Ord. 0279 05-28-74ORDINANCE NO. 279
AN ORDINANCE OF THE CITY OF PEARLAND, TEXAS
CREATING AN IMPROVEMENT AND BEAUTIFICATION
BOARD; PROVIDING FOR MEMBERSHIP QUALIFICATIONS;
PROVIDING FOR THE APPOINTMENT AND TERM OF
MEMBERS; SPECIFYING REQUIREMENTS FOR MEETINGS
AND ATTENDANCE; SPECIFYING THE, DUTIES OF THE
OFFICERS; ENUMERATING BOARD FUNCTIONS AND
POWERS; DEFINING POWERS OF CITY COUNCIL;
PROVIDING A SAVINGS CLAUSE AND PROVIDING AN
EFFECTIVE DATE THEREOF:
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF PEAPLAND, TEXAS:
SECTION I.
CREATION: There is hereby created in and for the City of
Pearland an Improvement and. Beautification Board for the purpose of
encouraging and securing the support of local citizens and businesses
for -beautifying and improving the appearance of the City.
SECTION II.
QUALIFICATIONS: Members of the Board shall reside within the
City limits and be persons qualified to perform the duties of such Board.
SECTION III.
APPOINTMENT AND TERM: The Board shall consist of nine members
and include as officers, a chairman, vice-chairman and secretary -treasurer.
The appointment of the members will be by the Mayor with the consent of
the City Council for three year overlapping terms with the exception of
the initial members, who shall be appointed as follows:
(a) Three members to be appointed for three years;
(b) Three members to be appointed for two years; and
(c) Three members to be appointed for one year.
All members so appointed shall serve until their successors are appointed
and qualified. Members shall serve without compensation, but may be
reimbursed for personal expenses incurred in the performance of their
duty, when authorized in advance by the City Council. Officers of the
Board will be named by the Mayor with the approval of the City Council
for a one year term.
SECTION IV.
MEETINGS AND ATTENDANCE: The Board will hold one regular
monthly meeting and other special meetings as deemed necessary. All
meetings of the Board will be open to the public and in conformance with
the rules and regulations of the Texas. Open Meetings Law. The Board
shall hold all meetings at the Pearland City Hall. A majority of the
such vacancy exists. Vacancies occurring on the Board, for whatever
reason, will be filled for the remainder of the unexpired term within
thirty (30) days, by appointment of the Mayor with the consent of the
City Council.
SECTION V.
DUTIES OF OFFICERS: The chairman of the Board shall be
responsible for the calling and the conduct of all meetings and he shall
be responsible for the preparation and posting of meeting agendas as
required by law. The vice-chairman shall act in the absence of the
chairman and perform other such duties as directed by the chairman. The
secretary -treasurer before entering upon his duties as such shall execute
a good and sufficient Fidelity Bond, renewable annually, conditioned for
the faithful performance of his duties and for the faithful accounting
for all money or funds which by virture of his office comes into his
hands, and to be in such amount, forms and with such securities as may
be prescribed and approved by the City Council. The secretary -treasurer
shall have the custody of all money and property received by said Board
from all sources other than the City and shall pay out the same on vouchers,
orders or checks properly co -signed by the chairman and secretary -treasurer
thereof, and the secretary -treasurer shall keep permanent books of
records of all such funds, and all receipts and disbursements thereof,
and for what purposes received and disbursed, and shall at the end of
the City's fiscal year make a report in writing to said Board of Officers
and to the City Council under oath, showing balances, receipts and
disbursements, including a statement showing the amount and principal
of trust funds on hand and how invested, which report shall be audited
by a firm or person designated by the City Council, and it found correct,
shall be transmitted to the City Council at the same time that the City
Manager is required to make his annual report, and to be approved and
preserved in the same manner, if found correct. The secretary -treasurer
of said Board shall keep a permanent record of the proceedings of meetings
and submit a copy of said proceedings to the City Council each month,
and shall also keep a permanent record of the trust funds, from what
sources received, the amounts thereof and for what uses and purposes,
respectively, and he shall annually, at the same time of transmitting
the secretary -treasurer's report or audit to the City Council, make a
report in writing under oath, to the City Council stating therein,
substantially the same matter required to be reported by the secretary -
treasurer of said Board, which report, if found correct, shall be approved
and preserved by the City Council.
SECTION VI.
BOARD POWERS AND FUNCTIONS: The City Improvement and
Beautification Board shall have the following expressed powers and
functions:
(a) To determine the goals of the City beautification and
develop long range plans and programs for improvement and beautification
within the City.
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(b) To prepare, with recommendations, an annual Improvement
and Beautification budget, to be submitted for approval by City Council
not less than four (4) months prior to the commencement of the City's
fiscal year.
(c) To recommend the selection and employment of such personnel,
agents or consultants as the Board deems necessary, within the limits of their
approved City budget.
(d) To act as the City's representative in all matters relating
to State, Federal and County Beautification Programs.
(e) To arrange and conduct any form of publicity relat
it's activities for the general purpose of public understanding.
(f) To negotiate and enter into agreements and contracts with
the United States Government, the State of Texas, Municipal Corporations
or political subdivisions thereof for the planning, developing, construction
or funding of Improvement and Beautification projects, provided such
agreements and contracts are first ratified by the City Council.
(g) To accept gifts, donations and grants on behalf of the City
for the development of Beautification and Improvement of the City:
(h) To establish and fix schedules of fees and charges for the
use of any such facilities under the jurisdiction of said Board and from
time to time as the Board deems necessary modify the same.
(i) To work closely with other city boards towards continued
city improvement and beautification.
(j) To actively encourage and secure support from the citizens
of Pearland for improving and beautifying the City.
SECTION VII.
POWERS OF THE CITY COUNCIL: The Mayor and City Council shall
have the power to remove from office any or all members of said Board for
any reason deemed sufficient by the majority of the City Council.
SECTION VIII.
SAVINGS CLAUSE: If any section, paragraph, clause or sentence
herein shall be declared void and unenforceable or unconstitutional, it
is hereby declared the intention of the City Council of the City of Pearland
that the remainder of such ordinance shall remain in full force and effect.
SECTION IX.
This ordinance shall be effective after its passage and approval
upon second and final reading.
PASSED AND APPROVED on FIRST reading this
dri7�7.- , 1974.
ATTES
CITY SECRETARYL/
PASSED AND
of .% f�•r'-�-/i'
APPROVED on SECOND and FINAL reading this
, 1974.
ATTpST:
, Secretary-3-
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