40 Department: Division: Funding Source: Department Number: FINANCE INFORMATION TECHNOLOGY GENERAL FUND 1150 MISSION STATEMENT The mission of the Information 'Technology (IT) Department is to provide information system service and support to all Departments within the City of Pearland. GOALS AND OBJECTIVES • Develop and implement a citywide intranet site to provide centralized access to electronic forms and information for City employees. • Training will be expanded to include H.T.E. web conferencing. • Identify and pursue possible outsourcing to provide cost-effective technology management. DEPARTMENT OVERVIEW The primary role of the IT Department is to assist employees with their day-to-day computer arid telephone needs. Major responsibilities include maintaining networks, file servers, personal computers and telephone systems. This Department reports directly to the Director of Finance and helps coordinate the planning, installation,' and implementation of information systems. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Information System Coordinator 0 I 1 1 Computer Technician ' 0 • ' 1 1 1 Total Full Time 0 2 2 2 2-41 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of PC's su_pported 125 135 Number of Servers 12 14 Percent of AS/400 Availability 99% 99% Percent of LAN Availability 99% - 99% HIGHLIGHTS • Miscellaneous- Funded laser fiche web link allowing public documents via Internet for $10,585. 2-42 INFORMATION TECHNOLOGY CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 'ACCOUNT DESCRIPTION 010-1150-531.01-00' • 010-1150-531.02-00 010-1150-531.03-00 010-1150-531.08-00 010-1150-531.09-00 010-1150-531.10-00. 010-1150-531.15-00 010-1150-531.16-00 010-1150-531.17-00 010-1150-531.18-00 010-1150-531.19-00 EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLQYMENT *SALARY & WAGES 010-1150-542.03-00 OFFICE SUPPLIES ' 010-1150-542.04-00 WEARING APPAREL 010-1150-542.23-00 MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES 010-1150-554.01-00 010-1150-554.08-00 010-1150-554.20-00 010-1150-554.20-01 01011140-554.20-03 FURNITURE & OFFICE EQUIP. SPECIAL EQUIP/IMPROVEMENT MOTOR EQUIPMENT PARTS FUEL 010-1150-554.30-00 MAINT. COMPUTER SOFTWARE 010-1150-554.31-00 MAINT. COMPUTER HARDWARE *MAINTENANCE OF EQUIPMENT 010-1150-555.09-00 010-1150-555.11-00 010-1150-555.24-00 010-1150-555.32-01 RENTAL OF EQUIPMENT SPECIAL SERVICES, PRINTING INTERNET '010-1150-555.33-00 PROFESSIONAL. DEVELOPMENT' *MISCELLANEOUS SERVICES - • 010-1150-565.71-00 FURNITURE/OFFICE EQUIPT. 010-1150-565.83-00 MISCELLANEOUS *CAPITAL OUTLAY ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 358 91,494 4,691 5 27' 37 70 5 6,826 9,305 9,710 592 270. 57,340 38,009 1,000 732 7,427 9,7p6, 8,422 648 • 126 56,219 38,155 1,000 828 7,359 8,918 9,512 731• 126 502 122,888 123,470 122,848 -o.so% 795 869 220 ' 201 2,080 " 2,000 700 200 2,000 3,095 3,070 250 3,500 1,200 1,200 84,150 40,000 250 3,500 1,200 800, 84,150 35,000 2,900 -5.54% 250 3,500 • 600 800 94,000 40,000 130,300 124,900 139,150 1 I.41 % 12,000 13,000 13,000 8,750 8,750 8,750 • 300 300 800 14,050 13,000 P4,000 • 35,100 35,050 36,550 4.28% 136,800 132,000 - 4,500 4,506 10,585 141,300 136,500 .10,585 -92.25% TOTAL 502 432,683 422,990 312,033 ,-26.23% 2-43 Department: Division: Funding Source: Department Number: PROJECT MANAGEMENT GEOGRAPHICAL INFORMATION SYSTEM ,GENERAL FUND 1160 MISSION STATEMENT To coordinate, develop, implement, integrate, support and manage a Citywide Geographic Information System, ensuring services are delivered efficiently and clearly GOALS AND OBJECTIVES The GIS division is responsible for the ongoing process of creating, maintaining and managing the City's digital land information database • Insure that the City of Pearland decision -makers have access to geographic information that is complete, timely, accurate, and reliable. • • Promote the use of Geographic Information System (GIS) and related technologies to more effectively and efficiently address the problems of, develop plans for, and manage the natural, cultural, economic, and infrastructure resources of the City of Pearland. • Help develop a coordinated approach to a citywide GIS. • Evaluate long-term coordination needs of the GIS user community and direct a strategic plan to facilitate coordination. • Identify and report the function needs of the user community with regard to GIS coordination in the City. • Maintain and provide citywide interactive maps for all citizens. DEPARTMENT OVERVIEW The GIS division has the responsibility of maintaining and integrating databases with GIS spatial data to ensure accurate, up-to-date displays and to facilitate improved management decisions and public access. i 2-44 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 GIS Coordinator 0 0 0 1 GIS Technician 0 0 0 1 - GPS Technician 0 0 0 1 Total Full Time 0 0 0 3 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of GPS Points collected 12,500 14,375 Number of hits on GIS Web Page 2,400 3,000 HIGHLIGHTS • Personnel — Created a new GIS Division 1160 and moved 3 positions from Project Management Dept. 1140. 2-45 GEOGRAPHIC INFORMATION SYSTEM _ CITY OF PEARLAND FY•2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATE BUDGET ^r 2001-2002 ,2002-2003 2002-2003 2003=2004 CHANGE 010-1160-531.01-00 EXECUTIVE - 010-1160-531.02-00 SUPERVISOR - 58,021 ' 010-1160-531.03-00 GENERAL LABOR - 60,527 010-1160-531.09-00 OVERTIME .- 1,000 010-1160-531.10-00 LONGEVITY - 204 010-1160-531.15-00 SOCIAL SECURITY 9,161 010-1160-531.16-00 RETIREMENT - 11,101 010-1160-531.17-00 GROUP INSURANCE 14,773 010-1160-531.18-00 DENTAL INSURANCE / 1,098 010-1160-53.).19-00 _ STATE UNEMPLOYMENT 189 *SALARY & WAGES - 156,074 o.oa%. 010-1160-542.03-00 OFFICE SUPPLIES - 1,542 010-1160-542.23-00 MINOR TOOLS & OFFICE EQUP . 918 *MATERIALS & SUPPLIES 2,460 o.00ti 010-1160-554.20-01 PARTS *MAINTENANCE OF EQUIPMENT 010-1160-555.09-00 RENTAL OF EQUIPMENT " 16,730 010-1160-555.11-00 SPECIAL SERVICES - 153 010-1160-555.24-00 PRINTING 153 010-1160-555.25-00POSTAGE . 153 . 010-1160-555.11-00 MILEAGE 3,900 010-1160-555.33-00 PROFESSIONAL DEVELOPMENT - 8,250 • *MISCELLANEOUS SERVICES 010-1160-556.07-00 MEDICAL EXAMS ' *SUNDRY CHARGES 0.00% 29,339 0.00% 010-1160-565.71-00 FURNITURE/OFFICE EQUIPT. - 1,530 0.00% *CAPITAL OUTLAY 1,530 0.0o r TOTAL 189,403 0.00 2-46 Department: POLICE DEPARTMENT Funding Source: GENERAL FUND Department Number: 22.10 (Summary Page for New Police Dept. Divisions) MISSION STATEMENT Thee mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVES • To preserve civil order • To, investigate crime, and apprehend violators of the law • To enforce statutory law • To build a strong working relationship with,the community DEPARTMENT OVERVIEW The Pearland Police Department is responsible for enforcementof all local, State, and Federal laws within its, jurisdiction. The goal of this department is to prevent crime and disorder and maintain the quality'of life by providing a safer environment within the City of Pearland for all its residents., The department responds to calls for service on , suspected criminal activities, accidents, performs crime prevention patrols, conducts both initial -and follows up investigations, and regulates traffic flow throughout the City. The Police Department is totally involved with the community and is actively involved in not only fostering, but also maintaining a partnership with the citizens it serves. The Pearland Police Department has been very successful in reducing crime through community oriented policing as well as innovative strategies and programs. These include but are not limited too: Crime Prevention Programs, Citizens Police Academy, Citizens Police Academy Alumni Association, Park Ambassador Program, National -Night Out, HEAT Program, Security Surveys, Apartment Manager Meetings, Bicycle Safety Rodeos, ,Gun Safety Presentation's, Safety Fairs, Child fingerprinting, Share'. your Christmas, The Judge Program, Toys for, Tots, Are You OK program, Officers trading card program, K-Mart Kids race against drugs, The magic spectacular, Helping one student to succeed program, Mentoring, Pear -A -Chute, Celebrity Reader, Students against Gang Violence, Crime Stoppers, The Big Sister program, D.A.R.E. camp, and Making A Difference youth outreach program. 3-1 . ' The School Resource Officer Program continues to be a success. This year we are adding an officer to the school- scheduled to be open on Veterans Dr. and CR 101. Proactive planning prevents reactive management and short-term thinking. The continuous growth of the Pearland area is challenging our resources to meet ever increasing demands for service. We look forward to this challenge and will strive to exceed even our own expectations. The past few years every budget has mentioned the "phenomenal growth" our City is experiencing. This is no longer a phase our department and community is going through, it is a way of life. The expansion of our population will never subside. Our jurisdiction will continue to grow throughout the careers of everyone in this department. We are now living through our thoughts and plans we made years ago. We have realized some mistakes and shortcomings, and have survived through and worked out problems with little complications. Most of what we have planned for has become reality and has made our department proactive and readily aware of community problems. The promotions of supervisors three years ago has led us where we are now, which is the expansion of our patrol division with line officers with experienced supervisors ready to lead them. This prevented us from promoting now, when we actually need patrol officers. The training of our officers in community oriented policing five years ago was a change in the way they were originally oriented to do police work. And what was culture shock to older officers is a way of life for our newest officers. Once the change began it was second nature to pass this training on. This year the format of the budget has completely changed. The department has been divided up into seven different divisions. Each division has some of the same line items such as overtime, fuel, wearing apparel, training, etc. The divisions were divided up as follows: • Administration • Uniform Services • Investigations • Community Services • Support Services • Jail • Traffic division 3-2 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004* Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenant 2 2 2 Segeant 5 5 5 . Corporal 7 7 7 Police Officers 55 61 58 Probation Police Officers 10 Jailers 5 6 6 Records Clerks 8 8 8 Secretary 1 2 2 Support Services Coord. 1 1 1 System Administrator 1 1 - 1 Support Services Supor. 1 Crime Victim Liaison 1 Dispatchers Civilian Supervisor 1 1 Telecommunications Operators 8 8 7 Total Full -Time 96 99 111 Telecornm.Operators 3 3 4 Total Part-time - 3 3 4 *,Created new Police Dept. Divisions in,FY2003-2004. 3-3 POLICE DEPARTMENT CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2210-531.01-00 010-2210-531.02-00: 010-2210-531.03-00 010-2210-531.08-00 010-2210-531.09-00 010-2210-531.10-00 •010-2210-531:11-00 010-2210-531.15-00 010-2210-531.16-00 010-2210-531.17-00 010-2210-531.18-00 010-2210-531.19-00 *SALARY & EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY CAR ALLOWANCE SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT WAGES ' 010-2210-542.03-00 010-2210-542.04-00 010-2210-542.06-00 010-2210-542.08-00 010-2210-542.11-00 010-2210-542.14-00 '010-2210-542.15-00 010-2210-542.17-00 010-2210-542.18-00 • 010-2210-542.19-00 010-2210-542.20-00 010-2210-542.22-00 010-2210-542.23-00 OIQ-2210-542.30-00 010-2210-542.33-00 010-2210-542.35-00 010-2210-542.37-00 OFFICE SUPPLIES WEARING APPAREL CHEMICALS ' FILM, CAMERA SUPPLIES, ETC. HARDWARE FUEL MEDICAL SUPPLIES JANITORIAL SUPPLIES LAUNDRY & CLEANING AMMUNITION FOOD ' / ICE, CUPS, ETC. MINOR TOOLS & OFFICE EQUIP. COFFEE MISCELLANEOUS PROGRAMS SPECIAL OPERATIONS *MATERIALS & SUPPLIES 010-2210-553.01-00 BUILDINGS & GROUNDS 01072210-553.05-00 AIR CONDITIONING 010-2210-553.06-00 EXTERMINATOR 010-2210-553.07-00 JAIL REPAIR *MAINTENANCE OF BUILDINGS & GROUNDS 010c2210-554.01-00 010-2210-554.02-00 010-2210-554.03-00 010-2210-554.06.00 010-2210-554.13-00 010-2210-554.20-00 010-2210-554.20-01 010-2.210-554.20-02 010-2210-554.20-03 FURNITURE & OFFICE EQUIP. MOTOR VEHICLE RADIO & RADAR EQUIPMENT MAINT.'SECURITY SYSTEMS SPECIAL MAINTENANCE ITEMS MOTOR EQUIPMENT PARTS COMMERCIAL FUEL ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 152,881 151,304 156,911 789,066 ' 817,861 920,000 2,766,803 3,197,570 3,211,248 - 223,172 - 299,972 200,000 350,000 30,761. 31,664 33,380 299,045 336,545 358,138 408,706 435,555 470,963, 378,289 406,829 414,211 29,828 31,997 ,33,230 13,185 14,310 7,281 5,168,536 ' 5,846,807 5,967,362 25,468 35,163 1,655 3,653 1;563 56 6 22 698 4,219 6,539 478. 1,954 2,105 7,770 9,432 11,000 23,270 42,000 2,000 2,500 1,500 300 500 1,000 5,411- 6,500 200 1,442 2,000 23,270' 42,000 • 2,000 2,500 1,500 300 500 1;000 5,411 6,500 200 1,442 2,000 8,500 8,500 11,000 ,100,781 108,123 108,123 9,483 3,516 '3,141 4,000 16,110 4,000 4,000 4,000 10,155 10,000 - 10,000 2,690 . 210 500 140 ' 2,000 .227 . ' 700 , 27,199 10,000 58,882 30,000 84,454 80,000 1,000 • 1,000 700 15,000 30,000 100,000 3-4 010-2210-554.20-04 LABOR 010-2210-554.30-00 MAINT. COMPUTER SOFTWARE 010-2210-554.31-00 MAINT. COMPUTER HARDWARE *MAINTENANCE OF EQUIPMENT ' 010-2210-555.07-00 010-2210-555.08-00 010-2210-555.09-00. 010-2210-555.11-00 010-2210-555.17-00 010-2210-555.19-00 010-2210-555.24-00 , 010=2210-555.25-00 010-2210-555.30-00 010-2210-555.32-00 01'0-2210-555.32-01 010-2210-555,33-00 010-2210-555.34-00 010-2210-555.50-00 010-2210-555.55-00 010-2210-555.56-00 ' *MISCELLANEOUS S 010-2210-556.07-00, 010-2210-556.09-00 *SUNDRY CHARGES 010-2210-565.71-00 010-2210-565.73-00 010=2210-565.80-00 010-2210-565.81-00 010-2210-565,83-00 *CAPITAL OUTLAY ADVERTISING\PUBLIC NOTICE FREIGHT & EXPRESS RENTAL OF EQUIPMENT SPECIAL SERVICES UTILITIES TELEPHONE PRINTING POSTAGE DENTAL INSURANCE COMPUTER ACCESS INTERNET PROFESSIONAL DEVELOPMENT T.C.L.E.O.S.E. TRAINING LOCAL MATCH CAPITAL LEASE PRINCIPAL CAPITAL LEASE INTEREST ERVICES MEDICAL EXAMS MEDICAL EXPENSE/OTHER FURNITURE/OFFICE EQUIP. SPECIAL EQUIP/IMPROVEMENT VEHICLES RADIO & RADAR EQUIPMENT MISCELLANEOUS 141,445 11,853 81,725 81,725 25,038 25,038 337,255 239,963 264,463 18 431 22,455 6,784 43,000 71,199 3,310 3,781 , 1,500 2,833 32,655 16,420 1,306 250 500 ' 600 600 20,000 , 20,000 43,000 43,000 76,000 76,000. 3,000 , 2;500 3,200 3,200 3;500 3,500 2,400 - 2,400 19,555 19,555 25;000 \ ' 25,000 205,692 196,505 196,255 8,037 3,000 2,000 3,000 2,000 8,037 5,000 5,000 38,869 54,447 - 58,680 21,953 180,000 10,673 26,000 31,800 54,447 58,680 180,000 26,000 31,800 71,495 350,927 350,927 TOTAL s 5.907,936 6,751,325 6,896,130 Department:` POLICE DEPARTMENT Division: ADMINISTRATION Funding Source: GENERAL FUND Department Number: 2211 MISSION STATEMENT The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVES • To preserve civil order • To investigate crime, and apprehend violators of the law • To enforce statutory law ' • To build a strong working relationship with the community DEPARTMENT OVERVIEW The Pearland Police Department, is responsible for enforcement of -all local, State, and Federal laws within its jurisdiction. The goal of this department is to prevent crime and disorder and maintain the quality of life by providing a safer environment within the City of Pearland for all its residents. The administration division o f the Police Department encompasses the Chief, Asst. Chief, and two Lieutenants. The Chief oversees the. operation of the police department. His primary responsibilities encompasses the major decision making regarding the future of the department and the . policing style and'methods that provide the best protection for thet citizens of Pearland. Ultimate decisions such as employment, discipline, and policies fall directly on the Chief of Police. The Asst. Chief handles the day-to-day operation of the department. ,His primary . , responsibility is the preparation and expenditures of the department budget. 3-6, The Lieutenant over Patrol division oversees the Uniform division. This includes the Jail division, K-9, Bike patrol, Honor Guard, and the everyday operation' of the patrol officers answering calls for service. The Lieutenant over investigations also oversees telecommunication operators and records clerks. The budget for this department includes overtime, wearing apparel, and vehicles for personnel. It also includes utilities, telephone, and furniture for the building. It is imperative that this .division makes decisions based on the department's future. The decisions we make today affect the department and the community for years to come. PERSONNEL ACTUAL . 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Chief of Police 1 1 1 1 Assistant Chief of Police 1 1 1 1 Lieutenant 2 2 2 2 3-7 010-2211-531.01-00 010-2211-531.02-00 010-2211-531.03-00 010-2211-531.08-00 POLICE /ADMINISTRATION CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ,EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE 010-2211-531.09-00 OVERTIME 010-2211-531.10-00 LONGEVITY 010-2211-551.11-00 AUTO ALLOWANCE 010-2211-531.14-00 WORKER'S COMPENSATION 010-2211-531.15-00 SOCIAL SECURITY 010-2211-531.16-00 RETIREMENT '010-2211-531.17-00 GROUP INSURANCE- 010-2211-531.18-00 DENTAL INSURANCE D10-2211-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES 010-2211-542.04-00 WEARING APPAREL 010-2211-542.17-00 . JANITORIAL SUPPLIES 010-2211-542.22-00 ICE, CUPS, ETC. 010-2211-542.33-00 MISCELLANEOUS *MATERIALS & SUPPLIES 010-2211-554.01-60 FURNITURE & OFFICE EQUIP. 010-2211-554.06-00 MAINT. SECURITY SYSTEMS 010-2211-554.20-00 MOTOR EQUIPMENT • *MAINTENANCE OF EQUIPMENT 010-2211-555.07-00 ADVERTISING\PUBLIC NOTICE 010-2211-555.17-00 UTILITIES • 010-2211-555.19-00 TELEPHONE 010-2211-555.24-00 PRINTING 010-2211-555.25-00 , POSTAGE 010-2211-555.33100 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-2211-556.09-00 MEDICAL EXPENSE/OTHER *SUNDRY CHARGES TOTAL ACTUAL BUDGET ESTIMATE BUDGET ' % 2001-2002 2002-2003 2002-2003 2003-2004 CHANIE 286,239 5,400 3,884 2,100 22,768 27,590 16,520 2,169 252 366,922 o.00i. , 3,060 500 200 2,000 5,760 o.00%. 10,000 2,000 8,000 20,000 0.00% 250 43,000 76,000 3,000 3,200 2,500 127,950 , 2,000 2,000 o.00%. 522,632 . o.00% 3-8 Department: Division: Funding Source: Department Number. POLICE DEPARTMENT UNIFORM SERVICES ' GENERAL FUND 2212 MISSION STATEMENT The mission of the Police Department is to provide for the. safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVES • To preserve civil order ' • To investigate crime, and apprehend violators of the law • To,enforce statutory law • To build a strong working relationship with the community DEPARTMENT OVERVIEW The uniform services covers the patrol division, SWAT/Negotiators, Bike Patrol, K-9 Unit, Honor Guard, Warrant Officer and the Motorcycle Units. Currently the patrol division has ,54 uniformed patrol officers that' manage three different shifts. The SWAT/Negotiators responds to hostage situations, high -risk warrant service, protection details, as well as persons in crisis who may be threatening suicide. In its ten years of service officers assigned to this unit have responded to over fifty high -risk situations in the cities of Pearland, Alvin, League City, Brookside and Marvel. While on patrol bike patrol officers ride anywhere from 20 to 60 mile and complete close patrols of businesses and neighborhoods. Through the 2002 year the ,bike team rode 1025 miles and totaled 668 hours on patrol. In addition to the various law enforcement related assignments the bike patrol team also performs pro -active functions such as Annual Christmas Parade, Winterfest, Tree Lighting Ceremony. Officer Carson is the handler of our canine named "Yonne". Yonneis a, dual-purpose canine used for narcotic detection and person tracking: Yonne, searches for marijuana, cocaine, heroin and methamphetamine. The Honor Guard was implemented in 1996 and is comprised of twelve members. 'The Honor Guard has taken part in funeral services for several Pearland. Police Officers and attends other agency ,funerals. Warrant Officers actively investigate and arrest suspects who' have outstanding warrants with the city of Pearland.. 2002 the Warrant officer made 507 warrants arrests, 63 prisoners picked up from other agencies, 757 warrants without arrest 3-9 and collected a total fine/bond value of 262,314.00. Currently the motorcycle unit is under development and will soon be implemented in the 2003-2004 budget year. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Sergeant 3 Corporal 6 Police Officers • 41 Probation Police Officers 9 Total Full -Time 59 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of police calls resulting in a police unit being dispatched 23211 24372 Number of police actions initiated by police in the field 3807 3997 HIGHLIGHTS • Personnel — Added 6 additional Officers in 'mid -year. Two officers move to new department 2217 License and Weight Program • Special Equipment — Funded Sierra wireless modems for $15,600. • Vehicles — Funded 6 new vehicles for new officers add 2 new motorcycles and replace 5 vehicles for a total of $358,000. 3-10 POLICE/UNIFORM SERVICES CITY OF PEARLAND Fy 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT'DESCRIPTION 010-,2212-531.01-00 010-2212-531.02-00 010-2212-531.03-00 010-2212-531.09-00. 010-2212-n1.10-00 010-2212-531.11-00 010-2212-531.15-00 010-2212-531.16-00 010-2212-531.17-00 010-2212-531.18-00 010-2212-531.19-00 *SALARY '& WAGES 010-2212-542.03-00 010-2212-542.04-00 010-2212-542.08-00 010-2212-542.15-00 010-2212-542.37-00 EXECUTIVE SUPERVISOR ' GENERAL LABOR OVERTIME LONGEVITY AUTO ALLOWANCE SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT. OFFICE SUPPLIES WEARING APPAREL FILM, CAMERA SUPPLIES, ETC. MEDICAL SUPPLIES SPECIAL OPERATIONS *MATERIALS & SUPPLIES 010-2212-554.02-00 MOTOR VEHICLE *MAINTENANCE OF EQUIPMENT 010-2212-555.33-00 PROFESSIONAL DEVELOPMENT 010-2212-555.34-00 T.C.L.E.O.S.E. TRAINING ' *MISCELLANEOUS SERVICES 010-2212-565.73-00 SPECIAL EQUIP/IMPROVEMENT 010-2212-565.80-00 VEHICLES *CAPITAL OUTLAY TOTAL ACTUAL BUDGET , ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 47.5,791 1,880,228 86,600 13,328 187,824 227,666 - 267,299 22,280 3,780 3,164,796 19,670 _ 1,300 300 11,000 0.00 i 32,270 58,500 O.00%a 58,500 11,200 12,000 O.00% 23,200 15,600 358,000 373,600 0.00•%o 3,652,366 0.00% 3-11 Department: Division: ' Funding Source: Department Number: , POLICE DEPARTMENT INVESTIGATIONS GENERAL FUND 2213 MISSION STATEMENT 1 The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVES • To preserve civil order • To investigate crime, and apprehend violators of the law • To enforce statutory law • To build a sttong working relationship with the community DEPARTMENT OVERVIEW The Detective Division consists of eight investigators, one secretary and one Internal Affairs investigator. Six of the investigators. work what is commonly known as "general assignments", the remaining two investigators are assigned specialized duty in the following assignments: Narcotics and Crime Scene/ID officer. The Detective Division investigates all crimes that require follow-up investigation frdm vandalism' to homicide, vehicle burglaries,and juvenile crimes. The division routinely conducts follow-up investigations associated with preliminary investigations done within the patrol division,, typically generated from calls for service or criminal activity that was actually witnessed or discovered by the officer in the course of duty. Detectives generally work "after the fact", gathering information to identify and ultimately apprehend perpetrators of a wide variety of crime. They routinely engage in such -activities as crime scene search, evidence collection, interview, interrogation, minor photography, and documentation and case preparation for trial. The 2002 year, 1,966 new items were received and entered into evidence. 166 items were processed in Pearland Lab. 65 Felony. narcotic items, 209 items transported to the district attorney's office. The Internal Affairs Division receives its authority directly from the Chief of Police, to investigate allegations of police misconduct with the overall objective of protecting the, public, the department,- and the individual officers. During the 2002, the Internal Affairs Division processed a total of 21 citizen complaints. 3-12 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Corporal 1 Police Officers 9 Total Full -Time 10 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 • ESTIMATE 2003-2004 PROJECTION UCR Part I violent crimes assigned to investigators _ 87 91 UCR Part I property crimes assigned to investigators 299 314 HIGHLIGHTS • Replace two vehicles cost at $46,000 3-13 POLJCE/INVESTIGATIONS CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2213-531.01-00 010-2213-531.02-00 0 t0-22.13-531.03-00 010-2213-531.08-00 010-2213.531.09-00 010-2213-531.10-00 010-2213-531.11-00 010-2213-531.14-00 010-2213-531.15-00 010-2213-53`1.16-00 010-2213-531:17-00 010-2213-531.18-00 010-2213-531.19-00 *SALARY & WAGES EXECUTIVE SUPERVISOR. GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY AUTO ALLOWANCE WORKERS COMPENSATION SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATB,UNEMPLOYMENT 010-2213-542.04-00 WEARING APPAREL 010-2213-542.06-00 CHEMICALS 010-2213-542.08-00 FILM, CAMERA SUPPLIES, ETC. *MATERIALS & SUPPLIES • 010-2213-554.02-00 MOTOR VEHICLE *MAINTENANCE OF EQUIPMENT ACTUAL ACTUAL ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 57,845 412,823- ' 26,250 6,220 5,600' 38,919 47,160 44,556 4,362 630 644,365 o.00% 9,350 2,000 500 11,850 20,000 o.00v. 010-2213-555.33-00' PROFESSIONAL DEVELOPMENT • 010-2213-555.34-00 T.C.L.E.O.S.E. TRAINING *MISCELLANEOUS SERVICES 010-2213-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-2213-565 80-00 VEHICLES *CAPITAL OUTLAY TOTAL 20,000 ' • o.00% 2,055 3,500 5,555 3,000 - 3,000 46,000 0.00% 46,000 o.00% 730,770 o.00% 3-14 Department: Division: Funding' Source: Department Number: POLICE DEPARTMENT COMMUNITY SERVICES GENERAL FUND , 2214 MISSION STATEMENT The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Poarland and to protect diem from loss of' life and property. GOALS AND OBJECTIVE • To preserve civil order • To investigate crime, and apprehend violators of the law • To enforce statutory law • To build a strong working relationship with the community DEPARTMENT OVERVIEW The Community Service Division is responsible for the Public Information Officer, • School Resource Officers (SRO); DARE Officers, Crime Preveption Officer and Citizen Police Academy. It is the primary responsibility of the Public Information Officer to ensure the appropriate release of information to the, news media in accordance with the laws and departmental regulations. The office also serves to assist other divisions at the scene of any major incident to handle media activities on site. This office functions as the official outlet of information concerning the police department. The School Resource Officer Unit wasestablished to increase school safety and faster response to calls for service at the schools. Currently there are seven officers assigned to the schools, one officer at each Junior High, two Officers at the Ninth Grade Center, and one officer at each campus of the High School. The SRO's are dedicated professionals who receive countless hours of school violence training and intervention techniques. D.A.R.E (Drug Abuse Resistance Education) is an early intervention program, which acquaints school age children with facts and consequences surrounding drugs and,methods to avoid violence.' There are currently two D.A.R.E officers that provide factual information about drugs and teach refusal techniques, through role-playing to sixth grade students of PearIand ISD. Through the foresight of grant application -over eight years ago, the Departmeht was able to create a position for a Crime Prevention Officer. The combined efforts resulted in the development of programs and community contacts that reach into 3-15 our schools, businesses and residences. The duties of the Crime Prevention Officer include but are not limited to: Coordinator, Citizens Police Academy Liaison, Pearland Citizens Police Academy Alumni Association Coordinator, National Night Out Apartment Manager Liaison Security Surveys Crime Prevention Programs Department representation at community events The first Citizens Police Academy class was started in the spring of 1995 and was an immediate success. The CPA curriculum has become a major focus of job responsibility for the Crime Prevention Officer. The academy is held each spring and fall and stretches for twelve weeks of instruction in the various tasks associated with low enforcement. To date, the total number of graduates has climbed to over 350. Graduates of the class are offered the opportunity to keep learning and participating in community services through membership in the Pearland Citizens Police Academy Alumni Association. PERSONNEL ACTUAL I 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Sergeant 1 Corporal 1 Police Officers 12 Total Full -Time 14 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total Arrests 4149 , 4356 3-16 POLICE/COMMUNITY SERVICES CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL ACTUAL ESTIMATE BUDGET Ye ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-2214-531.01-00 EXECUTIVE - 010-2214-531.02-00 SUPERVISOR - 109,330 010-2214-531.03-00. • GENERAL LABOR 537,115 010-2214-531.09-00 OVERTIME - - 36,750 010-2214-531.10-00 LONGEVI•TY - - 6,208 010-2214-531.11-00 AUTO ALLOWANCE 700 010-2214-531.15-00 SOCIAL SECURITY - - 52,793 ' 010-2214-531.16-00 RtTIREMENT 63,973 010-2214-531.17-00 GROUP INSURANCE, 68,895 ' 010=2214-531.18-00 DENTAL INSURANCE 5,120 , 010-2214-531.19-00 STATE UNEMPLOYMENT _ - : . 882 *SALARY & WAGES - 881,766 o.00% 010-2214.542.04-00 WEARING APPAREL 4,420 010-2214-542.08-00 FILM, CAMERA SUPPLIE, ETC. - 500 • 010-2214-542.35-00 PROGRAMS 8,500 *MATERIALS &-SUPPLIES 13,420 o.00% 010-2214-554.20-00 ' MODOR EQUIPMENT - 30,000 *MAINTENANCE OF EQUIPMENT 30,000 o.00% 010-2214-555.33-00 PROFESSIONAL, DEVELOPMENT - - 2,000 010-2214-555.34-00 T.C.L.E.O.S.E. TRAINING - 3,300 *MISCELLANEOUS SERVICES 5,300 o.00% TOTAL 930,486 o.00% 3-17 Department: Division: Funding Source: Department Number: POLICE DEPARTMENT SUPPORT SERVICES GENERAL FUND 221 '5 MISSION STATEMENT The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVE • To preserve civil order • To investigate crime, and apprehend violators of the law • To enforce statutory law • To build a strong working relationship with the community DEPARTMENT OVERVIEW The Community Service Division is responsible for Tele-Cothmunication Operators, Records Division, Secretaries, Computer System Administrator, Crime Victim Liaison, Miscellaneous supplies for the department and Ammunition for the Shooting Range. The Community Services Division provides emergency response for police, fire and EMS. While experiencing an increase of calls for service, this division answered an average of 1100 9-1-1 calls pr month during this past year. The VESTA 911 equipment received software and hardware upgrades, making the system an even more effective tool for each operator. With each upgrade, operators received additional training such as handling CAN (Automatic Crash Notification) calls and emergency calls for the hearing impaired. The CAN call is an emergency call received from a monitoring service such as Onstar. Notification of a CAN call may be the result of an accident. The monitoring service is , able to provide an approximate location; condition of the vehicle and possible injures information on the occupants of the vehicle. Currently, not all vehicles are equipped with this feature. However, each operator has been trained on the proper procedure in handling these type calls once they are received. The Tele-Communications Division also answers after hour calls for Water and Sewer, Street Department, Parks and Recreation and Animal Control. The records division is open twenty-four hours a day, seven days a week answering non -emergency calls received at the police department. The primary function of this division is that of data entry of each report taken within the department. The reports are recorded and coded into an in-house Records Management 3-18 System. The Chief of Police secretary handles payroll and many other types of documents for the police department. The Computer System Administrator is responsible for the operation and maintenance of the department's computer system, radio system, and associated software/hardware. This includes 30 Laptop Computers, 2 CAD Gateways, 3 Servers, AS400 Mainframe and 50 PC's. Texas requires all police departments to have a liaison to assist and work with crime victims. In 2002, the City received a Victim Assistance Discretionary Grant (VADG) from the Office of the Attorney General to operate this program. With a full-time liaison on staff, victims receive information at the initial contact or as soon as possible. The goal of the Victim Assistance Program is to assist victims of crime, protect and advocate the rights of victims, provide necessary information, and prevent further victimization. In 2002, a total of 1346 victims' intervention occurred. In addition to these divisions a wide range of office supplies are needed to maintain a good working department. Ammunition is purchased for the quarterly shooting qualifications that are conducted each year. PERSONNEL ACTUAL 2001-2002 BUDGET , 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Records Clerks 8 Secretary 2 Support Services Coord. 1 System Administrator 1 Support Services Supor. 1 Crime Victim Liaison 1 Telecommunications Operators 9 Total Full -Time 23 Telecomm. Operators 4 Total Part-time 4 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total Number of 911 calls received by dispatch 13739 14426 Average time from dispatch to arrival on scene (Priority 1 call) 3.65 min 3.65 min 3-19 HIGHLIGHTS • Personnel: add 2 dispatchers • Furniture/Office Equipment — Funded console and furniture for 2 new dispatchers including 2 replacements and 1 new personal computer for $35,100. • Special Equipment — Replace mainframe computer for $80,920. 3-20 POLICE,/SUPPORT SERVICES • CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION , ACTUAL BUDGET ESTIMATE BUDGET '/ 2001-2002 2002-2003- 2002-2003 2003-2004 CHANGE 010-2215-531.01-60 EXECUTIVE - - 010-2215-531.02-00 SUPERVISOR ' - 72,883 010-2215-531.03-00 GENERAL LABOR 617,948 010-2215-531.09-00 OVERTIME 20,000 010-2215-531.10-00 LONGEVITY 7,616 010-2215-531.11-00 AUTO ALLOWANCE , - 01012215-531.15-00 SOCIAL SECURITY - 54,716 010-2215-531.16-00 RETIREMENT - 66,303 010-2215-531.17-00 GROUP INSURANCE 92,$10 010-2215-531.18-00 DENTAL INSURANCE 8,908 010-2215-531.19-00 STATE UNEMPLOYMENT i 1,701 *SALARY & WAGES 942,885 o.00v. 010-2215-542.03-00 OFFICE SUPPLIES - - 19,270 010-2215-542.04-00 WEARING APPAREL 2,000 010-2215-542.11-00 HARDWARE - - 1,500 010-2215-542.19-00 AMMUNITION - - 5,411 010-2215-542.23-00 MINOR TOOLS.& OFFICE EQUIP. - . 1,442 *MATERIALS & SUPPLIES - 29,623 o.00% 010-2215-554.03-00 RADIO & RADAR EQUIPMENT , 500 010-2215-554.13-00 SPECIAL MAINTENANCE ITEMS 700 010-2215-554.20-00 MOTOR EQUIPMENT - - 1,000 010-2215-554.30-00 MAINT. COMPUTER SOFTWARE 81,725 010-2215-554.31-00 MAINT. COMPUTER HARDWARE 25,038 *MAINTENANCE OF EQUIPMENT - 108,963 o.00% 0.10-2215-55g.08-00 FREIGHT & EXPRESS - 600 , 010-2215-555.09-00 RENTALOF EQUIPMENT - 20,000 010-2215-555.32-00 'COMPUTER ACCESS 5,900 010-2215.555.33-00 PROFESSIONAL DEVELOPMENT - 1,000 010,2215-555.34-00 , T.C.L.E.O.S.E. TRAINING 3,000 *MISCELLANEOUS SERVICES 30,500 o.00% 010-2215-565.71-00 FURNITURE/OFFICE EQUIPMENT 5,100 010-2215-565.73-00 SPECIAL EQUIP/IMPROVEMENT - - - *CAPITAL OUTLAY - 5,100 o.00% TOTAL 1,117,071 o.00°' 3-21 Department: Division: Funding Source: Department Number: POLICE DEPARTMENT - JAIL DIVISION GENERAL FUND 2216 MISSION STATEMENT The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVE • To preserve civil order • _ To investigate crime, and apprehend violators of the law • To enforce statutory law • To build a strong working relationship with the community DEPARTMENT OVERVIEW "The Pearland Police Department Jail Division consists of five full-time civilian staff members; these members are responsible for the processing, care and housing of persons arrested by the Pearland Police Department. The Pearland Police Fail Division processed 3022 persons in 2002, serving 15000 meals and conducting 40000 cell checks. In addition, food, jail repairs and cleaning products are needed to maintain a jail facility. . PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Jailer _ 6 Total Full -Time 6 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total Number of inmates held 3662 3845 3-22 POLICE/JAIL CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2216-531.01-00 010-2216-531.02-00 010-2216-531.03-00 010-2216-531.09-00 010-2216-531.10-00 010-2216-531:11-00 010-2216-531.15-00 010-2216-531.16-00 010-2216-531.17-00 010-221.6-531.18-00 010-2216-531.19-00 *SALARY & WAGES 010-2216-542.04-00 WEARINGAPPAREL 010-2216-542.18-00 LAUNDRY & CLEANING 010-2216-542.20-00 FOOD *MATERIALS & SUPPLIES EXECUTIVE • SUPERVISOR GENERAL LABOR OVERTIME LONGEVITY AUTO ALLOWANCE SOCIAL SECURITY RETIREMEN' GROUP INSURANCE• DENTAL INSURANCE STATE UNEMPLOYMENT 010-2216-553.07-00 JAIL REPAIR *MAINTENANCE OF BUILDINGS & GROUNDS ACTUAL BUDGET ESTIMATE BUDGET ^i 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 174,2 /5 20,000 1,252 14,953 18,120 22,961 1,828 378 253,707 o.00%. 1,500 1,000 6,500 9,Q00 o.00% 4,000 4,000 o.00i. 010-2216-555.34-00 T.C.L.E.O.S.E. TRAINING 2,000 *MISCELLANEOUS SERVICES - - 2,000 o.00 r TOTAL 268,707 0.0o r 3-23 Department: Division: Funding Source: Department Number: POLICE DEPARTMENT TRAFFIC DIVISION GENERAL FUND 2217 MISSION STATEMENT The mission of the Police Department is to provide for the safety and welfare of all citizens of the City of Pearland and to protect them from loss of life and property. GOALS AND OBJECTIVE • To preserve civil order • To investigate crime, and apprehend violators of the law • To enforce statutory law • To build a strong working relationship with the community DEPARTMENT OVERVIEW In 2002, the Pearland Police Department implemented a D.O.T inspection/enforcement unit. This unit would be responsible for enforcing traffic laws related to commercial vehicles. The first step in this process was to secure the necessary equipment to carry out these duties; this was accomplished with the purchase of certified scales and other specific items needed. Between May 2002 and November 2002, Pearland Municipal court has collected a total of 38,910.00 in fine revenue for overweight violations. This does not include the fine amounts collected for other commercial vehicle violations cited. Two officers man this unit and are responsible for issuing 905 citations, which lead to a total of 59,966.00 paid to Pearland Municipal Court. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Police Officer NA NA NA 2 Total Full -Time 2 3-24 TRAFFIC DIVISION ' CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-2217-531.01-00 EXECUTIVE - 010-2217-4531.02-00 SUPERVISOR - 010-2217-531.03-00 GENERAL LABOR 92,455 010-2217-531.09-00 OVERTIME - 5,000 ' 010-2217-531.10-00 LONGEVITY 764 010-2217-531.11-00 AUTO ALLOWANCE - 010-2217-531.15-00 SOCIAL SECURITY - 7,514 010-2217-531.16-00 RETIREMENT - 9,105 010-2217-531.17-00 GROUP INSURANCE . 8,324 ' 010-2217-531.18-00 DENTAL INSURANCE 731 010-2217-531.19-00 STATE UNEMPLOYMENT - . 126 *SALARY & WAGES - 124,019 o.00% 010-2217-542.03-00 OFFICE SUPPLIES 4,000 010-2217-542.04-00 WEARING APPAREL 2,000 010-2217-542.08-00 FILM, CAMERA SUPPLIES, ETC 200 *MATERIALS & SUPPLIES 6,200 o.00% 0.10-2217-554.20-00, ' MOTOR EQUIPMENT - 2,500 *MAINTENANCE OF BUILDINGS & GROUNDS 2,500 o.00% 010-2217-555.33-00 T.C.L.E.O.S.E. TRAINING 2,000 *MISCELLANEOUS SERVICES - 2,060 o.00%o TOTAL ' • 134,719 0.00% k 3-25 Department: Funding Source: Department Number: - FIRE DEPARTMENT GENERAL FUND 2220 MISSION STATEMENT The mission of the fire department is to continue providing 24-hour fire protection services, life and property conservation, training, and public fire education and prevention. Fire call responses are generally 75% within the city limits and 25% in other areas including the subdivisions of Silverlake, Southdown and Country Place. The department will continue to expand its services, update its equipment and meet the demands of the community. GOALS AND OBJECTIVES • Continue to review both short and long-term needs of the department and the community. • Reduce the ISO rating by FY2005. • Expand the department capabilities to keep pace with area growth. DEPARTMENT OVERVIEW During the budget year 01-02 the fire department implemented 3 additional fire apparatus based on growth of the department and ISO recommendations. These include a 1500gpm Class A Pumper and two 75' Quints. Each Quint has a 1500gpm pump and in addition each of the new apparatus have foam capabilities. The department will be ordering a new tanker with funds in the 02-03 budget to replace a 1976 tanker that is now out of service due to extraordinary,repair.. Future years anticipate the replacement of a 1969 Pumper and a 1973 tanker. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMA1 ED 2002-2003 BUDGET 2003-2004 Data Entry & Record Clerk ' - - - 1 VOLUNTEERS 55 65 69 75 3-26 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2001 ACTUAL 2002 ; ACTUAL Total calls for service 604 650 Man -Hours on Calls 3269 3582 Average Response Time 6.74 7.52 Firefighters per Call 8.98 9.39 Total training hours" 4834 3827 Public fire education,hours 375 , 410 Citizens/Students contacted 5248 5657 HIGHLIGHTS • Radio & Radar Equipment — Funded purchased of 2 handheld 800 MH2 radios for 6 apparatus to complete all vehicles capability for $25,000. • Special Equipment — Funded OSHA replacement of 22 SCBA bottles for $14,300 and continued OPTICOM program phase 2 for $70,000. • Personnel — Funded part time clerical employee for $11,000. 3-27 FIRE CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 010-2220-531.03-00 ' 010-2220-531.08-00 010-2220-531.15-00 010-2220-531.19-00 *SALARY & WAGES 010-2220-542.03-00 010-2220'-542.04-00 010-2220-542.08-00 010-2220-542.09-00, 010-2220-542.11-00 010-2220-542.12-00 010-2220-542.15-00 010-2220-542.17-00 010-2220-542.18-00 010-2220-542.23-00 010-2220-542.24-00 ACCOUNT DESCRIPTION GENERAL LABOR MERIT INCREASE SOCIAL SECURITY STATE UNEMPLOYMENT OFFICE SUPPLIES WEARING APPAREL FILM, CAMERA SUPPLIES,ETC ELECTRICAL PARTS/SUPPLIES HARDWARE OXYGEN & WELDING SUPPLIES MEDICAL SUPPLIES JANITORIAL SUPPLIES LANDRY & CLEANING MINOR TOOLS & OFFICE EQUP HOSE & CONNECTIONS 010-2220-542-35=00 PROGRAMS • *MATERIALS & SUPPLIES 010-2220-553.01-00 BUILDINGS & GROUNDS 010-2220-553..05-00 AIR CONDITIONING *MAINTENANCE OF BUILDINGS &GROUNDS , FURNITURE & OFFICE EQUIP. SPECIAL EQUIP\IMPROVEMENT MISCELLANEOUS EQUIPMENT FIRE HYDRANTS MOTOR EQUIPMENT PARTS 010-2220-554.01-00 010-2220-554.08-00 010-22Z0-5554.12-00 010-2220-554.16-00 010-2220-554.20-00 010-2220-554.20-01 010-2220-554.20-02 COMMERCIAL 010-2220-554.20-03 FUEL *MAINTENANCE OF EQUIPMENT 010-2220-555.02-00 010-2220-555.09-00 010-2220-555.11-00 010-2220-555.17-00 010-2220-555.19-00 010-2220-555.24-00 010-2220-555.25-00 INSURANCE - WORKERS' CQMP RENTAL OF EQUIPMENT SPECIAL SERVICES UTILITIES TELEPHONE PRINTING POSTAGE 010-2220-555.28-00 INSURANCE 010-2220-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES ' 56,914 • 76,056 76,100 83,300 9.46% ACTUAL . BUDGET ESTIMATE . BUDGET v. 2001-2002 2002-2003 2002-2003 2003-2004 t CHANGE 11,000 841 63 356 21,457 187 1,933 698 97 143 5,275 3,287 9,892 2,900 40,000 890 3,288 5,000 600 150 600 3,000 26,953 9,563 2,560 2,900 40,000 890 3,000 5,000 600 150 600 4,500 20,000 9,500 2,500 11,904 o.00•% 3,000 40,000 1,000 3,000 5,000 600 ' 150 600 3,000 20,000 9,500 3,000 43,325 95,504 89,640 88,850 488•I. 6,793 7,000 7,000 7,000 500' 500 500 6;793 454- .48,009 3,619 16 77 3,083 15,106 4,972 1,000 • 1,500 16,019 16,000 2,000 3,500 2,500 6,500 5,000 7,500 ' 6,500. 6,000 7,500' 7,500 7,500 1,500 20,000 3,500 7,500 6,500 7,000 0.00% 75,336 2,798 650 1,250 2,865 2,735 523 121 20,240 25,732 33,019 41,000 46,000 12,.20% 5,000 3,000 5,400 3,744' 6,132 1,000 200 28,800 , 25,780 5,400 3,500 4,000 1,000 200 34,000 25,000 4,000 5,400 5,500. 6,000 1,200 200 34,000 27,000 010-2220'556.07-00 MEDICAL EXAMS 4,207 6,085 6,200 6,500 *SUNDRY CHARGES - 4,207 6,085 6,200 6,500 4.84% 3-28 010-2220-565.23-00 010-2220-565.71-00 010-2220-565.73-00 010-2220-565.80-00 010-2220-565.81-00 010-2220-565.83-00 *CAPITAL OUTLAY BUILDINGS & GROUNDS FURNITURE/OFFICE EQUIPT. SPECIAL EQUIP/IMPROVEMENT VEHICLES RADIO & RADAR EQUIP MISCELLANEOUS TOTAL 2,808 100,000 2,000 231,090 23,275 2,000 230,000 14,300 25,619 25,000 2,808 356,365 257,619 39,300 -84.74 io 189,383 574,529 478,059 283,354-40.73% 3-29 Department: Funding Source: Department Number: ANIMAL CONTROL GENERAL FUND 2230 MISSION STATEMENT The purpose of the Animal Control Department is to protect the public health by establishing uniform rules for the control and eradication of rabies in the, State of Texas, in accordance with Chapter 826 of the Texas Health and Safety Code, and enforce applicable rules, regulations, and ordinances. GOALS AND OBJECTIVES • Act as the local rabies control authority. • Provide assistance to the - Texas Department of Health Zoonosis Control concerning human health (West Nile Virus, etc.) • Enhance the local adoption program and provide education to the citizens of Pearland. • Enforce the ordinances or rules of the municipality or county the local rabies control authority serves. • Enforce the rules adopted by the board under the area rabies quarantine provisions of Section 826.045. • Hold impounded animals that are stray, abandoned, or quarantined. • Provide for the care, redemption and adoption of these animals plus the observation of quarantined animals. DEPARTMENT OVERVIEW The field Animal Control 'Officers are responsible for enforcing the State and local laws for the City of Pearland. The officers have many duties which include picking up loose, stray and abandoned animals, making sure that any animal that bites is placed into quarantine and that all domestic animals are licensed and rabies vaccinated. The Animal Control Officers are also responsible for maintenance and care of the shelter facility plus the care of all impounded animals. The facility must be kept according to chapter 169.26 of the Texas State Health and Safety Code. While the animals are in the custody of City of Pearland Animal Control & Adoption Center, the staff must care, _ redeem; adopt, and euthanize these animals plus observe quarantine animals for the rabies virus. 3-30 • PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003' ESTIMATED 2002-2003 Proposed 2003-2004 Animal Control Supervisor 1 1 1 1 Senior Humane Officer 0 0 1 1 Humane•Officers 4 5 3 4 Humane Officers in Training 0 0 1 0 Shelter Attendant 1 1 1 1 Total Full Time 6 7 7 7 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of animals received at shelter 1,834 2,017 Success and/or Compliance Rate 44% 48% Total number calls for service received 3,476 3,824 Number of citations/waming issued: 298 328 Total number of animals captured or returned 786 865 Number of licenses issued 1,336 ' 1,470 3-31 ANIMAL CONTROL CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2230-531.01-00 010-2230-531.02-00 010-2230-531.03-00 010-2230-531.08-00 • 010-2230-531.09-00 010-2230-531.10-00 010-2230-531:15-00 010-2230-531.16-00 010-2230-531,17-00 010-2230-531.18-00 010-2230-531.19-00 *SALARY & WAGES EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY, , RETIREMENT GRbUP INSURANCE DENTAL INSURANCE , STATE UNEMPLOYMENT 0010-2230-542.03-00 010-2230=542.04-00 010-2230.542.06-00 010-2230-542.08-00 010-2230-542.11-00 010-2230-542.14-00 010-2230-542.17-00' - 010-2230-542.18-00 010-2230-542.21-00 0.10-2230-542.23-00 010-2230-542.35-00 *MATERIALS & SUP 010-2230-553.01-00 *MAINTENANCE OF 010-2230-554.01-00 010-2230-554.02-00 010-2230-554.03-00 010-2230-554.12-00 010-2230-554.20-00 010-2230-554.20-01 010-2230-554.20-02 010-2230-554.20-03 *MAINTENANCE OF OFFICE SUPPLIES WEARING APPAREL CHEMICALS FILM, CAMERA SUPPLIES,ETC HARDWARE FUEL JANITORIAL SUPPLIES LAUNDRY & CLEANING DOG& CAT FOOD MINOR TOOLS & OFFICE EQUP PROGRAMS PLIES 010-2230-555.07-00 010-2230-555.09-001 010-2230-555.11-00 010-2230-555.17-00 010-2230-555.19-00 010-2230-555.24-00 010-223 0-5 5 5. 25 -00. BUILDINGS & GROUNDS BUILDINGS & GROUNDS FURNITURE & OFFICE EQUIP. MOTOR VEHICLE RADIO & RADAR EQUIPMENT, MISCELLANEOUS EQUIPMENT MOTOR EQUIPMENT PARTS COMMERCIAL FUEL EQUIPMENT ' ADVERTISING\PUBLIC NOTICE RENTAL OF EQUIPMENT SPECIAL SERVICES UTILITIES ' TELEPHONE , PRINTING POSTAGE , ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 15,659 30,305 118,915 143,915 9,521 16,030 ' 5,000 348 240. 9,616 13,370 12,889 18,251 17,922 - 26,257 ' 1,320 '1,775 '651 810 36,304 130,256 9,000 176 13,444 17,679 • 24,264 2,079 461 36,304 144,108 9,000 492 14,528 17,604 29,785 2,560 441 193,350 249,444 233,663 254,822 1,907 4,148 4,745 192 - 412 2,500 • 5,654 6,000 • 600 2,000 369 966 26 1,653 . 1,200 7,944 _17,496 239 500 1,670 4,166 6,000 , 900 2,000 966 1,500 17,496 k 300 1,670 7,654 _ 8,000 1,000 2,000 1,000 2,000 7,596 500 9.06% 21,635 36,916 34,998 31,420 705 1,800 2,450 3,000 -10.22% 905 33 683 1,683 4,402 1,800 250 500 900 6,900 2,450 150 1,800 800, 6,900 3,000 22.45% 250 2,000 900 `6,900 6,801 8,550 50 411 10,295 4,939 470 50 . 4Q0 13,000 • 10,000 300 1,120 50 9,650 10,050 4.1516 50 300 10,693 _ 7,790 300 930 40 50 400 14,000 10,000 ' 300 1,120 50 3-32 010-2230-555.32-01 INTERNET , - '- - - 010-2230-555.33-00 PROFESSIONAL DEVELOPMENT 5,607 7,479 6,000 - 9,400- *MISCELLANEOUS SERVICES 21,772 32,399 26,103 35,320 35.31% 010-2230-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 600 2,100 1,450 2,600 600 2,100 1,450 2,600 79.31% 010-2230-565.71-00 FURNITURE/OFFICE EQUIPT. 11,515 11,515 010-2230-565.80-00 VEHICLES ' ' - 49,000 43,000 010-2230-565.81-00 RADIO & RADAR EQUIPMENT 2,616 , 2,575 2,575 ' 010-2230-565.83-00 MISCELLANEOUS - - 1,100 *CAPITAL OUTLAY 2,616 63,090 57,090 1,100-98.07% TOTAL 247,479 394,299 365,404 . , 338,312 - 7.41•/0 3-33 Department: FIRE MARSHAL/EMERGENCY MANAGEMENT Funding Source: GENERAL FUND Department Number: 2240 MISSION STATEMENT Our mission is to protect the lives and property of the citizens of Pearland. This is accomplished fire prevention, education, and eliminating hazards through annual inspections and plan review of new construction. Fires are investigated for origin and cause to fight against arson and try to eliminate any causes of fire from happening again through education and prevention. - GOALS AND OBJECTIVES • Maintain a consistent and accurate fire inspection program throughout the city to prevent fires and safe lives ' • Investigate all fires for origin and cause to eliminate arson in the city. • Lower the City's ISO rating by working toward a common goal. • Decrease the environmental crimes in the City and ETJ. • Update and exercise the emergency management plans for the city. • Work together as a team with other Departments to have good communication DEPARTMENT OVERVIEW The Fire Marshal's Office conducts annual fire inspections throughout the city to identify fire and life safety hazards to save lives and property. We are involved in plan review and certificate of occupancy inspections -to assure that a business is safe prior to opening to the public. We investigate hazard complaints, environmental crimes and fires for origin and cause to eliminate any criminal intent and any hazards to the public. We work very close with the Fire, Police and Building Departments to accomplish this. The Fire Marshal is also the Emergency Management Coordinator and, EMS Administrator for the City. This involves assuring the city has an Emergency Management plan and is updated and exercised in case of a major disaster. This coordination with other Departments, Cities and Counties on what their task is during certain types of events. The Fire Marshal oversees the EMS to assure that we provide an excellent service to the community. We work as a liaison to the city for radio communications and coordinate departments together. 3-34 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED ' 2002-2003 PROPOSED 2003-2004 Assistant Fire Marshal 1 1 1 1 Deputy Fire Marshal 1 1 Inspector/Investigator 1 1 Fire Marshal/Emergency Management Coordinator 1 1 1 1 Total Full -Time 3 3 3 3 Part -Time Code Inspector 0 0 2 2 Part -Time Arson Investigator 0 1 0 0 Total Part -Time 0 1 2 2 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total number of arson incidents 8 6 Percent arson cases cleared 12.50% 33% Number of environmental crime incidents 20 24 Percent environmental crimes cleared 50% 50% Total numbed of annual inspections (all structures) 840 1,080 Total Number Certificates of Occupancy (all new uses) 125 144 HIGHLIGHTS • Minor Tools & Office Equipment — Portable generator and video equipment for fire investigation for $8,000, equipment to outfit a replacement vehicle for $5,000. • Vehicles — Funded a replacement vehicle for $30,000. • Miscellaneous — funded a Knox box lock down devices for $10,000. • Professional Development and TCLEOSE budget increased due to additional personnel. 3-35 FIRE MARSHAL CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2240-531.01-00 EXECUTIVE 010-2240-531.02-00 SUPERVISOR 010-2240-531.03-00 . GENERAL LABOR - 010-2240-531.08-00 MERIT INCREASE 010-2240-531.09-00 'OVERTIME 010-2240-53 I .10-00 LONGEVITY 010-2240-531.15-00 SOCIAL SECURITY 010-2240-531.16-00 RETIREMENT 010-2240-531.17-00 GROUP INSURANCE 010-2240-531.18-B0 DENTAL INSURANCE 010-2240-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES ' 010-2240-542.03=00 OFFICE SUPPLIES 010-2240-542.04-00 WEARING APPAREL , 010-2240-542.08-00 FILM, CAMERA SUPPLIES,ETC 010-2240-542.11-00 HARDWARE 010-2240-542.23-00 MINOR TOOLS & OFFICE EQUP 010-2240-542.35-00 PROGRAMS *MATERIALS & SUPPLIES 010-2240=554.01-00 010-2240-554.02-00 010-2240-554.03-00 010-2240-554.20-01 010-2240-554.20-02 •010-2240-554.20-03 *MAINTENANCE OF 010-2240-555.09-00 010-2240-555.11-00 010-2240-555.24-00 010-2240-555.25-00 010-2240-555.33-00 610-2240-555.34-00. 010-2240-555.36-00 *MISCELLANEOUS S 010-2240-565.71-00 010-2240-565.80-00 010-2240-565.81-00 010-2240-565.83-00 *CAPITAL OUTLAY FURNITURE & OFFICE EQUIP. MOTOR VEHICLE RADIO & RADAR EQUIPMENT PARTS COMMERCIAL FUEL EQUIPMENT RENTAL.OF EQUIPMENT SPECIAL SERVICES PRINTING - POSTAGE PROFESSIONAL DEVELOPMENT T.C.L.E.O.S.E. TRAINING HAZ=MAT CLEAN UPS ERVICES '' FURNITURE/OFFICE EQUIPT. VEHICLES•, • RADIO & RADAR EQUIPMENT MISCELLANEOUS . TOTAL ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 56,820 65,123 --5,944 672 8,957 11,145 8,403 - 837 337 61,248 94,263 '8,210 8,250 688 12,251 16,724 -11,891 887 675 74,730 - •60,000 95,685 115,623 6,000 8,000 720 80 13,551 14,053 14,523, 14,098 10,322 16,049 761 1,128 427 315 158,238 215,087 216,719 229,346 5.83% 356 955 _100 318 1,456 3,731 1,350 7,350 2,800 20'0 500 7,000 1,350 3,000 - 500 200 500 7,000 4,000 3,000 500 200 13,500 8,000 6,916 19,200- 12,550 29,200 132.67% 65 , 379 1,782 4,535 6,761 458 21,112 1,036 ' 3,710 - (457) 700 1,400 3,500 6,350 544 36,000 1,200 200 5,000 250' 250 ' - 250 500 500 500 700 - 700 1,400 1,000 3,500 3,500 6,350 5,950 -6.30% 544 36,000 1,200 200 5,000 500 600 7,000 - 1,200 400 11,500 4,000 11,000 25,859 42,944 43,444 35,7,00 17.83% 1,560 2,000 2,000 4,000 30,000 10,000 1,560 2,000 2,000 44,000 2100.00 199,334 285,581 281,063 344,196 22.46"/o 3-36 Department: s EMERGENCY MEDICAL SERVICES Funding Source: GENERAL FUND - Department Number: 2260 MISSION STATEMENT Continue excellence in providing prompt emergency medical service to the City of Pearland and its outlying areas in light of ongoing growth. GOALS AND OBJECTIVES • Consider staffing needs to accomthodate the rapid growth the City is experiencing. • Maintain a level of excellence with regard to staff training and certification. • Provide public safety awareness programs and services throughout the year. DEPARTMENT OVERVIEW Pearland Emergency Medical Service (EMS) is comprised of highly skilled paid part- time professional medics and a support staff of volunteers. With three EMS staging areas (east, west and central), we are able to provide more expedient service to residents of the City of Pearland, Country Place, Brookside, Silverlake and the City's extraterritorial jurisdiction. At present, Pearland EMS responds to 250-300 calls per month. PERSONNEL ACTUAL 2001-2002 BUDGET - 2002-2003 ESTIMATED 2002-2003 • BUDGET 2003-2004 EMS Supervisor proposed 0 0 0 1 Office Coordinator 1 1 1 1 EMS Clerk 1 1 1 1 Total. Full -Time 2 2 2 3 Medical Director 1 1 1 Is Total Contract 1 1 1 1 Paramedics 20 21 27 27 EMTs 14 21 27 27 Total Part -Time 34 42 54 54 Volunteers Total Volunteers 25 25 25 25 25 25 25 25 3-37 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Patients Transported/Treated 2320 2,900 Billing $400,000 $600,000 HIGHLIGHTS • Personnel — Funded an EMS Director position for $50,000 plus benefits, also increase the budget salary amount $10,000 to budget for a driver from Part-time EMS personnel to Staff Medic. • Building & Grounds - Funded $40,000 to renovate EMS station on Old Alvin Station 4. • Vehicles — Refurbish of ambulance for $80,000 (funded by capital financing) and additional vehicle for new EMS Director for $35,000. • Added contract with an ambulance fee -billing firm. • 3-38 N. E.M.S. CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 010-2260-531.01-00 010-2266-531.02-00 0.10-2260-531.03-00 010-2260-531.08-00 010-2260-531.09-00 010-2260-531.10-00 010-2260-531.15-00. 010-2260-531.16-00 010-2260-531.17-00 010-2260-531.18-00 010-2260-531.19-00 010-2260-531.20-00 010-2260-531.22-00 *SALARY & WAGES 010-2260-542.03-00 010-2260-542.04-00 010-2260-542.11-00 010-2260-542.12-00 010-2260-542.14-00 010-2260-542115-00 010-2260-542.17-00 010-2260-542.18-00 010-2260-542.23-00 010-2260-542.3Q-00 010-2260-542.33-00 ACCOUNT DESCRIPTION EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GRO,UP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT MAYOR, COUNCIL & RETAINER PROFESSIONAL RETAINER OFFICE SUPPLIES WEARING APPAREL HARDWARE OXYGEN & WELDING SUPPLIES FUEL MEDICAL SUPPLIES JANITORIAL SUPPLIES LAUNDRY & CLEANING M111OR TOOLS & OFFICE EQUP COFFEE MISCELLANEOUS ' *MATERIALS & SUPPLIES 010-2260-553.01-00 BUILDINGS & GROUNDS *MAINTENANCE OF BUILDINGS & GROUNDS 010-2260-554.01-00 010-2260-554.02-00 010-2260-554.03-00 010-2260-554.08-00 010-2260-554.20-00 010-2260-554.20-01 FURNITURE & OFFICE EQUIP. MOTOR VEHICLE RADIO & RADAR EQUIPMENT SPECIAL EQUIP\IMPROVEMENT MOTOR EQUIPMENT PARTS 010-2260-554.20-02 COMMERCIAL - 010-2260-554.20-03 FUEL *MAINTENANCE OF. EQUIPMENT 010-2260-555.02-00 010-2260-555.09-00 010-2260-555.10-00 010-2260-555.11-00 010-2260-555.17-00 010-2260-555.19=00 INSURANCE - WORKERS' COMP RENTAL OF EQUIPMENT GROUP INSURANCE SPECIAL SERVICES UTILITIES TELEPHONE • ACTUAL BUDGET ESTIMATE -BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANCE 500,677 '69,980 - 50,000 675,588 765,110 770,810 30,360 30,000 75,000 • I 50,000 340 116 104 43,255 32,482 64,277 66,625 5,797 ' 9,628 6,727 10,983 6,628 8,394 6,684 12,39'6 630 . 592 ' 594 1,097 4,214 ' 8,000 . 3,330 3,226 38,564 36,000 36,000 36,000 669,745 831,384 957,8381,001,241 4.53% 5,998 7,790 131 6,312 12 58,834 3,088 217 1,378 10,000 12,000 1,200 7,200 65,000 7,000 450 7,148 3,200 2,346 2,300 6,000 12,000 1,200 7,200 65,000 4,000 450 7,148 1,800 2,300 6,500 10,000 1,200 7,200 65,000 4,000 450 6,500 1,800 2;300 86,106 115,498 107,098 ' 104,950 -2.01% 12,679 21,925 21,925 13,000 12,679 21,925, 21,925 13,000 -40.71% 204 4,430 154 154 - 7,590, :8,250 3 149 7,874 16,120 6,203 \ 10,000 10,066 15,600 4,430 4,430 2,000 8,250 , 8,250 14,000 14,000 - 8,000 8,000 13,000 13,00'0 32,248 54,549 47,680 49,680 4.19% 10,212 7,1'19 9,969 20,121 16,500 10,211 ' 34,478, 26,346 16,500 20,000 34,478 13,600 26,346 10,000 13,600 24,900 3-39- 010-2260-555.24-00 U10-2260-555.25-00 010-2260-555.32-01 010-2260-555.33-00 010-2260-555.50-00 010-2260-555.60-00 PRINTING. POSTAGE. . INTERNET PROFESSIONAL DEVELOPMENT LOCAL MATCH • STORAGE/BLDG RENTAL *MISCELLANEOUS SERVICES 010-2260-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-2260-565.23-00 010-2260-565.71-00 010-2260-565.80-00 010-2260-565.81-00 010-2260-565.83-00 *CAPITAL OUTLAY BUILDINGS & GROUNDS FURNITURE/OFFICE EQUIPT. VEHICLES RADIO & RADAR EQUIPMENT MISCELLANEOUS • TOTAL 2,628 11, 344, 15,539 20,500 600 1,000 22,250 12,000 5,825 4,000 600 1,000 22,250 12,000 5,825 4,000 600 1,000 22,250 12,000 8,400 65,943 163,310 136,599 115,850-15.19% 1,839 3,000 3,000 3,000 1,839 3,000 .3,900 3,000 o.00% 40,000 1,827 1,827 - 13,000 35,000 2,000 60,000 59,248' - 61,827 61,075 90,000 47.36% 868,560 1,251,493 1,335,215 1,377,721 3.18% 3-40 Department: SERVICE CENTER Funding Source: GENERAL FUND Department Number: 2290 MISSION STATEMENT To support and maintain the buildings, grounds, fueling systems, car wash, and warehouse at the Service Center, 3501 E. Orange St. GOALS AND OBJECTIVES • Provide adequate housing for the Public Works department's different divisions and the Parks and Recreation department mowing crews. • Provide rest areas for employees including a lounge area, lunchroom, restrooms, and showers. • Provide a secure, covered fueling island that is used by the entire City fleet. DEPARTMENT OVERVIEW The Service Center serves as the focal point for the Public Works departments. Employees congregate here before work, clock in, return at lunch and clock out at quitting time. The Service Center also serves as warehouse areas for the different departments allowing the to buy and stock parts under lock and key. The Service Center also contains an 8-acre storage yard for pipe and other equipment and parts used by the different divisions within the Public Works department. It acts as an overnight parking yard for most of the public works fleet. There are no employees in this division. The Service Center also serves as a Fleet Maintenance parts and inventory room and supply room for city employees for such things as gloves, raingear, safety vests, and other needed items. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003- 2004 NONE 3-41 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Uniform issued 3,650 6032 Items inventoried 3,300 3300 Fuel lssued 180,000 183,000 HIGHLIGHTS • Building and Grounds — Additional work to be done on shop buildings for $59,000 including rolling door replacement and facade work for the vehicle shop. 3-42 ' SERVICE CENTER ' - CITY OF PEARLAND FY 2003-2004 BUDGET 010-2290-555.17-00 ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-2290-542.03-00 010-2290-542.11-00 010-2290-542.12-00 010-2290-542.15-00 010-2290-542.17-00 010-2290-542.18-00 010-2290-542.22 D0 010-2290-542.23-00 010-2290-542.27-00 010-2290-542.30-00 010-2290-542.33-00 010-2290-542.47-00 ACTUAL BUDGET ESTIMATE BUDGET , 2001-2002 2002-2003 2002-2003 .2003-2004 CHANGE OFFICE SUPPLIES HARDWARE OXYGEN & WELDING.SUPPLIES MEDICAL SUPPLIES JANITORIAL SUPPLIES LAUNDRY & CLEANING ICE, CUPS, ETC. MINOR TOOLS & OFFICE EQUP OIL & GREASE COFFEE MISCELLANEOUS STORE ROOM INVENTORY 010-2290-542.49-00 FUEL -INVENTORY *MATERIALS & SUPPLIES, 010-2290-553.01-00 BUILDINGS & GROUNDS 010-2290-553.05-00 AIR CONDITIONING 010-2290-553.06-00 EXTERMINATOR 010-2290-553.09-00 FUELING SYSTEM *MAINTENANCE OF. BUILDINGS & GROUNDS 010-2290-554.01-00 010-2290-554.02-00 010-2290-554.03-00 010-2290-554.12-00 010-2290-554.20-00 010-2290-554.20-01 010-2290-554.20-02 010-2290-554.20-03 *MAINTENANCE OF 010-2290-555.09-00 010-2290-555.11-00 010-2290-555.19-00 "TELEPHONE *MISCELLANEOU$ SERVICE FURNITURE & OFFICE EQUIP. MOTOR VEHICLE • RADIO & RADAR EQUIPMENT MISCELLANEOUS EQUIPMENT MOTOR EQUIPMENT PARTS COMMERCIAL FUEL EQUIPMENT RENTAL OF EQUIPMENT SPECIAL SERVICES UTILITIES 57 852 2,868 826 4,488 ' 16,049 (4,382) 4,000 1,450 1,500 5,000 1,161 1,638 2,000 344 780 5,488 4,000 2,000 350 1,500 5,000 21,894 13,111 10,250 56,456 86,134 1,050 ` 3,560 405 550- 10,653 4,000 12,850 2537% 140,134 - 2,376' 3,500 ' 500 550 3,156 4,000 68,564 94,244 146,166 685 14 300 215 806 8,050 --94.49% 1,500 . 1,198 1,500 500 1,000 200 2,020 3,200 5,769 110 8,964 611 4,850 900 25,000 25,000 640 1,672 150 3,660 4,112 1,200 9,858 15,000 500 1,000 200 3,200-12.57% 4,850 1,200 25,000 , 25,000 15,454 55,750 30,170 56,050 85.78% 010-2290-565.23-00 BUILDINGS & GROUNDS 146,500 59,000 - *CAPITAL OUTLAY - 146,500 59,000 o.00•%• TOTAL 107,932 12,805 190,246 139,150 -26.86% • 3-43 Department: Funding Source: Department Number: COMMUNITY DEVELOPMENT GENERAL FUND 3310 MISSION STATEMENT The mission of 'the Community Development department is to enhance the quality of life for the citizens of Pearland by administering and enforcing the building and construction codes as adopted, and ensuring the safeguard of each citizen's health, property, and welfare by overseeing the design, construction, quality of materials, and use of occupancy of all buildings, structures, and land within the City. Additionally, the department advises the City Council, City Manager, and other City Boards on issues related to Community Development. GOALS AND OBJECTIVES k • Adopt and enforce the 2000 International Building Codes. • Continue to enforce National Electrical Code, Life Safety Code and all State and local codes and ordinances dealing with signs, zoning, construction and Health issues. • Establish and maintain effective and cordial relationships with the public and development industry through a quarterly meeting program. • Develop, implement, and administer the comprehensive code enforcement program utilizing CPA volunteers. • Eliminate sign, health and building code violations to beautify and improve the City of Pearland. • Provide excellent customer service through efficient and friendly processing. • Increase professional development of all staff to keep current with changing codes, laws and procedures. DEPARTMENT OVERVIEW All permitting and enforcement activities are monitored by the department through adopted buildingcodes, zoning regulations, quarterly builder meetings, and other activities centered on quality growth and development of the community. The department enforces building, plumbing; electrical, and mechanical regulations to ensure - proper construction techniques are followed for all commercial and residential building. 4-1 Additionally, the department administers all Federal, State and local codes relating to sign regulations, unclean property, dilapidated buildings, and health inspections for restaurants, schools, mobile food units, and roadside vendors. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 PROPOSED 2003-2004 Director Of Inspection Services/Building official 1 1 1 1 Deputy Bldg. Official 0 1 1 1 Code Enforcement Officer 1 2 2 2 Senior Code Enforcement Officer/Health Inspector 1 1 1 1 Plans Examiner 1 1 2 2 Chief Building Inspector -1 0 0 0 Building Inspector 4 6 6 6 Administrative Secretary 1 1 1 1 Development Coordinator 1 1 I 0 Secretary 0 0 1 1 Permit Clerk 1 2 2 2 Planner I 0 1 1 0 Total Full Time 12 17 19 17 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total code violation cases 7,089 7,585 Cases brought into voluntary -compliance 5,238 5,605 Citations issued 401 429 Brought to compliance via court 1 1 1 119 Unfounded cases 1,450 1,552 Total plans reviewed* 1,867 1,998 Total building inspections 26,365 28,211 Total permits issued** , 4,601 4,923 * Includes accessory structures ** Includes building, electrical, plumbing, garage sale, etc. HIGHLIGHTS • Planning function will be split out to a separate Department 3311. 4-2 COMMUNITY DEVELOPMENT CITY OF PEARLAND FY-2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION • • 010-3310-53101-00 010-3310-531.02-00 010-3310-531.03-00 010-3310-531.08-00 010-3310-531.09-00 010-331.0-531.10-00 010-3310-53,1.11-00 010-3310-531.15-00 010-3310-531.16-00 010-3310-531.17-00 010-3310-531.18-00 010-3310-531.19-00 *SALARY & WAGES 010-3310-542.03-00 010-3310-542.04-00 010-3310-542.08-00 010-3310-542.23-00 010-3310-542.38-00 EXECUTIVE SUPERVISOR. GENERAL LABOR MERIT INCREASE OVERTIME - LONGEVITY AUTO ALLOWANCE SOCIAL ,SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT OFFICE SUPPLIES WEARING APPAREL FILM, CAMERA SUPPLIES,ETC MINOR TOOLS & OFFICE EQUP PLANNING & ZONING '*MATERIALS & SUPPLIES 010-3310-554.01-00 ' FURNITURE & OFFICE EQUIP., 010-3310-554.02-00 MOTOR'VEHICLE 010-3310-554.03-00 RADIO & RADAR EQUIPMENT 010-3310-554.20-01 PARTS • 010-3310-554.20-02 -. COMMERCIAL -010-3310-554.20-03 ' FUEL- ' *MAINTENANCE OF EQUIPMENT 010-3310-555.09-00 RENTAL OF EQUIPMENT 010-3310-55,5.11.-00 SPECIAL SERVICES , 010-3310-555.24-00 PRINTING 010-3310-555.25-00 POSTAGE 010-3310-555.32-01 ' INTERNET 010-3310-555.33-00 PROFESSIONAL DEVELOPMENT 010-3310-555.60-00STORAGE/BLDG RENTAL *MISCELLANEOUS SERVICES 010-3310-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-3310-565.71-00 FURNITURE/OFFICE EQUIPT. 010-3310-565.80-00 - VEHICLES 010-3310-565.81-00 RADIO & RADAR EQUIPMENT *CAPITAL OUTLAY TOTAL , ACTUAL BUDGET ESTIMATE BUDGET •ti 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 56,185 50,137 49,711 55,000 343,113 463,919 533,971 528,028 - 26,615 - 12,290 5,000 14,000 10,000 2,267 1,940 2,114 .1,640 - 2,100 - 31,236 •39,856- 46,045 45,492 42,147 52,985 61,377 55;126 42,752 50,987 58,551 71,677 3,363 3,550 5,157 6,328 1,801 2,295 • 1,231 . 1,071 535,154 697,284 7'74,257 774,362 o.oi% 5,760 8,000 • 2,653 ' 7,775 369 ' 1,000 7,382 , 6,788 12,968 " 26,53'7 8,000 7,775 1,000 6,78g 26,537 10;000 7,775 1,000 6,788 26,537 29,132 50,100 50,100 52,100 3.99% 70 400 400 400 - . 2,500, 2,500 123 - - 2,627 2,066 2,066 ' 2,066 2,290 , 10,000 •. 7,000 ' 7,000 7,016 12,700 12,700 12,700 12,126 27,666. 24,666 675 1,806 16,062 150,000 21,561 27,549 4 50 17,831 19,781 2,200 1,806 100,000 - 27,49 50 19,781 2,200 22,166-10.14% 1,806 , 25,000 22,549 - 50 11,781 2,200 56,133 201,386 151,386 688 ,800 800 63,386 -58.13% 800. 688 50,814 2,059 800 800 18,545 19,000 14,200 , 25,8.45 19,000 14,200 800 o.00i• 8,615 52,873 51,745 59,045 8,615 -85.41% 686,106 1,028,981 1,060,254 921,429-13.09% 4-3 Department: Funding Source: Department Number: PLANNING GENERAL FUND 3311 MISSION STATEMENT The mission of 'the Planning Department is to enhance the quality of life for the citizens of Pearland by providing a desirable land use pattern, and maintaining it for the future. Specifically, the department administers the Comprehensive Plan, Land Use and Urban Development Ordinance, and Subdivision Regulations as adopted, and ensures the safeguard of each citizen's health, property, and welfare by regulating the use of land within the corporate limits and extraterritorial jurisdiction (ETJ). Additionally, the department advises the City Council, City Manager, the Planning and Zoning Commission, Zoning Board of Adjustment, and other City Boards on issues related to planning and land use. GOALS AND OBJECTIVES • Reevaluate the Comprehensive Plan, rewrite the Land Use and Urban Development Ordinance, and consolidate all development related manuals into a Unified Development Code. • Develop, implement, and administer an enhanced platting program and cross train applicable staff. • Implement Comprehensive Plan Planning Objectives • Administer all zoning change, variance, and plat applications. • Provide excellent customer service through efficient and friendly processing. • Increase professional development of all staff to keep current with changing codes, laws and procedures. • Establish and maintain effective and cordial relationships withthe public and development community through the weekly predevelopment meeting program. DEPARTMENT OVERVIEW All planning and development activities are monitored by the department through zoning regulations, land use and subdivision ordinances, pre -development meetings, and other activities centered on quality growth and development of the community. The purpose of the planning department is to manage the zoning and subdivision of land into districts in accordance with the comprehensive plan for the purpose of promoting health, safety, morals, and the general welfare of the general public. 4-4 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ° ESTIMATED 2002-2003 PROPOSED 2003-2004 Planning Manager N/A N/A N/A 1 Plannerl • N/A N/A N/A 1 Total Full Time N/A N/A N/A 2 - HIGHLIGHTS • This Department was split from Community Development. PLANNING CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION - 2001-200Z 2002-2003 2002-2003 2003-2004 CHANGE 010-3311-531.01-00 EXECUTIVE _ - 010-3311-531.02-00 SUPERVISOR - 54,441 010-3311-531.03-00 GENERAL LABOR 41,095 010-3311-531.09-00 OVERTIME - 0.10!3311-531.10-00 LONGEVITY 72 010-3311-531.11-00 AUTO ALLOWANCE 3,600 010-3311-531.15-00 SOCIAL SECURITY - 7,589 010-3311-531.16-00 RETIREMENT 9,197 010-3311-531.17-00 GROUP INSURANCE 8,335 010-3311-531.18-00 DENTAL INSURANCE - - . 731 010-3311-531.19-00 STATE UNEMPLOYMENT - '126 *SALARY & WAGES - 125,186 0.00% 010-3311-542.03-00 OFFICE SUPPLIES -. 010-3311-542.23-00 , MINOR TOOLS & OFFICE EQUP 010-3311-542.38-00 PLANNING & ZONING • - 26,537 *MATERIALS & SUPPLIES - 26,537 o.00% 010-3311-554.01-00 FURNITURE & OFFICE EQUIP. 010-3311-554.02-00 MOTOR VEHICLE *MAINTENANCE OF EQUIPMENT 0.00% 010-3311-555.11-00 SPECIAL SERVICES 105,000 010-3311-555.24=00 PRINTING 5,000 010-3311-555.33-00 PROFESSIONAL DEVELQPMENT 8,000 118,000 _ b.00 s. *MISCELLANEOUS SERVICES 010-3311-565.71-00 FURNITURE/OFFICE.EQUIPT. 010-3311-565.80-00 VEHICLES *CAPITAL OUTLAY TOTAL 269,723 o.00 i 4-6 Department: Division: Funding Source: Department Number: PARKS & RECREATION. COMMUNITY SERVICES GENERAL HIND 3320 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 NONE HIGHLIGHTS • This cost center was consolidated with Parks Dept. Recreation Division. 4-7 COMMUNITY SERVICES CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET ^io ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-3320-542.35-00 PROGRAMS *MATERIALS & SUPPLIES 12,017 15,000 15,000 , o.00% 12,017 15,000 15,000 -1 oo.000' TOTAL 12,017 15,000 15,000 -100.00°A 4-8 Department: Funding Source: Department Number: FLEET MAINTENANCE • GENERAL FUND 3330 MISSION STATEMENT Effectively service, maintain and keep records on 267 City vehicles and 86 pieces of construction and miscellaneous equipment. GOALS AND OBJECTIVES • Provide and efficient flow of service, making sure that repairs are correct and final. • Maintain an average of 330 repairs per month. • Purchase parts and stock inventory as needed using the most cost efficient methods. • Maintain the fleet vehicle inventory.. • Maintain the fleet repair records inventory. DEPARTMENT OVERVIEW The department continues to manage the general upkeep of all city vehicles and equipment whether in-house or outsourced. Over 330 repair orders are recorded monthly. ' This department maintains the fuel operations of the City, which functions 24 hours per day. It also records fuel consumption on all City vehicles and maintains records for annual budget use. This department buys and stocks parts for all City departments at an average of $12,100.00 per month. These,parts are expensed out to the different departments as the need arises. 4-9 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Fleet Manager 1 1 1 I Fleet Service Assistant 0 0 1 1 Chief Mechanic 1 1 1, 1 Mechanic I 1 2 2 2 Secretary I 1 1 Secretary -Fleet 1 1 Maintenance Worker , 1 1 0 0 Computer Technician 0 1 0 0 Total Full -Time 5 7 6 6 Data Entry Clerk 1 0 0 0 Total Part- Time 1 0 0 0 • PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Jobs completed internally/externally 3,524 3,850 Preventive maintenance 810 916 Brake Jobs 112 132 Vehicle Inventory Cars/trucks 251 286 Fleet Equipment 79 84 4-10 FLEET CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003' 2003-2004 CHANGE 010-3330-531.01-00 EXECUTIVE - - - 010-3330-53,1.02-00 SUPERVISOR 46,479. 45,55.2 47,676 .46,799 010-3330-531.03-00 GENERAL LABOR 133,999 172,162 143,976 142,249 010-3330-531.08-00 MERIT INCREASE - 11,430 - 010-3330-531.09-00' OVERTIME 2,955 2,500 3,101 1,800 010,-3330-531.10-00 LONGEVITY . 2,300 -, 2,300 2,540 2,864 010-3330-531.15-00 SOCIAL SECURITY 13,689 17,022 15,093 14,818 010-3330-531.16-00 - RETIREMENT - 16,727 22,630 19„848 17,957 010-3330-531.17-00 GROUP INSURANCE 21,018 23,423 23,908 27,006 010-3330-531.18-00 DENTAL INSURANCE • 1:493 1;479' 1,944 . 2,196 010-3330-531.19-00 STATE UNEMPLOYMENT . 1,178 945 399 3"18 *SALARY & WAGES , 239,838 299,443 258,485 256,067 -o.94% 010-3330-542.03-00 OFFICE SUPPLIES - - - 010-3330-542.04-00 WEARING APPAREL 298 880 700 880 010-3330-542.06-00 CHEMICALS - . 100 100 100 010-3330-542.23-00 MINOR TOOLS & OFFICE EQUP 4,365 . 3,000 ' 3,000 1,500 *MATERIALS & SUPPLIES 4,663 3,980 3,800 2,480 34.74r 010-3330-554.01-00 FURNITtRE & OFFICE EQUIP. - 200 200 200 010, 3330-554.12-00 MISCELLANEOUS EQUIPMENT 326 1,500 1,500 1,500 010-3330-554.20-01 PARTS 952 890 '2,021 1,500 010-3330-554.20-02 COMMERCIAL 435 1,800 3,50Q , 4,000 010-3330-554.20-03 FUEL 1,997 2,200 ,1,920 2,200 *MAINTENANCE OF EQUIPMENT 3,710 6,500 ' 9,141 9,400 2.03% 010-3330-555.09-00, • RENTAL OF EQUIPMENT ' 264 300 232 300 010-3330-555.33-00 PROFESSIONAL DEVELOPMENT 161 2,200 2,000 2,200 *MISCELLANEOUS SERVICES ' 425 2,500 2,232 2,500 12.01% 010-3330-556.07-00 . MEDICAL EXAMS _ 160 120 160 ' *SUNDRY CHARGES - 160 , 120 160 33 010-3330-565.71-00, , FURNITURE/OFFICE EQUIPT. ` 2,000 ' 1,500 1,500 1,500 010-3330-565.73-00 . SPECIAL EQUIPMENT/IMPROVE 6,000 15,000 . 13,272' - *CAPITAL OUTLAY 8,000 16,500 14,772 TOTAL 1,500-89.85% 256636 329,083 ' 288,550 272,107 -5.70% 4-11 Department: CITY HALL Funding Source: GENERAL FUND Department Number: 3340 (Consolidated With Dept. 3360 in'FY04) DEPARTMENT OVERVIEW In FY03 and previous years, this Department served as a cost center for City Hall utility accounts. In FY04, this Department was consolidated with Department 3360 "Other Requirements." Personnel ACTUAL 2001-2002 BUDGET 2001-2002 ESTIMATED 2001-2002 BUDGET 2002-2003 NONE 4-12 CITY HALL CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-3340-542.03-00 OFFICE SUPPLIES 8,771 15,000 15,000 -, 010-3340-542.15-00 MEDICAL SUPPLIES 793 1,000 1,200 010-3340-542.23-00 MINOR TOOLS/OFFICE EQUIP ' 2,377 - - 010-3340-542.33-00 MISCELLANEOUS 1,476 1,800 1,500 - *MATERIALS & SUPPLIES 13,417 17,800 17,700 --too.0010 010-3340-553.01-00 BUILDING & GROUNDS 1,582 010-3340-553.05-00 AIR CONDITIONING 250 0I0-3340-553.06-00 EXTERMINATOR (17) 010-3340-553.08-00 ELEVATOR (1,235) *MAINTERNANCE OF BUILDING & GROUNDS 580 010-3340-554.01-00 FURNITURE.,§c OFFICE EQUIP. 7,199 1,500 1,500 010-3340-554.30.00 MAINT. COMPUTER SOFTWARE .60,384 010-3340-554.31-00 MAINT. COMPUTER HARDWARE 35,628 *MAINTENANCE OF EQUIPMENT , . 103,211 1,500 1,500 ' - o.00% 010-3340.4555.07-00 ADVERTISING/PUBLIC NOTICE 67 - - '010-3340-555.09-00 RENTAL OF EQUIPMENT 62,019 67,000 67,000 010-3340-555.11-00 SPECIAL SERVICES 15,821 24,500 15,000 010J3340-555.17-00 UTILITIES ' 10,128 - - , 010-3340-555,19-00 TELEPHONE 142,982 175,000 175,000 - 010-3340-555.20-00 . BANK/CREDIT CARD CHARGES 10,561 4,800 5,000 010-3340-555.24-00 PRINTING 4,393 5,000 % 2,000 010-3340-555.25-00 POSTAGE 22,006 20,000 20,000 040-3340-555.33-00 PROFESSIONAL DEVELOPMENT 11,628 4,000 654 , 010-334p-555.42-00 EMPLOYEE RELOCATION - 92 .2,000 010-3340-555.60-00 STORAGE/BLDG RENTAL 3,617 2,000 3,000 *MISCELLANEOUS SERVICES 283,314 304,300 287,654 o.00w 010-3340-556.07-00 MEDICAL EXAMS 5,118 3,000 4,000 *SUNDRY CHARGES 5,118 3,000 4,000 o.00% 010-3340-565.23-00 • BUILDING & GROUNDS 24,359 010-3340-565.71-00 FURNITURE/OFFICE EQUIPT. • 75,523 50,000 010-3340-565.83-00 MISCELLANOUS , (44,612) *CAPITAL OUTLAY 55,270 50,000 o.00'r, TOTAL 460,910 326,600 360,854 o.00% 4-13 Department: Funding Source: Department Number: SANITATION GENERAL FUND . 3350 MISSYON STATEMENT - This non -personnel department is a reflection of landfill costs associated with landscaping measures; street sweeping (semi-annually), garbage collection (outsou>r'ced), and associated franchise fees. This department acts as a budgetary area allowing the City to pay for programs that are associated"with Sanitation. All residentialand commercial monthly fees are paid through this department (approximately 13,000 residential pickups (twice weekly) -and 750 . commercial accounts). The department als,o pays for emergency cleanups along roads, easements, and street right-of-ways, and there is a franchise fee that is paid to Keep Pearland Beautiful, a non- profit organization contracted to the City. ' PERSONNEL . ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED • 2002-2003 BUDGET 2003-2004 NONE PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE '2003-2004 PROJECTION Residential customers " ' 13,000 13,500 Commercial customers 750 775 HIGHLIGHTS • Building & Grounds (Landfill Maintenance) and street sweeping maintenance was moved to the Streets andDrainage Dept. 3370. ' 4-14 SANITATION CITY OF PEARLAND FY 2003-2004 BUDGET 1 I 1 ACTUAL • BUDGET ESTIMATE BUDGET v. 1 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANCE I 010-3350-553.01-00 BUILDINGS & GROUNDS 6,857 5,000 5,000 I 010-3350-553.04-00 MAINTENANCE OF STREETS 7,214 72,000 - *MAINTENANCE OF BUILDING & GROUNDS 14,071 77,000 5,000 ioo.00% I 010-3350-555.11-00 SPECIAL SERVICES 3,216,874 2,860,519 2,864,000 3,146,570 010-3350-555.53-00 FRANCHISE FEE EXPENSE 66,006 69,000 69,000 69,000 I *MISCELLANEOUS SERVICES 3,282,880 2,929,519 2,933,000 3,215,570 9.63% TOTAL 3,296,951 3,006,519 2,938,000 3,215,570 9.45% 4-15 Department:. Funding Source: Department Number:. RECYCLING GENERAL FUND ,.3351 MISSION STATEMENT The goal of the Recycling Center is to reduce the amount of municipal solid waste generated within the City of Pearland. By providing recycling opportunities, outreach, and education, the center will strive to reduce solid waste generated by,government agencies,'private citizens, and businesses in Pearland and Northern Brazoria County. GOALS AND OBJECTIVES • • Operate and maintain a comprehensive, regional recycling center'in Pearland. • Promote recycling in the private and public sector. • Identify and maintain contacts within the recycling community so that we can generate revenues toward making the department self-sufficient. DEPARTMENT OVERVIEW The Recycling Department shall promote recycling through the efficient operation of the Pearland Regional Recycling Center, and through effective working relationships with federal, state, and local government agencies. The department will assist the City of Pearland in reducing sanitation expenditures and increasing recycling revenues. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Recycling Coordinator 0 1 Recycling Assistant , 0 1 Total Full Time 0 2 4-16 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES. 2002-2003 ESTIMATE 2003-2004 PROJECTION Number of customers served 0 16,000 Tons of -material recycled 0 4,000 Gross Revenues - 0 $10,000 Landfill costs avoided . 0 , $80,000 HIGHLIGHTS • . Personnel — Moved Recycling Coordinator to this division and added additional position plus benefits to allow for more than a 40 hour per week operation. • Special Equipment — Funded vertical baler for $10,000; Shredder for $30,000; bottle perforator for $8,000. - 4-17 RECYCLING CITY OF PEARLAND , FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-3351-531,01-00 010-3351-531.02-00 010-335.1-531.03-00 010-3351-531.08-00 010-3351-531.09-00 010-3351-531.10-00 010-3351-531.15-00 010-3351-531.16-00 010-3351-531.17-00 EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE 010-3351-531.18-00 DENTAL INSURANCE 010-3351-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES 010-3351-542.03-00 OFFICE SUPPLIES 010-3351-542.23-00 MINOR TOOLS & OFFICE EQUP • 010-3351-542.33-00 MISCELLANIOUS- *MATERIALS & SUPPLIES - 010-3351.-554.08-00 SPECIAL EQUIP/IMPROVE *MAINTENANCE OF EQUIPMENT 010-3351-555.11-00 010-3351-555.19-00 '010-3351-555.33-00 010-3351-555.45-00 010-3351-555.45-01 010-3351-555.45-02 010-3351-555.45-03 SPECIAL SERVICE TELEPHONE PROFESSIONAL DEVELOPMENT CONTRACTED SERVICES WASTE DISPOSAL ADVERTISING PRINTING *MISCELLANEOUS SERVICES 010-3351-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-3351-565.73-00 SPECIAL EQUIPMENT/IMPROVE - - 48,000 ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 ` 2002-2003' 2002-2003 2003-2004 CHANGE • 29,952 20,800 200' 3,8981 4,723 10,53Q 732 126 70,961 o.00% 250 2,000 600 2,850 o.00% 900 900 o.00% 18,000 1,200 375' 1,200 1,000 21,775 - o.00% *CAPITAL OUTLAY 0.00% 48,000 o.00% TOTAL 144,486 o.00% '4-18 Department: Funding Source: Department Number: OTHER REQUIREMENTS GENERAL FUND 3360 DEPARTMENT OVERVIEW Historically, this department has been used to account for General Fund -wide expenses including property and liability insurance coverage, Workers' Compensation, and Unemployment Compensation. The employee health and dental insurance coverage are now allocated among the various department budgets of the City. Sundry charges include the annual audit, fees paid to Brazoria County for recording documents and transfers to other funds. The line item, "Transfer to the Water & Sewer Fund", is where costs in the Water & Sewer Fund that are allocated to the General Fund are reconciled. The line item "Rental of Equipment" includes lease purchase payments and "Special Services" includes costs for annexation survey and addressing expenses plus arbitrage calculation contract expenses. PERSONNEL ACTUAL 2000-2001 BUDGET 2001-2002 ESTIMATED 2001-2002 BUDGET 2002-2003 NONE 0 0 0 0 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Funds to be transferred 4 4 Building with insurance coverage 20 20 4-19 • HIGHLIGHTS • City Hall Department 3340 expenditures were consolidated into this department such as electrical and phone line expenditures. • Special Services (Total of $871,000): 1. Ray Holbrook (Clear Creek Consultant) - $5,000 2. Brazoria County Auditor (Landfill Remediation) - $60,000 3. Randall's TIA Agreement - S105,000 4. Silverlake TIA Agreement $358,000 5. Walmart TIA Agreement - $283,000 6. Miscellaneous - $15,000 7. Time Warner Cable - $15,000 8. West Oaks Bridge - $30,000 • Transfers to Other Funds 1. Transfer to the Capital Projects Fund of $100,000 for GIS Development. 2. Transfer to the Capital Projects Fund of $150,000 for the first of two installments for West Development Pearland Parkway Agreement. 3. Transfer to the Water & Sewer Fund for $128,000 for water for City facilities. 4. Transfer to the Grant Fund for $50,000 for local share matches on grants received by the City. 4-20 OTHER REQUIREMENTS CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ' ESTIMATE BUDGET •/. ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-3360-531.23-00 _ RECLASSIFICATION 471,000 *SALARY & WAGES 471,000 0.00% 010-3360-542.03-00 OFFICE SUPPLIES - 17,000 010-3360-542.15-00 MEDICAL SUPPLIES - - - - - 1,200 010-3360-542.18-00 LAUNDRY & CLEANING 21,236 27,000 30,000 32,000' 010-3360-542.33-00 MISCELLANEOUS - - - 1,500 *MATERIALS & SUPPLIES 21,236 27,000 30,000 51,700 72.33% 010-3360-554.01-00 FURNITURE & OFFICE EQUIP - - 1,500 ' '010-3360-554.03-00, RADIQ & RADAR EQUIPMENT 62,133 62,500 82,000 82,000 *MAINTENANCE OF EQUIPMENT 62,133 62,500 . 82,000 • 83,500 1.83% 010-3360-555.01-00 INSURANCE - LIABILITY , 109,054 133,308 189,976 246,968 010-3360-555.02-00 INSURANCE - WORKERS' COMP 108,697 188,910 206,790 103,748 010-3360-555.03:00 INSURANCE -_PROPER1Y 122,526 48,162 87,634 113,924 010-3360-555.04-00 SURETY BONDS . - 405 1,000 . 1,000 1,000 010-3360-555.09-00 RENTAL OF EQUIPMENT 80,755 - - 67,000 010-3360-555.11-00 SPECIAL SERVICES 124,001 467,476 460,75/ 871,000 010-3360-555.19-00 TELEPHONE . - - 175,000 ' 010-3360-555.24-00 PRINTING 2,000 010-3360-555.25-00 POSTAGE 30,000 010-3360-555.60-00 : • STORAGE/BLDG RENTAL - - - - 3,000 *MISCELLANEOUS SERVICES 545,438 838,856 946,157 ' 1,613,640 , , 70.55% 010-3360-556.01-00 ACCOUNTING SERVICES 11,500 55,000 14,799 010-3360-556.Q4-00' LEGAL SETTLEMENT 10,000 - - - 010-3360-556.07-00 MEDICAL EXAMS - - - 4,000 010-3360-554.15-00 CONTINGENCIES 111,184 95,442 129,005 - 240,270 -6r0-3360-556.19-00 'RECORDING FEES 4,000 3,000 3,000 - 3,000 010-3360-556.29-00 TRANSFER TO TIRZ #2 87,056 • - - ( - 010-3360-556i.30-00 TRANSFER TO CAPITAL PROJ. 390,000 100,000 200,000 250,000 010-3360-556 ;31-00 TRANSFER TOW & S , 128,000 128,000 128,000 128,000 010-3360-556.33-00 'TRANSFER TO GRA '4T FUND 50,000 50,000 010-3360-556.34-00 TRANSFER TO DEBT SERVICE 2,619,676 75,000 75,000 - 010-3360,-556.46-00 IN CITY MUD #23, - - - 010-3360-556;47-00 IN CITY MUD#26 , 010-3360-556.48-00 IN CITY MUD #17 010-3360-556.49-00 IN CITY MUD #18 010-3360-556.19-00 IN CITY MUD #19 - *SUNDRY CHARGES 3,361,416 456,442 599,804 675,270 use i. i 010-3360-565.13-00 LAND • 2,500 - - " - 010-3360-565.71-00 ,FURNITURE/OFFICE EQUIP - 50,000 *CAPITAL OUTLAY ' , 2,500 50,000 o.00•i. TOTAL, 3,992,723 1,384,798 1,657,961 2,945,110 77.63% 4=21 Department Funding Source: Department Number: . STREETS & DRAINAGE GENERAL FUND 3370 MISSION STATEMENT Appointed the task of maintaining 185 miles of streets and roadways, and 300 miles of drainage associated with these roads. GOALS AND OBJECTIVES • Provide adequate maintenance to assure that all avenues of transportation are safe. • Provide adequate drainage by maintaining all roadside ditches using both city crews and outsourcing. • Continue with the street rehabilitation program utilizing the interlocal agreement with Brazoria County. • Continue to implement a sidewalk program whereby new sidewalks are installed and old ones repaired. • Continue to plan and expand programs as annexation continues to ETJ areas ,devoid of past regular maintenance. DEPARTMENT OVERVIEW • Maintain 185 miles of streets and roadways, and 300 miles of drainage associated with these roads. • The normal trend in this budget is a gradual increase in each line item to account for additional services required by annexation. The more streets you have, the more it costs to maintain these streets. • There is an increase in the number of street rehabilitation projects for the 2003- 2004 budget year. This is due to the budget restraints from last year and the added streets due to annexation. • The sidewalk budget appropriates continued funding for installation of sidewalks within the "Old Town site". Additional funding is also allocated in special services to expand the ditch -cleaning contract. 4-22 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Superintendent 1 1 - 1 1 Supervisor 2 2 • 2 2 Crew Leader ' 4 4 4 4 Light Equip. Operator/Driver 6 8 7 7 Heavy Equip. Operator/Driver 1 - 1 2 2 Sign Specialist 1 1 1 1 Total Full Time 15 17 17 17 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Ditch Cleaning - 30 35 Miles , Street Overlay Projects 25 30 Miles Sidewalks 2000 1,100 ft. Curb Repairs NEW 2 Miles Signs Maintenance NEW 431 Signs Street Sweeping 145 370 Miles HIGHLIGHTS • Street sweeping and landfill maintenance budgets moved here. • $200,000 budgeted for miscellaneous drainage improvements. 4-23 STREETS & DRAINAGE CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL - BUDGET ESTIMATE 'BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-3370-531.02-00 SUPERVISOR . 117,938 119,206 127,154 124,436 010=3370-531.03-00 GENERAL LABOR 334,268 350,553 371,189 387,810 010-3370-531.08-00 MERIT INCREASE - 25,904 010-3370-531.09-00 OVERTIME 23,449 17,000 17,000, 17,000 010-3370-531.10-00 LONGEVITY 5,321 4,552 3,784 4,488 010-3370-531.15-00 SOCIAL SECURITY 34,794 37,585 39,713 40,831 010-3370-531.16-00 RETIREMENT 48,800 49,966 52,224 49,477 010-3370-531;17-00 GROUP INSURANCE 58,515 66,528 67;397 78,793 010-3370-531.18-00 DENTAL INSURANCE 4,782 5,066 6,205 6,929 010-3370-531.19-00 STATIC UNEMPLOYMENT 2,211 2,295 1,095 1,071 *SALARY & WAGES ' 630,078 678,655 685,761 710,835 3.66% 010-3370-542.03-00 _OFFICE SUPPLIES - 783 - - - 010-3370-542.04-00 ' NEARING APPAREL 4,431 3,500 3,900 . 4,000 010-3370-542.09-00 ELECTRICAL PARTS/SUPPLIES - , .100 - 100 ,010-3370-542.11-00 HARDWARE 6,548 .10,000 8,000 8,000 010-3370-542.13-00 , PAVING/DRAINAGE SUPPLIES 221,762 202,789 217,789 205,000 ' 010-3370-542.18-00 LAUNDRY & CLEANING - 48 - 010-3370-542.23-00 MINOR TOOLS & OFFICE EQUP 2,724 4,100 4,000 4,100 010=3370-542.28-00 SIGNS,MARKERS,BARRICADES 47,005 40,000 40,000 40,000 *MATERIALS & SUPPLIES ' 283,253 260,489 273,737 261,200-4.58•/. 010-3370-553.04-00 MAINTENANCE OR STREETS - 569,474 656,287 656,287 656,287 010-3370-553.11-00 LANDFILL MAINTENANCE - - 5,000 010-3370-553.12-00 STREET SWEEPING - - 72,000 *MAINTENANCE OF BUILDINGS & GROUNDS 569,474 656,287 656,287 733,287 11.73•%. 010-3370-554.09-00 SIGN POST 10,091 10,000 8,000 8,000 010-3370-554.12-00 MISCELLANEOUS EQUIPMENT 86 2,000 . 2,000 2,000 010-3370-554.20-00 MOTOR EQUIPMENT - - ' 60 - 010-3370-554.20-01 PARTS ' 15,937 5,000 15,000 15,000 010-3,370-554.20-02 , COMMERCIAL 36,303 , 48,108 '30,000 30,000. 010-3370-554.20-03 FUEL 20,583' -17,000 20,000' 20,000 *MAINTENANCE OF EQUIPMENT83,000 82,108 75,060 - 75,000-0.08•% 010-3370-555.09-00 RENTAL OF EQUIPMENT 21,314 10,000 1,500 15,000 010-3370-555.11-00 SPECIAL' SERVICES ' 156,849 185,000 185,000 185,0,00 010-3370-555.16-00. ' STREET LIGHTING 275,000 275,000 300,000 285,000 010-3370-555.32-01 INTERNET - - 010-3370-555.33-00 PROFESSIONAL DEVELOPMENT 3,225 4,000 4,000 " 4,000 *MISCELLANEOUS SERVICES 456,388 474,000 490,500 489,000 -o:3w. 010-3370-556.07-00 MEDICAL EXAMS' 539 400 400 400 *SUNDRY CHARGES 539 400 400 400 o.00•v. 010-3370-565.65-00 SIDEWALK 137,595 161,892 ', 180,000 180,000 010-3370-505.71-00 FURNITURE/OFFICE EQUIPT. 3,600 3,600 4-24 010-3370-565.79-00 010-3370-565.80-00 010-3370-565.81-00 010-3370-565.83-00 010-3370-565.86-00 *CAPITAL OUTLAY CONSTRUCTION EQUIPMENT VEHICLES RADIO & RADAR EQUIPMENT MISCELLANEOUS STREET IMPROVEMENTS (214) 1,034 9,429 62,400 129,597 84,500 2,000 129,597 32,500 84,500 90,000 2,000 200,000 210,244 381,589 399,697 502,500 25.72% TOTAL 2,232,976 2,533,528 2,581,442 2,772,222 7.39% 4-25 Department: LIBRARY Funding Source: GENERAL FUND Department Number: 3380 DEPARTMENT OVERVIEW , The Pearland Library Department makes available a wide variety of materials and services to meet the community's informational, educational and recreational needs. The Library offers a number of free programs for both children and adults throughout the year. The Library staff is expecting another record summer for the `Reading Club', since program attendance for 2002 was up significantly over the previous year. Library staff answers 20,000 reference questions a year, has approximately 33,000 cardholders and cheeks out between 25,000-35,000 items per month. Library services are provided through a cooperative effort of the City of Pearland and the County of Brazoria. The City provides the building and takes responsibility for its maintenance and operating expenses. Brazoria County supplies the majority of the materials and employs the Library staff. The 20,000 square feet Library housed in the Reid Building at 3522 Liberty Dr. officially opened its doors on March 6, 2000. Since that ,time, circulation and patron demand for services and materials has greatly increased. The Library currently houses in excess of 98,000 volumes and is rapidly reaching capacity. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 NONE PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Cardholders 33,000 35,000 Volumes 98,000 105,000 Items checked out 384,000 per year t 400,000 per year; 4-26 LIBRARY CIT1j OF PEARLAND , FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-3380-542.03-00- OFFICE SUPPLIES 010-3380-542.17-00 . JANITORIAL SUPPLIES 010-3380-542.23-00, MINOR TOOLS & OFFICE EQUP 010-3380-542.35-00 PROGRAMS *MATERIALS &SUPPLIES 010-3380-553.01-00 BUILDINGS & GROUNDS 010-3380-553.05-00 AIR CONDITIONING 010-3380-553.06-00 . EXTERMINATOR " *MAINTENANCE OF BUILDINGS & GROUNDS 010-3380-554.01-00 FURNITURE & OFFICE EQUIP. *MAINTENANCE OF EQUIPMENT • 010-3380-555.09-00 010-3380-555.11-00 010-3380-555.13-00 010-3380-555.17-00 010-3380-555.19-00 010-3580-555124-00 *MISCELLANEOUS 010-3380-565.71-00 010-3380-565.83-00 *CAPITAL OUTLAY RENTAL OF EQUIPMENT SPECIAL SERVICES BOOKS, PERIODICAL,& SUBSC UTILITIES TELEPHONE • PRINTING SERVICES FURNITURE/OFFICE EQUIPT. MISCELLANEOUS , TOTAL ACTUAL BUDGET ESTIMATE BUDGET •i• 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 687 600 112 100 1,220 1,958 675 . 700 600 • 100 1,958 700 700 100 • 2,000 900 • 2,694 3,358 3,358 3,700 1,215 1,503 18,458 4,000 85 360 1,503 4,000 270 1,600 4,000 360 10.18% 19,758 5,863 408 408 600 600 1,275 - 16,000 17,000 41,125 60,000 435 ' 300 - 1,049 1,500_ 5,773 , 5,960 3.24% 600 600 17,000 50,000 450 1,800 200 200 66.67%, 684 , 18,000 50,000 500 ' 1,800 59,884 78,800 69,250 70,984 ' 2.50•% 1,500 1,500 1,000 1,500 1,500 1,000 -33.33% 82,744 90,121 80,481 81,844 1.69% 4-27 Department: Division: Funding Source: Department Number: PARKS & RECREATION . ADMINISTRATION AND MAINTENANCE GENERAL FUND 3390 MISSION STATEMENT The mission of the Parks and ' Recreation Department is to provide quality services ,through a variety of leisure opportunities, and recreation programs to enhance the quality of life for all citizens, to maintain a beautiful park system and public right-of-ways (ROWs) for citizens to enjoy the natural resources unique to the City of Pearland. GOALS & OBJECTIVES • . Continue to enhance current facilities. _ • Provide quality maintenance of all parks, municipal grounds, and Row's. • Develop new facilities (as funding is available). ' • Continue an on -going employee -training program, especially in horticulture. • Continue planting trees (minimum 4 inches) in parks, esplanades, and Rows. • .Develop teamwork with other departments. • Improve quantity and quality of athletic fields. DEPARTMENT OVERVIEW The Administrative and Maintenance Division is responsible for the administrative affairs of the Parks and Recreation Department and maintenance of nine parkt, one swimming pool, four softball fields, nine tennis courts, ten soccer fields, municipal buildings & grounds and right-of-ways (729 miles of ditches). The Department has made and continues to work on a number of enhancements to the parks system. Pearland Parkway represents an opportunity to develop a showcase area, which will require, a higher level -of maintenance. Pending funding, the Department will continue to develop Zylenski Park, continue irrigating Pearland Parkway- and planting trees. A revised tree ordinance is being prepared. The award winning, horticulture -training program in cooperation with Houston Community College will continue to be provided to staff. Department has recently taken over,maintenance of C.J. Harris Elementary School Park and Harris Elementary Park site. Annexation has increased the right-of-way mowing significantly. A new pavilion at Independence Park' has been erected. These enhancements and improvements to the park system will require a significant increase in maintenance. This budget year we will take over all landscape maintenance of SWEC. 4-28 The high use of Pearland's sports fields requires a higher level of maintenance. As a result of high -quality maintenance, the City has received opportunities to host local, state, and national softball tournaments, and is widely known to have the best softball fields in the area. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Parks & Recreation Director 1 1 1 1 "Office Coordinator 1 1 1 1 Secretary I 1 1 1 1. Park Superintendent 0 1 1 1 - Park Supervisor 1 1 1 1 Crew Leader -Sports field/Irrigation 1 1 1 1 Crew Leader -Parks Maintenance 1 1 1 1 Crew Leader -Right of Way 2 2 2 2 Maintenance Worker 10 13 16 ' 17 TOTAL FULL TIME 18 22 25 26 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Total developed park acreage 124 124 Total number of trees maintained 3300 3650 Mile of Right-of-Way.mowed 760 850 HIGHLIGHTS • Special Services: funded contract to maintain Pearland Parkway for $40,000 • Special Equipment: funded 3 zero turn mowers for $36,000 and a 4 wheel drive utility tractor $16,000 • Improvement: funded rebounding walls for $4,000 and sport lights at Independence Park for $7,000 • Replacement of a truck for 3/4 ton crew cab diesel for $30,000 • One additional maintenance worker • FEMA mowing contract budget moved here from General Fund Other Requirements 4-29 PARKS ADMINISTRATION'& MAINTENANCE CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-3390-531.01-00 010-3390-531:02-00 010-3390-531.03-00 010-3390-531.08-00 010-3390-531.09-00 010-3390-531.10-00 010-3390-531.15-00 010-3390-531.16-00 010-3390-531.17-00 010-3390-531.18-00 010-3390-531.19-00 ' *SALARY & WAGES 010-3390-542.03-00 010-3390-542.04-00 010-3390-542.06-00 010-3390-542.08-00 010-3390-542.11-00 010-3390-542.15-00 010-3390-542.17-00 EXECUTIVE SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT OFFICE SUPPLIES WEARING APPAREL CHEMICALS FILM, CAMERA SUPPLIES,ETC HARDWARE • MEDICAL SUPPLIES JANITORIAL SUPPLIES 010-3390-542.23-00 . MINOR TOOLS & OFFICE EQUP 010-3390-542.33-00 MISCELLANEOUS *MATERIALS &.SUPPLIES 010-3390-553.01-00 BUILDINGS & GROUNDS 010-3390-553.03-00 MAINTENANCE OF CEMETERY 010-3390-553.10-00 FERTILIZER *MAINTENANCE OF BUILDINGS & GROUNDS 010.3390-554.91-00 010-3390-554.12-00 010-3390-554.20-00 010-3390-554.20-01 010-3390-554.20-02 • 010-3390-554.20-03 010-3390-5'54.31-00 FURNITURE & OFFICE EQUIP. MISCELLANEOUS EQUIPMENT MOTOR EQUIPMENT PARTS COMMERCIAL FUEL MAINT. COMPUTER HARDWARE *MAINTENANCE OF EQUIPMENT 010-3390-555.09-00 RENTAL OF EQUIPMENT 010-3390-555:11-00 SPECIAL SERVICES 010-3390-555.17-00, UTILITIES 010-3390-555.24-00 PRINTING 010-3390-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES ACTUAL BUDGET ESTIMATE BUDGET io 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 68,131 78,987 410,605 - 62,540 3,475 46;714 63,291 81,347 6,326 3,014 66,645 80,125 460,438 33,607 25,000 3,628 48,641 64,665 87,525 6,803, 3,375. 90,583 88,911 487,370 35,000 5,414 54,017 71,034 83,656 7,938 1,726 65,000 83,132 542,139 35,000 4,992 55,865 67,696 97,179 9,518 1,638 824,430 880,452 ' 925,649 962,159 3.94% 3,262 3,500 - 3,500 4,804 ' 4,000 4,500 5,000 9,514 15,192 . 14,500 15,192 , 239 300 280 300 9,171 7,500 7,000 7,500 197 800 800 800 600 1,000 1,000 _ 1,000 7,449 11,500 11,000 11,500 1,046 1,200 . • 1,100 1,20Q 36,282 42,491 15,218 44,992 . 40,180 45,992 14.46% 56,000 500 14,000 58,000 500, 12,000 110,000 500 14,000 57,709 70,500 290 3,270 2,800 , 39 - 15,616 10,000 14,154 6,234 14,894 13,710 70,500 124,500 , 16.60% 250 3,000 ,12,000 17,000 15,000 200 2,800 14,000 29,766 15,000 1,200 47,973 32,944 47,250 62,966 33.26% 6,978 22,470 78,400 462 '18,660 126,970 15,000 _ 24,150 82,320 500 14,000 135,970 9,000 15,000 24,150 42,500 82,320 * 93,844 500 500 14,000 14,000 129,970 ' 165,844 27.60% 010-3390-556.07-00 MEDICAL EXAMS 684 480 480 48Q *SUNDRY CHARGES '684 480 480 480 o.00%. 4-30 010-3390-565.23-00 010-3390-565.71-00 010-3390-565.73-00 010-3390-565.76-00 • 010-3390-565.80-00 010-3390-565.83-00 *CAPITAL OUTLAY BUILDINGS & GROUNDS ,. FURNITURE/OFFICE EQUIP'. SPECIAL EQUIP/IMPROVEMENT PARK IMPROVEMENT VEHICLES MISCELLANEOUS 1,920 5,000 62,346 184,328 16,397 200,000 58,000 5,000 185,000 200,000 58,000 2,500 52,000 11,000 30,000 80,663 447,328 448,000 95,500 -78.68% TOTAL 1,174,711 1,612,666 1,662,029 1,457,441 -12.31 ' 4-31 Department: PARKS & RECREATION Division: RECREATION Funding Source: GENERAL FUND Department Number: 3391 MISSION STATEMENT The Pearland Parks and Recreation Department is dedicated to promoting a higher quality of life for all residents through life -enriching programs, developed parks and well maintained facilities that are safe and accessible to all. GOALS AND OBJECTIVES • Provide responsive recreation programs and activities for all age groups in the community. 1. Evaluate and respond to leisure needs of the community. 2. Develop life -enriching programs. 3. Create and offer quality programs and activities that are cost effective. 4. Provide monthly youth activities. • Maintain a positive and productive relationship with PISD and citizens of Pearland. 1. Create a safe environment conducive to positive recreation center activities. 2. Promote positive working relationship between the, staff and administrators in each center location. 3. Provide access to programs and activities through efficient and effective service. 4. Effectively deal with customer complaints and provide exceptional customer service. • Create and provide a variety of marketing and promotional tools for programs, activities, and eyents. 1. Create a tri-annual leisure brochure and tri-annual program newsletter. 2. Create a tri-annual poster campaign, registration postcards, flyers, press releases and web site information. 4-32 DEPARTMENT OVERVIEW The Recreation Division began a major youth recreation initiative in January 1995—a cooperative effort with PISD to operate the gymnasium, cafeteria and several classrooms of Junior High East as a recreation center. This center had such a positive effect on the Pearland community that increased participation necessitated the opening of the Jamison Recreation Center in 1998 to accommodate more patrons. The Recreation -Division creates a brochure detailing recreation programs, special events and general City information that is mailed, tri-annually to a majority to Pearland residences. The Recreation Division also creates a tri-annual newsletter distributed to Pearland residents in between session. The major expenditures for this division are: salary and wages, program expenses (instructors, supplies, etc.) and rental of school facilities. Participation fees offset many of the expenditures. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 • BUDGET 2003-2004 Recreation Coordinator 0 0 0 1 Recreation Center Supervisor 2 2 2 0 Recreation Specialist 2 2 2 2 Total Full -Time 4 4 4 3 Recreation Attendant (Part -Time) 13 13 9 13 Total Part -Time 13 13 9 13 • TOTAL 17 17 13 ' 16 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Average total monthly attendance (Rec Center) 3700 4000 Number of recreation classes offered 450 450 Net registered for recreation classes 4200 4200' HIGHLIGHTS • Funding newly created events $7,000 • Increase cost of printing higher volume of brochures $13,594 4-33 PARKS RECREATION CITY OF PEARLANI) FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBEFACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 010-3391.-531.02-00 SUPERVISOR , 128,615 130,496 ' 121,359• 91,542 010-3391-531.03-00 GENERAL LABOR 83,765 88,594 88,602 _88,600 010-3391-531,08-00 MERIT INCREASE " 11,100 - - 010-3391-531.09-00 OVERTIME 5,122 5,000 6,000 7,000 010-3391-531.10-00 LONGEVITY 346 244 244 .184 010-3391-531.15-00 SOCIAL SECURITY - _ 16,613 17,162, '16,540 14,330 010-3391-531.16-00 RETIREMENT 16,427 16,604 . 12,407 9,152 010-3391-531.17-00 GROUP INSURANCE 15,296 18,484 13,936 12,311• 010-3391-531.18-00 DENTAL INSURANCE 1,441 1,775 1,242 1,097 010.3391-531.19-00 STATE UNEMPLOYMENT 1,293 1,350 707 756 *SALARY & WAGES 268,918 290,809 261,037 224,972 -13.82% 010-3391-542.03-00 OFFICE SUPPLIES 771 2,100 2,1.00 2,100 010-3391-542.04-00 WEARING APPAREL . 1,230 800. 800 800. 010-3391-542.08-00 FILM, CAMERA SUPPLIES,ETC 514 1,450 1,450 '1,450 010-3391-542.11-00 HARDWARE 402 500 500 500 010-3391-542.15-00 MEDICAL SUPPLIES 44 200 200 . 200 010-3391-542.23-00 MINOR TOOLS & OFFICE EQUP 3,132 '1,500 - 1,500 2,300 010-3391-542.35-00 PROGRAMS 77,486 , 82;495 82,495 92,495 010-3391-542.36-00 SENIOR PROGRAMS 30,450 . 010-3391-542.39-00 -CITY BROCHURE EXPENSE - 34,000 34,000 49,594 010-3391-542.44-00 a REFUNDS - - - *MATERIALS & SUPPLIES . 114,029 123,045 123,045 149,439 21.45% 010-3391-553.01-00 BUILDINGS & GROUNDS 19 600 600 600 *MAINTENANCE OF BUILDINGS & GROUNDS 19 600 600 • 600 ' o.00% 010-339)-554.30-00 MAINT. COMPUTER SOFTWARE 2,543 8,225 8,225 15,620 010-3391-554.31-00 MAINT. COMPUTER HARDWARE - - ' 360 *MAINTENANCE OF )EQUIPMENT- 2,543 8,225 8,225 15,980 94.29% 010-3391-555.09-00' RENTAL OF EQUIPMENT 100 300 300 300 010-3391-555.11-00 SPECIAL SERVICES 19,549 14,350 14,350 14,350 010-3391-55.17-00 UTILITIES , . 32,318 -24,143 24,143 33,143 010-3391-555.24-00 PRINTING - 2,048 , 2,500 .2,500 3,000 •• 010-3391-555.25-00 POSTAGE 5,895 9,000 9,000 9,000 010-3391-555.32-01 INTERNET 138 400 400 1,500 010-3391-555.33-00 PROFESSIONAL DEVELOPMENT 10,556 9,312 9,312 9,312 *MISCELLANEOUS SERVICES " 70,604 60,005 '60,005 70,605 17.67% 010-3391-556.07-00 MEDICAL EXAMS 820 720 720 720 *SUNDRY CHARGES ' 820 720 720 720 o.000' 010-3391-565.71-00 FURNITURE/OFFICE EQUIPT. 3,876 - - 010-3391-565.83-00 MISCELLANEOUS 27,123 3,000 3,000 3,000 *CAPITAL OUTLAY 30,999 3,000 3,000 3,000 000% TOTAL 487,932 486,404 456,632 465,316 i.90"i 4-34 Department: Division: Funding Source: Department Number: _ PARKS & kECREATION ATHLETICS GENERAL FUND 3392 MISSION STATEMENT The Pearland Parks & Recreation Department is dedicated to promoting a higher quality of life for our residents through life -enriching programs, developed parks and well maintained facilities that are safe and accessible to all; to promote fitness, sportsmanship, and social interactions through physical activities and sport. GOALS AND OBJECTIVE • Provide adult softball through league and tournament play • Provide youth soccer through operating and administering the Pearland Youth Soccer Club • Provide youth and adult basketball leagues • Provide youth and adult tennis lessons • Provide other athletic related special events including camps and competitions DEPARTMENT OVERVIEW The Athletics division offers a variety of successful events and activities including: adult softball leagues and tournaments; youth soccer league and camps; youth and adult basketball leagues; youth and adult tennis lessons and camp; youth Punt/Pass/Kick football program. These programs are intended to provide positive, quality athletic activities for our community's citizens in their leisure time. Athletics programs have grown across the board. Two new adult softball leagues have been created. The numberof tennis classes offered has doubled and enjoys consistently high enrollment. The youth soccer program continues to grow, 13 new teams and 52 new players. Additionally, we have added 2 teams to our flag football league, 3 teams to our youth basketball league, and we have restarted our adult basketball leagues. New programs this year include a basketball camp, roller hockey camp, golf camp, and a multi -sport camp for kids. 4-35 The major expenditures for this division are: salary and wages; athletic programs expenses (including umpires, referees, sport equipment, and youth uniforms); facility upkeep; and materials. Participation fees offset many of the expenditures. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET - 2003-2004 Athletic Coordinator 1 1 1 1 Assistant Athlbtic Coordinator 0 1 1 1 Total Full -Time , 1 2 2 2 Ball Field Attendants 2 2 2 2 Total Part -Time 2 2 2 2 TOTAL 3 4 4 4 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ' ESTIMATE . 2003-2004 PROJECTION Number of teams participating in soccer league 65 65 Number of teams participating in softball league 360 360 Number of teams participating in adult basketball league 7 7 Number of teams participating in flag football league 8 8 Number of participants in youth basketball league 85 95 Number of participants enrolled in tennis classes 523 575 Number of softball toumaments 1 2 HIGHLIGHTS • Program Expense increased due to increased participation 4-36 PARKS ATHLETICS . CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-3392-531.02-00 SUPERVISOR 010-3392-531.03-00 GENERAL LABOR 010-3392-531.08-00 MERIT INCREASE 010-3392-531.09-00 X OVERTIME 010-3392-531.10-00 LONGEVITY 010-3392-531.15-00 SOCIAL SECURITY 010-3392-531.16-00 RETIREMENT 01 0-3392-531.,17-00. GROUP INSURANCE. 010-3392-531.18-00 DENTAL INSURANCE 010-3392-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES 010-3392-542.03-00• OFFICE SUPPLIES 010-3392-542.04-00 WEARING APPAREL 010-3392-542.08.00 - FILM, CAMERA SUPPLIES,ETC 010-3392-542.11-00 HARDWARE 010-3392-542.15-00 MEDICAL SUPPLIES 010-3392-542.23-00 MINOR TOOLS & OFFICE EQUP 010-3392-542.35-00 PROGRAMS 010-3392-542.48-00, SOCCER EXPENSE *MATERIALS & SUPPLIES 010-3392-553.01-00' BUILDINGS & GROUNDS 01 Q-3392-553.06-00 EXTERMINATOR *MAINTENANCE OF BUILDINGS & GROUNDS 010-3392-554.03-00 RADIO &RADAR EQUIPMENT 010-3392-554.20-01 PARTS 01 d.3392-554.20-02 . COMMERCIAL 010-3392-554.20-03 FUEL *,MAINTENANCE OF EQUIPMENT 010-3392-555.09-00 - RENTAL OF EQUIPMENT 010-3392-555.24-00 PRINTING 010-3392-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 010-3392-556.07-00 MEDICAL EXAMS *SUNDRY -CHARGES 010-3392-565.71-00 010-3392-565.76-00 010-3392-565.81-00 010-3392-565.83-00 *CAPITAL OUTLAY FURNITURE/OFFICE EQUIPT. PARK IMPROVEMENT RAI?It0 & RADAR EQUIPMENT MISCELLANEOUS TOTAL ACTUAL BUDGET ESTIMATE' BUDGET % • 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 39,865 6,082 545 196 3,478 4,118' 3,807 - 299 158 39,366 68,913 4,902 193 6,223 4,004 4,247 296 270 40,783 40,844 22,795 52,746 244 4,882 4,127 3,666. 324 187 292 7,182 7,243 8,270 731, 236 58,548 232 337 381 112 206' 86,647 , 30,707 128,414 77,008 117,544 52.64% 400 444 100 150 125 300 77,500 40,552 400 444 100 150 125 300. 112,837 45:070 600 444 100 150 125 300 124,800 47,522 118,622 119,571 159,426 174,041 9.17% 17,298 9,940 9,940 9,940 17,298 9,940 9,940 9,940 . 0.00i. 90 63 200 - 200 420 1,000 483 1,490 85 971 1,215 500 1,200 5,284 60 200 1,000 1,260 500 1,200 2,491 200 200 1,000 1,400 11.11% . 1,506 1,200 5,284 2,271 . 6,984 4,191 164 240 164 7,990 90.65%• 240 164 2,059 54,484 240 164 2,10 46.34% 1,600 1,600 3,400 25,708 25,708 5,200 56,543 27,308 32,508 3,400-89.54% 253,929 293,947 284,497 314,555 io.s�r 4--37 Department: PARKS & RECREATION Division: AQUATICS AND SPECIAL EVENTS Funding Source: GENERAL FUND Department Number: 3393 1\11SSION STATEMENT The Pearland Parks & Recreation Department is dedicated to promoting a higher quality of life for s our residents through life -enriching programs, developed parks and well maintained facilities that are safe and accessible to a11;• to provide positive, quality aquatic activities, water safety, and community events for our citizens in their leisure time. GOALS AND OBJECTIVES Provide a high quality Learn -to -Swim program • Provide a safe and enjoyable pool atmosphere • Promote quality of life and community participation by offering a variety of - family oriented special events DEPARTMENT OVERVIEW The Aquatics & Special Events division encompasses all of the aquatic and special events offered by Parks'& Recreation. , This division offers a variety of successful events -and activities including: lap swimming, swim lessons; public swimming; water exercise, life guarding and Winterfest; Egg'stravaganza, Summer Concert Series; Friday Night Flicks; Fourth of July Celebration of Freedom; Kid Fish Fest; Dog Trot; Meet the City; Tree Lighting Ceremony; Holiday Parade and the Craftivities Arts & Craft Show. The swimming pool is maintained and operated through this division. Public swimming is offered mid -May through Labor Day. The Learn -to -Swim program is offered in four two -week sessions ,and serves swimmers from 18 months to adult focusing. on water safety, mobility in the water, and stroke refinement. The major expenditures for this division are wages for seasonal staff for pool operation, Learn -to -Swim- program expenses, special event expenses, facility upkeep and utilities, and materials. 4-38 PERSONNEL ACTUAL . 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Public/Special Events Coordinator 1 0 0 1 Recreation Superintendent 0 1 ' 1 1 Total Full -Time 1 1 1 2 Pool Manager (Seasonal) 1 1 1 1 Assistant Pool Manager (Seasonal) 1 1 1 1 Head Lifeguard (Seasonal) 1 1 1 1 Lifeguards (Seasonal) 17 17 17 17 Cashier/Concessions Workers (Seasonal) 3 3 3 3 Total Seasonal 2J 23 23 23 TOTAL 24 . 24 24 25 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 , ESTIMATE 2003-2004 PROJECTION Pool 1 1 Swim lesson sessions 5 4 Winterfest - 1 • I Egg' stravaganza ' I 1 Summer Concerts 10 10 July 4th Celebration ' ' 1 a Dog Trot 1 1 Tree Lighting Ceremony 1 1 Arts & Craft Fair 1 1 Holiday Parade 1 1 Meet the City 1 1 Big Surf Drive-ln 3 3 Total number of special events held 22 22 Number of participants at each event (average) 250 250 HIGHLIGHTS • Move cost of the firework program from Dept.3320 — Community Services $15,000 + $5,000 supplemental for a total of $20,000. 4-39- PARKS AQUATICS CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 010-3393-531.02-00 010-3393-531.03-00 010-3393-531.08-00 010-3393-531.09-00 010-3393-531.10-00 010-3393-531.15-00 010-3393-531.16-00 010-3393-531.17-00 010-3393-531.18-00 `010-3392-531.19-00 *SALARY & WAGES 010-3393-542.03-00 010-3393-542.0400 010-3393-542.06-00 010-3393-542.08-00 010-3393-542.11-00 010-3393-542.15-00 010-3393-542.17-00 010-3393-542.23-00 010-3393-542.35-00 010-3393-542.36-00 - 010-3393-542.42-00 SUPERVISOR _ GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY 1ZETI1f EMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT OFFICE SUPPLIES 'WEARING APPAREL CHEMICALS FILM, CAMERA SUPPLIES,ETC HARDWARE MEDICAL SUPPLIES JANITORIAL SUPPLIES MINOR TOOLS & OFFICE EQUP PROGRAMS SENIOR PROGRAMS CONCESSION STAND *MATERIALS & SUPPLIES • 010-3393-553.01-00 010-3393-553.06-00 *MAINTENANCE OF 010-3393=554.03-00 010-3393-554.20,01 010-3393-554.20-02 010-3393-554.20-03 *MAINTENANCE OF 010-3393-555.07-00 010-3393-555.09-00 010-3393-555:17-00 010-3393-555.24700. 010-3393-555.33-00' *MISCELLANEOUS SERVICES BUILDINGS'& GROUNDS EXTERMINATOR BUILDINGS & GROUNDS RADIO & RADAR EQUIPMENT PARTS COMMERCIAL FUEL EQUIPMENT • ADVERTISING/PUBLIC NOTICE RENTAL OF EQUIPMENT UTILITIES PRINTING PROFESSIONAL DEVELOPMENT 010-3393-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 010-3393.565.23 ' BUILDINGS & GROUNDS 010-3393-565.71-00 FURNITURE/OFFICE EQUIPT. ACTUAL BUDGET ESTIMATE BUDGET. 14 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 38,383 55,885 834 92 7,275 3,986 3,801 299 810 42,103 • 43,898 80,260 71,382 72,000 72,000 5,090' - 92 140 408 5,757 8,877 11,679• 4,282 4,430 7,478 3,702 3,676 8,280 256 324 731 675 567 126 111,365 133,339 133,912 180,962 35.14% 152 598 16,697 51 599 34 427 2,641 83,240 6,211 1,466 ' 200 200 200 400 400 400 15,154 15,154 15,154 400 400 400 1,000 1,000 1,000 675 600 600 1,000 500 . 1,000 2,019 2,019 2,019 76,975 78,000 96,975 2,500 2,000 2,500 112,116 100,323 100,273 120,248 17,225 25 000 25,700 25,000 19.92% 17,225 25,000 25,700 25,000 -2.72% 61 400 200 100 50 482 ' 1,000 ' 1,000 543 . 1,500 1,250 354 8,174 2,152 1,902 1,000 700 17;000 3,000 1;475. 1,000 500 17,000 3,000 1,475 400 100 1,000 1,500 1,000 700 17,000 3,000 1,475 20.00% 12,582 23,17p 22,975 23,175 1,804 2,214 2,000 2,214 1,804 2,214 ' . 2,000 2,214 10,000 10,000 10.70% - 4-40 010-3393-565.76-00 PARK IMPROVEMENT 010-3393-565.81-00 RADIO & RADAR EQUIPMENT 3,172 - 010-3393-565.83-00 MISCELLANEOUS 11,085 - *CAPITAL OUTLAY 14,257 10,000 10,000-ioo.00% TOTAL 269,892 295,551 296,110 353,099 19.25% 4-41 Department: Division: Funding Source: Department Number: PARKS-& RECREATION SENIOR PROGRAMS GENERAL FUND 3394 MISSION STATEMENT The Pearland Parks & Recreation Department is dedicated to promoting a higher quality of life for all residents through life -enriching programs; developed parks and well maintained facilities that are safe and accessible to all. GOALS AND OBJECTIVES • Provide quality recreation programs and activities for senior citizens in the community. • Provide a safe and friendly facility where recreation and interaction amongst seniors can occur. • Promote the senior center through the use of brochures, newsletters, tri-folds, and press releases. • Provide monthly field trips to local places of interest. DEPARTMENT OVERVIEW The Knapp Senior Center offers senior citizens in the .community a wide variety of quality recreation programs, all of which focus on mental, physical and social benefits. The senior center also features exercise equipment, pool table, computers, and a big screen television that are available for drop -in use. The major expenditures for this division are wages for staff and programs that include instructor pay, supplies/equipment, special events, and trips. 4-42 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Senior Center Supervisor 0 1 1 1 Senior Center Specialist 0 0 0 1 TOTAL FULL TIME 0 1 1 .2 Recreation Attendant 0 1 1 0 TOTAL PART TIME 0 . l l 0 TOTAL STAFF 0 2 2 2 PERFORMANCE AND ACTIVITY MEASURES ' PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Programs Participants 550 per month 650 per month Average total monthly attendance at Senior Center 750 per month 825 per month HIGHLIGHTS • Personnel: The part-time position has been upgraded to a Recreation Specialist position • 15 passengers bus with ADA regulations to be used by the senior center as well as the recreation centers • One Automatic external defibrillator to be purchased 4-43 ' SENIOR CITIZENS CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004CHANGE ' 010-3394-531 02-00 SUPERVISOR . - 30,000 38,650, 38,644 010-3394-531.03-00 GENERAL LABORS 203 8,000 11,1'55 26,137 010-3394-531.08-00 ' MERIT INCREASE 1,990 - 010-3394-531.09-00 OVERTIME 3,000 3,000 3,000 010-3394-531.10-00 LONGEVITY - ' . - 100 14.3 • 010-3394-531.15-00 SOCIAL SECURITY 3,136 4,047 5,197 01 Q-3394-531.16-00 RETIREMENT - - 3,051 4,181 5,542 010-3394-531%17-00 GROUP INSURANCE 2,440 3,658 8,181 010-3394-531.18-00 DENTAL INSURANCE 320 3'24 731 - 010-3394-531.19-00 STATE UNEMPLOYMENT - 200 126 186 *SALARY & WAGES 203 52,137 65,241 87,766 34.53% 010-3394-542.03-00 OFFICE SUPPLIES 700 700 700 010-3394542.04-00 WEARING APPAREL, 300 300 300 010-3394,-542.08-00 FILM, CAMERA SUPPLIES,ETC - 400 400 400 010-3394-542.11-00 HARDWARE 500 500 500 010-3394-542.15-00 MEDICAL SUPPLIES 500 500 4,500 010-3394-542.23-00 MINOR TOOLS & OFFICE EQUP 2,000 2,000 2,000 010-3394-542.35-00 PROGRAMS . 498 20,000 20,000 24,000 *MATERIALS & SUPPLIES 498 24,400 24,400 32,400 32.79% 010-3394-554.20-01 PARTS - - 500 010-3394-554.20-02 CQMMERCIAL - 500 010-3394-554.20-03 FUEL - - 1,500 010-3394-554.30-00- MAINT. COMPUTER SOFTWARE 1,900 1,900 1,900 010-3394-554.31-00 MAINT. COMPUTER HARDWARE - - - . - *MAINTENANCE OF EQUIPMENT 1,900 1,900 4,400 131.58% 010-3394-5.55.09-00 RENTAL OF EQUIPMENT 200 200 200 010-3394-555.11-00 SPECIAL SERVICES 35,000 • 10,000 10,000 010-3394-555.24-00 PRINTING 3,500 3,500 3,500 010-3394-555.25-00 . POSTAGE 2,500 2,500 2,500 010-3394-555.32-00 COMPUTER ACCESS - 200 200 700 010-3394-555.33-00 PROFESSIONAL.DEVELOPMENT - 3,000 3,000 3,500 *MISCELLANEOUS SERVICES 44,400 19,400 20,400 5.15% 010-3394-556.07-00 MEDICAL EXAMS 64 *SUNDRY CHARGES - 64 10o.00% 010-3394 565.71-00 FURNITURE/OFFICE EQUIPT. 1,135 2,300 2,300 010-3394-565.80-00 VEHICLES - - - 010-3394-565.83-00 MISCELLANEOUS - 13,195 13,195 *CAPITAL OUTLAY 1,135 15,495 15,495 - 1oo.00% TOTAL 1,836 138,332 126,500 144,966 14.60v. 4-44 GENERAL FUND CAPITAL OUTLAY 2003=2004 1020 CITY MANJ GER DEPARTMENT - 1 010-1020-565.71-00 Computer 1,500 1,500 1040 HUMAN RESOURCES DEPARTMENT 1 010-1040-565.71-0Q Computer Work station 1,800, 2 010-1040-565.71-00 Racetrack table with slab base, 25 guest chairs, 19 connectors, two wall- , mounted mirrors, one floral centerpiece, one table runner and one end table 5,762 (for the lobby guest phone) 7,562 1060 FINANCE DEPARTMENT 1 010-1060-565.71-00 One new computer, printer and furniture for additional position 4,000 '4,000 1080 LEGAL DEPARTMENT 1 010-1080-565.71-00 New replacement computer & 3 flat screen monitors 1090 MUNICIPAL COURT 1 - 010-1090-565.71-00 One new computer and furniture for one new position and one replacement computer, 1120 ENGINEERING DEPARTMENT 1 010-1120-565.71-00 New computer and software program 0101120-565.83-00 Stream gauge system (Partial installation) 2,600 2,600 3,600 3,600 10,000 100,o0o 110,000 1140 PROJECT MANAGEMENT ' .1 010-1140-565.71-00 , Replacement of-2 computers 4,000 4,000 1150 INFORMATION TECHNOLOGY 1 ' 010-1150-565.83-00 Laserfiche weblink 10,585 10,585 1160 GEOGRAPHIC INFORMATION SYSTEM 1 010-1160-565.71=00 Furniture 1,530 1,530 2210 POLICE DEPT , 2212 Uniform Services 1 010-2212-565.73-00 Wireless modems 15,600 2 ' 010-2212-565.80-00 Six vehicles for new officers, add 2 motorcycles and replace 5 vehicles 358,000 2213 Investigation 1 010-2213-565..80;00 Replace 2 vehicles . 46,000 2215 Support Services 1 010-2215-565.71-00 One new PC and 2 replacements for dispatch office 5,100, 4-45 GENERAL FUND CAPITAL OUTLAY 2003-2004 2220 FIRE 1 010-2220-565.73-00 'OSHA replacement of 22 SCBA bottles/life expires in 2004 2 0'10-2220-565.81-00 Handheld 800MHZ radios for six apparatus to complete the vehicles capacity 2230 ANIMAL CONTROL 1 010-2230-565.83-00 Miscellaneous improvements 2240 FIRE MARSHAL/EMERGENCY MANAGEMENT ' - 1 : , 010-2240-565.71-00 Plan review desk and chair plus the laptop computers 2 010-2240-565.80-00 Replacement vehicles 3 010-2240-565.83-00 . Knox box lock down devices for 15 apparatus and 5 fire marshall vehicles 424,700 14,300 . 25,000 39,300 1,100 1,100 4,000 30,000 10,000 44,000 2260 EMERGENCY MEDICAL SERVICES . 1 010-2260-565.23-0Q 'Renovate EMS station 1 on Old Alvin to improve sleeping arrangements for staff 2 010-2260-565.71.00 Equipment for field data entry for refurbishment of TL11"1 laptop, computer, printer el 3 010-2260-565.71-00 . Computer and office furniture for new position of EMS supervisor 4 010-2260-565.80-00 Vehicle for EMS supervisor to respond severe medical emergency calls as backup 5 019-2260-565.81-00 10 Pagers for EMS volunteers 2290 SERVICE CENTER 1 010-2290-565.23-00 Rolling doot for sliop 2 010-2290-565.23-00 Facade for shop, 3310 COMMUNITY DEVELOPMENT 1 010-3310-565.71-00 RICOH IS 420 scanner 2 010-3310-565.71-00 Desktop computer 3 010-3310-565.71-00 Chair, desk, telephone, desktop computer furniture for -new emplpyee 3330 FLEET MAINTENANCE 1 010-3330-565.71-00 Furnitures & Equipment 3351 RECYCLING 1 010-3351-565.73-00 Vertical baler 2 010-3351-565.73-00 Shredder 3 010-3351-565.73-00, Bottle perforater 3370 STREET & DRAIN 1 . 010-3370-565.65-00 2 010-3370-565.79-00 3 010-3370-565.79-00 4 010-3370-565.79-00 AGE New sidewalks GPS Receiver backpak Construction laser Arrow board 40,000 10,000 3,000 35,000 2,000 90,000 9,000 '50,000 59,000 3,995 1,800 2,820 8,615 1,500 1,500 10,000 30,000 . 8,000 48,000 180,000 9,000 5,506 9,000 4-46 6 87 010=3370-565.79-00 010-3370=565.80-00 010-3370-565.80-00 010-3370-565.83-00 GENERAL FUND CAPITAL OUTLAY 2003-2004 Emulsion spreader Replace one Tandem dump truck Extended cab 3/4 ton Miscellaneous Drainage Projects 3380 LIBRARY 1 010-3380-565.83-00 Window glass tinting 3390 PARK ADM & MAINT 1 010-3390-565.71-00 Computer for new director 2 . '010-3390-565.73-00 Zero turn mowers 3 010-3390=565.73-00 4 wheel drive utility tractor 4 010-3390-565.76-00 Rebounding walls.at tennis courts 5 010-3390-565.76-00 Irrigation for Pearland Parkway North of 518. 6 0'10-3390-565.80-00 Replacement 3/4 ton truck 3391 RECREATION CENTER ' 1 010-3391; 542.35-00 New exercise equipment 3392 PARKS ATHLETICS 1 010-3392-565.71700 Computer and furniture for new position TOTAL GENERAL FUND CAPITAL OUTLAY 4-47 9,000 60,000 • 30,000 200,000 502,500 1,000 1,000 2,500 36,000 . 6,000 4,000 7,000 30,000 95,500 3,000 3,000 3,400 3,400 1,466,992 GENERAL FUND CAPITAL OUTLAY FUNDED BY SHORT TERM CERTIFICATES OF OBLIGATION 2003-2004 2215 POLICE(Support Services) 1 072-0000-565.73-00 Console and furniture for 2 new dispatchers _ 70,000 2 072-0000-565.73-00 Replace main frame computer 80,920 150.920 2220 FIRE 1 072-0000-565.71-00 Opticom program phase 2 70,000 70,000 2260 EMERGENCY MEDICAL SERVICES 1 072-0000-65.80 Refurbish ambulance 80,000 80,000 TOTAL CAPITAL OUTLAY FUNDED BY CERTIFICATE OF OBLIGATION 300,920 4-48 CITY OE PEARLAND, TEXAS GENERAL FUND ADDITIONAL EMPLOYEES 2003-2004 Department's Salary & Benefits '1060 FINANCE DEPARTMENT Staff Accountant I S 37,354.59 , 1090 MUNICIPAL COURT DEPARTMENT • 1 Deputy Court Clerk 32,430.42 2212 , POLICE DEPARTMENT/PUBLIC SAFETY Six police officers, budgeted to be effective April 1, 2004 152,486.10 2215 POLICE DEPARTMENT/SUPPORT SERVICES ,Two dispatchers 67,570.74 2220 FIRE DEPARTMENT Part-time Data Entry & Record Clerk 11,904.50 2260 EMERGENCY -MEDICAL SERVICES • EMS Supervisor 62,944.25 3351 RECYCLING DEPARTMENT Recycling Assistant , _ 29,848.58 3390 PARKS ADMINISTRATION & MAINTENANCE One Maintenance Worker 30,040.26 3394 PARK & RECREATION/SENIOR CITIZENS Recreation Specialist 25,411.48 Total S 449,990.92 4-49 ' This Page Left Intentionally Blank GOVERNMENTAL DEBT SERVICE FUND This fund is used to account for the accumulation of resources for and the payment of principal and interest on general long-term debt of the city. The primary revenue sources are from property taxes. There are a number of limitations and restrictions contained in the various bond indentures. The city is in compliance with all significant limitations and restrictions. 5-1 Description The Debt Service Fund is used to account for the payment of principal and interest on General Obligation Bonds, Certificates of Obligation and Revenue Bonds. General Obligation Bonds and Revenue Bonds are used to finance major improvements to the City's streets, drainage, and water and sewer systems. This debt is repaid over the term of the bond issue that normally does not exceed twenty years..The bond issues are structured so that the total annual payment amount of principal and interest combined remains relatively consistent throughout the terms of the bonds. Repaying the obligations in this manner allows the City to maintain its future capacity to issue additional debt. Bond ratings: Moody's Investors Service Inc. (Ambac) ........"Aaa" Stardard & Poor's Ratings Services (Ambac)...."AAA" Revenues The primary source of revenue to the Debt Service Fund is from property taxes. The collection estimate is based upon trend analysis. This year the City will increase its tax rate by 1 cent. The rate will be .0696 Debt management policy The City of Pearland is not limit by law in the amount of debt that is may issue. Under Article XI, section 5 of the State of Texas Constitution, the maximum tax rate for all purposes is $2.50 per $100 of assessed valuation. Within this $2.50 maximum, there is no legal limit upon the amount of taxes, which can be levied for debt service. The following are some highlights of the City's Debt Management Policy: 1. Long-term debt shall not be incurred to finance current operations. Long-term debt shall be defined as debt requiring more than five years retiring. 2. When any debt is issued to finance capital improvements, the City shall retire the debt within a period not to exceed the expected useful life of the projects or improvements being financed. '3. The average maturity of each general obligation bond issue shall not exceed 20 years. 4. The City shall maintain good communications with the major bond rating, agencies concerning the City's financial condition, and shall follow a policy of full disclosure in every financial report and official bond statement. The City will maintain a sound fiscal management practices to maintain and improve current bond ratings. 5. The City shall strive at all times, to be in compliance with significant limitations and restrictions contained in the various bond indentures. Wherever required, the City shall also maintain an Interest and Sinking Fund or Debt Reserve balance in accordance with the restrictive bond ordinances and/or covenants. 5-2 CITY OF PEARLAND, TEXAS DEBT SERVICE FUND/GENERAL OBLIGATION FOUR YEARS COMPARISION ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES: Property Taxes 4,803,822 6,149,359 5,899,096 8,721,689 Interest Income and Miscellaneous 45,019 51,000 227,074 41,000 Grant and Transfer 75,000 272,531 TOTAL REVENUES 4,848,841 6,200,359 6,201,170 9,035,220 EXPENSES Transfer Payments for Special District 209,641 220,000 374,463 723,591 Principle & Interest Payments 5,854,658 6,190,265 6,099,752 8,166,860 TOTAL EXPENSES 6,064,299 6,410,265 6,474,215 8,890,451 5-3 DEBT SERVICE FUND GENERAL OBLIGATIONS REVENUES CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER 020-0000-300.01-00 020-0000-300.06-00 020-0000-300.08-00 020-0000-300.10-00 020-0000-300.12-00 020-0000-300.14-00 *TAXES 020-0000-335.60-00 020-0000-335.62-00 020-0000-335.03-00 020-0000-335.65-00 MISCELLANEOUS *MISCELLANEOUS ACCOUNT DESCRIPTION DEBT SERVICE CURRENT TAXES DELINQUENT TAXES PENALTY & INTEREST TAX ATORNEY FEE SHADOWCREEK PROPERTY ADJ 020-0000-345.40-00 020-0000-345.42-00 020-0000-345.44-00 020-0000-345.44-01 020-0000-345.44-02 020-0000-345.44-03 TEXPOOL N.O.W. ACCOUNT INTEREST INTEREST INCOME TRANSFER FROM WATER & SEWER TRANSFER FROM IMPACT FUND FEE TRANSFER FROM CAPITAL PROJECTS TRANSFER FROM CO2001 FUND #68 TRANSFER FROM MOBILITY BOND #70 TRANSFER FROM DRAINAGE BOND #71 020-0000-345.47-00 TRANSFER FROM GENERAL FUND *GRANT, ISSUANCE, TRANSFER ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 4,578,022 6,025,859 , 5,724,000 8,546,689 138,261 70,000 100,000 100,000 57,106 35,000 60,000 65,000 30,433 18,500 15,096 10,000 4,803,822 6,149,359 5,899,096 ' 8,721,689 47.85% 44,070 50,000 40,000 40,000 949 1,000 1,000 1,000 186,074 45,019 51,000 227,074 41,000-81.94'% 132,531 5,561 ' 88,968 45,471 75,000 75,000 272,531 TOTAL 4,848,841 6,200,359 6,201,170 9,035,220 45.i0 i, 5-4 FUND #20 DEBT SERVICE/GENERAL OBLIGATION CITY OF PEARLAND EXPENSES FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 020-7000-556.18-00 020-7000-556.27-00 020-7000-556.43-00 020-7000-556.46-00 020-7000-556.47-00 020-7000-556.48-00 020-7000-556.49-00 020-7000-556.50-00 020-7000-556.18-00 *SUNDRY CHARGES TRANSFER TO OTHER FUNDS TAX APPRAISAL DISTRICT IN CITY MUD #23 IN CITY MUD #26 IN CITY MUD # 17 IN CITY MUD #18 IN CITY MUD #19 TIRZ 1 & 2 STORAGE/BLDG RENTAL. 020-7000-560.05-00 PRINCIPAL 020-7000-560.10-00 INTEREST 020-7000-560.15-00 FISCAL AGENT FEES 020-7000-560.20-00 ISSUANCE COSTS '020-7000-560.35-00 PAYMENT TO ESCROW AGENT *NON OPERATING EXPENSES ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 50,750 71,242 35,840 51,809 55,000 75,000 40,000 50,000 736 4,479 127,243 136,999 105,006 17,822 83,386 185,049 233,445 203,889 209,641 220,000 374,463 723,591 93.23% 1,920,000 2,040,000 2,040,000 3,000,000 2,025,444 4,135,265 4,059,752 5,151,860 9,214 15,000 - 15,000 1,900,000 - - 5,854,658 6,190,265 6,099,752 8,166,860 33.89% TOTAL 6,064,299 6,410,265 6,474,215 8,890,451 127.12% 5-5 CITY OF PEARLAND, TEXAS GOVERNMENTAL FUTURE INDEBTEDNESS SCHEDULE 2003-2004 GENERAL LONGTERM DEBT Principal Interest Total 2003 - 2004 2004 - 2005 2005 - 2006 2006 - 2007 2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011 2011 - 2012 2012 - 2013 2013 - 2014 2014 - 2015 2015 - 2016 2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 2024 2024 - 2025 2025 - 2026 2026 - 2027 2027 - 2028 3,000,000 5,151,860 8,151,860 3,475,000 4,493,836 7,968,836 3,670,000 4,305,646 7,975,646 3,880,000 4,111,523 7,991,523 4,090,000 3,911,890 8,001,890 4,115,000 3,705,098 7,820,098 4,205,000 3,488,170 7,693,170 4,245,000 3,264,484 7,509,484 4,475,000 3,039,713 7,514,713 4,715,000 2,809,983 7,524,983 4,645,000 2,585;290 7,230,290 4,910,000 2,356,984 7,266,984 5,165,000 2,116,634 7,281,634 4,370,000 1,893,291 6,263,291 4,515,000 1,689,818 6,204,818 4,100,000 1,493,533 5,593,533 4,320,000 1,301,164 5,621,164 4,550,000 1,096,095 5,646,095 4,805,000 879,221 5,684,221 3,955,000 677,750 4,632,750 2,555,000 526,375 3,081,375 2,690,000 400,537 3,090,537 2,835,000( 267,975 3,102,975 2,985,000 128,325 _ 3,113,325 1,260,000 28,350 1,288,350 TOTAL 97,530,000 55,723,545 153,253,545 . Series Name Principal Amount Certificate of Obligations Series 1995 Certificates of Obligations Series 1997 Certificates of Obligations Series 1997A Refund Bonds Series 2000 Certificates of Obligations Series 2001 Refund TIRZ Obligations Series 2001 Certificate of Obligations Series 2002 Certificate of Obligations Series 2003 Certificate of Obligations Series 2003 3,900,000 5,750,000 5,100,000 10,315,000 11,250,000 1,565,000 25,000,000 15,000,000 19,650,000 TOTAL 97,530,000 5-6 • J CITY OF PEARLAND, TEXAS GOVERNMENTAL TAX DEBT TO MATURITY - 2003-2004 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 577 Description Rate CITY OF PEARLAND, TEXAS GENERAL DEBT SERVICES 2203-2004 Date Issued !Maturity Amount Amount Issued Outstanding Annual Requirements Certificates of Obligation Series 1995 Certificates of Obligation Series 1997 Certificates of Obligation Series 1997A Refunding Bond Series 2000 Certificates of Obligation Series 2001 7.%,5.2%,5.1%0 5.2%,5.3%,5.4% 5.5%,5.6%,5.7% 5.8%,5% 7.25,6.5%,5.25% 5.3%,5.35%,5.4% 5.45%,5.5% 7.2%5.8%,5.2% 5.25%,5.3%,5.4% 5.45%,5.5% 4.75%,4.8%,4.9% 5.5%, 4%,4.25%,4.7% 4.8%,4.9%,5% 5.06%,5.1% Refunding TIRZ 3.90% Obligation Series 2001 Certifidates of Obligation Series 2b02 Certificates of Obligation Series 2003 Certificates of - Obligation Series 2003 55,6%,6.5% 7% 5%,6%,6.5%,7% 3%,5%,4.5%, 4% 3.75%,3.6%,3.7%,3.8% 45,4.2%,4.25% 1995 2014 1997 2016 5,000,000 6,250,000 3,900,000 3/1/2004 3/T/2004 9/1/2004 5,750,000 3/1/2004 3/1/2004 9/1/2004 1995 5,500,000 5,100,000 3/1/2004 2014 3/1/2004 9/1/2004 200,000 Principal 107,485 Interest 100,485 Interest 100,000 Principal 159,505 Interest 155,880 Interest 100,000 'Principal 139,023 Interest 135,423 Interest 1995 10,830,000 10,315,000 .3/1/2004 1,330,000 Principal 2014 3/1/2004 253,762 Interest 9/1/2004 "222,175 Interest 2001 11,650,000 2021 2001 2010 1,900,000 11,250,000 3/1/2004 220,000 Principal 3/1/2004 275,811 Interest 9/1/2004 269,211 Interest 1,565,000 3/1/2004 3/1/2004 9/1/2004 205,000 Principal 30,517 •Interest 26,520 Interest 2002 25,000,000 .25,000,000. 3/1/2004 535,000 'Principal 2027 3/1/2004 667,000 Interest 9/1/2004 649,612 Interest 2003 2023 15,000,000 15,060,000 3/1/2004 - Principal 9/1/2004 576,753 Interest 9/1/2004 346,051 interest 2003 19,650,000 19,650,000 3/1/2004 310,000 Principal 2013 3/1/2004 s 650,808 Interest 9/1/2004 385,835 , Interest TOTAL $ 100,780,000 $ 97,530,000 $ 8,151,860 5-8 1 ENTERPRISE (WATER & SEWER) FUND The Enterprise Fund is established to account for operations, which are intended _ to be self-supporting through user charges. The funds provide water and sewer to the citizens of Pearland. 6-1 This Page Left Intentionally Blank CITY OF PEARLAND, TEXAS ENTERPRISE (WATER & SEWER) FUND . REVENUES & EXPENDITURES FISCAL YEAR 2003-2004 ACTUAL ACTUAL ACTUAL ESTIMATED BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 REVENUES Sale of Water Sewer Revenues Service Charges Interest Income Other Utilities Income " TOTAL EXPENSES Production & Treatment Distribution & Collection Accounting & Collection Construction Other Requirements TOTAL 3,609,624 2,911,100 543,545 95,351 508,492 3,724,066 4,010,221 3,068,856 3,344,254 533,854 619,716 119,783 77,555 778,075 782,069 4,500,000 3,800,000 709,395 15,020 543,793 5,110,000 4,300,600 642,850 21,100 166,000 $ 7,668,112 $ 8,224,634 $ 8,833,815 $ 9,568,208 $ 10,239,950 2,207,297 618,629 279,313 455,479 2,658,799 $ 6,219,517 2,636,814 699,537 366,716 491,030 2,990,643 $ 7,184,740 2,752,987 , 950,263 386,932 623,730 3,787,915 $ 8,501,827 3,419,495 1,981,867 479,710 957,067, 2,991,995 $ 9,830,134 4,173,000 1,674,718 779,781 1,236,489 2,729,424 $ 10,593,412 6-2 FY 2004 WATER & SEWER REVENUE INTEREST INCOME 1% SERVICE CHARGES 7% SEWER REVENUE 38% ■SALE OF WATER OTHER UTILITY -REVENUE • ■SEWER REVENUE ❑SERVICE CHARGES ❑INTEREST INCOME ■OTHER UTILITY REVENUE SALE OF WATER 47% 6-3 DOLLARS 4,500,000 4,000,000 3,500,000 FY2004 WATER & SEWER FUND EXPENDITURES 3,000,000 2,752,98 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - f PRODUCTION & TREATMENT DISTRIBUTION & COLLECTION 779,781 ACCOUNTING & COLLECTION 623,730 CONSTRUCTION OTHER REQUIREMENTS II ACTUAL 2001-2002 ■ ESTIMATED 2002-2003 0 BUDGET 2003-2004 6-4 CITY OF PEARLAND, TEXAS ENTERPRISE (WATER & SEWER) REVENUE FIVE YEARS COMPARISON ACTUAL ACTUAL ACTUAL ESTIMATE BUDGET 1999-2002 2000-2001 2001-2002 2002-2003 2003-2004 SALE OF WATER 3,609,624 3,724,066 4,010,221 4,500,000 5,110,000 SEWER REVENUE 2,911,100 3,068,856, 3,344,254 3,800,000 4,300,000 SERVICE CHARGES 543,545 533,854 619,716 709,395 642,850 INTEREST INCOME 95,351 119;783 77,555 15,020 21,100 OTHER UTILITY REVENUE 508,492 778,075 782,069 543,793 166,000 TOTAL REVENUES $ 7,668,112 $ 8,224,634 $ 8,833,815 $ 9,568,208 $ 10,239,950 6-5 WATER,& SEWER FUND REVENUE CITY OF P,EARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE BUDGET ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 030-0000-335.60-00 TEXPOOL 030-0000-335.78-00 • DISCOUNT TAKEN *MISCELLANEOUS 21,736 402 22,000 8,500, 320 10,000 500 030-0000-345.05-00 BONDS & C.O. RECEIVED 030-0000-345.48-00 TRANSFER FROM SHADOW CREE1, *GRANT, ISSUANCE, TRANSFER 030-0000-400.55-00 '030-0000-400.70-00 030-0000-4130.74-00 030-0000-400.75-00 030-0000-400.76-00 030-0000-400.77-00 030-0000-400.78-00 030-0000-400.80-00 METER REINSPECTION FEES SERVICE CHG FOR CUT OFF NSF FEES WATER SALES SEWER CHARGES TAPPING FEES - WATER TAPPING FEES - SEWER LOSS OF DISCOUNT 030-0000-400.81-00 METER SET FEE 4030-0000-400.85-00 CONVERT A/R REVENUE *WATER & SEWER 030-0000-415.20-00 - 030-0000-415.40-00 030-0000-415.62-00 030-0000-415.63-01) 030-0000-415.65-00 030-0000-415.76-00 030-0000-415.77-00 030-0000-415.78-00 030-0000-415.79-00 030-0000-415.81-00 *MISCELLANEOUS UTILITY REIMBURSEMENT , REIMBURSEMENT MISC. - N.O.W. ACCOUNT INTEREST INTEREST INCOME MISCELLANEOUS INCOME TRANSFER F/2001 REV BONDS TRANSFER FROM GEN. FUND TRANSFER F/IMPACT FEE FUND TRANSFER F/SHADOW CREEK I TRANSFER FROM #33 TOTAL $ 22,138 $ 22,000 5 8,820 $ 10,50b 19.05% 24,032 425 7,744 4,010,221 3,344,254 281,250 21,241 256,172 28,852 16,500 6,900 5,400 4,423,000 3,922,000 150,000 30,000 210,000 30,000 30,000 6,900. 6,000 4,500,000 3,800,000 390,429 , 7,484 266,132 2,450 50,000 7,000 10,000 5,110,000 4,300,000 300,000 7,400 266,000 2,450 0.00v. $ 7,974,191 $ 8,793,800 $ 9,009,395 $ 10,052,850 1I.58% 42- 20,803 1,108 54,309 12,874 550,000 128,000 230,350 (160,000) 1,000 1,000 1,000 50,000 , 2,000 550,000 128,000 • 231,625 • a 194,674 20,000 1,200 5,000 10,000 20,000 2,200 8,400 18,000 128,000 128,000 231,625 143,050 11,118 837,486 $ 1,159,299 ' $ 549,993 $ 176,600-67.89% $ 8,833,815 $ 9,975,099 $ 9,568,208 $ 10,239,950 7.02% 6-6 CITY OF PEARLAND, TEXAS ENTERPRISE (WATER & SEWER) FUND -EXPENSES FIVE YEARS COMPARISON ACTUAL ACTUAL ACTUAL ESTIMATED BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 PRODUCTION & TREATMENT - 2,207,297 2636814 2,752,987 3,419,495 4,173,000 DISTRIBUTION & COLLECTION ,618,629 699,537 • 950,263 1,981,867 1,674.718 ACCOUNTING & COLLECTION 279,313 366,716 386,932 47%710 779,781 CONSTRUCTION 455,479 491,030 623,730 957,067 1,236,489 . OTHER REQUIREMENTS 2,658,799 2,990,643 3,787,915 2,991,995 2,729,424 TOTAL $ 6,219,517 $ 7,184,740 $ 8,501,827 $ 9,830,134 $ 10,593,412 6-7 Funding Source: ENTERPRISE FUND Department: WATER PRODUCTION & WASTEWATER TREATMENT Department Number: 4042 MISSION STATEMENT Provide safe water to over 14,436 customers through both well and surface water. Also maintain sanitary sewer service through four (4) treatments plants and 70+ lift stations. GOALS AND OBJECTIVES • Provide safe drinking water through the successful maintenance of eight (8) water wells and two (2) pumping stations for surface water. • Continue the purchase of surface water through outside sources. • Plan for future water expansion due to'annexations. • Continuous maintenance and rehabilitation of current sanitary facilities. • Monitor all waterways inside the city limits for the T.C.E.Q. Clean river programs. • Compliance with all regulatory agencies including the - E.P.A. And the T.C.E.Q. -• Continuing education for all employees to maintain required certifications. DEPARTMENT OVERVIEW The majority of line items in this budget involve costs associated with maintenance of these operational facilities. Lab fees are necessary to satisfy regulations imposed by the different agencies. 6-8 PERSONNEL ACTUAL 2001-2002 _ BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET • 2003-2004 Superintendent 1 1 1 1 SCADA Technician 0 0 0 1 Administrative clerk 1 1 1 1 Operator II 3 3 4 4 Operator I 5 5 7 8 Pretreatment Coordinator 1 0 Maintenance Worker 5 5 1 1 Operator in Training 0 1 3 3 Lift Station Operator I 1 1 Lift Station Operator II • 1 2 Lift Station Supor.-Operation 1 1 Chief Oper/Wastewater 1 1 Lift Station Oper. In 3 3 Total Full -Time 18 19 22 24 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Water wells 7 8 Wastewater Treatment Plants 3 4 Lift Stations 68 74 TNRCC Clean River Program Creek Study 15 sample sites 15 HIGHLIGHTS • Personnel: added one position for Operator I — Wastewater treatment. Moved SCADA position from Public Works Dept. 1130 to Water Production & Wastewater Treatment Dept. 4042 Special Services: Water Waste rate study and technical overview $50,000 3rd annual I & I reportlo TCEQ $22,500 Sluge hauling new contract $116,000 • Water Wells: New lift station and water well Utilities $42,000 • Building & Grounds: Ammonia system cost estimated $119,000 • Replace two trucks $68,000 • 6-9 • Replace Alice St Ground Storage Tank $300,000 • Dredge Barry Rose Aeration Basin $50,000 • Rebuild Longwood Clarifier Drives $30,000 • Rebuild Green Tee LS #4 $100,000 • Replace Somersetshire L.S. $50,000 • Replace Aeration Blear Aeration Blowers at SWEC $20,000 ; WATER PRODUCTION & WASTE WATER TREATMENT CITY OF PEARLAND FY 2003-2004 BUDGET EXPENSES „ ACCOUNT NUMBER ACCOUNT DESCRIPTION 030-4042-531.02-00 SUPERVISOR 030-4042-531.03-00 GENERAL LABOR 030-4042-531.08-00 MERIT INCREASE 030-4042-531.09-00 OVERTIME 030-4042-531:10-00 LONGEVITY 030-4042-531.1,5-00 SOCIAL SECURITY 0,30-4042-531.16-00 'GROUP 030-4042-531.17-00 GROUP INSURANCE 03,0-4042-531.18-00 DENTAL INSURANCE 030-4042,-531.19-00 STATE UNEMPLOYMENT *SALARY& WAGES 030=4042-542.01-00 • PURCHASE OF WATER 030-4042-542.04-00 WEARING APPAREL 030-4042-542.06-00 CHEMICALS 030-4042-542.11-00 HARDWARE 030-4042-542.23-00 MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES • 630-4042-553.01-00 BUILDINGS & GROUNDS _ '"MAINTENANCE OF BUILDINGS & GROUNDS 030-4042-554.03-00 030-4042-554.04-00 0304042-554,05-00 030-4042-554.12-00 030-4042-554.20-01 • RADIO & RADAR EQUIPMENT WATER WELLS SEWER PLANTS\LIFT STATION MISCELLANEOUS EQUIPMENT PARTS 030-4042-554.20-02 - COMMERCIAL 030-4042-554.20-03 FUEL *MAINTENANCE OF EQUIPMENT 030-4042-555.09-00 RENTAL OF EQUIPMENT . 030-4042-555.11-00 - SPECIAL SERVICES 030-4042-555.17-00 UTILITIES 030-4042-555.19-00 TELEPHONE 030-4042-555.32-01 - INTERNET 030-4042-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 030-4042-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES . 030-4042-565.23-00 BUILDINGS & GROUNDS 030-4042-565.34-00 FENCES 030-4042-565.71-00 FURNITURE/OFFICE EQUIP. 030-4042-565.73-00 SPECIAL EQUIP/IMPROVEMENT 030-4042-565.80-00 VEHICLES 030-4042-565.81-00 RADIO & RADAR EQUIPMENT *CAPITAL OUTLAY TOTAL ACTUAL BUDGET ESTIMATE BUDGET v. 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 47,187 433,420 31,649 3,384 37,786 52,314 68,033 4,807 2,523 46,246 482,763 30,724 38,000 3,780 43,665 58,049 82,165, 5,800 2,565 48,741 47,982 501,141 642,379 38,000 38,000 4,142 4,988 45,290 56,101 59,558 68,937 71,382 103,493 5,258 : 8,786 1,412 1,512 681,103 793,757 774,924 972,178 166,111 186,184 3,808. 5,750 174,858 204,383 8,043 6,045 2,856 4,000 262,000 3,850 192,500 5,706 3,662 372,000 6,375 252,100 6,045. 4,000 25.45% 355,676 406,362 467,718 640,520 36.95% 20,26,1 10,000 9,962 5,000 20,261 10,000 9,962 5,000 -49.81 100 140,812 270,922 1,702 11,149 18,461 17,136 460,282 3,A07 439,172 760,115 21,670 69 10,680 150,000 213,640 5,000 2,000 14,322 20,000 404,962 115,703 192,300 4,518 5,185 13,429 19,114 350,249 3,000 2,581 535,381 380,447 734,000 734,000 27,000 25,437 16,775 ' 16,636 150,000 213,640 5,000 2,000 14,322 20,000- 404,962 15.62% 3,000 540,065 776,000 _ 27,000 16,775 1,235,113 552 1,316,156 1,159,101 1,362,840 17.58% 500 610 500 552 500 610 20,000 18,500 30,000 38,500 167 702,000 526,664 65,000 65,000 8,100 . 8,100 500' -18.03% 119,000 10,000 590,000 68,000 825,100 656,931 787,000 19.80% 2,752,987 3,756,837 3,419,495 4,173,000 22.04% 6-11 Funding Source: ENTERPRISE FUND Department: WATER DISTRIBUTION AND SEWER COLLECTION Department Number: 4044 MISSION STATEMENT Maintenance of 250 miles of water lines and 240 miles of sewer lines GOALS AND OBJECTIVES • Maintain a 24-hour service basis for water line breaks and sewer stoppages. • Maintain the City's fire hydrant program. • Puxchase and replace old fire hydrants. • Inspection of sewer lines for I & I and deterioration DEPARTMENT OVERVIEW This department handles the maintenance of the City's water and sewer lines; based on the Service requests that -come from the dispatch center and inspection in the field. The number of requests for some type of water/sewer service, whether it is repair or line locates, is about 2,000 per month. This department handles the inspection of new meters and the repair and replacement of old meters and meter boxes. This department also identifies, repairs and seals manholes that are causing major I & I into the sewer system. PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Superintendent 1 , 0 1 1 Supervisor 2 2 2 2 LEO/Crew Leader 4 5 5 5 Maintenance Worker 7 9 9 9 Clerk • 1 1 1 1 Total Full Time 15 17 18 18 6-12 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Water mains Sanitary sewer lines Manholes Maintenance & Inspection Fire Hydrant Maintenance & Inspection 250 Miles 240 Miles 50 miles of main,17 manholes 250 250 Miles 240 Miles 3,592 manholes 1730 HIGHLIGHTS • Rehab of sewer lines for $430,000 • Construction Equipment: Purchase of an additional backhoe $58,000 and a large diameter boring machine cost estimated at $14,000 6-13 WATER & SEWER DISTRIBUTION AND COLLECTION EXPENSES CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 030-4044-531.02-00 030-4044-531.03-00 030-4044-531.08-00 030-4044-531.09-00 030-4044-531.10-00 030-4044-531.15-00 SUPERVISOR GENERAL LABOR . MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY 030-4044-531.16-00 RETIREMENT 030-4044-531.17-00 GROUP INSURANCE 030-4044-531.18-00 DENTAL INSURANCE • 030-4044-531.19-00 STATE UNEMPLOYMENT *SALARY & WAGES 030-4044-542.03-00 OFFICE SUPPLIES 030-4044-542.04-00 WEARING APPAREL 030-4044-542.06-00 CHEMICALS 030-4044-542.11-00 HARDWARE • 030-4044-542.23-00 MINOR TOOLS & OFFICE EQUP 030-4044-542.29-00 , PARTS&4 MATERIALS , *MATERIALS & SUPPLIES 030-4044-553.02-00 MAINT. WATER & SEWER LINE *MAINTENANCE OF BUILDINGS & GROUNDS 030-4044-554.11-00 030-4044-554.16-00 030-4044-554.20-01 030-4044-554.20-02 030-4044-554.20-03 METERS' FIRE HYDRANTS PARTS COMMERCIAL FUEL *MAINTENANCE OF EQUIPMENT 030-4044-555.09-00 RENTAL OF EQUIPMENT 030-4044-555.11-00, SPECIAL SERVICES 036-4044-555.33-00 PROFESSIONAL DEVELOPMENT *MISCELLANEOUS SERVICES 030-4044-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES - 030-404456537-00 030-4044-565.42-00 030-4044-565.58-00 030-4044-565.59-00 030-4044-565.71-00 030-4044-565.73-00 030-40441565.79-00 030-4044-565.80-00 030-4044-565.81-00 *CAPITAL OUTLAY HYDRANTS W & S I5ISTRIBUTION LINES WATER METERS, WATER METER BOXES ' FURNITURE/OFFICE EQUIPT. SPECIAL EQUIP/IMPROVEMENT CONSTRUCTION EQUIPMENT VEHICLES RADIO & RADAR EQUIPMENT, ACTUAL BUDGET ESTIMATE BUDGET • 2002-2003 2002-2003 2002-2003 2003-2004 CHANGE 78,702 80,122 295,244 383,260 26,324 37,603 30,000 3,332, 3,256. 30,132 37,993 40,937 50,508 51,808 62,065 3,856 • 4,141 1,848 2,430 130,076 352,793 46,817; 3',088 40,757 53,597 66,135 5,588 1,236 122,984 391,125 31,500 3,800 42,030 50,930 80,825 6,590 3,134 543,462 680,01)9 700,087 730,918 4.4o% 11 7,169 877 13,853' 1,0,198 150,077 6,800 4,000 12,000 9,084 121,645 6,800 3,600 14,000 ' 9,600 120,000 6,800 4,000 12,360 14,334 142,725 182,185 153,529 154,000 180,219 17.03% 4,617 20,000 19,000 20,000 4,617 20,000 19,000 20,000 2,048 79,755 11,459 43,881 12,856 2,000 85,000 5,000 22,281 14,500 1,000 89,000 , 17,000 41,000 15,100 2,000 42,500 13,000 36,281 15,000 5.26% 149,999 12.8,781 163,100 108,781-33.io% 5,324 33,988 , 7,500 2,200 20,000 10;500 1,700 32,000 10,500 2,200 32,000 10,500 46,812 32,700 44,200 44,700 • ' 1.13% 695 1,000 1,000 1,000 695 1,000 ' 1,000 1,000 o.00% 5,000 5,000 202,720 202,720 24,614 182,310 182,310 24,919 24,000 23,200 22,900 6,500 1,500 (2,t21) 458,000 458,000 4,050 4,050 5,200 430,000 40,000 24,000 9,850 8,050 72,000 22,493 906,699 900,480 589,100 34.58% TOTAL 950,263 1,922,808 1,981,867 1,674,718-15.50i. 6-14 Funding Source: Department: Division: Department Number: ENTERPRISE FUND FINANCE WATER & SEWER ACCOUNTING AND COLLECTION 4045 MISSION STATEMENT Conduct billing of water, garbage and other departmental service operations abiding by city ordinances and state regulations as they apply to the city's water system at the 1ev01 such that City of Pearland customers are billed accurately and in a timely manner. Ensure our fist and subsequent contact and/or conversation with each resident is handled with respect and concern for each. To ensure that all customers are treated with respect and fairness while following established policy, procedures and compliance with city ordinance and state law. GOALS AND OBJECTIVES • Elevate the department technologically enabling residents immediate and around the clock access to their account, ability to email general requests and questions/new service request$/termination requests or any service related item. Electronic Bill -Pay, which will result in increased and timely revebue. • Facilitate meter replacement program to a more rapid schedule. • Adherence to billing schedule and accuracy of meter reads increasing residents' acceptance -of billing integrity. • • Closely monitor billing to ensure accurate accounting of all revenues and billing generated. DEPARTMENT OVERVIEW Water and Sewer Accounting and Collection Department are in charge of billing and collection for water, sewer and garbage services. Payments are also accepted for meter hardware, various permit payments along with billing and collection of impact fees. Applications for the above listed services are processed, recorded and deposits collected, as well. Currently servicing over 15,000 accounts, the monthly average growth in accounts is between 10 and 20%. This greater than projected growth encourages our department to 6-15 achieve our goals and objectives while always keeping to the forefront, our customers, the residents of Pearland along with accountability to the City. , PERSONNEL ACTUAL 2000-2001 BUDGET , 2001-2002 ESTIMATED 2001-2002 BUDGET 2002-2003 Utility Account Supervisor 1 1 1 1 Customer Service Clerk 2 3 3 4 Sr. Customer Service Clerk 1 1 1 1 Water Billing Technician 1 1 1 1 Field Maint. Operator 1 1 1 1 Field Service Operator 1 1 1 1 TOTAL FULL TIME 7 8 8 9 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE ' 2003-2004 PROJECTION Meters read each month 15,500 17,000 Monthly bills sent to customers 16,600 18,000 HIGHLIGHTS • Personnel: One Customer Service -Clerk is added • Miscellaneous/Capital: Click to Governmental Interactive website for account maintenance by resident, auto pay, set up new service, transfer or terminate service cost estimated at $32,000 • Distribution, ordering, and inventory duties of residential water meters moved to this department Expense for Water meters moved to this department 6-16 WATER & SEWER ACCOUNTING AND COLLECTION . • EXPENSES - • CITY OF PEARLAND , FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 030-4045-531.02-00 030-4045-531-.03-00 0304045-531.08-00 030-4045-531.09-00 _030-4045-531.10-00 030-4045-531.15-00 030-4045-531.16-00 030-4045-531.17-00 030-4045-531.18-00 030-4045-531.19-00 *SALARY & WAGES SUPERVISOR GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITi' RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT ACTUAL BUDGET ESTIMATE BUDGET v. 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 34,441 110,292 4,533 608 9,470 13,202 19,840 1,,449 654 35,040 218,829 13,608 4,000 672 19,778 26,294 30,194 2,071 1,080 36,700 36,712 161,181 196,357 8,600 4,000 852 1,180 15,861 18,225 20,858 - 22,086 _ 29,997 40,323 2,403 3,291 504 567 030-4045-542.03-00 OFFICE SUPPLIES - 030-4045-542.04-GO WEARING APPAREL _ 030-4045-542.11-00 HARDWARE 030-4045-542.23-QO MINOR TOOLS & OFFICE EQUP *MATERIALS & SUPPLIES 030-4045-554.01-00 030-4045-554.2Q-00 030-4045-554.20-01 030-4045-554.20-02 030-4045-554.20-03 FURNITURE & OFFICE EQUIP. MOTOR EQUIPMENT PARTS , COMMERCIAL FUEL *MAINTENANCE OF EQUIPMENT 030-4045-555.09-00 030-4045-555.11-00 030-4045-555.23-00 030-4045-555.24-00 030-4045-555.25-00 030-4045-555.32-01 .030-4045-555.33-00 RENTAL OF EQUIPMENT SPECIAL SERVICES RENT EXPENSE PRINTING POSTAGE INTERNET PROFESSIONAL DEVELOPMENT - *MISCELLANEOUS SERVICES 030-4045-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 030-4045-565.58-00 WATER METERS " 030-4045-565.71-00 FURNITURE/OFFICE EQUIP. 030-4045-565.80-00 VEHICLES 030-4045-565.83-00 MISCELLAI''EOUS (WEBSITE) *CAPITAL OUTLAY TOTAL 194;489 351,566 276,956 322,741- 16.53% 8,536 11,500 11,500 10,000 372 300 340 340 299 400 200 1,,288 2,500 3,500 3,300 10,495 14,300 15,740 13,840 -12.07 % 1,337 10,300 10,500 1,200 17,000 614 - 2,160 1,600 1,000 1,000 2,704 6,000 1,000 1,000 1,232 3,200 3,200 4,500 7,433 38,100 16,314 7,700 -52.80% 3,552 109,341 301 15,595 42,800 , 2,680 22,000 99,000 1,200 27,582 48,901 12,500 22,00Q 22,000 54,000 69,000 1,200 1,200 18,000 19,000 40,000 42,000 300 11,000 3,000 174,269 211,183 146,200 156,500 7.05% 246 400 246 400 6,600 14,000 9,000 15,500 252,600 3,000 24,000 20,600 24,500 279,000 1038.78 i 386,932 646,149 479,710 779,781 62.5.5r 6-17 Funding Source: ENTERPRISE FUND Department: WATER & SEWER -OTHER REQUIREMENTS Department Number: 4046 DEPARTMENT OVERVIEW Historically, this non -personnel department has been used to account for Water and Sewer Fund -wide expenses such as property and liability insurance coverage, Workers' Compensation, and Unemployment Compensation. Sundry charges include the annual audit, "Transfer to the General Fund" for reconciling costs in the General Fund that are allocated to the Water & Sewer Fund. PERSONNEL ACTUAL 2000-2001 BUDGET 2001-2002 ESTIMATED 2001-2002 BUDGET 2002-2003 NONE PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Debt payments Insurance payments - 2 4 2 4 HIGHLIGHTS • Established New Fund (21) to account for water and sewer debt service payments ($1,554,258) • $132,331 transfer to Debt Service Fund 20 (G.O.Debt) to pay pro-rata share of 2003 CO's for meter change out program 6-18 WATER & SEWER OTHER REQUIREMENTS EXPENSES •- CITY OF PEARLAND FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2Q03-2004 CHANGE 030,4046-531.23-00 SALARY ADJUSTMENT *SALARY & WAGES 030-4046-542-18.00 . LAUNDRY & CLEANING *MATERIALS & SUPPLIES 030-4046-554.031-00 RADIO & RADAR EQUIPMENT *MAINTENANCE OF EQUIPMENT 030-4046-555.01-00 INSURANCE - LIABILITY 030-4046-555.02-00 INSURANCE - WORKERS' COMP 030-4046-555.03-00 INSURANCE- PROPERTY 030-4046-555.09-00 RENTAL OF EQUIPMENT 030-4046-555.11/-00 SPECIAL SERVICES 030-4046-555.25-00 POSTAGE *MISCELLANEOUS SERVICES 030-4046-556.01-00 030-4046-556.06-00 )030-4046-556.14-00 030-4046-556.15-00 030-4046,556.18.00 030-4046-556.18-05 ACCOUNTING SERVICE DEPRECIATION UNCOLLECTIBLE ACCOUNT CONTINGENCY TRANSFER TO OTHER FUND TRANSFER TO GENERAL FUND 030-4046-556.22-00 DEBT SERVICE 030-4046-556.32-00 TRANSFER TO DEBT SERVICE • *SUNDRY CHARGES • 3,361,502 2,579,525 2,579,525 2,406,789 -6.70% 74,767 74,767 0.00•,c 11,609 • 17,000 17,000 17,000 11,609 17,000 17,000 17,000 0.0o r 2,139 7,500 7,500 7,500 2,139 • 7,500 54,105 54,349 59,443 230,448 57,675 95,220 23,184 11,000 175,000 7,500 7,500 57,675 63,442 95,220 104,742 23;184 27,184 5,000 10,000 10,000 0.00% 398,345 362,079 191,079 '20,000 20,000 - 20,000 1,373,442 1,327 61,480 - 700,000 725,000 1,199,253 1,834,525 725,000 1,834,525 205,368 720,000 1,554,258 132,531 7.48% 030-4046-557.02-00 CITY MANAGER *INTER DEPARTMENTAL CHARGE 030-4046-565.23-00 BUILDINGS AND GROUND *CAPITAL OUTLAY • TOTAL 14,320 18,000 18,000 18,000 14,320 18,000 18,000 18,000 o.00%. 178,891 178,891-ioo.00% 3,787,915 2,984,104 2,991,995 2,729,424 4.78v ' 6-19 Funding Source: Department: Department Number: ENTERPRISE FUND WATER & SEWER OPERATION CONSTRUCTION 4047 MISSION STATEMENT Expertise in all types of excavation involving Heavy Equipment and Concrete repairs GOALS AND OBJECTIVES • Extend Water and Sewer services to residents not currently being served. • Connect current systems, to make loops, (for,better water quality because of better circulation). • Assist Dept. 4044 Water Distribution and Sewer Collection in taking on - call to maintain 24-hour customer service. • Assist Dept. 4044 Water Distribution and Sewer Collection in making major repairs that require heavy equipment. • Assist Dept. 3370 Streets and Drainage with major storm sewer repairs that require heavy equipment • Make needed repairs to sidewalks, driveways and roads from water & sewer taps, main breaks, etc. • Repair TRIP HAZZARDS reported by residents. DEPARTMENT OVERVIEW , This department concentrates on new construction and concrete repairs, but also assists other departments that need heavy equipment expertise. Department 4047 Water and Sewer Construction will assist Dept. 4044 Water Distribution and Sewer Collection with major water or sewer repairs such as creek crossings, manhole installation and unusually deep repairs requiring trench boxes. Department 4047 Water and Sewer Construction will also assist Dept. 3370 Streets and Drainage with major storm drain projects, assist in rebuilding catch basins and remove and replace sidewalks because of trip hazards. 6-20 PERSONNEL ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Superintendent 1 1 1 ' 1 Supervisor 2 2 2 2 Crew Leader 2 2 2 2 Maintenance Worker 6 6 6 6 Total Full Time 11 11 11 11 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ESTIMATE 2003-2004 PROJECTION Water main installation 4,500 4,500 Water main removal -- 4,000 Sewer main installation & repair 4,000 6,200 Sidewalk repairs . 150 150 Street repairs 13 13 Drainage projects 3 5 Manhole replacement 7 32 WAC 5 7 HIGHLIGHTS • Service Center Improvements for $60,000 • Distribution Lines total cost $283,300 for the following: Springfield lift station/Gravity sewer Halbert St 6" water main Magnolia extension Westgate Sharondale sewer line • Purchase construction equipment: Replace Tandem dump (19 years old) Replace backhoe (9 years old) Replace pickup (8 years old) • - Fire Hydrant Storz connections $40,000 6-21 ss WATER'& SEWER CONSTRUCTION EXPENSES CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 030-4047-531.02-00 SUPERVISOR 030-4047-531.03-00 GENERAL LABOR 030-4047-531.08-00 MERIT INCREASE 030-4047-531.09-00 ' OVERTIME 030-4047-531.10-00 LONGEVITY 030-4047-531.15-60 SOCIAL SECURITY • 030-4047-531.16-00 , RETIREMENT ' 030-4047-531.17-00 GROUP INSURANCE 030-4047-531.18-00 DENTAL INSURANCE 030-4047-53.1.19-00 STATE UNEMPLOYMENT *SALARY & WAGES 030-4047-542-02.00 OFFICE SUPPLIES 030-4047.542.04-00 WEARING APPAREL 030-4047-542.11-00 HARDWARE 030-4047-542.23-00 MINOR TOOLS & OFFICE EQUP 030-4047-542.29-00 . PARTS & MATERIALS *MATERIALS & SUPPLIES 030-4047-554.17-00 030-4047-554.20-01 030-4047-554.20-02 030=4047-554.20-03 WATER & SEWER EXTENSION PARTS " COMMERCIAL FUEL 030-4047-554.20-04 LABOR *MAINTENANCE OF EQUIPMENT 030-4047-555.09-00 RENTAL OF EQUIPMENT 030-4047-555.11-00 SPECIAL SERVICES • 030-4047-555.33-00 PROFESSIONAL DEVELOPMENT" *MISCELLANEOUS SERVICES 030-4047-556.07-00 MEDICAL EXAMS *SUNDRY CHARGES 030-4047-565.23-00 030-4047-565.42-00 030-4047-565.71-00 030-4047-565.73-00 030=4047-565.79-00 030-4047-565.80-00 030-4047-565.83-00 *CAPITAL OUTLAY BUILDINGS & GROUNDS W & S DISTRIBUTION LINES FURNITURE/OFFICE EQUIP. SPECIAL EQUIP/IMPROVEMENT CONSTRUCTION EQUIPMENT VEHICLES MISCELLANEOUS TOTAL • ACTUAL BUDGET ESTIMATE BUDGET % 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 151,561 162,078 175,429 170,593 19,344 27,194 26,250 1,83.6 1,952 25,585 27,607 34,985 37,273 43,267 49,648 3,133 3,254 1,553 1,755 139,564 132,084 186,650 199,892 25,500 2,164 27,072 35,600 40,890 3,349 683 27,560 2,712 27,712 - 33,580 47,490 4,027 ' " 693 464,543 499,754 461,472 475,750 - 3.09% 4,848 15,867 9,680 22,760 53,155 4,500 16,200 13',345 15,168 49,213 28,598 , 20,000 9,0747,000 25,814 30,038 12,622 • '14,500 61 4,500 17,000 13,345 25,000 59,906 15,000 10,500. 27,000 16,000 3,000 4,500 17,010 • 13,345 30,336 65,191 8.82% - 20,000 14,000 34,538 17,400 76,108 71,538 71,500 85,938 • 20.19% 4,423 19,863 ,5,410 4,200 52,110 - 9,500. 3,000 50,000 9,500 " 4,200 52,110 9,500 29,696 65,810 62,500 65,810 5.30% 228 228 18,000 156,889 3,600 13,200 55,100 57,000 18,000 156,889 3,600 13,200 53,000 57,000 60,000 283,300 4,500 52,000 116,000 28,000 0.00% 303,789 301,689 543,800 80.25% 623;730 990,104 957,067 1,236,489 29.20% WATER & SEWER FUND • CAPITAL .OUTLAY 2003-2004 4042 WATER PRODUCTION &'WASTE WATER 1 030-4042-565.23-00 Ammonia system 2 030-4042-565.34-00 Fences, 3 ' 030-4042-565.73-00 Inspections for water wells 4 030-4042-565.73-00 Replace ground storage tank (Alice Street) 5 030-4042-565.73-00 Dredging out aeration basin in Barry Rose 6 030-4042-565.73-00 Rebuild Clarifier Drive 7 • 030-4042-565.73-00 Green tee IV lift station 8 030-4042-565.73-00 Replace cover for Glastonbury lift station 9 030-4042-565.73-00 Replace control panel at Riverwalk 10 030-4042-565.73-00 Replace control panel at Veterans lift station 11 030-4042-565.73-00 Replace lift station at Somersetshire 12 030-4042-565.73-00 Replace Aeration blowers at SWEC 13 030-4042-565.80-00 Replace -Dodge truck with 1/2 &Ill size long bed 14 • 030-4042-565.80-00 Replace existing crane truck 3/4 with ,1.5 ton truck w/utility box,crane- 4044 WATER DISTRIBUTION 1 030-4044-565.38-00 Hydrants 2 030-4.044-565.42-00 Water & Sewer distribution lines 3 030-4044-565.58-00 Water meters 4 030-4044-565.59-00 Water meter boxes 5 030-4044-565.71-00 One computer, 2 flat screens, scanner, desks & chairs 6 030-4044-565.73-00 Two cut-off saws, two water pumps and three locators 7, 030-4044-565-73-00 One lap -top computer for GIS 7 030-4044-565.79-00 Backhoe , 8 030-4044-565.79-00 Large diameter boring machine 4045 WATER & SEWER ACCOUNTING & COLLECT 1 030-4045-565.71-00 Two new work stations and desks 2 030-4045-565.83-00 Click 2 for Govennental -interactive website for account maintenance 3 030-4045-565.58-00 Water meters • 4047 1 2 3 4 5 6 7 8 9 10 11' WATER &SEWER 030-4047-565.23-00 030-4047-565.23-00 030-4047-565.23-00 030-4047-565.42-00 030-4047-565.42-00 030-4047-565.42-00 030-4047-565.42-00 030-4047-565.42-00 030-4047-565.71 -0 030-4047-565.73-00 030-4047-565.73-00 CONSTRUCTION ' Complete surfacing the concrete at service center Add 50'x25' bay to building C Add 100'x40 concrete pad 'for clean, stable storage of hydrants Springfield lift station /gravity sewer Halbert St 6"water main Magnolia water extension Westgate Water & Sewer , • Sharondale sewer line (local match)' Four desks and dividers, 4 office chairs and 2 file cabinets Trench box Shoring & Jack 119,000 10,000 15,000 300,000 50,000 30,000 100,000 10,000 7,500 7,500 502000 20,000 18,000 50,000 787,000 5,200 430,000 40,000 24,000 9,850 5,250 2,800 - 58,000 14,000 589,100 3,000 24,000 252,000 279,000 20,000 20,000 20,000 65,000 28,800 24,500 85,000 80,000 4,500 9,000 3,000 6-23 1 1 WATER & SEWER FUND CAPITAL OUTLAY 2003-2004 (continued) 12 030-4047-565.73-00 5" Storz connections 12 030-4047-565.79-00 Replace tandem dump 13 030-4047-565.79-00 Replace backhoe 14 030-4047-565.80-00 Replace pickup 40,000 5 8, 000 58,000 28,000 543,800 TOTAL WATER & SEWER '2,198,900 6-24 CITY OF PEARLAND, TEXAS WATER & SEWER FUND ADDITIONAL EMPLOYEES 2003-2004 Departments Salary & Benefits 4042 WATER & SEWER/PRODUCTION & TREATMENT $ 36,342.61 One Operator I - Wastewater treatment 4045 WATER & SEWER /ACCOUNTING & COLLECTION 29,917.89 One Customer Service Clerk Total $ 66,260.50 6-25 PROPRIETARY DEBT SERVICE FUND This fund is used to account for the accumulation of resources for and the payment of principal and interest on debt financed by the proprietary funds of the city. The primary revenue sources are from water, sewer, and impact fee revenues. There are a number of limitations and restrictions contained in the various bond indentures. The city is in compliance with ,all significant limitations and restrictions. 7-1 CITY OF PEARLAND, TEXAS DEBT SERVICE FUND/REVENUE BONDS FOUR YEARS COMPARISION ACTUAL. BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 REVENUES: Grant & Transfer • - 3,220,291 TOTAL REVENUE§ - 3,220,291 EXPENSES Sundry Charges Debt Payments - 3,220,291 TOTAL EXPENSES , - 3,220,291 7-2 FUND #21 DEBT SERVICE/REVENUE BONDS CITY OF PEARLAND REVENUES FY 2003-2004 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 021-0000.345.40-01 021-0000.345.40-02 021-0000.345.40-03 021-0000.345.40-04 TRANSFER FROM FUND 30 TRANSFER FRCSM FUND 42 TRANSFER FROM FUND 44 TRANSFER FROM FUND 64 ACTUAL BUDGET ESTIMATE BUDGET •i• 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 1,554,257 631,625 893,097 141,312, *NON OPERATING EXPENSES 3,220,291 o.00% TOTAL 3,210,291 o.00•%• 7-3 FUND #21 DEBT SERVICE/REVENUE BONDS - CITY OF PEARLAND EXPENSES FY 2003-2004 BUDGET ACTUAL. BUDGET ESTIMATE BUDGET % ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 021-0000.555.11-00 SPECIAL SERVICES *MISCELLANEOUS SERVICES 021.0000-556.18-00 TRANSFER TO OTHER FUNDS 021-0000-556.18-QO STqtAGE/BLDG RENTAL. *SUNDRY CHARGES , 0.00% 0.00% 021-0000-560.05-00 . PRINCIPAL - 1,080,000 021-0600-560.10-Q0 INTEREST 2,135,291 021-0000-560.15-00 FISCAL AGENT FEES - 5,000 021.-0000-560.20-00 ISSUANCE ,COSTS - - 021-0000-560.35-00 . - PAYMENT TO ESCROW AGENT - - *NON OPERATING EXPENSES - - 3,220,291 0.0o i TOTAL / 3,220,291 0.0o i 7-4 Description Rate CITY OF PEARLAND, TEXAS ENTERPRISE FUND DEBT 2003-2004 Date Issued M aturit3 Amount Amount Issued Outstanding Annual Requirements Water & Sewer 3.9%,4%,4.1%,4.2% Revenue Bond 4.3%,4.4%,4.5%,4.6% Series 1996B 4.7%,4.75%,4.8%,4.85% Water & Sewer Certificates of Obligations Series 1998 2.9%,2.95 %,3.05 %,3.1 % , 3.15 %, 3.25 %.3.35 %,3.45 % 3.55 %,3.6 %,3.65 %,3.7 %, 3.75%,3.8%, Water & Sewer 3.95%, Revenue Bond Series 1999 Water & Sewer 3.60% Revenue Bond Series 1999 Water & Sewer 6.25%,6%,4.375%,4.5% Revenue Bond 4.6255,4.75%,4.8%,4.9%, Series 2001 5%,4.75% Water & Sewer Revenue Bond Series 2003 Bank fees 4%,6%,5.75%,4%, 4.125%,4.25%, 2018 1999 4,000,000 2020 1999 4,000,000 - 2020 1996 , 8,870,000 7,460,000 3/1/2004 2016 9/1/2004 9/1/2004 1998 17,100,000 16,835,000 ,3/1/2004 3/1/2004 9/1/2004 3,765,000 3/1/2004 9/1/2004 9/1/2004 3,760,000 3/1/2004 9/1/2004 9/1/2004 2001 10,000,000 10,000,000 3/1/2004 2021 9/1/2004 9/1/2004 2003 9,500,000 2025 9,500,000 3/1/2004 9/1/2004 9/1/2004 170,540 Interest 170,540 Interest" 440,000 Principal 295,108 Interest 100,000 Principal 293,658 Interest 74,358 Interest 74,358 Interest 85,000 Principal 67,680 Interest 67,680 Interest 90,000 Principal 255,627 Interest 255,627 Interest 155,000 Principal 205,056 Principal 205,056 Interest 210,000 Interest 5,000 TOTAL $ 53,470,000 $ 51,320,000 $ 3,220,291 7-5 CITY OF PEARLAND, TEXAS FUTURE INDEBTEDNESS SCHEDULE 2003-4004 . ENTERPRISE FUND DEBT ENTERPRISE FUND DEBT REVENUES BONDS CERTIFICATES OF OBLIGATION Year ' "Principal Interest . Total ,Year ' Principal Interest Total 2003 - 2004 , 980,000 1,546,525 2,526,525 2003 - 2004 100,000 ' 588,767 688,767 2004 -' 2005 1,025,000 1,504,240 2,529,240 2004 - 2005 , 855,000 574,705 1,4,29,705 2005 - 2006 1,075,000 1,459,365 2,534,365 2005, - 2006 880,000 548,674 1,428,674 2006 - 2007. 1,125,000 1,411,887 2,536,887 2006 - 2007 915,000 521,072 1,436,072 2007 - 2008 1,180,000 1,361,557 2,541,557 2007 - 2008 - 945,000 492,006 1,437,006 - 2008 - 2009 1,235,000 • 1,308,250 2,543,250 2008 - 2009 980,000 461,197 1,441,197 2009 - 2010 1,295,000 1;251,917 2,546,917 2009 - 2010 1,015,000 428,271 1,443,271 2010 ' 2011 1,360,000 1,192,077 2,552,077 2010 - 2011 1,050,000 393,158 1,443,158 2011 - 2012 - 1,425,000 1,122,665 2,547,665 2011 - 2012 1,090,000 355,697 1,445,697 2012 - 2013 1,495,000 1,050,192 2,545,192 2012 - 2013 1,125;000 ' 316,100 1,441,100 -2013 - 2014 1,565,000 979,007 2,544,007 2013 - 2014 - 1,170,000 274,497 1,444,497 2014 - 2015. 1,640,000 910,142 2,550,142 2014 - 2015 1,210,000 230,759 1,440,759 ' 2015 - 2016 1,715,000 837,260 2,552,260 2015 - 2016 1,250,000 184,937 1,434,937 2016 - 2017 1,795,000 , • 760,560 2,555,560 2016 • 2017,, 2,090,000 121,790 2,,211,790 2017 - 2018 1,875,000. 688,470 2,563,470 2017 2018 2,160,000 41,040 2,201,040 2018 - 2019 1,955,000 612,707 2,567,701 2018 - 2019 2019 - 2020 2,040,000 532,772 2,572,772 2019 - 2020 2020 - 2021 2,125,000 448,750 2,573,750 2020 - 2021 - 2021 - 2022 2'235,000 345,462 2,580,462 - 2021 ' - 2922 '2022 - 2023 2,345,000 236,787 2,581,787 2022 - 2023 2023 - 2024 1,500;000 127,500 1,627,500 2023 2024 2024 - 2025 1,500,000' . 63,750 1,563,750 2024 - 2025 - TOTAL 34,485,000 19,751,842 54,236,842 TOTAL 16,835,000 5,532,670 22,367,670 Series Name Principal Amount Water & Sewer Revenue Bonds Series 1996B 7,460,000 Water & Sewer Certificates of Obligations Series 1998 16,835,000 Water &,Sewer Adjustable Rate Revenue Bonds Series 1999/1 ,765,000 Water & Sewer Adjustable Rate Revenue Bonds Series 1999/2 3,760,000' Water & Sewer Revenue Bonds Series 2001 10,000,000 , Water & Sewer Revenue Bonds Series 2003 9,500,000 TOTAL 51,320,000 7-6 2,500,000 2,000,000 1,500,000 - 1,000,000 - 500,000 CITY OF PEARLAND, TEXAS ENTERPRISE FUND DEBT TO MATURITY , 2003-2004 • 2004 2005 2006 2007, 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025` CERTIFICATES OF OBLIGATION 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 , 2017 2018 OPrincipe l ■Interest 7-7 This Page Left Intentionally Blank ECONOMIC DEVELOPMENT CORPORATION On January 21, 1995 the voters of Pearland approved a half -cent sales tax for economic development. The Economic Development Board and staff will work on the Strategic Marketing Plan for Pearland. The Economic Development Corporation shows estimated amounts to be spent and received each year. 8-1 CITY OF PEARLAND, TEXAS PEARLAND ECONOMIC DEVELOPMENT CORPORATION REVENUES & EXPENDITURES - FISCAL YEAR 2003-2004 1 ACTUAL ACTUAL ACTUAL ESTIMATED BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 REVENUES Sales Tax 1,841,918 2,397,275 2,471,779 2,926,500 3,075,000 Miscellaneous Income 156,206 163,811 74,097 96,000 81,000 Transfer 212,768 Total Revenue S 1,998,124 $ 2,561.086 $ 2,545,876 $ 3,235,268 $ ' 3,156,000 EXPENSES Operating Expenses 874,677 1,053,853 603,483 5,247,761 2,111,341 Capital Outlay- 87,901 368,110 1,573,765 1,584,097 402,500 Total Expenses $ 962,578 $ 1,421,96'3 $ 2,177.248 $ 6,831.858 $ 2,513,841 8-2 CITY OF PEARLAND, TEXAS PEARLAND ECONOMIC DEVELOPMENT CORPORATION - REVENUE ACTUAL .ACTUAL ACTUAL ESTIMATE BUDGET CHANGE 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 IN C(DEC) SALES TAX 1,841,918 2,397,275 2,471,779 2,926,500 3,075,000 5.07% INTEREST & OTHER 156,206 163,811 74,097 96,000 81,000-15.63% TRANSFER 212,768 0.00% TOTAL REVENUE $ 1,998,124 $ 2,561,086 $ 2,545,876 $ 3,235,268 $ 3,156,000 -2.45% 8-3 PEARLAND ECONOMIC DEVELOPMENT CORP. CITY OF PEARLAND REVENUE FY 2003-2004 BUDGET ACTUAL BUDGET ESTIMATE ACCOUNT NUMBER ACCOUNT DESCRIPTION 2001-2002 2002-2003 2002-2003 015-0000-303.16-00 SALES TAX *OTHER TAXES 015-0000-335.55-00 015-0000-335.56-00 015-0000-335.60-00 015-0000-335.62-00 015-0000-335.63-00 015-0000-335.65-00 015-0000-335.78-00 *MISCELLANEOUS BUDGET ^io 2003-2004 CHANGE REPRODUCTION/XEROX COF ECON DEVELOP SPONSORSH TEXPOOL N.O.W. ACCOUNT INTEREST INTEREST INCOME MISCELLANEOUS DISCOUNT TAKEN 2,471,779 3,075,000 2,926,500 3,075,000 $ 2,471,779 $ 3,075,000 $ 2,926,500 $ 3,075,000 5.07% 0 p 66,836 970 6,288 0 3 0 0 75,000 1,000 25,000 0 0 0 5,000 65,0'00 1,000 25,000 0 0 55,000 1,000 25,000 015-0000-345.41-00 TRANS. FROM CAP. PROJECTS TOTAL $ 74,097 $ 101,000 $ 96,000 $ 81,000 -15.63% • 212,768 $ 2,545,876 $ 3,176,000 $ 3,235,268 $ 3,156,000 -2.45% 8-4 CITY OF PEARLAND, TEXAS PEARLAND ECONOMIC DEVELOPMENT CORPORATION - EXPENDITURES FIVE YEARS COMPARISION SUMMARY AMENDED % ACTUAL BUDGET ESTIMATED BUDGET CHANGE 2001-2002 2002-2003 2002-2003 2003-2004 1NC(DEC) SALARY & WAGES 185,082 273,172 227,627 259,841 14.15% MATERIAL & SUPPLIES 3,057 7,778 7,778 7,700 ,1.00% MAINTENANCE OF EQUIPMENT 5,186 13,200 10,500 9,000-14.29% MISCELLANEOUS SERVICES 232,493 359,200 - 356,200 459,550 29.01% SUNDRY CHARGES 481,779 559,770 4,645,656 1,375,250 87.62% CAPITAL OUTLAY 1,269,651 3,477,380 1,584,097 402,500 -172.54% TOTAL $ 2,177,248 $ 4,690,500 $ 6,831,858 $ 2,513,841 -63.20% 8-5 Funding Source: ECONOMIC DEVELOPMENT FUND Department: PEARLAND ECONOMIC DEVELOPMENT CORPORATION Department Number: 5000 MISSION STATEMENT The purpose of the Corporation is to promote, assist, and enhance economic development - activities and quality of life opportunities within the City of Pearland GOALS AND OBJECTIVES • Establish foreign Trade Zone Areas in Pearland, in order to assist existing and future manufacturers. • Evaluate and coordinate efforts in regard to a business/industrial park study. • Update strategic marketing plan. • Work on a retention and expansion plan for existing businesses. • Recruit new businesses in order to increase tax base of the City of Pearland. • Develop more and better paying jobs for the present and future citizens of Pearland. • Fully staff the department in order to carry out the goals. • Complete projects that are underway and in development stages. DEPARTMENT OVERVIEW The PEDC has been in existence since the voters of Pearland approved adding a half -cent, sales tax for economic development. This was voted on in January of 1995, and the City Council appointed a seven -member board of directors in March of 1995. This Board of Directors, the Mayor, and City Council, the PEDC staff, and other City staff have as their main objective to increase the capital tax base of the City by adding new businesses to the community. In addition to adding to the tax base, another objective is met - adding additional, quality jobs for current and future residents. The Board and staff work through planned efforts to market Pearland to potential new business, and then sell them on locating in Pearland. This is accomplished by providing incentive grants and.help in locating, relocating, or expanding in Pearland. 8-6 PERSONNEL ACTUAL 2001,2002 BUDGET 2001-2002 ESTIMATED 2001-2002 BUDGET 2002-2003 Executive Director 1 1 1 1 Assistant Executive Director 1 1 1 1 Economic Development Analyst 1 1 1 0 Marketing Manager 0 0 0 1 Secretary II 1 1 1 1 TOTAL FULL TIME 4 4 4 4 PERFORMANCE AND ACTIVITY MEASURES PERFORMANCE MEASURES 2002-2003 ' ESTIMATE 2003-2004 PROJECTION New business prospects 40 Groundbreaking ceremonies 8 New business incentives HIGHLIGHTS • Transfers Jo Other Funds: 1. Transfer to Fund 42 Impact Fee Fund for $1,300,000 for the PEDC portion of FM518 Sewer Main in FY03 only. 2. Transfer to Fund 42 Impact Fee Fund for $2,200,000 for the PEDC portion of SH35 Sewer Main in FY03 only. 3. Transfer to Fund 70 Mobility Fund for $400,000 for the PEDC portion of Fite Road project in FY03 only. 4. Transfer to Fund 70 Mobility Fund for $185,886 for the PEDC portion of the Bailey/Oiler project in FY03 only. 5. Transfer to Fund 70 Mobility Fund for $800,000 for the continuation of Oiler Project for FY04. 6. Transfer to Fund 10 General Fund for $123,000 for Rent and Overhead support allocation which includes $3,000 for audit now expensed in the Finance Dept. • Miscellaneous Capital - Industrial Drive Water $100,000 8-7 ECONOMIC DEVELOPMENT CORPORATION CITY OF PEARLAND FY 2003-2004 BUDGET ACCOUNT NUMBEF ACCOUNT DESCRIPTION 015-5000-531.01-00 015-5000-531.03-00 015-5000-531.08-00 015-5000-531.090-00 015-5000-531.10-00 015-5000-531.15-00 015-5000-531.16-00 015-5000-531.17-00 015-5000-531.181-00 015-5000-531.19-00 015-5000-531.23-00 *SALARY & WAGES EXECUTIVE GENERAL LABOR MERIT INCREASE OVERTIME LONGEVITY SOCIAL SECURITY RETIREMENT GROUP INSURANCE DENTAL INSURANCE STATE UNEMPLOYMENT SALARY ADJUSTMENT 015-5000-542.03-00 OFFICE SUPPLIES 015-5000-542.11-00 HARDWARE 015-5000-542.23-00 MINOR TOOLS & OFFICE EQUP ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 CHANGE 73,818 132,080 71,019 73,662 13,920 1,901 3,000 275 268 10,528 14,273 14,897 20,557 11,231 14,272 846 1,022 567 118 80,572 99,323 1,207 181 13,868 17,236 13,836 1,026 378 80,580 115,982 1,207 208 15,145 18,352 19,052 1,463 252 7,600 $ 185,082 $ 273,172 $ 227,627 $ 259,841 14.15% 2,138 4 915 5,500 5,500 5,500 2,278 2,278 2,200 *MATERIALS & SUPPLIES $ 3,057 $ 7,778 $ 7,778 $ 7,700 -1.00% 015-5000-554.01-00 015-5000-554.20-00 015-5000-554.20-01 015-5000-554.20-02 015-5000-554.20-03 015-5000-554.20-04 FURNITURES & OFFICE EQUIP MOTOR EQUIPMENT PARTS COMMERCIAL FUEL LABOR *MAINTENANCE OF EQUIPMENT 015-5000-555.07-00 015-5000-555.09-00 015-5000-555.11-00, 015-5000-555.13-00 015-5000-555.19-00 015-5200-555.24-00 015-5200-555.25-00 015-5000-555.33-00 015-5000-555.40-00 015-5000-555.43-00 ADVERTISING/PUBLIC NOTICE RENTAL OF EQUIPMENT SPECIAL SERVICES BOOK, PERIODICAL, SUB TELEPHONE PRINTING POSTAGE PROFESSIONAL DEVELOPMENT MARKETING PROGRAM MARKETING/DEMOGRAPHIC 015-5000-555.44-00 INDUSTRY RECRUITMENT 015-5000-555.45-00 CONTRACTED SERVICES 015-5000-555.60-00 STORAGE/BUILDING RENTAL *MISCELLANEOUS SERVICES 015-5000-556.01-00 015-5000-556.07-00 015-5000-556.18-00 015-5000-556.22-00 015-5000-556.30-00 015-5000-556.31-00 ACCOUNTING SERVICES MEDICAL EXAMS TRANSFER TO OTHER FUND DEBT SERVICE TRANSFER TO CAP. PROJECTS TRANSFER TO WATER&SEWER 112 3,000 3,000 3,500 1,143 1,000 1,000 1,000 40 3,100 1,000 1,000 2,156 2,500 2,500 400 1,735 2,500 2,500 2,600 - .1,100 500, 500 $ 5,186 $ 13,200 $ 10,500 $ 9,000 -14.29% 1,000 1,000 1,000 • 2,266 1,200 1,200 1,200 2,650 415 180 8,955 615 18,406 55,400 19,444 4,162 120,000 1,000 3,000 11,000 2,000 18,500 60,000 100,000 30,000 130,000 1,500 1,000 3,000 11,000 2,000 18,500 60,000 100,000 37,000 120,000 1,500 1,000 3,000 11,000 2,000 33,850 110,000 75,000 80,000 140,000 1,500 $ 232,493 $ 359,200 $ 356,200 $ 459,550 29.01 3,000 3,000 3,000 200 200 200 110,000 110,000 110,000 123,000 368,779 446,570 446,570 452,050 585,886 800,000 3,500,000 8-8 *SUNDRY CHARGES $ 481,779 $ 559,770 $ 4,645,656 $ 1,375,250-70.40% 015-5000-565.36-00 015-5000-565.71-00 015-5000-565.78-00 015-5000-565.80-00 015-5000-565.83-00 *CAPITAL OUTLAY 015-0000-565.01-00 015-0000-565.02-00 015-0000-565.03-00 015-0000-565.05-00 015-0000-565.45-00 015-0000-565.46-00 015-5001-556.01-00 015-5001-556.02-00 015-5001-556.03-00 015-5001-556.45-00 015-5002-556.01-00 015-5002-556.02-00 015-5002-556.03-00 015-5002-556.45-00 NEW INDUSTRY INCENTIVE FURNITURE/OFFICE EQUIP. SPECIAL EQUIP/IMPROVEMENT VEHICLES MISCELLANEOUS Sub Total ENGINEERING RIGHT -OF WAY CONSTRUCTION SURVEYING CONTINGENCY PROGRAM MANAGEMENT ENGINEEING RIGHT-OF-WAY CONSTRUCTION CONTINGENCY ENGINEEING RIGHT-OF-WAY CONSTRUCTION CONTINGENCY Sub Total 5,000 1,365,580 4,430 - 1,365,580 300,000 2,500 594,063 597,300 - 100,000 $ 603,493 $ 1,962,880 $ 1,365,580 $ 402,500 -70.53% $ 1,511,090 $ 3,176,000 $ 6,613,341, $ 2,513,841 -61.99% 126,928 89,808 1,781 340,628 714,500 325,530 800,000 $ 666,158 $ 1,514,500 $ 218,517 $ -100.00% TOTAL $ 2,177,248 $ 4,690,500 $ 6,831,858 $ 2,513,841-63.20% 8-9 CITY OF PEARLAND, TEXAS COMPONENT UNIT DEBT 2003-2004 Date Issued Amount Amount Description Rate Maturity Issued Outstanding Annual Requirements E.D.C. Sales 7.2%,6%,5.2%,5.3% 1997 5,000,000 4,365,000 3/1/2004 123,525 Interes Tax Bonds ,5.4%,5.45%,5.5% 2016 9/1/2004 123,525 Interes Series 1997 9/1/2004 200,000 Principal Bank fees _ 5,000 TOTAL, $ 5,000,000 $ 4,365,000 $ 452,050 8-10 CITY OF PEARLAND, TEXAS FUTURE INDEBTEDNESS SCHEDULE. 2003-2004 • COMPONENT UNIT DEBT Year ' Principal - Interest Total 2003 = 2004 200,000 . 247,Q50 447,050 ' 2004 - 2005 210,000 - • 232,650 442,650 2005 2006 220,000 217,530 - 437,530 ,2006 - 2007 235,000 201,690 436,690 2007 - 2008 300,000 , 187,590 487,590 2008 2009 320,000 '171,990 491,990' 2009 2010 - 340,000 155,030 495,03Q 2610 - 2011 360,000• 136,670 ' 496,670 2011 2012 385,000 2 117,Q50 , 502,050 2012 - 2013 410,000 95,875 505,875 2013 2014 435,000 73,325 508,325 2014 - 2015 460,000 .49,400 ' 509,400 2015 - 2016 490,000 25,480- 515,480 TOTAL Series Name Sales Tax Revenue Bonds Series 1997 TOTAL 4,365,000 1,911,330 6,276,330 Principal Amount 4,365,000 4,365,000 600,000 500,000 - 400,000 - 300,000 - 200,000 - •-100,000 P.E.D.0 DEBT TO MATURITY 2004 2005 2006 2007. 2006 2009 2010 2011 © Principal ® Interest 2012 201 2014 2015 2016 8-11 P.E.D.C. CAPITAL OUTLAY 2000-2001 5000 P.E.D.C. 300,000 1 015-5000-565.36-00 New Industry Incentive ,000 2 015-5000-565.71-00 Office furnitures 100,00 3 015-5000-565.83 Industrial Drive Water project 402,500 Total P.E.D.C. CAPITAL IMPROVEMENTS PLAN The Capital Improvements Plan (CIP) is a plan for expenditures that are incurred over a period of years, and result in the acquisition of an asset that will be used for a period of future years. These assets will be used to meet the needs of the City for transportation, drainage, water and sewer systems,, and facilities. The City recognizes that, upon completion, capital projects will have an impact on operating costs. The staff of the capital projects department provides routine updates to City staff and Council to maintain awareness of the type, status, and expected completion dates of each project. Additional detailed coordination takes place to make sure operating departments are aware of the potential impacts and plan operating budget requests based on the completion of new projects. The primary areas of operating budget impact for typical capital projects are right of way mowing, street and drainage maintenance, street lighting, and water and sewer maintenance. For buildings, utility costs, custodial services, and structure maintenance are also critical areas of operating cost impact. The impact of completed capital projects is factored into the final approved operating budget. 9-1 This Page Left Intentionally Blank CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 042- UTILITY IMPACT FEE FUND Garden Road This project entailed the installation of approximately 6,600 LF of 12" PVC DR 18 C900 water lines along Garden Road north from W. Broadway to south of Brookside. This project was completed in' 2002. Cullen Water Plant This project entailed the construction of a water plant, including a 1,300 GPM water well with pump; a 606,000-gallon galvanized bolted steel ground storage tank and a 1,000,000-gallon elevated. This project was completed in 2002. Southeast Water Plant This project will entail the construction of water plant, including a 1300 GPM water well, 1 million gallon welded steel ground storage tank, 400 feet of 16" water line to Bailey Road, and 3500 feet of 24 inch water line to SH 35. This project is under design and scheduled for completion in fiscal year 2005. McHard Road Water This project entailed the construction of 2500 linear feet of 16" water line from State Highway 35 to Old Alvin Road within the proposed McHard Road right-of-way and 285 linear feet of 12" water line within the utility easement from the proposed McHard Road to Alice Street. This project was completed in 2002. Pearland Parkway Water I -North The project entailed the construction of approximately 6,475 linear feet of 16" and 12" water lines and fire hydrants. The project site is located between Shallow Creek Drive and the Beazer Homes entrance along Pearland Parkway. This project was completed in 2002. Oiler Drive Water This project entailed the installation of a 2600 feet of 12" water main from Highway 35 to Pearland Parkway. This project was completed in 2002. Harkey Road Water The project entailed the construction of approximately 6,000 feet of 16" water main along Harkey Road between Fite and Cottonwood. This project was completed in 2003. 9-2 Magnolia Road Overpass Water & Sewer This project will entail construction and replacement of 4500 feet of water and sewer line along Magnolia Road from SH 35 to Veterans Drive. This project is under design and scheduled for completion in fiscal year 2005. Dixie Farm Road Sewer_II (See Fund 067) North Central WWTP This project entailed the acquisition of property for construction of a future wastewater treatment plant site in the north central service area of Pearland. The acquisition was completed in 2003. FM 518 Road Sewer This project will entail the placement of a sanitary sewer line along FM 518 from Cullen Boulevard to west of SH 288 consisting of approximately 10,000 linear feet of 18" to 30" pipe between approximately 12 and 24 feet deep; a 3.5 million gallon per day lift station and a 7 million gallon per day lift station. This project is scheduled for completion in early 2004. McHard Road Sewer This project will entail construction of 7500 feet of 18" sanitary sewer line along McHard Road from Hickory Slough to the future Pearland Parkway roundabout. This project is under design and is scheduled for completion in fiscal year 2004. 2002 Impact Fee Study This project entailed the update of water and sewer impact fees to reflect existing and anticipated growth in Pearland. This project was completed in 2002. Veterans Drive Sewer This project will entail construction of a lift station at Magnolia Road and approximately 1800 feet of sanitary sewer line south along Veterans Drive. Upon completion of this project, this trunk sewer- will serve the Veterans Drive sub -basin. This project is scheduled for design in 2003. Pearland Parkway Water II- South This project will entail construction of 7,450 linear feet of 16" water line from Mary's Creek to Oiler Drive and FM 518 from Sherwood to Pearland Parkway. This project is scheduled for design in 2003/2004. 9-3 SH 35 Sewer — South This project will entail construction of approximately 22,800 linear feet of sanitary sewer line along SH 35. Upon completion of this project, this trunk sewer will serve the SH 35 South sub -basin. This project is scheduled for design in 2003/2004. O'Day Sewer - This project will entail construction of 4500 feet of 24" sanitary sewer along O'Day Road from Olin Drive to south of FM 518. Upon completion of this project, this trunk sewer will serve the North Central sub -basin. This project is scheduled for design in 2003/2004. Kirby Drive Oversize — Shadow Creek This project entailed an agreement with Shadow Creek development to oversize the construction of new utility lines for additional capacity. This project is scheduled to be completed in 2003. Kirby Drive Oversize — Southgate This project entailed an agreement with Southgate development to oversize the construction of new utility lines for additional capacity. This project is scheduled to be completed in 2003. 9-4 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 42- Utility Impact Fee Fund Revenues: Original Budget Revised Budget As of 9/30/02 As of 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Impact Fees Interest Transfer - Fund # 15 FM 518 Sewer Transfer - Fund # 15 SH 35 Sewer Sewer $ 3,906,666 $ 102,064 $ 3,985,440 $ 65,608 $ 1,300,000 $ 2,200,000 $ 3,985,440 $ 28,166 $ 3,985,440 $ 3,985,440 $ 3,985,440 $ Total Revenues $ 4,008,730 $ 7,551,048 $ 4,013,606 $ 3,985,440 $ 3,985,440 $ 3,985,440 $ Project Name Original Budget Amended Budget Estimated Expenditures Expenditures As of As of 9/30/02 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Garden Road Water Cullen Water Plant/Tower Southeast Water Well McHard Road Water Pearland Parkway Water I - North Oiler Drive Water Harkey Road Water Magnolia Road Overpass Water&Sewer Dixie Farm Road 21" Sewer II North Central WWTP FM 518 Road Sewer McHard Road Sewer 2002 Impact Fee Study Veterans Drive Sewer Pearland Parkway Water II - South SH 35 Sewer O'Day Sewer Kirby Drive Oversize - Shadow Creek Kirby Drive Oversize - Southgate $ 498,643 $ $ 3,426,950 $ $ 5,284,943 $ $ 606,666 $ $ 787,500 $ $ 275,000 $ $ 331,250 $ $ 1,517,387 $ $ 479,712 $ $ 250,000 $ $ 5,033,000 $ $ 1,483,088 $ $ 50,000 $ $ 2,127,796 $ $ 1,264,170 $ $ 4,025,000 $ $ 1,281,250 $ $ 163,173 $ $ 216,767 $ Transfers Out: Debt Service - Fund # 21 1998 Obligations Debt Service - Fund # 21 1999 Revenue Bonds Engineering Inspectors - Fund # 10 376,021 2,528,706 5,334,041 225,590 487,437 166,270 922,700 3,025,000 590,000 106,429 5,270,000 1,483,088 45,000 2,127,796 1,264,170 4,025,000 1,281,250 163,173 216,767 $ 372,072 $ 2,520,780 $ 34,516 $ 225,590 $ 22,680 $ 32,205 $ 137,514 $ 46,099 $ 23,557 $ 12,934 $ 701,770 $ 3,949 $ 7,926 $ 216,139 $ 4,066,708 $ 1,016,677 $ 464,757 $ 134,065 $ 785,186 $ 158,219 $ 36,166 $ 93,495 $ 2,409,454 $ 129,895 $ 45,000 $ 154,460 $ 74,996 $ 216,667 $ 83,333 $ 163,173 $ 216,767 $ 1,922,278 $ 898,404 $ 400,721 $ 129,555 $ 2,158,776 $ 1,353,193 $ 760,752 $ $ 495,789 $ $ 2,158,333 $ $ 1,197,917 $ 400,000 $ $ 231,625 $ $ 41,000 $ 400,000 $ 231,625 $ 41,000 $ 1,212,584 693,386 1,650,000 400,000 $ 231,625 $ 41,000 $ 400,000 231,625 41,000 Fund Totals $ 29,102,295 $ 29,638,437 $ 4,129,717 $ 6,066,272 $ 15,187,092 $ 6,273,231 $ 672,625 $ Beginning Balance Ending Balance - $ 5,755,856 $ 7,240,632 $ (3,932,853) $ (6,220,644) $ (2,907,829) $ 5,755,856 $ 7,240,632 $ (3,932,853) $ (6,220,644) $ (2,907,829) $ 1,077,611 $ CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 44 SHADOW CREEK RANCH UTILITY IMPACT FEE Transfers: Transfers are made from this fund to the water and sewer debt service fund to pay a pro rata share of certain bond issues for projects that benefited Shadow Creek Ranch. 1999 Revenue Bonds: The cost of the 20" McHard Road water line and the FM 521 water storage and pumping plant is attributable to Shadow Creek Ranch. 1998 CO's: The cost of several trunk sewers is attributable to Shadow Creek Ranch. 2001 Revenue Bonds: The cost of the Far Northwest Wastewater Treatment Plant is attributable to Shadow Creek Ranch. Directly Funded Projects: Water Plant -Phase II: The cost of expanding the capacity of the FM 521 water plant, when necessary, will be paid directly from this fund. WWTP-Phase I: $600,000 in cash from this fund is expected to be needed to complement the bond financing for the plant to complete construction. WWTP-Phase II: The cost of expanding the capacity of the Far Northwest WWTP, when necessary, will be paid directly from this fund. Water Plant -Phase III: The cost of expanding the capacity of the FM 521 water plant, when necessary, will be paid directly from this fund. WWTP-Phase III: The cost of expanding the capacity of the Far Northwest WWTP, when necessary, will be paid directly from this fund. 9-6 CITY OF PEARLAND, TEXAS CAPITAL IMPROVEMENTS Fund # 044 Shadow Creek Ranch Utility Impact Fee Revenues: Original Budget Revised Budget As of As of 9/30/02 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Water and Sewer Impact Fees Interest (©1.4%) $ 43,422,241 $ $ - $ 43,862,241 $ 1,794,436 $ 215,712 $ 1,176,520 $ 3,137,807 $ 3,607,601 $ 3,654,414 $ 4,358,453 $ 27,711,733 - $ - $ - $ 25,031 $ 43,431 $ 71,756 $ 1,654,218 Total Revenues $ 43,422,241 $ 45,656,677 $ 215,712 $ 1,176,520 $ 3,137,807 $ 3,632,632 $ 3,697,845 $ 4,430,210 $ 29,365,951 • Project Name Original Budget Amended Budget Expenditures As of 9/30/02 Estimated Expenditures As of 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Transfers Out: 1999 Revenue Bond D.S. (1) 1998 CO's D.S. (2) 2001 Revenue Bonds D.S. (3) Water Plant -Phase II WWTP-Phase I (4) WWTP-Phase II Water Plant -Phase III WWTP Phase III $ 3,712,902 $ $ 3,108,593 $ $ 18,501,754 $ $ 1,570,875 $ $ 600,000 $ $ 9,086,000 $ $ 3,308,425 $ $ 3,339,574 $ 3,537,017 $ 194,674 $ 2,865,151 $ 78,100 $ 18,033,104 $ 1,570,875 600,000 9,086,000 3,308,425 3,339,574 143,050 $ 143,555 $ 142,611 $ 142,923 $ 141,785 $ 2,628,418 82,323 $ 83,287 $ 172,882 $ 172,757 $ 173,652 $ 2,102,151 511,255 $ 666,255 $ 671,567 $ 665,942 $ 670,005 $ 14,848,080 $ 239,625 $ 1,331,250 $ 600,000 $ 693,000 $ 693,000 $ 7,700,000 $ 3,308,425 $ 3,339,574 Fund Totals $ 43,228,123 $ 42,340,146 $ 272,774 $ 736,628 $ 1,732,722 $ 2,318,310 $ 1,674,622 $ 1,678,442 $ 33,926,648 Beginning Balance Ending Balance $ (57,062) $ (57,062) $ 382,830 $ 1,787,915 $ 3,102,237 $ 5,125,460 $ 7,877,228 382,830 $ 1,787,915 $ 3,102,237 $ 5,125,460 $ 7,877,228 $ 3,316,531 (1) Shadow Creek allocation for McHard Road Water Line and FM 521 Water Plant Phase I debt service. (2) Shadow Creek allocation for Trunk Sewers debt service. (3) Wastewater Treatment Plant Phase I debt service. (4) Cash needed to complete WWTP Phase I per Impact Fee Study. CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 050 - CAPITAL PROJECTS FUND SH 35 Enhancements This project will entail landscaping and illumination enhancements along SH 35 from BW 8 to FM 518. This project is currently under design and will be scheduled for construction in conjunction with the roadway expansion project. Nottingham Street Rehabilitation This project entailed the construction of 35Q0 square yards of asphaltic base replacements and a total of 480 linear feet of RCP storm sewer drainage improvements along Nottingham Street from Kent Street to the cul-de-sac. This project was completed in 2002. GIS Implementation This project involves the systemic implementation of hardware, software, and other technological components to create an interactive mapping database for internal and public use. The implementation phase is an on -going program and is scheduled for annual funding subject to Council approval. Animal Shelter Expansion' This project entailed a 24 x 50 square foot expansion of the animal shelter to house new administration offices and technology equipment. This project was completed in 2003. Pine Hollow Drainage Study This project entailed a drainage study in the Pine Hollow Subdivision. This project was completed in 2003. Schleider Drive Extension This project entailed the construction of approximately 650 linear feet of storm, 2,600 square yards of 7" reinforced concrete pavement, and all other drainage and paving appurtenances for Schleider Drive from Orange Road to Plum Road. This project was completed in 2003. Pearland Parkway — Villages of Mary's Creek 9-8 This project entails a development agreement with Villages of Mary's Creek for construction of 500 linear feet of road along Pearland Parkway to south of Oiler Drive. This project is scheduled for design in fiscal year 2004. Fire Training Facility This project entails the development and construction of the fire training facility along Veterans Drive. This project is scheduled for completion in fiscal year 2004. Pearland Parkway - West Development This project entails a development agreement with West Development for construction of 1000 linear feet of road along Pearland Parkway to Oiler Drive. This project is scheduled for design and completion in fiscal year 2005. 9-9 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 50-Capital Projects Fund Revenues: Original Budget As of As of FY04 Revised Budget 9/30/02 9/30/03 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Interest Reimbursement - Pine Hollow Drainage Reimbursement - Schleider Drive Transfer - Fund #10 Fire Department Transfer - Fund # 10 GIS Implementation Transfer - Fund # 10 P. Parkway (West dev) Transfer - Fund # 10 SH 35 Enhancements Transfer - Miscellaneous 944 $ 1,200 $ 10,831 $ 8,450 $ 588 $ 390,000 $ 28,500 $ 116,610 $ 100,000 $ 100,000 $ 100,000 $ 150,000 $ 100,000 $ 100,000 $ 200,000 $ 392,056 $ 392,056 Total Revenues $ 390,944 $ 346,310 $ 260,831 $ 700,506 $ 492,644 $ Project Name Original Budget Amended Budget Estimated Expenditures - Expenditures As of As of 9/30/02 9/30/03 FY04 FY05 FY06 FY07 Estimate Estimate Estimate Estimate Future Estimate SH 35 Enhancements Nottingham Street Rehabilitation GIS Implementation Animal Shelter Expansion Pine Hollow Drainage Study Schleider Drive Extension Pearland Parkway - Villages of Mary's Creek Fire Training Facility Pearland Parkway - West Development Transfer out to fund #68 Transfer out to fund #15 $ 1,000,000 $ 480,000 $ 500,000 $ 78,000 $ 45,000 $ 233,219 $ 29,521 $ 130,000 $ 350,000 $ 1,500,000 $ $ 412,330 $ $ 800,000 $ $ 114,532 $ 57,000 $ 233,219 $ 29,521 $ 130,000 $ 350,000 16,997 $ 357,962 $ 86,125 $ 352,791 $ 686,125 377,867 $ 36,500 321,057 $ 178,943 $ 100,000 $ 100,000 $ 100,000 $ 114,532 $ 57,000 $ 233,219 $ 6,636 $ 211,659 $ 212,768 $ 22,885 $ 130,000 $ 350,000 Fund Totals $ 2,845,740 $ 3,626,602 $ 715,921 $ 1,409,220 $ 339,010 $ 802,791 $ 786,125 $ Beginning Balance Ending Balance $ 1,536,855 $ 473,945 $ 395,767 $ 293,481 $ 0 $ 1,536,855 $ 473,945 $ 395,767 $ 293,481 $ - 0 $ 0 CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 064 — 1998 CERTIFICATE OF OBLIGATION Magnolia Harkey Sewer This project entailed the installation of 1000' of 48" and 4450' of 36" sanitary sewer lines, 2400 square feet of asphalt pavement replacement, and 2250 square yards of new asphalt pavement along Harkey Road and the Future Magnolia Blvd. This project was completed in 2001. Fite Harkey Sewer This project entailed the installation of approximately 13,000 linear feet of large diameter sewer trunk lines from the new Southwest Environmental Center Wastewater Treatment Plant (SWEC) extending north along Harkey Road and proceeding west along Fite Road towards Old Chocolate Bayou. This project was completed in 2001. Cullen Sewer/Westgate Lift Station This project entailed the installation of approximately 940 LF of 16" and 1,714 LF of 24" water mains; 5 fire hydrants; approximately 2,421 LF 12" gravity pipe sanitary sewer line; 7 manholes; jacking and boring of water and sewer lines with and without steel casings; 8" force main; lift station; concrete pavement; fencing; traffic control; and selective demolition along W. Broadway to the Cullen Water Plant site. This project was completed in 2000. Barry Rose WWTP Expansion This project entailed the expansion of the Barry Rose WWTP from 2.25 MGD to 3.1 MGD, the modification of the on -Site lift station, and installation of switch gears at Alice Street, Liberty Street, Twin Creek and Walnut Street lift stations. This project was completed in 2000. ' Longwood WWTP Expansion This project entailed the expansion of the Longwood WWTP from 1.75 MGD to 2.5 MGD., the modification of the on -site lift station, and the replacement of the existing aeration basin equipment. This project was completed in 2000. Shadow Creek Sewer Phase I This project entailed the construction of 400 feet of 54", 1600 feet of 36", and 4600 feet of 18" of sanitary sewer lines along Shadow Creek Parkway, CR 48, and future Kirby Road. This project was completed in 2001. 9-11 Shadow Creek Ranch Sewer Phase II The project will entail extension of existing sewer trunk lines within Shadow Creek Ranch and construction of approximately 1,000 feet of 42"4'3200 feet of 36", 820 feet of 30", 2200 feet of 18", 800 feet of 15", 5200 feet of 12", and 300 feet of 8" sanitary sewer. The project site is located along Kingsley Drive, Trinity Drive, Regents Drive, Drake Bay Drive, Discovery Bay Drive, and Shadow Creek Parkway. This project is scheduled for completion in fiscal year 2004. Inflow/Infiltration Reduction Phase I This project will entail the rehabilitation of sanitary sewer by pipe bursting approximately 12,000 linear feet of existing 6" and 8" gravity sanitary sewers; the reconnection of sanitary sewer service connections; the construction of all required point repairs; the rehabilitation of sanitary sewer manholes; the purchase and placement of sanitary sewer flow monitors; and the cleaning and television inspection of sanitary sewers within the Sleepy Hollow and Longwood Service Areas. This project was completed in 2002. Inflow/Infiltration Phase II This project will entail construction of 25,000 linear feet of 18" to 27" cured -in -place pipe, lining of 1200 vertical feet of sanitary sewer manholes, cleaning and TV inspection of 5300 feet of 18" to 21" sanitary sewer, and removal and replacement of 3 brick manholes within the Sleepy Hollow and Longwood services areas. This project is scheduled for completion on fiscal year'2004. Inflow/Infiltration Phase III This project will entail rehabilitation of 23,000 linear feet of 6" to 14" by cured -in -place pipe; pipe bursting, and replacement methods within the Creek View and Shady Crest services areas. This project is scheduled for completion on fiscal year 2005. 9-12 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 64 - 1998 Certificate of Obligation Revenues: As of As of FY04 FY05 FY06 FY07 Future Original Budget Revised Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate $ 17,100,000 $ 17,100,000 Interest $ 322,806 $ 141,312 $ 85,073 $ 57,870 Transfer from Impact fee #40_ $ 400,000 Transfer from Shadow Creek $ 82,323 Total Revenues $ 322,806 $ 623,635 $ 85,073 $ 57,870 $ -$ Project Name Estimated Expenditures Expenditures As of As of FY04 FY05 FY06 FY07 Future Original Budget Amended Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate SRF Planning/Non-Operating Fees $ 884,407 $ 890,907 $ 884,407 $ 6,500 Magnolia Harkey Sewer $ 480,000 $ 1,531,946 $ 1,531,946 Shadow Creek Sewer I & 11 $ 4,300,000 $ 4,300,000 $ 2,672,018 $ 818,880 $ 809,103 Barry WWTP Expansion $ 609,914 $ 609,914 $ 609,914 Longwood WWTP Expansion $ 1,879,431 $ 1,879,431 $ 1,879,431 Fite Harkey Sewer $ 2,253,497 $ 2,253,497 $ 2,255,178 Cullen Westgate Sewer $ 231,728 $ 231,728 $ 231,728 Inflow/Infiltration Phase I $ 3,000,000 $ 1,472,893 $ 1,040,356 $ 432,536 Inflow/Infiltration Phase II $ 1,326,930 $ 18,520 $ 1,308,410 Inflow/Infiltration Phase III $ 2,430,670 $ 46,600 $ 93,200 $ 2,290,870 Construction Inspection $ 149,760 $ 172,085 $ 103,856 $ 443 Undesignated Balance $ 3,311,263 Transfers Out: Debt Service - Fund # 21 $ 681,500 $ 141,312 $ 85,073 $ 57,870 Fund Totals $ 17,100,000 $ 17,100,000 $ 11,208,834 $ 2,004,979 $ 2,352,025 $ 2,375,943 $ 57,870 $ Beginning Balance Ending Balance $ $ 8,470,759 $ 7,089,415 $ 4,822,464 $ 2,504,390 $ $ 8,470,759 $ 7,089,415 $ 4,822,464 $ 2,504,390 $ 2,446,521 $ CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 66 TAX INCREMENT REINVESTMENT ZONE (TIRZ) #2 Administration: Alvin ISD Admin. Payment: This is the -cost, as approved by the TIRZ Plan, for annual administrative costs related to the zone. This is the expense, as approved in the Pearland- Alvin ISD interlocal agreement, for the portion of the tax increment attributable to Alvin ISD taxes that are paid back to Alvin ISD as an administrative payment. City of Pearland Admin. Payment: This is the cost, as approved in the TIRZ Plan, for the portion of the tax increment attributable to the City of Pearland taxes that is retained by the City as an administrative payment to cover the cost of providing services to the zone. Special Services: This is the expected cost for the police/fire facility and library that will be constructed by the City, but paid directly out of TIRZ funds when they are available. Debt Service: This is the expected cost of debt service for bonds issued to reimburse the developer for eligible project expenditures as defined in the TIRZ Plan. Direct Reimbursements: This is the expected cost of direct cash reimbursements to the developer for eligible project expenditures as defined in the TIRZ Plan. 9-14 CITY OF PEARLAND, TEXAS CAPITAL IMPROVEMENTS Fund # 066 Tax Increment Reinvestment Zone #2 Shadow Creek Ranch Revenues: Supplemental Payment Tax Increment - Alvin ISD Tax Increment - City of Pearland Tax Increment - Brazoria County Tax Increment - Fort Bend County Reimbursement - Fire Station Property Interest Total Revenues Original Budget Amended Budget As of 9/30/03 FY04 Estimate FY05 Estimate FY06 FY07 Future Estimate Estimate Estimate $ 60,244 $ $ 468,272,493 $ 468,272,493 $ $ 260,344,572 $ 260,344,572 $ $ 37,034,495 $ 37,034,495 $ $ 20,854,603 $ 20,854,603 $ 625,286 $ $ 179,840 $ 786,506,163 $ 787,371,533 $ 30,244 43,873 19,924 1,413 $ 20,000 $ 439,358 $ 364,187 $ 32,847 625,286 $ 720,740 $ $ 10,000 $ 2,386,920 $ 1,130,866 $ 183,622 $ $ 4,625,987 $ 2,213,588 $ 358,455 $ 20,656 $ $ 6,750,532 $ 3,401,095 $ 524,001 $ 172,917 $ 454,025,823 $ 253,214,912 $ 35,934,157 $ 20,661,030 1,350 $ 4,433 $ 13,779 $ 19,093 $ 141,185 857,742 $ 3,715,841 $ 7,232,465 $ 10,867,638 $ 763,977,107 v Project Name Estimated Expenditures As of Original Budget Amended Budget 9/30/03 FY04 Estimate FY05 Estimate FY06 FY07 Future Estimate Estimate Estimate Administration Alvin ISD Administrative Payment City of Pearland Administrative Payment Special Services (Fire/Police Station/Library) Debt Service/Cash Redemptions Direct Reimbursements $ 3,055,000 $ $ 351,204,370 $ $ 165,575,998 $ $ 5,000,000 $ $ 104,891,052 $ $ 19,792,304 $ 3,055,000 $ 351,204,370 $ 165,578,420 $ 5,000,000 $ 104,891,052 19,792,304 $ 125,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 2,230,000 32,905 $ 329,519 $ 1,790,190 $ 3,469,490 $ 5,062,899 $ 340,519,367 7,153 $ 133,019 $ 407,112 $ 796,892 $ 2,176,701 $ 162,057,544 625,286 $ 4,374,714 $ 471,869 $ 1,523,831 $ 2,668,723 $ 100,226,629 $ 204,064 $ 887,692 $ 1,667,874 $ 17,032,674 Fund Totals $ 626,671,420 $ 626,673,841 $ 790,343 $ 637,538 $ 3,048,235 $ 6,852,905 $ 11,751,197 $ 626,440,928 Beginning Balance Ending Balance $ 166,014 $ 96,411 $ 316,615 $ 984,221 $ 1,363,781 $ 480,222 $ 96,411 $ 316,615 $ 984,221 $ 1,363,781 $ 480,222 $ 138,016,401 CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 067 - 1999 REVENUE BONDS FM 518/SCR Plant/McHard Water W. Broadway 16" Water This project entailed the construction of 15,700 linear feet of 16" water transmission along W. Broadway from CR 89 to east of future Kirby Drive. This project was completed in 2000. Shadow Creek Parkway 20" Water This project entailed the installation of approximately 6,500 linear feet of 20" water transmission main from the intersection of FM 2234 (McHard Road) and Ripple Ridge Drive to the intersection of Clear Creek with FM 521. This project was completed in 2001. Far Northwest Water Plant This project entailed construction of a 1.67 MG steel tank, pump station, chlorination and ammonia feed systems, a hydropnuematic tank, and SCADA system within Shadow Creek Ranch along FM 521 Road to provide water capacity to the far northwest service area. This project is scheduled for acceptance in 2003. Dixie Farm Road Water & Sewer This project will entail construction of 18,000 linear feet of water and sanitary sewer line improvements along Dixie Farm Road from 'Longwood to SH 35. This project is under design and is scheduled for completion in fiscal year 2005 to coincide with the roadway expansion. SH 35 Water & Sewer This project will entail construction and relocation of existing water and sewer utility lines from BW 8 to FM 518 Road. In conjunction with TXDOT, the SH 35 project will involve the construction of a seven -lane roadway with a median, various utility relocations, detention facilities, and other enhancement improvements. Fite/Wagon Trail/Hatfield Sewer 9-16 The project will entail construction of approximately 12,850 linear feet of 8, 10, 12, and 24" sanitary sewer and 7,150 linear feet of 8". The project site is located along Harkey, Josephine, Fite, Figland, Wagon Trail, Bardet, and Hatfield Roads between FM 518 Road and Mary's Creek,. This project is scheduled for completion in fiscal year 2004. West Lea This project entailed the construction of approximately 19,400 lineal feet of 6-inch, 8- inch, and 12-inch water mains in West Lea Subdivision and approximately 400 lineal feet of 16-inch water main along FM 1128 at the entrances to West Lea Subdivision. This project also included the construction of approximately 19,250 lineal feet of 8-inch and 12-inch sanitary sewers within West Lea Subdivision. The' wastewater collection lines will convey sewage to a proposed lift station, where it will be pumped to Ravenwood Subdivision in approximately 730 lineal feet of 4" force main. The work in this project also included the demolition of two water wells within TNRCC state regulatory requirements. The water wells are located at the southeast corner of 3 Heron Lane and FM 1128 and West Lea lane and FM 1128. This project was completed in 2003. Wagon Wheel Sewer The project entailed construction of approximately 13,900 feet of 8" sanitary sewer lines within the Wagon Wheel Subdivision along Becky, Jerrycrest, Larrycrest, Patridge, Willow, Cottonwood, Raza and Aubrell. This project was completed in 2003. Hickory Creek Water & Sewer The project will entail construction of approximately 14,500 linear feet of 6", 8", 10" and 12"sanitary sewer and approximately 9550 linear feet of 4 6", and 8" water line. The project site is located in the Hickory Creek Subdivision. This project is scheduled for completion in fiscal year 2004. Colonial Acres The project will entail construction of approximately 7,293 feet of 6", 8" and 10"sanitary - sewer lines within the Colonial Acres Subdivision. This project is scheduled for comlletion on fiscal year 2004. 9-i7 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 67-1999 Revenue Bonds Revenues: 2003 Bond Issue Interest Reimbursement As of As of FY04 FY05 FY06 FY07 Future Original Budget Revised Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate $ 9,500,000 $ 5,000,000 $ 120,447 $ 60,200 $ 58,177 $ 19,099 $ 1,500,000 Total Revenues $ 120,447 $ 11,060,200 $ 5,058,177 $ 19,099 $ $ Project Name Estimated Expenditures Expenditures As of As of FY04 FY05 FY06 FY07 Future Original Budget Amended Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate FM 518/SCR Plant/McHard Water $ 4,200,057 $ 4,302,297 $ 3,896,182 $ 406,115 Dixie Farm Road Water & Sewer -Section I $ 2,257,458 $ 3,839,015 $ 157,377 $ 28,330 $ 934,575 $ 2,718,733 SH 35 Water & Sewer $ 2,806,458 $ 3,712,636 $ 127,744 $ 273,184 $ 3,311,708 West Lea Water & Sewer $ 2,914,585 $ 4,799,355 $ 331,585 $ 4,467,770 Fite/Wagon Trail/Hatfield $ 1,364,728 $ 2,342,611 $ 129,686 $ 865,496 $ 1,347,429 Wagon Wheel Sewer $ 1,133,758 $ 1,517,189 $ 105,311 $ 951,211 $ 460,667 Hickory Creek Water & Sewer $ 1,808,682 $ 2,794,545 $ 115,348 $ 218,795 $ 2,460,402 Colonial Acres Sewer $ 384,048 $ 743,256 $ 34,134 $ 310,222 $ 398,900 Fund Totals $ 16,869,774 $ 24,050,904 $ 4,897,367 $ 7,521,124 $ 8,913,680 $ 2,718,733 $ Beginning Balance Ending Balance $ 3,663,305 $ 7,202,381 $ 3,346,878 $ $ $ 3,663,305 $ 7,202,381 $ 3,346,878 $ 647,244 $ CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 068 — 2001 CERTIFICATE OF OBLIGATION Town Ditch Drainage This project will entail construction of 5200 linear feet of drainage improvements, interceptor structures, concrete pilot channel, abandonment of an existing water line, and an 8" water line along Town Ditch between State Highway 35 and Old, Alvin Road. This project is scheduled for completion in 2003. D.L.S. East Detention Pond This project entailed the construction of a detention pond on /he ease D.L.S. tract. This project has been completed. • Magnolia Road Overpass This project will entail construction of a four -lane roadway along Magnolia Road from SH 35 to Veterans Drive. This project is approximately 5200 linear feet in length and is currently under evaluation by City Staff. Mykawa Road Bridge This project will entail construction of a new bridge at Mykawa Road and Hickory Slough. This project is managed by TXDOT and is scheduled to be completed in 2003. Dixie Farm Road This project will entail construction of a four -lane roadway along Dixie Farm from Beamer Road to SH 35. This project is approximately 25,000 linear feet in length and is scheduled for completion in fiscal year 2007. Pearland Parkway Lanes 1 & 2 — Northbound This project will construction contract of 38,937 square yards of 9" joint reinforced concrete pavement, 112,104 cubic yards of embankment and 24,500 square foot bridge from BW 8 to E. Broadway. This project is scheduled to be completed in 2003. SWEC Detention This project entailed the excavation and creation of a detention site at the SWEC facility. This project was completed in 2003. 9-19 ROW Studies These projects will entail alignment studies for future roadways in Pearland. These projects are on -going and subject to annual Council approval Mykawa Road This project will entail construction of a four -lane roadway from BW 8 to the McHard Road Overpass. This project is currently under evaluation by City Staff. McHard Road This project will entail construction of a four -lane roadway along the extension of McHard Road from SH 35 (N. Main), across Old Alvin Road to the future Pearland 'Parkway. This project is approximately 1 mile in length and is schedule for construction in fiscal year 2005. Cullen Service Center This project entailed the construction of Fire Station No. 4 at Cullen Boulevard and W. Broadway. This facility provides fire and ambulance services to the west side of Pearland. This project was completed in 2003. Hickory Slough Detention This project will entail the purchase and excavation of a detention site along Hickory Slough. 'This project is scheduled to be completed in fiscal year 2004. SWEC Recycle Center. This project will entail construction of an 8000 square foot recycling center at the SWEC facility that replaces the existing collection site on Old Alvin Road. This project is scheduled to be completed in fiscal year 2004. Fire Training Grounds This project will entail construction of a training facility for the Pearland Fire Department along Veterans Drive. This project is scheduled to be completed in fiscal year 2004. Orange Street Service Center This project will entail the purchase and refurbishment of the existing property adjacent to the service center to be used for parks maintenance and storage. This project is scheduled to be completed in fiscal year 2004. 9-20 Section 205 Corp of Engineers This project will entail an evaluation of regional storm detention sites in Pearland. This project is scheduled for completion in fiscal year 2004. Park Pavilion This project entailed construction of a new pavilion at Independence Park on Liberty Drive to house a recreational basketball facility. This project was completed in 2003. Water Meter Program This project will entail the complete replacement of existing water meters throughout the Pearland service area with modern equipment. This project is scheduled for completion in fiscal year 2003. 9-21 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 68 - 2001 Certificate of Obligation Revenues: Original Budget Revised Budget As of As of FY04 FY05 FY06 9/30/02 9/30/03 Estimate Estimate Estimate FY07 Estimate Future Estimate 2003 Bond Issue Interest Reimbursement - Recycle Center Grant Reimbursement - TXDOT Grant H.G.A.C. Transfer from #50 Transfer from #61(128866) and from #58(56) for closing funds $ 19,025,000 $ 15,000,000 $ - $ 12,000,000 $ $ 529,217 $ 150,060 $ 123,229 $ 146,306 $ 15,811 $ 57,317 $ 468,000 $ 1,728,651 $ 7,414,516 $ 10,641,968 $ 8,166,615 $ 4,083,308 $ 31,000 $ 211,659 $ 128,922 Total Revenues $ 529,217 $ 21,275,292 $ 23,005,745 $ 10,788,273 $ 20,182,427 $ 4,140,625 $ Project Name Original Budget Amended Budget Expenditures As of 9/30/02 Estimated Expenditures As of 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate Future Estimate Town Ditch Drainage DLS East Dentention Pond Magnolia Road Overpass Mykawa Road Bridge Dixie Farm Road Pearland Parkway 1&2 - North SWEC Dentention ROW Studies Mykawa Road McHard Road Cullen Service Center Hickory Slough Dentention SWEC Recycle Center Fire Training Grounds Orange Street Service Center Section 205 Corp of Engineers Park Pavillion Water Meter Program $ 1,000,000 $ 2,050,000 $ 6,680,378 $ 770,000 $ 8,180,530 $ 12,350,111 $ 2,650,000 $ 200,000 $ 2,236,000 $ 1,850,000 $ 1,500,000 $ 1,000,000 $ 1,697,681 $ 50,000 $ 525,000 $ 100,000 $ 300,000 $ 2,400,000 Transfers Out: Project Manager/ROW Agents - Fund #10 Engineering Inspectors - Fund #10 Debt Service - Fund #20 $ 1,025,000 $ 1,408,427 $ 789,352 $ 1,600,000 $ 54,515,000 $ 13,555,000 $ 2,650,000 $ 200,000 $ 913,675 $ 10,018,250 $ 1,700,000 $ 1,647,000 $ 1,697,681 $ 25,000 $ 525,000 $ 100,000 $ 300,000 $ 2,400,000 $ 463,489 $ 1,408,427 $ 476,645 $ 1,365,921 $ 1,122,568 $ 2,735,234 $ 1,906,956 $ 310,427 $ 556,521 $ 1,395,120 84,714 $ 476,797 312,707 234,079 2,648,115 $ 13,932,876 $ 12,311,595 $ 16,333,231 $ 8,166,615 8,110,733 $ 2,709,033 493,044 $ 250,000 200,000 288,248 $ 315,000 208,232 $ 281,157 $ 8,972,341 304,880 377,000 $ 1,270,000 861,281 $ 836,401 25,000 525,000 $ 100,000 $ 300,000 $ 2,400,000 $ 288,000 $ $ 41,000 $ 204,524 $ 17,233 $ 5,560 $ 300,000 $ 17,233 $ 61,614 $ 300,000 $ 17,233 $ 73,153 $ 300,000 17,233 7,906 Fund Totals $ 45,539,700 $ 95,069,386 $ 11,741,307 $ 17,702,033 $ 20,398,580 $ 21,662,783 $ 16,723,617 $ 8,491,754 $ Beginning Balance Ending Balance $ 6,011,705 $ 9,584,964 $ 12,192,128 $ 1,317,618 $ 4,776,429 $ 6,011,705 $ 9,584,964 $ 12,192,128 $ 1,317,618 $ 4,776,429 $ 425,299 $ CITY OF PEARLAND, TEXAS r , BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 069 — 2001 WATER & SEWER REVENUE BONDS Far Northwest Wastewater Treatment Plant This project entailed the construction of a 2.0 MGD WastewatQr Treatment Plant in Shadow Creek Ranch to provide sewer capacity to the far northwest service area. This project is scheduled for completion in 2003. 9-23 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 69 - 2001 Water & Sewer Revenue Bonds Revenues: As of Original Budget Revised Budget 9/30/02 As of FY04 FY05 FY06 FY07 Future 9/30/03 Estimate Estimate Estimate Estimate Estimate Transfer - Fund # 44 Interest $ 9,900,000 $ 9,900,000 $ 9,904,258 $ 266,724 $ 600,000 $ 215,066 $ 250,000 $ 200,464 $ 62,237 $ 578,741 Total Revenues $ 10,381,790 $ 10,750,000 $ 10,104,722 $ 62,237 $ 578,741 $ Project Name Far Northwest WWTP Estimated Expenditures Expenditures As of As of FY04 FY05 FY06 FY07 Future Original Budget Amended Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate $ 9,831,790 $ 10,070,000 $ 5,477,584 $ 4,592,416 $ 550,000 Fund Totals $ 9,831,790 $ 10,070,000 $ 6,027,584 $ 4,592,416 $ $ Beginning Balance Ending Balance $ 3,951,438 $ (578,741) $ $ $ $ 3,951,438 $ (578,741) $ - $ $ $ $ CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 070 — 2001 MOBILITY BONDS Miscellaneous Road Improvements Group 1 These projects entailed road widening, drainage improvements, and related work at the following intersections: 1) Old Alvin from Broadway to Plum, 2) Fite at Harkey Intersection, and 3) Magnolia at McLean. These projects were completed in 2003. -Group 2 These projects will entail road widening, drainage improvements, and related work at the following intersections: 1) Cullen Boulevard at Brookside, 2) Cullen Boulevard at Hughes Road, 3) Dixie Farm Road at McGinnis, and 4) Dixie Farm Road at McDonald. These projects are scheduled to be completed in 2003. Group 3 These projects will entail widening, roadway and drainage improvements, and related work at the following intersections: 1) Walnut at Post Office, 2) Hatfield at Broadway, 3) John Lizer at Old Alvin, 4) Liberty at Broadway, 5) Pearland Parkway at Broadway, and 5) Old Chocolate Bayou at Broadway. These projects are scheduled to be completed in fiscal year 2004. Cullen Boulevard Transportation This project will consist of constructing a four -lane boulevard section from the intersection of Cullen Road and Broadway to the intersection of Old Chocolate Bayou Road and Northfork. Local storm sewer improvements will be included in the project. This project schedules to be completed in fiscal year 2004. Bailey/Oiler Road Improvements This project will consist of constructing a major thoroughfare from the intersection of SH 35 and Oiler Road to SH 288 along the alignment of Bailey Road. Much of the road will be a four lane divided boulevard section. Storm sewer improvements will be included in the project. An overpass at the Santa Fe Railroad tracks will be included in the project. This project schedules to be completed by fiscal year 2008. Barry Rose Transportation 9-25 This project will construct Barry Rose Road as a secondary thoroughfare from Broadway to Pearland Parkway. This project schedules to be completed by fiscal year 2005. Yost Road Transportation This project will construct Yost Boulevard as a secondary thoroughfare from Broadway to Clear Creek to tie into the extension of Scarsdale on the Harris County side of Clear Creek. This project schedules to be completed by fiscal year 2005. Fite Road Improvements This project will improve the intersection of Fite Road at FM 1128 to a four -lane thoroughfare. This project schedules to be completed in 2003. Walnut Street This project will construct Walnut Street as a major collector from Texas to Veterans Drive. This project schedules to be completed in fiscal year 2004. Pearland Parkway Lanes 3 & 4 This project will complete the construction of the major thoroughfare Pearland Parkway from Broadway to Beltway 8. This project schedules to be completed in 2003. Magnolia Street This project will construct Magnolia Street as a secondary thoroughfare from the railroad overpass to Veterans Drive. This pro"ject is currently under evaluation by City Staff. Pearland Parkway PE & EA This project will complete the Preliminary Engineering and Environmental Assessment for the portion of Pearland Parkway from the Galveston County Line to Oiler Road. Pearland Parkway will be a Major Thoroughfare with construction funding from TXDOT. This study is scheduled to complete in fiscal year 2004. Miscellaneous Road Improvements — Group 4 These projects will consist of various road and intersection improvements to be identified by City Staff. These projects schedule to be completed by fiscal year 2008. Orange Street This project will construct Orange Street as a secondary thoroughfare from Mykawa Road to Hatfield Road. This project schedules to be completed by fiscal year 2008. 9-26 CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 70 - 2001 Mobility Bonds Revenues: Bond Proceeds Interest Transfer - Fund # 15 Fite Road Transfer - Fund # 15 Bailey/Oiler EDC Proceeds Transfer from fund #40 As of As of FY04 FY05 FY06 FY07 FY08 Original Budget Revised Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate $ 17,000,000 $ 9,000,000 $ 17,500,000 $ 14,500,000 $ 19,500,000 $ 15,000,000 $ 214,460 $ 300,863 $ 158,095 $ 127,854 $ 221,107 $ 88,373 $ 400,000 $ 185,886 $ 800,000 $ 1,514,114 $ 10,000,000 $ 12,814 Total Revenues $ 17,000,000 $ 9,813,160 $ 28,600,863 $ 16,172,209 $ 19,627,854 $ 15,221,107 $ 88,373 Project Name Estimated Expenditures Expenditures As of As of FY04 FY05 FY06 FY07 FY08 Original Budget Amended Budget 9/30/02 9/30/03 Estimate Estimate Estimate Estimate Estimate Misc. Road Improvements - 1, 2, & 3 $ 5,000,000 $ 2,745,606 $ 1,272,358 $ 1,473,248 Cullen Boulevard Transportation $ 3,479,801 $ 3,622,310 $ 90,459 $ 854,851 $ 2,677,000 Bailey/Oiler Road Transportation $ 51,470,446 $ 52,986,991 $ -951,226 $ 4,692,356 $ 6,700,000 $ 11,200,000 $ 10,923,000 $ 16,400,000 $ 2,120,409 Barry Rose Transportation $ 14,179,214 $ 14,107,930 $ 213,174 $ 1,353,107 $ 8,790,000 $ 3,751,650 Yost Road Transportation $ 4,347,496 $ 4,668,430 $ 248,404 $ 582,348 $ 2,390,658 $ 1,447,020 Fite Road Improvements $ $ 1,945,872 $ 25,142 $ 1,699,861 $ 220,869 Walnut Street Transportation $ 1,748,355 $ 2,750,338 $ 18,731 $ 989,185 $ 1,742,422 Pearland Parkway Lanes 3 & 4 $ 4,050,600 $ 4,145,000 $ 80,872 $ 3,154,128 $ 910,000 Magnolia Street $ 1,832,120 $ 2,343,000 $ 120,000 $ 1,620,000 $ 603,000 Pearland Parkway PE & EA $ 350,000 $ 350,000 $ 225,000 $ 125,000 Misc. Road Improvements - Group 4 $ $ 1,763,893 $ 1,245,000 $ 518,893 Orange Street $ 4,066,911 $ 4,441,000 $ 50,000 $ 593,000 $ 3,053,000 $ 745,000 Contingency $ 14,475,057 $ 9,129,630 $ 1,327,174 $ 2,355,595 $ 1,644,867 $ 1,163,600 $ 2,231,800 $ 406,595 Transfers Out: Project Manager/ROW Agents - Fund # 10 Engineering Inspectors - Fund # 10 Debt Service - Fund #20 $ 68,745 $ 68,745 $ 68,745 $ 68,745 $ 68,745 $ 19,573 $ 19,573 $ 19,573 $ 19,573 $ 19,573 $ 88,968 $ 150,431 $ 79,048 $ 63,927 $ 110,553 Fund Totals $ 105,000,000 $ 105,000,000 $ 2,900,365 $ 16,351,258 $ 26,088,830 $ 18,332,286 $ 12,966,966 $ 24,702,045 $ 4,592,768 Beginning Balance Ending Balance $ 15,318,580 $ 8,780,483 $ 11,292,515 $ 9,132,438 $ 15,793,327 $ 6,312,388 $ 15,318,580 $ 8,780,483 $ 11,292,515 $ 9,132,438 $ 15,793,327 $ 6,312,388 $ 1,807,993 CITY OF PEARLAND, TEXAS BRIEF DESCRIPTION OF MAJOR PROJECTS FUND 071 - 2001 DRAINAGE BONDS Corrigan Drainage This project will entail construction of a by-pass ditch channel for the Corrigan Ditch and includes utility relocations, three concrete bridge crossings and related drainage improvements. , The Corrigan Ditch By -Pass Channel is located just south of Broadway/F.M. 518, west of S.H. 35/Main Street, and east of F.M. 1128. This project is scheduled for construction in fiscal year 2004. West Mary's Creek Detention. This project will entail construction of a regionaldetention facility on the north side of Mary's Creek and east of FM 1128. This project is scheduled for construction in fiscal year 2005. Green Tee Outfall This project will entail construction of a detention outfall in the Green Tee Subdivision. This project is scheduled for completion in fiscal year 2008. Veterans Drive Detention This project will entail construction of a regional detention facility along Veterans Drive. This project is scheduled for completion in fiscal year 2008. Twin Creek Woods Storm Sewer This project will entail construction of a detention facility in the Twin Creek Woods Subdivision. This project is scheduled for completionin fiscal year 2008. CITY OF PEARLAND, TEXAS CAPITTAL IMPROVEMENTS Fund # 71 - 2001 Drainage Bonds Revenues: Original Budget Revised Budget As of As of FY04 FY05 FY06 9/30/02 9/30/03 Estimate Estimate Estimate FY07 Estimate FY08 Estimate Bond Proceeds Interest Transfer in $ 8,000,000 $ 6,000,000 $ 7,500,000 $ 500,000 $ 500,000 108,457 $ 220,927 $ 23,409 $ 13,687 $ 18,245 $ Total Revenues $ 8,000,000 $ 6,108,457 $ 7,720,927 $ 523,409 $ 513,687 $ 18,245 $ Project Name Original Budget Amended Budget Expenditures As of 9/30/02 Estimated Expenditures As of 9/30/03 FY04 Estimate FY05 Estimate FY06 Estimate FY07 Estimate FY08 Estimate West Mary's Creek Dentention Corrigan Subdivision Drainage Green Tea Outfall Veterans Drive Detention Twin Creek Woods Storm Sewer Contingency Public Work project Transfers Out: Project Managers/ROW Agents - Fund #10 Engineering Inspectors - Fund #10 Debt Service - Fund #20 7,383,000 6,142, 699 1,298, 581 2,215,475 775,800 4,684,445 $ 10,677,134 $ 9,658,338 $ 1,380,000 $ 2,530,000 $ 920,000 $ 1,231,297 $ 281,163 $ 1,557,966 $ 8,838,005 $ 122,539 $ 2,795,201 $ 5,704,000 $ 1,036,598 $ $ 150,000 $ $ 217,611 $ 727,100 $ 51,830 $ 7,500 $ $ $ 14,731 $ $ 4,194 $ $ 45,471 $ 14,731 $ 4,194 $ 110,464 $ 14,731 $ 4,194 $ 11,704 $ 860,000 $ 1,860,000 $ 505,000 $ 154,506 $ 14,731 $ 4,194 $ 6,844 $ 520,000 520,000 415,000 72,750 14,731 4,194 9,122 Fund Totals $ 22,500,000 $ 26,396,769 $ 403,702 $ 4,570,778 $ 15,333,501 $ 1,217,817 $ 188,129 $ 3,405,275 $ 1,555,797 Beginning Balance Ending Balance $ 7,746,947 $ 9,284,626 $ 1,672,052 $ 977,645 $ 1,303,202 $ (2,083,827) $ 7,746,947 $ 9,284,626 $ 1,672,052 $ 977,645 $ 1,303,202 $ (2,083,827) $ (3,639,625) SUMMARY STATISTICAL INFORMATION AND CHARTS This Page Left Intentionally Blank ul Pearland's location is one of its greatest assets Located approximately 20 minutes from downtown Houston and less than 15 minutes from the Texas Medical Center, Pearland offers the lifestyle of a small town, but still provides easy access to the Theater district, and Houston's many fine restaurants. Pearland is 15 minutes from NASA's Johnson Space Center, providing a highly educated workforce. Beltway 8, Houston's second loop, runs along Pearland's northern boundary. In addition, Pearland-is located off State Highway 288, which is surrounded by some of the most desirable undeveloped land around Houston. This result is less highway traffic than is normally faced in any other Houston freeway. For air travel, Houston's Hobby Airport is less than 10 minutes from Pearland's northern city limits on State Highway 35. F-1 This Page Left Intentionally Blank MISCELLANEOUS STATISTICAL DATA DATE OF INCORPORATION DATE OF PRESENT CHARTER December 1959 Adopted Home Rule Charter , Feb. 6, 1971; Revised 5/2/98 FORM OF GOVERNMENT Council - Manager AREA 44.10 Square miles city limits 28.40 Square miles ETJ - 72.50 Total Area square miles POPULATION 2003 Estimated Population 47,000, FIRE PROTECTION Number of stations 4 Number of volunteers 65 Vehicles 19 POLICE PROTECTION Number of stations 1 Number of employees 123 Number of police vehicles 48 (home fleet program) RECREATION Number of parks 10 Size of parks 50, 46, 6, 4.8, 2.0, 1.5, 1.3, .31, .75,1.86 acres Number of pools 1 Number of tennis courts 8 Softball fields 4 Pavilions 1 large & 4 small Community Center 1 Activity Building 1 Outdoor basketball courts 9 Fishing pond 1 Gazebo 1 Recreation Center 2 Soccer fields 12 EDUCATION - Pearland Independent School District Number of classroom teachers 747 Number of students 12,103 Elementary Schools 8 F-2 Middle School Junior High High School CITY EMPLOYEES Full-time employees Part-time employees WATER Ground storage tanks Elevated towers Number of wells Average daily consumption Maximum daily consumption Water mains Number of connections Water rates - residential SEWER Number of sewer plants Number of liftstations Average daily capacity Maximum daily capacity Sanitary sewer mains Number of connections Sewer rates • SANITATION Privatized Residential garbage rate Residential garbage customers Regular commercial customers EMERGENCY MEDICAL SERVICES Number of volunteers Number of paid paramedics & EMT's Number of stations Number of vehicles LIBRARY Number of buildings Reference Calls Books in Library Cardholders 3 3 352 101 10 4 8 5,500,000 gallons 11,412,000 gallons 231 miles 14,227 Minimum 2,000 gallons $10.89. Over 2,000 - $2.02 per thousand. 4 70 9,600,000 gallons 36,400,000 gallons 218 miles 13878 Minimum based on 2,000 gallons of water $11.39 Over 2,000 - $1.46 per thousand based on water consumption. October 1, 1991 $13.08 per month 13,514 600 14 52 .3 9 1 20,000 100,000 34,000 ' F-3 PEARLAND PARKS AARON PASTERNAK MEMORIAL PARK 2402 Parkview Located on Parkview Drive this .75 acre park has 1 playground module, 1 swing set, 1 spring ride, and 2 picnic tables. CENTENNIAL PARK 3219 McLean Road This 46 acres park includes 3 lighted basketball courts, 4 lighted tennis courts, a jogging trail, 2 pavilions, 2 playgrounds, and two youth soccer fields, four lighted softball fields and a fishing pond. CORRIGAN PARK 5409 Cunningham , This 1.5 acres neighbprhood park is located on Cunningham. The park has 1 playground module, 1 swing set, 2 picnic tables, 1 basketball court, and 2 spring rides. HYDE PARK 2221 Westminster This 1.3 acres park is located in the Banbury Cross Subdivision. It consists of 1/6-mile walking/jogging path, wheelchair accessible picnic table, benches along the path, 2 playgrounds and a covered pavilion. INDEPENDENCE PARK 3919 Liberty Drive Located at the end of Liberty Drive. Independence Park consists of 50 acres. Included in the park is a 50 meters swimming pool, a Barbecue Shelter, 1 swing set, seesaw snake, 1 lighted picnic pavilion with basketball courts. Rotary Park playground has a track ride, seesaw snake, tire swing, large swing set, spring see -saw unit, 4 lighted tennis courts, 2 restroom facilities, and 20 picnic units located around the park. The Barbecue Shelter and Large Pavilion are available for rent by calling the Parks and Recreation Office. SONNY TOBIAS PARK 5007 Camden Located on Camden (near Mclean and Walnut) this .31-acre neighborhood park includes 1 playground module, 1 swing set, and 2 picnic tables. TWIN CREEKS PARK 3121 Wheatridge Located at Wheatridge and Robinson, this 4.8 acres park is undeveloped. WOODCREEK PARK 2907 Crane A 6 acres neighborhood park located on Crane includes playground module 1 swing set, 4 picnic tables, and plenty of shade. PINE HOLLOW, PINE FOREST DRIVE 1.5 acres park located on Pine Forest Drive, includes playground equipment, picnic table, BBQ grills and basket ball goal F-4 CITY OF PEARLAND, TEXAS FOUR YEAR COMPARISON SINGLE FAMILY RESIDENTIAL PERMITS DATA CATEGORY ACTUAL 2001 ACTUAL 2002 ESTIMATED 2003 PROJECTED 2004 SINGLE FAMILY RESIDENTIAL PERMITS' (COUNT) TOTAL VALUATION ($-DOLLARS) 1.,181 198,262,555 1,330 238,276,174 1,757 313,340,257 2,333 388,680,514 r 2,500 2,000 I- 1,500 Z 0 C) 1,000 500 0 SINGLE FAMILY RESIDENTIAL PERMITS (2000-2004) 2001 2002 2003 YEARS 2004 F-5 CITY OF PEARLAND; TEXAS DEMOGRAPHIC STATISTICS • (1) (2) (3) FISCAL PUBLIC SCHOOL UNEMPLOYMENT YEAR POPULATION ENROLLMENT RATE 1992-1993 . 23016 7555 8.3 1993-1994 27942 8138 7.6 1994-1995 27942, 8600 7.1 1995-1996 30000 8900 7.4 199,6-1997 35000 9000 7.2 .1997-1998 37000 9200 4.5 1998-1999 37535 9500 4.6 • 1999-2000 39000 9700 3.6 2000-2001 40500. 10224 4.2 2001-2002 40700 11170 4.6 2002-2003 43103 12103- 4.2 2003-2004 , 47000 12298 4.3 (1) City of Pearland population estimated -The Pearland Economic Development Corporation (2) Pearland Independent School District -from Kinder Garten through college students (3) TexastWorkforce Commission • 50,000 45,000 • -..... ..... ....,....,,.., . _ .. v---•-. 40000 35,000 30,000 25,000 20,000 ✓'_ 15,000• . 10,000 5,000 - " ... -. 1999- 2000 ... 2000- 2001- 2002- 2001 2002 2003 :,r-i 2003 2004 - .. .:. - ... i .... ... ... 1992- 1993- 1994- 1995- 1996- 1997- 1998- 1993 ' 1994. 1995 1998 1997 , 1998 , 1999 _. UNEMPLOYMENT RATE t POPULATION --Mr-PUBLIC SCHOOL ENROLLMENT F-6 • YEAR CITY OF PEARLAND, TEXAS ASSESSED VALUATION, TAXES LEVIED, AND TAXES COLLECTED TEN YEAR SUMMARY OF ASSESSED VALUATION WITH ESTIMATED FOR FISCAL YEAR 2002-2003 AND PROPOSED FOR FISCAL YEAR-2003-2004 CURRENT DELINQUENT' ASSESSED a TAX TOTAL . PERCENT TAX •TAX VALUATION. RATE TAX LEVY COLLECTED COLLECTIONS COLLECTION 1992-1993' $ 654,804,750 0.7970 $ 5,218,769 98.53% $ 5,141,839 $ 96,234 1993-1994 730,329,940 / 0.7150 5.,224,050 '96.11% 5,020,6$7 11,520 1994-1995 763,443,870 0.6970 5,316,625 98.37% 5,229,939 63,318 1995-1996 844,357,847 0.6950 5,869,525 98.65% 5,790,544 62,365` 1996-1997 875,483,990 0.6950 6,343,113 98.31% 6,235,954 70,983 1997-1998 1,012,049,410 0.6950 7,062,826 98.50% 6,957,153 74,969 1998-1999. 1,180,381,187 0.6950 8,147,473 98.10% 7,992,304 96,094 199-2000 1,320,032,285 . — 0.6950 9,174,224 98.35% 9,022,542 119,461 2000-2001 1,563,403,093 0.6860 10,864,049 97.66% 10,609,654 • 179,483 2001-2002 1,875,009,660 0.6860 12,890,902 96.79% 12,477,283 199,030 *2002-2003 2,179,334,338 0.6860 14,61,9,000 96.27% 14,074,000• 225,000 **2003-2004 2,585,862,008 0.6960 17,662,279 97.89% 17,290,801 225,000 DISBURSEMENTS OF AD VALOREM TAX LEVY ACTUAL ESTIMATED PROPOSED PROPOSED 2002-2003 2002-2003 2003-2004 2003-2004 REQUIREMENTS: Tax Rate *Distribution Tax Rate **Distribution GENERAL FUND 0.4060 , , 8,350,000 0.3457 8,744,112 ' DEBT SERVICE FUND 0.2800 5,724,000 0.3503 8,546,689 TOTAL 0.6860 14,074,000 0.6960 17,290,801 * Estimated ** Proposed - F-7 3,000,000,000 2,500,000,000. 2,000,000,000 1,500,000,000 1,000,000,000 500,000,000 CITY OF PEARLAND ASSESSED VALUATION 1999-2000 TO 2003-2004 2,585,862,008 2,179,334,338 1,875,009,660 1,563,403,093 1,320,032,285 1999-2000 2000-2001 2001-2002 *2002-2003 "2003-2004 CITY'OF PEARLAND, TEXAS TAX RATE DISTRIBUTION LAST 'TEN ,YEARS CURRENT FISCAL YEAR 2002-2003 AND PROPOSED FOR FISCAL YEAR2003-2004 TAX YEAR GENERAL FUND DEBT SERVICE 1992 0.4098 .. 0.3962 1993 0.4080 '0.3073 1994 0.4374 0.2600 1995 0.4400 0.2550 1996 0.4400 0.2550 - 1997 0.4400 0.2550 1998 0.4400 0.2550' 1999 0.4400 0.2550 2000 0.4400 0.2550 2001 0.4350 Q.2600 2002 0.4300 • 0.2560 *2003 ` ' 0.4060 0.2800 **2004 0.3457 0.3503 TOTAL TAX RATE 0.7970 0.7153 0.6974 0.6950 0.6950 0.6950 0.6950 0.6950 0.6950 0.6950 0.6860 0.6860 0.6960 Note 1: The matimum tax rate- for the City of Pearland is $2.50 per $100 assessed valuation Within this $2.50 maximum there is nolegal limit upon the amount of taxes, which may be levied for debt The City does not have legal debt margin as the law does not mandate any debt limit on the City Assessment ratio has been 100% since the 1981 tax roll * Current fiscal year ** Proposed for fiscal year 2003-2004 ©GENERAL FUND GENERAL FUND .3457 B DEBT SERVICE DEBT SERVICE .3503 F-9 0.9000 0.8000 0.7000 0.6000 a) > 0.5000 'A. 0.4000 n. 0.3000 0.2000 0.1000 0.0000 CITY OF PEARLAND PROPERTY TAX RATE 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 *2003 **2004 • DEBT SERVICE .3503 ❑GENERAL FUND .3457 F-10 CITY OF PEARLAND, TEXAS SUMMARY OF FULLTIME PERSONNEL BY FUND AND DIVISION ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 'BUDGET 2003-2(104 Full Time Part Time Full Time Part Time Full Time Pan Time Full Time Part Time GENERAL FUND City Manager 5 - 5 - 6 - 5 - Public Works 2 2 - 3 - 2 - Human Resource 6 3 6 3 6 2 6 2 City Secretary- 2 1 2 1 3 - 3 - Finance • 8 - 6 1 6 1 7 - Legal 3 4 - 4 - 4 - Municipal Court 4 - 5 - 5 - 6 - Custodial Service 5 - 5 - 5 - 5 - Engineering • 12 - 17 - 17 - 17 - Public Affairs/Grants 4 - 4 - 4 - 4 - Project Management 7 - 10 - 10 - 7 - Information, Technogy - - 2 - 2 - 2 - Geographic Information System - - - - - - 3 - Police 106 3 112 3 115 4 4 Police/Administration - - - - - - 4 - Police/Safety - - - - - - 62 - Police /Investigations - - - - - - 10 - Police/Community Service - - - - - - 14 - Police/Support - - - - - - 27 - Police/Jail - - - - - - 6 • - Fire - - - - - Animal shelters 6 - 7 - 7 - 7 - Fire Marshal 3 - 3 1 3 2 3 2 Emergency Medical Services 2 34 2 42 2 54 3 54 Community Development 12 - 17 - 19 - 17 - Planning - - - - - 2 - Fleet Maintenance 5 1 7 - 6 - 6 - Recycling - - - - - 2 - Street & Drainage 15 - 17 - 17 - 17 - Park Administration & Maintenance 18 - 22 - 25 - 26 - Recreation 4 13 4 13 4 13 3 13 Atheletics, 1 2 2 2 2 2 2 2 Aquatics/Special Events 1 23 1 23 1 23 2 23 Senior Programs - - 1 1 1 1 2 - TOTAL GENERAL FUND 231 80 263 90 273 102 286 101 F-11 CITY OF PEARLAND, TEXAS SUMMARY OF FULLTIME PERSONNEL BY FUND, DEPARTMENT, AND DIVISION WATER AND SEWER FUND Water Production & Wastewater Treatment Water & Sewer Distribution & Collection Water & Sewer Accounting Water & Sewer Construction TOTAL WATER & SEWER FUND ACTUAL 2001-2002 BUDGET 2002-2003 ESTIMATED 2002-2003 BUDGET 2003-2004 Full Time Part Time Full Time Part Time Full Time Part Time Full Time Pan Time 18 15 7 11 - - - - 19 17 8 11 - - - 22 18 8 11 - - - - 24 18 9 11 0 - - - 51 - 55 - 59 - 62 - ECONOMIC DEVELOPMENT CORPORATION Pearland Economic Development Corporation TOTAL ECONOMIC DEVELOPMENT CORPORATION 4 - 4 - 4 - 4 - 4 - 4 - 4 - 4 - TOTAL 286 • 80 322 90 336 102 352 101 F-12 City of Pearland. • CHART OF ACCOUNTS This Page Left Intentionally Blank City of Pearland FUNDS A fund is an independent fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain Objectives in accordance with special regulations, restrictions, or limitations. 010 General Fund The fund used to account for all financial resources, except those required to be accounted for in another fund. 015 Economic Development A fund that operates economic development in the Pearland Community. It is financed by a '/2 cent sales tax. This fund operates in a manner similar to private business enterprises. 020 Debt Service Fund - Sinking Fund A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a Sinking Fund. 025 Emergency Management - Buy -Out A, fund established to account for the revenues and expenditures for the buy-out of homes, due to the 1994 flood. These are Federal funds from FEMA, passed on through the Texas Department of Public Safety's Division of Emergency Management, then on to the City of Pearland. 030 Enterprise Fund - Utilities To account for operations of a water and wastewater utility system that is finance and operated in a manner similar to private business enterprises. The intent of the governing body is that the costs (expenses including depreciation) of providing these services to the general public on a continuing basis be financed or recovered primarily through the user charges. 041 Street Assessment A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. 042 Utility Impact Fee A fund created to account for the fees charged to developers to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. 045 Hotel/Motel A fund created to account for the hotel/motel occupancy tax revenue. G-1 City of Pearland 050 Capital Project Fund A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). 051 Capital Project Fund - Street Improvement 1992 To account for the financial resources to be used for the construction of project in progress for widening of FM 518. 052 Capital Project Fund - Public Improvement 1991 To account for the financial resources to be used for the acquisition or construction of major capital facilities in relation, to projects in progress for Centennial Park and Street and Drainage R.O.W. 053 Capital Project Fund - Roads and Bridges 1993 To account for the financial resources to be used for the improvement of streets and bridges throughout the City. 054 Capital Project Fund - Library To account for financial resources to be used for the City's library. 056 Capital Project Fund - Public Works 1995 To account for financial resources to be used for the improvement of public work projects throughout the City. 057 Southwest Project - 1996 To account for financial resources to be used for the construction of a new water and wastewater facilities. 058 Public Improvement 1997 To account for financial resources to be used for the facilities projects, transportation projects, drainage projects, and watershed projects. 059 Overpass 1997 To account for financial resources to be used for the overpass. 060 Police Fund To account for financial resources to be used for the Police department drug program. 061 Certificate of Obligation — 1997A To account for capital expenditures related to the issuance of certificates of obligation in August 1997. 062 Federal Police Fund To account for expenditures related to special federal programs for the police department. G-2 City of Pearland 063 Community Services To account for expenditures related to community services. 064 Certificate of Obligation - 1998 To account for capital expenditures related to the issuance of certificates of obligation from the Texas Water Development Board primarily for water & sewer projects. 080 General Fixed Assets To account for all fixed assets of the City other than those in the Enterprise Fund. 090 Long Term Debt To account for all long-term debts of the City, other than long term revenue debt. 101 Grant Fund To account for all grant revenues and expenditures. *** COST CENTERS *** GENERAL FUND General Government 1010 Mayor, City Council 1020 City Manger 1030 - Public Works 1040 Human Resource/Civil Service 1050 City Secretary 1060 Finance 1070 Tax 1080 Legal 1090 Municipal Court 1110 Custodial Service 1120 Engineering Division 1130 Public Affairs/Grants Public. Safety 2210 Police 2220 Fire Department 2230 Health/Animal Shelter G-3 City of Pearland 2240 2250 2260 2290 Miscellaneous 3310 3320 3330 3340 3350 3360 3370 3380, 3390 3391 3392 Fire Marshal/Safety Officer M.I.S./Communication Emergency Coordinator/Medical Service Service Center Inspection Community Service Fleet Maintenance City Hall Sanitation Other Requirements/Debt Service Street & Drainage Library Parks Administration & Maintenance Recreation Athletics & Aquatics WATER OPERATING FUND - 4000 Water & Sewer Operation 4042 4044 4045 4046 4047 Water Production, & Wastewater Treatment W & S Distribution & Collection W & S Accounting & Collection W & S Other Requirement/Debt Service W & S Construction DEBT SERVICE FUND - 7000 Debt Service Operation 7000-6005 7000-6010 7000-6015 7000-6020 Bond & Cert. of Obligation Principal Interest Payment Fiscal Agent Fees New Bond & Cert. of Obligation Expenses CAPITAL IMPROVEMENT FUND - 6000 Capital Improvement Operation 6500-7204 6300-7205 6400-7206 6400-7207 6700-7209 Roads & Bridges 1993 Streets - Series 1992 Park - Series 1991 Street & Drainage R.O.W.- Series 1991 Library City of Pearland 6200-7216 6600-7225 Street Assessment Public Works 1995 CAPITAL PROJECTS - 7500 Capital Projects 7500-7410 Animal Shelter Building 7500-7411 Service Center Building 7500-7412 Service Center Gas Tank 7500-7413 Fire Department Building 7500-7414 Park Signage 7500-7415 Police Department Consoles 7500-7416 GIS Mapping 7500-7417 Police - Homefleet Vehicles 7500-7418 Master Plan Update 7500-7419 Communication System 7500-7420 City Hall Computer 7500-7421 Communication Building 7500-7422 Bleachers & Concession 7500-7423 Police Pistol Range 7500-7424 Police Computer 7500-7426 Heritage Plaza 7500-7428 Machinery & Equipment UTILITY IMPACT FEE FUND - 7800 Utility Impact Fee Operation 7801 Utility Impact Fees 7806 Longwood Sewer Plant Project 7807 Water System Project ECONOMIC DEVELOPMENT FUND-- 5000 Economic Development 5000 Economic Development , POLICE FUND - 6100 Police Fund 7001 Police Fund G-5 City of Pearland EMERGENCY MANAGEMENT BUY-OUT FUND -5500 Emergency Management 5500 Emergency Management SOUTHWEST ENVIRONMENTAL CENTER - 7700 Southwest Project 7700 Southwest Project ' HOTEL/MOTEL - 6900 Hotel/Motel 6900 Hotel/Motel PUBLIC WORKS 199.5 - 6600 Public Works 1996 6600 public Works 1995 CERTIFICATES OF OBLIGATION - 7700 Certificates of Obligation 1997 7700 Certificates of Obligation PUBLIC IMPROVEMENT 1997 - 9700 Public Improvements - 9701 Library Relocation 9702 Independence Park Intake Structure . 9703 Schleider Drive 9704 Town Ditch 9705 First Street 9706 Hickory Slough Water Shed 9707 East Pond Intake (D.L. Smith Project) 9708 Master Drainage Plan 9709 North Pond Intake (D.L. Smith Proj.) 9710 . _ Haul Road (D.L. Smith Project), 9711 ,Magnolia Ovexpass , 9712 Mykawa/Hickory Slough Bridge 9713 Reid Boulevard 9714 kedevelopment of Independence Park 9715 - Beltway 8 .atMykawa • City of Pearland OVERPASS 1997 Overpass 9500 Overpass CERTIFICATES OF OBLIGATION - 9800 Certificates of Obligation 1997A 9800 Certificates of Obligation FEDERAL POLICE FUND — 7200 Federal Police Fund 7200 Federal Police Fund CERTIFICATES OF OBLIGATION - 9600 Certificates of Obligation 1998 9600 Certificates of Obligation 9601 West Lea/Ravenwood Sewer 9602 Far NW WWTP 9603 Barry Rose WWTP 9604 Longwood WWTP 9605 FM 518/Westgate LS/Fite 9606 Cullen Extension 9607 111 Correction STATE GRANT - 8300 State Grant 8301 Texas Forest Service 8302 T.N.R.C.C. 8303 Tobacco Education & Preview 8304 Library 8305 Public Works ****REVENUES**** TAXES 300.01-00 Debt Service Collections for interest and sinking payments. 300.06-00 Current Taxes Taxes levied and assessed valuation of real and personal property. City of Pearland 300.08-00 Delinquent Taxes A collection for prior years taxes. 300.10-00 Penalty and Interest Amounts collected as penalties for the payment of taxes after the due date or dates, and the interest charged on delinquent taxes from the due date to the date of payment. 300.11-00 Auto Inventory & Excess Auto Dealer excess inventory tax overage. 300.12-00 Tax Attorney Cost Attorney's fee for tax collection. OTHER TAXES 303.16-00 Sales Tax Income from collections of 1% City Sales Tax on the retail price of goods sold within the taxing jurisdiction, with the exception of food purchased for consumption off the premises. 303.20-00 Sales Tax Discount 303.50-00 Hotel/Motel Occupancy Tax 303.55-00 Sales Tax Miscellaneous Income from items sold by the City. 303.67-00 Mix Drink Tax Income from the collection of tax on the price of mixed drinks sold within the taxing jurisdiction. FRANCHISE FEES 305.21-00 Gas Company 305.22-00 Electric Companies 305.23-00 Telephone Company 305.24-00 Cable Television 305.25-00 Bank Franchise 305.26-00 Sanitation G-8 City of Pearland LICENSES AND PERMITS This group of accounts includes revenue from licenses, fees, and permits for doing business within the City's jurisdiction. 310.31-00 Building Permits 310.32-00 Electrical Permits 310.33-00 Plumbing Permits 310.34-00 Platting Fees 310.35-00 Air Conditioning/Heating Permits 310.36-00 Beer Permits 310.37-00 Moving Permits 310.39-00 Electrical Licenses 310.40-00 Animal Licenses 310.41-00 Peddlers & Solicitors 310.42-00 Health Certificate Fees 310.43-00 Wrecker Permit 310.44-00 Culvert Permit 310.45-00 , Septic Tank Inspections 310.46-00 Gas Permit 310.47-00 Occupancy Permit 310.48-00 Planning & Zoning 310.49-00 Demolition Permit 310.50-00 Kennel License 310.51-00 Plat Copies 310.52-00 Alarm Permit G-9 - City of Pearland 310.53-00 Reinspection Fee 310.54-00 Amplifier Permit 310.55-00 Amusement/Carnival 310.81-00 Sign Permits 310.82-00 Mobile Unit 310.83-00 Additional Mobile Unit 310.84-00 School, Day Care, Nursing Homes 310.85-00 Temporary 310.86-00 Produce Vendor 310.87-00 Club/Tavern 310.89-00 Health Department Reinspection 310.91-00 Employees 1 to 5 310.92-00 Employees 6 to 10 310.93-00 Employees 11 to 15 310.94-00 Employees 16 to 20 310.95-00 Employees 21 or more 310.96-00 Registration 1 year card 310.97-00 Registration 2 year card FINES AND FORFEITURES Fines include monies derived from fines and penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations. Forfeits include monies derived from confiscating deposits held as performance guarantees. 320.20-00 Child Safety 320.22-00 Child Safety - Harris County G-10 City of Pearland 320.51-00 Fines CHARGES FOR SERVICES These groups of accounts are for charges for services, except the revenue of enterprise and internal service funds. 325.18-0,0 False Alarm Fee 325.20-00 GPS - Print/Plot 325.21-00 325.22-00 325.40-00 325.55-00 325.56-00 325.57-00 325.59-00 325.62-00 325.64-00 325.68-00 325.69-00 325.71-00 325.72-00 325.73-00 325.74-00 325.75-00 325.76-00 GPS - Mylar GPS - Disk Clean Pearland Building Rental Basketball Programs Trash Revenue Sanitation Billing Fee Volleyball Programs Animal Shelter Fee Disposal of Animals Police Programs Fingerprint Tennis Programs Recreation Programs Learn to Swim Programs Community Building Rental Senior Programs Swimming Pool G-11 City of Pearland 325.78-00 Pool Rental 325.79-00 Pavilion Rental 325.80-00 Ambulance Service 325.82-00 Rental of Gazebo & Centennial Pavilion 325.85-00 Soccer Program 325.90-00 Softball Programs 325.92-00 Summer Camp 325.94-00 Barbecue Shelter Rental 325.99-00 Pool Locker Fees MISCELLANEOUS All other revenue such as interest income, donations, and miscellaneous fees. 335.05-00 City Brochure Revenue 335.10-00 Centennial Park Excavation 335.15-00 Report Copies - Police Department 335.20-00 Bids and Specs 335.25-00 Cash Short/Over 335.29-00 Donations - Concert 335.30-0U Donations - Miscellaneous 335.31-00 Donations - Planning 335.32-00 Donations - Cemetery . 335.33-00 Donations - Animal Shelter 335.34-00 Donations - Park City of Pearland 335.35-00 Donations - Clean Pearland 335.36-00 Donations - Police 335.37-00 Donations - Lifeguard Competition 335.38-00 Street Assessment Revenue 335.39-00, Donations — Hyde Park 335.40-00 Reimbursements 335.41-00 Reimbursements - Telephone & Fax 335.42-00 Reimbursements - Salary 335.43-00 Reimbursements - Workers Compensation 335.44-00 Reimbursements - Professional Development 335.45-00 Reimbursement - P.I.S.D. 335.46-00 Reimbursement - Texas Dept. of Transportation ' 335-47-00 Pearland Centennial 335.50-00 LE.O.S.E. Fire Department 335.51-00 Plat Copies 335.54-00 L:E.O.S.E. Training Police Department 335..55-00 Reproduction Copies (xeroX & tape copies) 335.58-00 Recycle Revenue 335.60-00 Texpool 335.61-00 Payroll Interest 335.62-00 N.O.W. Account Interest 335.63-00 Interest Income 335.64-00 Credit Card Interest G-13 City of Pearland 335.65-00 Miscellaneous Income 335.66-00 Ammunition Fee 335.69-00 Auction 335.70-00 Street Light Charges 335.74-00 N.S.F. Fees 335.75-00 Sand/Topsoil - Independence Park 335.78-00 Discount Taken 335.80-00 Sale of Property 335.83-00 Pool/Park Vending Machines 335.85-00 Community Center Vending Machines 335.86-00 City Hall Vending Machines 335.87-00 City Shop Vending Machines 335.88-00 Library Fees 335.89-00 Concession Stand 335.90-00 Ray Street Drive Way INVESTMENT INCOME 340.07-00 Lease/Purchase Financing INTER/INTRA GOVERNMENTAL Interfund operating transfers in are financial inflows from other funds that are not classified as • quasi -external transactions, reimbursements, loans, advances or residual equity transfers. Also included are revenues from other governments in the form of operating grants, entitlements, or shared revenues. 345.08-0 PISD Capital Contribution 345.09-0 County Contribution G-14 City of Pearland 345.10-00 Crime Specialist Officer Grant 345.15-00 Grant - Police Department 345.16-00 Grant — Police Computer . 345.20-00 Victim Assistance Grant 345.30-00 E.M.A. Grant 345.35-00 F.E.M.A. Grant 345.40-00 Transfer from Water & Sewer Department 345.41-00 Transfer from Capital Projects 345.43-00 Transfer from Economic Development 345.45-0 Grant - Hyde Park 345.50-00 Grant - McLean Park 345.55-00 Grant - Cloverfield 345.60-00 Grant - Fleet OTHER UTILITY REVENUES 400.50-00 400.70-00 Meter Deposits Service Charge for Cut Off Fee charged for the reconnection of water service -to a customer whose water service was disconnected for non-payment of water bill. 400.72-00 Sewer Discharge 400.74-00 N.S.F. Fees Fee of $15.00 for processing checks. 400.75-00 Water Sales Fees charged for consumption of water by property owners, industrial and commercial usage. 400.75-01 Water Sales - Somersetshire G-15 400.76-00 City of Pearland Sewer Charges Sewer charges are a way of recovering cost for providing a service from those that benefit directly from that service 400.76-01 Sewer Charges - Somersetshire 400.77-00 Tapping Fees - Water Fee charged to property owners for connecting into the City's water system. 400.78-00 Tapping Fees - Sewer Fee charged to property owners for connecting into the City's sewer system. 400.80-00 Lost of Discount (penalties) Late charges imposed for past due payment of Utility bills. 400.80-01 Late Fee - Somersetshire 400.81-00 Meter Set Fee 400.85-00 Convert A/R Revenue MISCELLANEOUS All other revenue such as interest income, donations, and miscellaneous fees. 415.10-00 Cash Over/Short 415.20-00 Utility Reimbursement 415.40-00 Reimbursements - Miscellaneous 415.43-00 Reimbursements - Workers Compensation 415.63-00 Interest Income - Operating 415.65-00 Miscellaneous 415.74-00 Surplus at Beginning of year 415.77-00 Transfer from General Fund 415.78-00 Transfer from Impact Fee 415.80-00 Sale of Property G-16 City of Pearland *** CHARACTER & OBJECT CLASS SALARIES & WAGES Expenditures for salaries, wages, other pay and related employee benefits provided for all persons employed by the City. 531.01 Executive 531.02 Supervisor 531.03 Clerical, Laborer, Officers, Operators, Technician, etc. Salaries not included in the Executive or Supervisor classification. 531.09 Overtime Approved extra hours worked in excess of the normal work cycle as per the Personnel Policy. Pay is at 1.5 times the regular rate. 531.10 Incentive Pay computed for each year of actual continuous service with the City of Pearland. 531.15 Social Security City's portion of FICA taxes -for employees. 531.16 Retirement Expense City's contribution to the Texas Municipal Retirement System. The rate is set by the System annually. 531.17 Group Insurance 531.18 Dental Insurance 531.19 State Unemployment 531.20 Mayor, Council, & Retainers Compensation received by the Mayor, Councilmembers, and Retainers. 531.21 Merit & Salary Adjustment Amount budgeted for salary adjustments and performance awards as determined by employee review and appraisals. G-17 City of Pearland 531.23 Reclassification/COLA 531.25 Accrued Compensation Payment for vacation and sick time. 531.30 Incentive Awards MATERIALS & SUPPLIES Expenditures for material and supplies used in the provision of services and routine maintenance and operation of all City departments and divisions. 542.01 Purchase of Water The purchase of surface water. 542.02 Purchase of Bags The purchase of trash bags. 542.03 Office Supplies Expense of supplies necessary to. the performance of office activities such as: stationary, pen, pencils, drafting supplies, and staples, hole punchers, etc. 542.04 Wearing Apparel Cost of all items of clothing and dry goods such as uniforms, badges, slickers, boots, hats, etc. 542.05 Linen Supplies Cost of all linens, pillow cases, towels, mattresses, etc. This does not include laundry and cleaning. See account number 42-18. 542.06 Chemicals Cost of chlorine, polymer, insecticides, etc. 542.07 Meter Parts Cost of parts for water meters. 542.08 Film, Camera Supplies, Fingerprint Supplies, etc. Purchase of film, development of pictures,, finger printing and identification supplies, camera supplies, etc. 542.09 Electrical Parts & Supplies Supplies for the repair of electrical components, relays, fuses, etc. 542.10 Pipe, Fittings, Valves, etc. Cost of elbows, tees, nipples, unions packing pipe, reducers, pipe fittings, valves, couplings used for general maintenance. G-18 City of Pearland 542.11 Hardware Cost of paint for all purposes, brushes, thinner, varnish, lumber, nails, bolts, nuts, screws, and other related items. 542.12 Oxygen & Welding Supplies - Cost of oxygen, acetylene, welding rods, etc. 542.13 Paving & Drainage Supplies Cost of asphalt, cold lay, concrete, limestone, culverts, grates, etc. 542.14 Fuel Cost of fuel used in City vehicles. 542.15 Medical Supplies Cost of first aid supplies. 542.16 Fire Hydrant Parts Cost of repair parts for fire hydrants. 542.17 Janitorial Supplies , Cost of cleaning supplies, brooms, paper towels, toilet tissue, mops, etc. 542.18 Laundry & Cleaning Cost of cleaning linens, towels, uniforms, mattresses, flags, judge's robes, etc. 542.19 Ammunition Cost of ammunition used by law enforcement officers. 542.20 Foods Cost of food for prisoners. This does not include food consumed by City personnel while traveling on City business. 542.21 Dog & Cat Food Cost of food for dogs and cats at the City's animal shelter. 542.22 Ice, Cups, etc. Ice, cup, etc. used by City employees and prisoners. 542.23 Minor Tools & Equipment Cost of articles of small tools, small equipment, small implements, etc. 542.24 Hose & Connections Cost of miscellaneous hose, connections, nozzles, etc. G-19 City of Pearland 542.25 Clean Community Expenses made by Clean Community. 542.26 Engineering Field Supplies Cost of stakes, survey markings, and other supplies. 542.27 Oil & Grease Cost of oil, grease, etc. used for lubricating the motor equipment. 542.28 Signs, Markers, & Barricades Materials for stop signs, directional signs, markers, barricades, etc. 542.29 Parts & Materials Cost of miscellaneous parts and materials for repairs to booster pumps, chlorinators, miscellaneous equipment, water and sewer supplies, etc. 542.30 Coffee The cost of buying coffee, cups, sugar, cream, tea, et¢. 542.32 Emergency Coordination Expenses made by the Emergency Coordinator. 542.33 Miscellaneous This account is used when there is not an account available for a purchased item. 542.34 Storm Drainage 542.35 Programs Cost of programs provided by the City. 542.36 Senior Citizen Programs The cost of providing senior citizen programs. 542.37 Hurricane Cost of hurricane damage clean up. 542.38 Planning & Zoning Expenses incurred by the planning and zoning board. 542.40 Recycling Expenses 542.42 Concession Stand 542.44 , Program Refund 542.45 Flood Expense G-20 City of Pearland 542..46 Building Refund , 542.47 Over/Short Expense Inventory 542:48 Soccer Expense MAINTENANCE OF BUILDINGS, GROUNDS, & OTHER STRUCTURES Expenditures for maintain City facilities. 553.01 'Buildings & Grounds - Expenses incurred in the maintenance, and repairs of buildings and grounds. 553.02 Water & Sewer Lines - , Expenses incurred in -the -maintenance and repairs of water and sewer lines. 553.03 - Cemetery Expenses incurred in the maintenance and repairs to the Old Settler's Cemetery. 553.04, Streets Expenses incurred in the maintenance and repairs to City streets. 553.05 Air Conditioning & Heating Expenses incurred in the maintenance and repairs to the, air conditioners and heaters ' in City buildings. 553.06 Exterminator - The cost of exterminating City's buildings and grounds. 553.07 Jail Repair ,` Cost to repair the City's jail. 553.08 Elevator Expenses incurred in the maintenance and repairs to the City's elevators. 553.09 Fueling Station MAINTENANCE OF EQUIPMENT , Expenditures for maintaining City equipment. 554.01 , Furniture, Office Equipment, etc. Expense on repairs and maintenance of equipment= furniture, machines, computers, typewriters, etc. - G-2 1 City of Pearland 554.02 Motor Vehicles Expense on maintenance and repairs of motor vehicles which includes the cost of tires, batteries, parts, etc. 554.03 Radio & Radar Equipment Cost of parts and materials used to repair radios and radars. 554.04 Water Wells Cost of maintenance and repairs of water wells. 554.05 Sewer Plants & Lift Stations Cost of maintenance and repairs of sewer plants and lift stations. 554.06 Security Systems Cost of maintenance and repairs of security systems. 554.07 Grading, Construction & Heavy Equipment Cost of maintenance and repairs of heavy equipment such as: rollers, bulldozers, backhoe, graders, gradalls, tractors, etc. 554.08 Special Equipment & Improvements Cost of maintenance and repairs of machinery such as: jackhammers, jacks, and drills presses, latches, tapping machines, and other such items. 554.09 Sign Post Cost of maintenance and repairs to sign post. 554.10 Sewer Repair Cost of sewer repairs. 554.11 Meters Cost of maintenance and repairs of water meters. 554.12 Miscellaneous Equipment Maintenance and repairs of other items. 554.13 Special Maintenance Items Such items which are used for all departments but where there is no provision for charging them to the department. 554.14 Machinery & Equipment Cost of maintenance and repairs of various machinery and equipment. 554.15 Tanks & Towers Maintenance and repairs of water tanks and water towers. . G-22 City of Pearland 554.16 554.17 554.30 554.31 Fire Hydrants Maintenance and repairs of fire hydrants. Water & Sewer Extension Cost of water and sewer line extensions. Computer Software Software maintenance cost. Computer Hardware Maintenance cost for computer hardware. J MISCELLANEOUS SERVICES Expenditures for services and charges such as professional services, communication, transportation, advertising, printing, services performed by outside contractors or companies, rental or lease payments, and other miscellaneous transactions. 555.01 Insurance - Motor Equipment Cost of bodily injury and property damage insurance on City owned or operated vehicles. 555.02 Insurance - Personnel Cost of insurance on City employees. An example is the City's worker,compensation expenses. 555.03 Insurance- General The cost of the .City's general liability insurance. 555.04 Surety Bonds Cost of bonding City officers and employees, and notaries. 55'5.05 Travel Expense Expenses for travel such as lodging, meals, travel fares, and any other expense incurred while on City business. 555.06 Auto Allowance Allowance for personal vehicles used for City business. 555.07 Advertising & Public Notices Cost of advertising and legal notices such as notice to bidders and notices to the public on various hearings, notices of vacant positions, etc. 555.08 Freight & Express Freight and shipping cost on items. G-23 City of Pearland 555.09 Rental of Equipment Cost of rental contracts or agreements providing for the renting of vehicles, machinery, or equipment on a time basis and may include operating labor provided by the owner of the equipment. 555.10 Expense of Group Insurance City's participation in group insurance. 555.11 Special Services Cost of special services preformed for the City such as: animal disposal, veterinary services, jurors, lab work, building cleaning, and sludge removal, trash removal, consulting, etc. 555.12 Special Training Cost of training programs, schools, seminars, etc. 555.13 Books & Periodicals Cost of subscriptions to magazines, publications, etc. 555.14 Memberships Annual association dues. 555.15 Election Expense Cost of services and expenses of election judges, rental of vdting machines, supplies, advertising, etc. in regards to City elections. 555.16 Street Lighting Cost of power for the lighting of street lights only. 555.17 Utilities Cost of gas, electricity, etc. for City facilities. 555.18 Building Codes 555.19 Telephone Cost of telephones and cellular phones. 555.20 Bank Credit Card Charges 555.21 Clean Up Expenses Cleaning up citizen's homes and grounds. 555.22 Gas, Plumbing, & Electrical Codes & Publications Cost of these codes and publications. G-24 City of Pearland 555.23 Rental of Land & Buildings Rental fees for the use of land or buildings. 555.24 Printing Cost of printing City material such as checks, purchase orders, stationary, business cards, forms, books, etc. 555.25 Postage Cost of mailing City items. 555.26 Fire & Extended Coverage Fire and extended insurance coverage for City facilities. 555.27 Refuse Cost off' landfill. 555.28 Insurance - Miscellaneous 555.29 Unemployment Compensation City's participation in unemployment compensation. 555.30 Insurance Dental City's cost for,dental coverage of all full time employees. 555.31 Mileage Reimbursement for personal vehicle usage when on City business. 555.32 Computer Access Cost for computer access. 555.33 Professional Development This is the combination of travel expense, special training, books and periodicals, membership expenses. 555.34 T.C.L.E.O.S.E. Expense Continue education of full time 'law enforcement personnel. 555.35 Risk Pool City's cost for flex plan coverage of all full time employees. 555.40 Marketing Program/Promotions 555.41 Vehicle Lease 555.42 Employee Relocation G-25 City of Pearland 555.43 Marketing/Demographic Services 555.44 Industry Recruitment 555.53 Franchise Fee Expense 555.55 Contracted Services 555.60 Rental of Building SUNDRY 'CHARGES 556.01 Audit Cost of outside professional services rendered to the City. 556.02 Legal Cost of outside professional services rendered to the City. 556.03 Claim Expense Cost of damage claim to be paid by the City. 556.04 Legal Settlement 556.05 Tax Appraisals Cost of services rendered in evaluation of properties for tax purpose. 556.06 Depreciation 556.07 Medical Exams Cost of medical exams required by applicants prior to being employed. 556.08 Medical Expense - Employees • Cost of medical expense resulting from an accident to employees in the performance of their duties. 556.09 Medical Expense - Other Than Employees Cost of first aid treatment, shots, etc. provided for other than employees. 556.10 Engineering Service Cost of outside professional services rendered to the City. 556.11 Data Processing & Billing Cost of outside computer service. G-26 City of Pearland 556.12 Warrant Fees Cost of serving warrants. 556.13 Interest Expense Cost of interest on indebtedness. 556.14 Uncollectible Accounts Receivable Uncollectible billings taken from active files. 556.15 Contingencies Not more than seven per centum of the total budget to be used in case of unforeseen items of expenditures. Under the control of the City Manager and distributed by him/her, after approval by the City Council. 556.16 Open 556.17 Codification of City Ordinance Cost of putting the City ordinances into book form. 556.18 Transfer to Other Funds This account is used to budget an expense to be transferred to another fund. 556.19 Recording Fees Cost of recording deeds, abstracts, plats, liens, easements, etc. 556.20 Service Connections 556.21 Tax Credit 556.22 Debt Service Principal and interest payment for City's indebtedness. 556.23 Revenue Bond Reserve 556.24 Open 556.25 Disaster 556.26 On -Call Expense Cost of paying employees for on call time. 556.27 Tax Central Appraisal District Cost for services provided by the appraisal district. 556.30 Transfer to Capital Project G-27 City of Pearland 556.31 Transfer to Water & Sewer 556.33 Transfer to Road & Bridge 5700 INTER -DEPARTMENTAL CHARGES Inter -Departmental charges include charges made by one department to various other departments and funds. 557.01 Mayor, City Council 557.02 City Manager 557.03 Public Works 557.04 Human Resource 557.05 City Secretary 557.06 Finance 557.07 Tax 557.08 Legal 557.09 Municipal Court 557.11 Custodial Service 557.12 Engineering 557.21 Police 557.22 Fire Department 557.23 Health/Animal Shelter 557.24 Fire Marshal 557.25 M.I.S./Communication 557.26 Emergency Coordinator/Medical Service 557.29 Service Center G-28 City of Pearland 557.31 Inspection 557.32 Community Service 557.33 City Garage 557.34 City Hall 557.35 Sanitation 557.36 General Fund Other Requirement 557.37 Street & Drainage 557.38 Library 557.39 Parks, Recreation & Beautification 557.42 Water Production & Wastewater Treatment - 557.44 Water & Sewer Distribution & Collection 557.45 Water & Sewer Accounting & Collection 557:46 Water & Sewer Other Requirement/Debt Service 557.47 Water & Sewer Construction CAPITAL OUTLAY Expenditures, which result in the acquisition of or addition to, fixed assets. Fixed assets are defined as assets of a long term nature, which the Cityintends to continue to hold or use for a period of -years. Includes land, buildings, machinery, vehicles, and equipment. 565.01 Engineering 565.02 Right -of -Way Acquisition 565.03 Construction 565.04 Legal 565.05 Surveying 565.06 Testing G-29 City of Pearland 565.07 Environmental 565.11 Right -of -Way Cost incurred in the acquisition of land, easements, and right-of-ways. 565.12 Land Improvements Original cost of drainage, engineering, inspection, grading, etc. 565.13 Land Purchase of property. 565.15 Softball Field Cost to build a softball field. 565.21 Filtration Plant Improvements Construction of improvements and extensions to filtrate plants. 565.22 Pump Houses Acquisition or construction of pump houses. 565.23 Buildings & Grounds Expenditures incurred in the acquisition, construction, remodeling or improvement of buildings and grounds. 565.32 Water Wells The acquisition or construction or drilling of water wells but not including pumps and other equipment classified under "Well Equipment". 565.33 Tanks & Towers Acquisition or construction of tanks and towers other than "Elevated Storage". 565.34 Fences Cost of construction of fences. 565.35 Grants Contributions from another government, made to aid in the support of a specific function, purpose, activity, or facility. 565.36 New Industry Incentive 565.37 Hydrants _ Cost of new fire hydrants. 565.38 565.40 Community Development Block Grant Cloverfield Expenses G-30 City of Pearland 565.42 Water & Sewer - Distribution Lines Acquisition or installation of water and sewer transmission and distribution. 565.43 Water Plant & Pump Station Acquisition or construction of water distribution plants and pump stations. 565.44 Plant Improvements 565.50 Overpass 565.52 Booster Pumps Installation of booster pumps. 565.53 Chlorinators 565.54 Disposal Plant Construction and improvement's of the sewage disposal plant. 565.55 Sewer Lift Station Construction of sewer lift stations and appurtenant equipment. 565.56 Well Machinery 565:57 Plant Operation Equipment Cost of filter surface wash system, flocculators, rapid mixers, sludge removal system, etc. 565.58 Water Meters Purchase of new water meters. 565.59 Water Meter Boxes Purchase of new water meter boxes. 565.60 Portable Pump Cost of purchase a new pump. 565.61 Pipe 565.71 Furniture, Office Equipment, etc. Cost of office equipment such as computers, calculators, typewriters, desks, filing cabinets, chairs, etc. 565.72 Park Cost of developing and construction of new Parks. G-31 City of Pearland 565.73 Special Equipment & Improvement Cost of equipment and improvements such as jackhammers, drill presses, fire alarm signals, latches, power saws, steam cleaner, welding machine, paving breakers, gravel spreader, etc. 565.74 Portable Fire Extinguisher Purchase of new fire extinguishers. 565.75 Playground Equipment Cost of playground equipment such as slides, swings, jungle gyms, etc. 565.76 Park Improvement Cost of improvements to City parks. 565.77 Garbage Container 565.78 Cemetery Cost of improvements to the City's cemetery. 565.79 Construction Equipment Cost of heavy equipment such as rollers, bulldozers, graders, loading machines, dragline, etc. 565.80 Vehicle Equipment Cost of motor vehicles used for transporting City personnel. 565.81 Radio & Radar Equipment Cost of radios and radar control station equipment and portable installation in City vehicles. 565.82 Maps, Surveys, & Specifications 565.83 Miscellaneous Equipment Cost of fire hose, levels, air conditioners, cameras, any item that does not have a specific account code issued. 565.84 Emergency Equipment 565.86 Street Improvements Cot of original installation and subsequent extension of streets. 56587 Storm Sewers Cost of original installation and subsequent extension of storm sewer and drainage. 565.88 Traffic Lights Cost of installing signal light. G-32 City of Pearland 565.89 Street Lights Cost of installing street lights. 565.90 Street Signs & Markers 565.91 Grade Separation 565.96 Books, Ordinance Books, & Law Books Cost of books for permanent reference, including supplements and pocket books. NON - OPERATING EXPENSES 560.05 Bond & Certificate of Obligation Principal Expenditures for periodic principal maturities of bonds and certificates of obligation for long-term debt. 560.10 Interest Payment Expenditures for periodic interest payments on long-term debt. 560.15 Fiscal Agent Fees Fees paid to financial institutions for services rendered in paying interest and redeeming debt at maturity. 560.20 New Bond & Certificate of Obligation Expenses Expenditures for new bonds and certificates of obligation. G-33 City of Pearland GLOSSARY ABATEMENT. - A complete or partial cancellation of a levy imposed by a government. Abatements usually apply to tax levies, special assessments and service charges. ACCOUNT - A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. ACCOUNTS PAYABLE - A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government. ACCOUNT RECEIVABLE - An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government. ACCOUNTING SYSTEM - The total set of records and procedures, which are used to record, classify, and report information on the financial status and operations of an entity. AD VALOREM TAX - A tax based on value of land and improvements (property tax). APPROPRIATION - An authorization granted by City Council to make expenditures and to incur obligations for a specific purpose. Usually limited in amount and as to the time when it may be expended. ASSESSED VALUATION - A valuation set upon real estate or other property by government as a basis for levying taxes. ASSETS - Property owned by a government, which has monetary value. BALANCE SHEET - A statement purporting to present the financial position of an entity by disclosing the value of its assets, liabilities, and equities as of a specified date. BONDED DEBT - The portion of indebtedness represented by outstanding bonds. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. The term is also sometimes used to denote the officially approved expenditure ceiling under which a government and its departments operate. BUDGET CALENDAR - The schedule of key dates or milestones which a government follows in the preparation and adoption of the budget. BUDGET DOCUMENT - The instrument used by the budget making authority to present a comprehensive financial program to the appropriating governing body. G-34 City of Pearland BUDGET MESSAGE - A general discussion of proposed budget presented in writing as a part of or supplement to the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the chief executive and budget officer. BUDGETARY CONTROL - The control or management of a government or enterprise in accordance with a approved budget to keep expenditures within limitations of available appropriation and available revenues. CAPITAL IMPROVEMENT PROGRAM - A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. CAPITAL OUTLAY - Expenditures for the acquisition of capital assets. CAPITAL PROJECTS FUND - Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, special assessment funds and trust funds). CERTIFICATE OF DEPOSIT - A negotiable or non-negotiable receipt for monies deposited in a bank or other financial institution for a specified period for a specified rate of interest. CHARTER - Written instrument setting forth principles and laws of government within boundaries of the City. • CHART OF ACCOUNTS - The classification system used by the City to organized the accounting for various funds. CHECK - A bill of exchange drawn on a bank and payable on demand. DEBT SERVICE FUND - A fund used to account for the accumulation of resources for, and the payment of, general longterm debt principal interest, and related costs. Also called Sinking Fund. DELINQUENT TAXES - Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached. DEPRECIATION - Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. ENTERPRISE FUND - A fund used to account for the acquisition, operation and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. The significant characteristic of Enterprise Funds is that the accounting system must make it possible to show whether the activity is operated at a profit or loss, similar to comparable private enterprises. Thus, the reports of enterprise funds self-contained and creditors, legislators or the G-35 City of Pearland general public can evaluate the performance of the municipal enterprise on the same basis as they can the performance of investor -owner enterprises in the same industry. EXPENDITURES - Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. FISCAL YEAR - A twelve-month period of time to which the annual budget applies and at the end of which the City determines its financial position and results of operations. FIXED ASSETS - Long-lived tangible assets obtained or controlled as a result of past transactions, events or circumstances. Fixed assets include buildings, equipment, and improvements other than buildings and land. FRANCHISE - A special privilege granted by a government, permitting the continued use of public property, such as City streets, and usually involving the elements of monopoly and regulation. FUND - An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities, which are segregated for the purpose of carrying on specific activities or attaining certain objectives. , FUND BALANCE - The excess of an entity's assets over its liabilities. GENERAL FUND - The General Fund is the general operating fund of the City. It is used to account for the resources devoted to finance the services traditionally associated with local 'government, except those activities that are requfired to be accounted for in another fund. Transactions are recorded on the modified accrual basis. GENERAL OBLIGATION BONDS - When a government pledges its full faith and credit to the repayment of the bonds it issues, that those bonds are general obligation bonds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. GRANTS - A contribution by one government unit to another. The contribution is usually made to aid in the support of a specific function, purpose, activity or facility. IMPACT FEES - Fees charged to developers to cover in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. INCOME - A term used inproprietaryfund-type accounting to represent (1) revenues or (2) the excess of revenues over expenses. G-36 City of Pearland LEDGER - A group of accounts in which are recorded the financial transactions of a governmental unit or other organization. LEVY - To impose taxes or special assessments. The total of taxes or special assessments imposed by a governmental unit. LIABILITIES - Debt or other legal obligations arising out of transactions in the past, which must be liquidated, renewed or refunded at some future date. LONG-TERM DEBT - Debt with a maturity of more than one year after date of issuance. MODIFIED ACCRUAL BASIS - The basis of accounting under which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material an/or available 'revenues. Which should be accrued to reflect properly the taxes levied and revenue earned. NOTE PAYABLE - An unconditional written promise signed by the maker, to pay a certain sum in money on demand or at.a fixed or determinable future time, either to the bearer or to the order of a person designated. OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. ORDINANCE A formal legislative enactment by the governing body of a municipality. ORGANIZATIONAL UNIT - A responsibility center within a government. OVERLAPPING DEBT -The proportionate share property Within each government must bear of the debts of all local governments located wholly or in part within the geographic boundaries of the reporting government. PETTY CASH - A. sum of money set aside for the purpose of making change or paying small obligations. PURCHASE ORDER - A document issued to authorize a vendor or vendors to deliver specified merchandise or render a specified service for a stated estimated price. REFUND BONDS - Bonds issued to retire bonds already outstanding. RESERVE - An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. RETAINED EARNINGS The accumulated earnings of an enterprise or internal service fund which have been retained in the fund and which are not reserved for any specific purpose. REVENUE - The term designates an increase to a fund's assets. An item of income. G-37 City of Pearland REVENUE BONDS - Bond whose principal and interest are payable exclusively from earnings of an enterprise fund. SHORT-TERM DEBT - Debt with a maturity of ;one year or less after the date of issuance. SPECIAL ASSESSMENT - Used to account for the financing of public improvements or services deemed to benefit the properties against which special assessments are levied. TAX LEVY - The total amount to be raised by general property taxes for intentions specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE - An ordinance through which taxes are levied. TAX RATE - The rate at which a municipality may levy a tax. Tax levied for each $100 of assessed valuation. The amount of tax stated in terms of a unit of the tax base. TAX ROLL - The official list showing the amount of taxes levied against each taxpayer or property. TAXES - Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. VENDOR - The seller of merchandise or services. VOUCHER - A document, which evidences the propriety of transactions and usually indicates the accounts in which they are to be recorded. WORK ORDER - A written order authorizing and directing the performance of a certain task and issued to the person who is to direct the work. YIELD - The rate earned on an investment based on the price paid for the investment, the interest earned during the period held and the selling price or redemption value of the investment. G-38 City of Pearland GLOSSARY H-0 This Page Left Intentionally Blank City of Pearland GLOSSARY ABATEMENT — A complete or partial cancellation of a levy imposed by a government. Abatements usually apply to tax levies, special assessments and service charges. ACCOUNT — A, term used to identify and individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. ACCOUNTS PAYABLE — A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government. ACCOUNT RECEIVABLE — An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government. ACCOUNTING SYSTEM — The total set of records and procedures, which are used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL INTEREST — Interest that have been earned and recorded, but have not yet received. AD VALOREM TAX - A tax based on value of land and improvements (property tax). AISD — Alvin Independent School District AO — Administrative Order APPROPRIATION — An authorization granted by City Council to make expenditures and to incur obligations for a specific purpose. Usually limited in amount and as to the time when it may be expended. ASSESSED VALUATION — A valuation' set upon real estate or other property by government as a basis for levying taxes. ASSETS — Property owned by a government, which has monetary value.. BALANCE SHEET — A statement purporting to present the financial position of an entity by disclosing the value of its assets, liabilities, and equities as of a specified date. BCAD — Brazoria County Appraisal District BDD4 — Brazoria Drainage District #4 BNSF — Burlington Northern Santa Fe ONDED DEBT — The portion of indebtedness represented by outstanding bonds. H-1 City of Pearland BUDGET — A plan of financial operation embodying an 'estimate of proposed expenditures for a given period and the proposed means of financing them. The term is also sometimes used to denote the officially approved expenditure ceiling under which a government and its departments operate. BUDGET CALENDAR — The schedule of key dates or milestones, which a government follows in the preparation and adoption of the budget. ' BUDGET DOCUMENT — The instrument used by the budget making authority to present a comprehensive financial program to the appropriating governing body. BUDGET MESSAGE — A general discussion of proposed budget presented in writing as a part of or supplement to the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the chief executive and budget officer. BUDGETARY CONTROL — The control or management of a government or enterprise in accordance with an approved budget to keep expenditures within limitations of available appropriation and available revenues. BW 8 — Beltway 8 CAPITAL ASSETS — Long-term assets, such as buildings, equipment, and infrastructure, intended to be held or used in operations. CAPITAL PROJECTS —Acquisition or construction of major capital facilities.. CAPITAL IMPROVEMENT PROGRAM — A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. CAPITAL OUTLAY - Expenditures for the acquisition of capital assets. CAPITAL PROJECTS FUND — Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, special assessment funds and trust funds). CASH BASIS — A method of accounting in which revenues and expenses are recognized and recorded when received, not necessarily when earned. CERTIFICATE OF DEPOSIT — A negotiable or non-negotiable receipt for monies deposited in a bank or other financial institution for a specified period for a specified rate of interest. H-2 City of Pearland CHARTER — Written instrument setting forth principles and laws of government within boundaries of the City. CHART OF ACCOUNTS — The classification system used by the City of organized the accounting for various funds. CHECK — A bill of exchange drawn on a bank and payable on demand. CBCMUD - Clear Brook City Municipal Utility district. CCN — Certificate of Convenience and Necessity CID — Criminal Investigation Division CI P — Capital I'mproyement Plan CMAQ — Congestion Mitigation Air Quality COLA — Cost of 'Living Adjustment COPS — Community Oriented Policing Services CO's - Certificates.of Obligation DARE - Drug Abuse Resistance Education DEBT SERVICE FUND — A fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal interest, and related costs. Also called Sinking Fund. DELINQUENT TAXES — Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached. DEPRECIATION J Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. DLS — David L. Smith EDA — Economic Development Administration EDC — Economic Development Corporation " EMS — Emergency medical Services • EMT — Emergency Medical Technician H-3 City of Pearland ENTERPRISE FUND — A fund used to account for the acquisition, operation and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. The significant characteristic of Enterprise funds is that the accounting system must make it possible to show whether the activity is operated at a profit or loss, similar to comparable private enterprises. Thus, the reports of enterprise funds self-contained and creditors, legislators or the general public can evaluate the performance of the municipal enterprise on the same basis as they can the performance of investor -owner enterprises in the same industry. EPA — Environmental Protection Agency ETJ — Extra Territorial Jurisdiction EXPENDITURES Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cast basis, expenditures are recognized only when the cash payments for the above purposes are made. FEMA — Federal Emergency Management Administration FISCAL YEAR — A twelve-month period of time to which the annual budget applies and at the end of which the City determines its financial position and results of operations. FIXED ASSETS — Long-lived tangible assets obtained or controlled as a result of past transactions, events or circumstances. Fixed assets include buildings, equipment, and improvements other than buildings and land. FRANCHISE — A, special privilege granted by a government, permitting the continued use of public property, such as City streets, and usually involving the elements of monopoly and regulation. FUND — An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, Obligations, reserves, and equities, which are segregated for the purpose of carrying on specific activities or attaining certain objective. FUND BALANCE — The excess of an entity's assets over its liabilities. FY - Fiscal Year GENERAL FIXED BASSETS — capital assets that are not assets of any particular fund, but of the government unit as a whole. Most often these assets arise from the expenditure of the financial resources of governmental (as opposed to proprietary or fiduciary) funds. H-4 City of Pearland GENERAL FUND — The General fund is the 'general operating fund of the City. It is used to account for the resources devoted to finance the services traditionally associated with local government, except those activities that are required to be accounted for in another fund. Transactions are recorded on the modified accrual basis. GENERAL OBLIGATION BONDS — When a government pledges its full faith and credit to the payment of the bonds it issues, that those bonds are general obligation bonds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) — Uniform minimum standards and guidelines for financial accounting and reporting. GFOA — Government Finance Officers Association of the United States and Canada GIS — Geographical Information Systems GO's — General Obligation Bonds GRANTS — A contribution by one government unit to another. The contribution is usually made to aid in the support of a specific function, purpose, activity or facility. GCWA — Gulf Cost Water Authority HEAT — Help and Auto Theft HGAC — Harward Technical Enterprises H/VAC — Heating Venting & Air Conditioning IMPACT FEES — Fees charged to developers to cover in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. INCOME - A term used in proprietary fund -type accounting to represent (1) revenues or (2) the excess of revenues over expenses. INFRASTRUCTURE - Fixed assets that are, immovable and have value only to the governmental unit. Common examples of infrastructure include roads, sidewalks, bridges and streetlights. ISO — Insurance Service Office LEDGER — A group of accounts in which are recorded the financial transactions of a governmental unit or other organization. LEVY - To impose taxes, or special assessments. The total of taxes or special assessments imposed by a governmental unit. H-5 City of Pearland LIABILITIES — debt or other legal obligations, arising out of transactions in the past, ,which must be liquidated, renewed or refunded at some future date. LONG-TERM DEBT — debt with a maturity of more than one year after date of. issuance: MGD —Million Gallons per day MIS — Management Information System, MUD — Municipal Utility District MODIFIED ACCRUAL BASIS - The basis of acFounting under which' expenditures other than accrued interest on general long-term debt are recorded at 'the time liabilities are incurred and revenues are recorded when received in cash excepts for material _an/or available revenues. Which should be 'accrued to reflect properly the taxes, levied and revenue earned. ' NOTEPAYABLE — An unconditional written promise signed by the maker, to pay a certain sum in money on demand or at a fixed or determinable future time, either to the bearer or to the order of a person designated. NPDES — National Pollutant Discharge Elimination System OPERATING BUDGET — Plans of current expenditures and the proposed means of financing them. ORDINANCE — A formal legislative enactment by- the governing body of a municipality. ORGANIZATIONAL UNIT — A responsibility center within a government. OVERLAPPING DEBT — The proportionate share property within each goverment must bear of the debts of all local governments located wholly or in part within the geographic boundaries of the reporting goverment. PD — Police Department PEDC — Pearland Independent School District PURCHASE ORDER — A document issued to authorize a vendor or vendors to deliver specified merchandise orTender a specified service for a stated estimated -price. REFUND BONDS — Bonds issued to retire bonds already outstanding. H-6 City of Pearland RESERVE — An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. RETAINED EARNINGS — The accumulated earnings of an enterprise or intemal service fund which have been retained in the fund and which are not reserved for any specific purpose. REVENUE — The term designates an increase to a fund's assets. An item of income. REVENUE BONDS — Bond whose principal and interest are payable exclusively from earnings of an enterprise fund. ROWs — Right of Ways SHORT-TERM DEBT — Debt with a maturity of one year or less after the date of issuance. SH288 - State Highway 288 SPECIAL ASSESSMENT — Used to account for the financing of public improvements or services deemed to benefit the properties against which special assessments are levied. SPECIAL REVENUE FUNDS - Fund is used to account for the proceeds of,specific revenue sources (other than expendable trusts or for major capital projects) that are legally restricted to expenditure for specified purposes." SRF — State Revolving Fund SRO — School Resource Officer SWEC South West Environmental Center TAX LEVY — The total amount to be raised by general property taxes for intentions specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE — An ordinance through which taxes are levied. TAX RATE — The rate at which a municipality may levy a tax. Tax levied for each $100 of assessed valuation. The amount of tax stated in terms of a unit of the tax base. TAX ROLL — The official list showing the amount of taxes levied against each taxpayer or property. TAXES — Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. H-7 City of Pearland TIP — Transportation Improvement Plan TMRS — Texas Municipal Retirement System TNRCC — Texas Natural Resources Conservation Commission -TIRZ — Tax' Increment Reinvestment Zone TXDOT — Texas Department of Transportation TWDB — Texas Water Development Board VENDOR — The seller of merchandise or services. VOUCHER — A document, which evidences the propriety. of transactions and usually indicates the accounts in which they are to be recorded. WORK ORDER — A written order authorizing and directing the performance of a certain task and issued to the person who is to direct the work. • W & S — Water & Sewer WWTP — Waste Water Treatment Plant YIELD The rate earned on an investment based on the price paid for the investment, the interest earned during the period held and the selling price or redemption value of the - investment. ZBA - Zoning Board of Adjustment H-8