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R2009-195 - 2009-12-14 RESOLUTION NO. R2009 -195 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE APPLICATION FOR THE STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE "SAFER GRANT THROUGH THE U.S. DEPARTMENT OF HOMELAND SECURITY'S FEDERAL EMERGENCY MANAGEMENT AGENCY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City approves the submission of a grant application for the Staffing for Adequate Fire and Emergency Response "SAFER Grant to the U.S. Department of Homeland Security's Federal Emergency Management Agency, to be used for the recruitment and retention of volunteer firefighters. PASSED, APPROVED and ADOPTED this the 14 day of December, A.D., 2009. aq- TOM REID MAYOR ATTEST: Cdr mo W SONIA WEBB z DEPUTY CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Preparer Information Page 1 of 1 Overview *Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, please complete the information below and press the Save and Continue button. If you answered Yes, please do not complete the information requested below and press the Save and Continue button. Note: If you answered No to the above question, the fields marked with an *are required. Preparer Information * Preparer's Name *Address 1 Address 2 *City *State *Zip * Is-there a grant-writing fee associated with the preparation of this request? If you answered yes above, what is the fee? $ , ,2 ccu �` 1M uwd c�rS Z 79 https://eservices.fema.gov/FemaFireGrant/fire pt/jsp/safer200ROpplicatipn/new overvie... 12/4/2009 Contact Information Page 1 of 1 Contact Information Alternate Contact Information Number 1 *Title Asst. Chief Prefix N/A *First Name David Middle Initial *Last Name Schneider *Business Phone 281-412-4807 Ext. *Home Phone 713-775-4017 Ext. Mobile Phone/Pager 713-775-4017 Fax *E-mail dschneider@ci.pearland.tx.us Alternate Contact Information Number 2 *Title Budget Analyst Prefix Ms. *First Name Paulette Middle Initial *Last Name Englund *Business Phone 281-652-1785 Ext. *Home Phone 281-652-1774 Ext. Mobile Phone/Pager Fax *E-mail penglund@ci.pearland.tx.us https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/contact info.... 12/4/2009 Applicant Information Page 1 of 2 Applicant Information *Organization Name Pearland Fire Department *What kind of organization do you represent? Combination (Majority Volunteer) If you answered combination, above, what is the 35 percentage of career members in your organization? *Type of Jurisdiction Served City If other, please enter the type of Jurisdiction * In what county/parish is your organization physically located? If you have more than one station, in what Brazoria county/parish is your main station located? * Employer Identification Number 74-6028909 *Are you sharing an EIN with another organization? No If yes, please enter the name of the entity with whom you share an EIN *What is your organization's DUNS Number? 020796397 Headquarters Physical Address *Physical Address 1 3519 Liberty Dr Physical Address 2 *City Pearland *State Texas *Zip 77581 -5416 Need help for ZIP+4? Mailing Address *Mailing Address 1 3519 Liberty Dr Mailing Address 2 *City Pearland *State Texas *Zip 77581 -5416 Need help for ZIP+4? Account Information *Type of bank account Checking *Bank routing number-9 digit number on the bottom 111900659 left hand corner of your check *your account number 2010419505 Additional Information *For this fiscal year(Federal) is your jurisdiction receiving Federal funding from any other grant No program that may duplicate the purpose and/or scope of this grant request? *If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during Yes the Federal fiscal year in which the grant was awarded? *Is the applicant delinquent on any federal debt? No https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/applicant inf... 12/4/2009 Applicant Information Page 2 of 2 If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: The city has applied for$1,160,152 for the first year of the SAFER Grant. In addition, the City has been awarded $345,00 from the Dept. of Energy and 4457,050 from the Criminal Justice Dept. https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/applicant_inf... 12/4/2009 Fire Department Characteristics (Part I) Page 1 of 3 Applicant Characteristics (Part I) Are you a member of a Fire Department or authorized Yes representative of a fire department? *Are you a member of a Federal Fire Department or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? *Please indicate the type of community your organization serves. Urban What is the square mileage of your first-due response 77 area? *What percentage of your response area is protected 85 by hydrants? *Does your organization protect critical infrastructure of Yes the state? Percentages in three answers below must sum up to 100%: •How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped 10 % properties? *What percentage of your jurisdiction's land use is for 30 commercial, industrial, or institutional purposes? •What percentage of your jurisdiction's land is used for 60 residential purposes? •How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes 2 structures which are not regularly occupied such as silos, towers, steeples, etc. •What is the permanent resident population of your Primary/First-Due Response Area or jurisdiction 126000 served? * How many stations are in your organization? 4 *Please indicate if your department has a formal automatic/mutual aid agreement with another community or fire department and the type of Both automatic and mutual aid agreement that exists. Structural Fire Suppression Medical First Response What services does your organization provide? Hazmat Operational Level Rescue Operational Level Active Firefighting Staff, use these definitions to answer the questions about"firefighter" positions. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/gen ques jsp... 12/4/2009 Fire Department Characteristics (Part I) Page 2 of 3 Active Firefighter An individual having the legal authority and responsibility to engage in fire suppression; Position being employed by a fire department of a municipality, county, or fire district; being engaged in the prevention, control, and extinguishing of fires; and/or responding to emergency situations in which life, property, or the environment is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Full-time Paid Full-time positions are those that are funded for at least 2,080 hours per year(i.e., 40 Firefighter Position hours per week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time position with sufficient justification. A job-share position is a full- time position that is occupied by more than one person. Positions funded via SAFER may be shared, but DHS limits the number of individuals to no more than four(4) per position. Part-time Paid Part-time paid firefighters receive pay for being on duty at the fire station, whether or Firefighter Position not they respond to any alarms. They may or may not receive benefits. Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than Position life/health insurance,workers compensation insurance, and/or stipend per call. The goal for SAFER is to assure that SAFER grantees's communities have adequate protection from fire and fire-related hazards. The following questions are designed to help us understand the changes that will occur in departments receiving grants. Use the following definitions when completing the table below. Total#Career Personnel—the number of authorized and funded active, full-time uniformed career positions employed by your department on the date indicated. #Officers—Of the career positions indicated in the"Total"field above, how many of those serve in officer-level (both command and company) positions? #NFPA Support—Of those career positions indicated in the first field above (total number of authorized and funded positions), how many are assigned to field or response apparatus positions that directly support NFPA 1710 (Section 5.2.4.2—Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3—Staffing and Deployment)compliance? Note: The number of career positions in any of these fields should include positions which are job-shared. For more information regarding these standards please see the program guidance or go to www.nfpa.orq/saferactgrant Total#Career # #NFPA N p Personnel j Officers Support *Staffing levels as of January 1, 2008 25 8 18 *Staffing levels as of June 30, 2009 25 ; 8 18 ' *Staffing levels at the time of application j 25 ry " 8 ; 18 #a level *At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your narrative, the number of part-time firefighters, 0 the number of positions that these part-time firefighters occupy, and how they are scheduled to meet your staffing needs. *At the time of application, how many active volunteer https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/gen ques jsp... 12/4/2009 Fire Department Characteristics (Part I) Page 3 of 3 firefighters are in your department? 45 If awarded this grant, how many authorized and funded active, full-time firefighter positions will be in 25 your department? •If awarded this grant, how many active volunteer 60 firefighters will be in your department? •Do you currently report to the National Fire Incident Yes Reporting System (NFIRS)? https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/gen ques jsp... 12/4/2009 Applicant Characteristics (Part II) Page 1 of 2 Applicant Characteristics (Part II) 2008 2007 2006 *What is the total number of fire-related civilian fatalities in your 1 0 0 jurisdiction over the last three years? *What is the total number of fire-related civilian injuries in your 1 1 0 jurisdiction over the last three years? *What is the total number of line of duty member fatalities in your 0 0 0 jurisdiction over the last three years? *What is the total number of line of duty member injuries in your 1 0 0 jurisdiction over the last three years? *What is your department's operating budget(including personnel 3086948 costs) for your current fiscal year and what was your budget for the 2454368 last three fiscal years? 709083 483932 *What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 100 % Grants? 0 % Donations? 0 % Fund drives? 0 % Fee for Service? 0 % Other? 0 % If you entered a value into Other field (other than 0), please explain * How many vehicles does your organization have in each of the types or classs of vehicle listed below?You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Total Number of Type or Class of Vehicle Total Number Riding Positions Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): 9 45 Pumper,Pumper/Tanker,Rescue/Pumper, Foam Pumper,CAFS Pumper,Quint (Aerial device of less than 76 feet),Type I engine,Type II engine Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or more): 1 4 Tanker,Tender,Foam Tanker/Tender(greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller 0 0 Ladder Truck,Quint(Aerial device of 76 feet or greater) Brush/Quick attack: (pumping capacity of less than 750 gpm and water capacity of at least 300 gallons): Brush Truck,Patrol Unit(Pick up w/Skid Unit),Quick Attack Unit,Mini-Pumper, 3 6 Type Ill Wildland/Urban Interface Engine,Type IV Engine,Type V Engine,Type VI Engine,Type VII Engine https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/org_char jsp... 12/4/2009 Applicant Characteristics (Part II) Page 2 of 2 Rescue Vehicles: Rescue Squad,Rescue(Light,Medium,Heavy),Technical Rescue Vehicle, 2 6 Hazardous Materials Unit Other: EMS Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technical Support (Command,Operational Support/Supply),Hose Tender,Salvage Truck,ARFF 4 16 (Aircraft Rescue Firefighting),Command/Mobile Communications Vehicle,Other Vehicle. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/org_char jsp... 12/4/2009 Department Call Volume Page 1 of 1 Department Call Volume •How many responses per year by category? Do not include responses/calls where your department 2008 2007 2006 was dispatched to provide mutual/automatic aid. (Enter whole numbers only;if you have no calls for any of the categories,enter 0.) Structural Fires 90 52 79 Vehicle Fires 40 44 26 Vegetation Fires 63 23 27 EMS 430 50 10 Rescue 51 91 148 Hazardous Condition/Materials Calls 252 144 137 Service Calls 131 52 49 Good Intent Calls 556 400 98 False Alarms 479 572 467 Other Calls and Incidents 11 2 177 In an average year, how many times does your 22 organization receive mutual/automatic aid? In an average=year, how many times does your organization provide mutual/automatic aid? (Do not 11 include first-due responses claimed above.) https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/response jsp?... 12/4/2009 Request Details Page 1 of 1 Request Details The activities for your organization are listed in the table below. Activity Number of Entries Action Recruitment and Retention of Volunteer Firefighters 3 View Details https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Proj Details Page 1 of 1 Request Details Activity Action Recruitment and Retention of Volunteer Firefighters View Details Item First 12-Months Second 12-Months Third 12-Months Fourth 12-Months Action Marketing program costs to recruit new $4,000 $0 $0 $0 View Details volunteers Marketing program costs to recruit new $17,000 $17,000 $0 $0 View Details volunteers Marketing program costs to recruit new $2,000 $0 $0 $0 View Details volunteers https://eservices.fema.gov/Fema 'ireGrantJfiregrant/j sp/safer2009/application/requestdetail... 12/4/2009 Recruitment and Retention of Firefighters: Request Details Page 1 of 2 View Recruitment and Retention of Volunteer Firefighters Activity Recruitment and Retention of Volunteer Firefighters * 1. What is the ideal number of active volunteer firefighters needed by your department or organization to adequately comply with NFPA 1710 (Section 5.2.4.2-Initial Full Alarm Assignment 65 Capability) or NFPA 1720 (Section 4.3-Staffing and Deployment)? *2. What is the current number of active volunteer firefighters in 45 your department or organization? *3. How many active volunteer firefighters joined your department 24 or organization over the last three years? *4. How many active volunteer firefighters left your department or 42 organization over the last three years? *5. Will your department or organization periodically evaluate your Yes proposed program's impact? We will determine the impact through the number of inquiries made regarding If Yes, please provide an explanation of how the evaluation will be becoming a volunteer firefighter and the conducted. number of applications actually submitted and evaluated during the year long period after the awarding of the grant. *6. Do you currently have a recruitment and/or retention volunteer No, but will appoint one outside of the grant coordinator's position? *7. Do you currently have a marketing plan as part of your No, but will be developing one as recruitment and/or retention program? part of this grant *8. Does your department currently offer AD&D (accidental Yes death/dismemberment) and disability (loss of wages) protection for active volunteer firefighters? Yes, neighboring departments will *9. Will your program have a regional impact? benefit from the recruitment or retention improvements in the applicant department The City is surrounded by smaller If Yes, please explain the extent of impact on the communities with volunteer members, and communities/population. many of the residents shop and work in the City. They also see, read and hear the same medis outlets. * 10. Do you currently provide entry-level physicals in accordance No, but will provide other physicals with NFPA 1582, Standard on Comprehensive Occupational not to NFPA 1582 specifications Medical Program for Fire Departments 2003 Edition, Chapter 6? None https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Recruitment and Retention of Firefighters: Request Details Page 2 of 2 * 11a. What is the minimum level of training and certification standard required by your locality/state? * 11 b. Will the personnel recruited meet the minimum local or State Yes fire and EMS training and certification requirements for firefighters within 24 months of appointment? * 12. Does your organization seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within your department? If so, explain in your narrative what efforts your organization has Yes instituted and how successful those efforts have been. If not, explain in your narrative what policies and procedures you will implement to assure that, to the extent possible, you will seek, recruit, and hire minorities and women. https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Budget Item Page 1 of 1 View Budget Item * Item Name Marketing program costs to recruit new volunteers If you selected Other, above, please specify: *Select Object Class: Equipment If you selected Other, above, please specify: $4000 *Cost $ 0 $0 $ 0 * Description 2 printed banners to hang across a main commercial road in the center Click for details regarding information of the City. They will be hung in the same place the City parks Dept. to be included in this description. does to publisze its events. Close Window https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Budget Item Page 1 of 1 View Budget Item *Item Name Marketing program costs to recruit new volunteers If you selected Other, above, please specify: *Select Object Class: Supplies If you selected Other, above, please specify: $ 17000 *Cost $ 17000 $ 0 $ 0 *Description For the next two years it will cost$2000 each year to print brochures Click for details regarding information and $15000 for bulk mailing to each mail customer in the City. to be included in this description. Close Window https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Budget Item Page 1 of 1 View Budget Item * Item Name Marketing program costs to recruit new volunteers If you selected Other, above, please specify: *Select Object Class: Other If you selected Other, above, please Video specify: $2000 *Cost $ 0 $0 $ 0 * Description A turnkey video for showing at public relation events as well as on the Click for details regarding information City cable channel. The cost includes script, shooting, editing, voice to be included in this description. overs, etc. Close Window https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/requestdetail... 12/4/2009 Budget Page 1 of 1 Budget Recruitment and Retention of Volunteer Firefighters: There is no local match requirement for this activity and there are no maximum Federal share limits. Therefore, any items requested under Recruitment and Retention will be 100% Federally funded. Using the information you entered for your item's please enter and review the budget information below. Include totals in the right hand column and bottom row. First Second Third Fourth Total 12-Month Period 12-Month Period 12-Month Period 12-Month Period Personnel 0 0 0 0 0 Fringe Benefits 0 0 0 0 0 Travel 0 0 0 0 0 Equipment 4,000 0 0 0 4,000 Supplies 17,000 17,000 0 0 34,000 Contractual 0 0 0 0 0 Other 2,000 0 0 0 2,000 Indirect Charges 0 0 0 0 0 Federal Share 23,000 17,000 0 0 40,000 Applicant Share 0 0 0 0 0 Total: 23,000 17,000 0 0 40,000 https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/budget_total.... 12/4/2009 Narrative Statement Page 1 of 4 Narrative Statement for Volunteer Recruitment and Retention Activity In addition to the elements described below, the Narrative Statement(project description) should clearly explain how all budgeted funds are to be used. Because the application will time out after a period of inactivity, it is recommended that applicants type their narrative offline using any word processing software. Once the narrative is complete, copy and paste it from the word processing document into the Narrative Statement block in the application. Also, as space for the narrative is limited to six pages, you are cautioned to confirm that the full content of your narrative has been copied into the application. After saving the copied narrative, exit the narrative section of the application, then reopen it and scroll to the bottom to ensure all text is present. If the narrative has been truncated, you will need to reduce the length of your narrative until if fits in the allotted space. The Narrative Statement(project description)for the Volunteer Recruitment and Retention Activity must include the following: • A statement that describes how the applicant will use the grant funds. The project description should include the following: how the recruitment of new volunteer firefighters and/or retention of current volunteer firefighters within the department or organization will meet identified operational needs; a description of the specific benefit these firefighters will provide for the fire department(s) or community; a description of the recruitment and/or retention problems or issues the department has identified; how the activities being requested address those identified needs; specifics about the recruitment and/or retention plan; and, if the application includes a regional request, specify which of the activities are for the regional request and which activities are exclusive to the host applicant. Your description should also include whether you are seeking to comply with NFPA 1710 or 1720 as identified in the current SAFER Program Guidance. • A statement regarding how the community and current firefighters (or geographic area of concern for an eligible organization)are at risk without the needed firefighters, and to what extent that risk will be reduced if the applicant is awarded. • An explanation of the applicant's inability to address the need without Federal financial assistance. • A statement relating to how the applicant will ensure, to the extent possible, that they will seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within their department. This should include an explanation of the efforts your organization has instituted and how successful those efforts have been. Note: Fields marked with an *are required. Project Description * Please enter your narrative statement using no more than six single-spaced pages in the space provided.. General Overview The City of Pearland (Texas) is located in the Gulf coast region,within the Houston-Sugarland-Baytown metropolitan area, in Brazoria, Fort Bend, and Harris Counties. Pearland is ranked as the 34th fastest growing suburb in the nation and the fastest growing suburb in the Greater Houston area. The Pearland Fire Department(PFD) serves a geographic area of nearly 77 square miles,with a current population estimated at 126,100. The jurisdiction of the PFD includes the City of Pearland corporate limits and extra territorial jurisdiction (ETJ) areas. Critical infrastructure within the PFD jurisdiction includes two airports, a Burlington Northern rail line, two State of Texas highways, and petroleum pipelines that feed one of the world's largest refinery complexes that is located along the nearby Houston-Galveston ship channel. The transportation routes carry passenger and cargo traffic, which includes great amounts of hazardous materials from nearby refineries and chemical plants. Several high- hazard chemical storage facilities are located within the city limits. At present, approximately sixty percent of PFD jurisdiction is residential and includes 75 residential developments and 18 apartment complexes. The jurisdiction also includes 23 schools, multiple-commercial developments that include strip malls, a 937,000 square-foot outside retail center, self-storage facilities, eight hotels, and 17 government buildings. Pearland is located approximately 40 miles from the Gulf of Mexico. Emergency preparedness and response during a major weather event(i.e. hurricane) is a chief concern of the fire department. Fire Department https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/narrative j sp... 12/4/2009 Narrative Statement Page 2 of 4 The fire department in Pearland was organized in 1946 as the Pearland Volunteer Fire Department, a non-profit organization that provided fire protection under contract with the City of Pearland. In October 2007, to address growth and the increasing demand for service, the City of Pearland instituted changes to provide a higher level of fire suppression and rescue services, medical first response, hazardous materials response, and fire prevention programs to the fire department's jurisdiction. At present, the PFD is a combination career-volunteer department. The PFD is managed by an administrative staff consisting of a full-time fire chief, a volunteer assistant chief, a full-time fire marshal/emergency management coordinator, and a volunteer district chief. The Fire Marshal's Office includes two deputy fire marshals and 3 inspector/investigators. There are 18 full-time personnel and 45 volunteer personnel assigned to fire suppression. The PFD has formal automatic aid agreements with the neighboring Friendswood, Manvel, Iowa Colony, Brookside, Southeast, and County Road 143 Volunteer Fire Departments. Mutual aid agreements are in effect with the Alvin Volunteer Fire Department and the Missouri City and Houston Fire Departments. The PFD is a participant in the Harris County Mutual Aid Agreement. The PFD operates from four fire stations. The city is in the process of planning for the construction of an additional station on the city's west side, an area that has seen the greatest growth and development during the past five years. Construction is expected to begin in early 2010. Planning has also begun for an additional station, to be constructed by a private developer in an unincorporated area southwest of Pearland, an area that is serviced by the PFD. Presently, the existing fire stations are staffed by a combination of 18 career and 45 volunteer firefighters. Two of the four stations are each staffed with four career personnel from 0600 to 1800 seven days-a-week. This daytime staffing consists of two lieutenants and six firefighters on each of two 12-hour shifts. Each shift is supervised by a fire captain. The remaining two stations are covered by volunteer personnel who respond from home. During the evening hours, one fire station is staffed by a crew of three or four volunteers, and the remaining three stations are covered by volunteers who respond from home. During the past two years the volunteer force has decreased from approximately 60 members to the current 45. Grant Fund Needs Pearland has experienced an extreme growth in population since 2004, increasing from 52,129 to 94,414 residents.When taking into account the extra-territorial jurisdiction, the fire department covers an area of 77 square miles with a total population in excess of 126,100. During the same period, Pearland has experienced construction of 7,835,050 square feet of commercial property and 30,867,685 square feet of residential property. In 2004 the PFD received 955 calls for service and in 2008 there were 2103 calls for service, a 120% increase. In 2008 there were 384 overlapping incidents. During the past three years the PFD has seen 42 volunteer personnel leave the department. They have left the department for a number of reasons. Six individuals retired after having served for over 20 years. At least 10 left before having completed a year's length of service for a number of reasons, primarily because they did not realize how much time it consumed. The remainder left with varying lengths of service for a number of reasons including joining the military, family commitments, moving out of the area, work commitments, and other reasons. In that same period we were only able to add 24 new volunteer personnel. During the past five years the western one-half of Pearland has experienced the greatest growth in residential and commercial development. It is currently served by a single fire station. Due to call volume and the area of coverage, the department is able to meet NFPA response guidelines of the first unit arriving on scene within 5 minutes, 90%of the time for only 24.5% of fire incidents. City-wide, the PFD currently meets this NFPA guideline for only 33.27%of fire incidents. The PFD has incorporated the requirements of OSHA 1910.134, most notably the OSHA two-in/two-out requirements, into its respiratory protection program. The OSHA rules are referenced in the department's policies and guidelines for fireground and hazardous materials operations. As an outcome of this grant, the PFD desires to establish a marketing plan to recruit 25 volunteer firefighters over the next two years and 10 a year in subsequent years so as to come into compliance with the applicable sections of NFPA 1720 to assemble 15 personnel on scene within 9 minutes 90% of the time. Presently, the PFD meets the NFPA response standard of assembling 15 personnel on the scene within 9 minutes 90% of the time for only 41.66% of incidents. Impact of a Grant Award Recruiting has primarily been done by information on the department's website, and at public relations events by volunteer personnel. The City currently provides its volunteer firefighters with a pension through a statewide system, additional supplemental worker's compensation insurance and annual physicals. Night duty crew standby at Fire Station 4 receives a monthly stipend for the nights they are on duty. This grant request of$40,000 is for the materials needed for a more aggressive recruiting program over the next https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/narrative jsp... 12/4/2009 Narrative Statement Page 3 of 4 two years and become the foundation for subsequent years. This program will be overseen by the volunteer assistant chef and one of the volunteer district chiefs. $4,000 will be used for the design and construction of 2 printed banners to hang across a major commercial road in the center of the City. $34,000 will be spent on the printing of brochures and a bulk mailing to every mail customer in the City once annually for two years. $2,000 will be used to produce a video to be used at public relation events and shown on the City's cable television channel. The cost includes the script, production, editing and voice overs. The use of the banners, fliers and broadcast of the video will also be beneficial to those volunteer fire departments bordering the City of Pearland. Many of the residents of our neighboring communities traverse the Pearland and will see the banner and watch the City's cable station to see what events are coming up locally. These materials in addition to a concentrated effort on the west side of the City by all members of the department in addition to the incentives offered by the City and State will recruit enough people to meet our goal of recruiting 25 new members in the next two years. Both volunteer and full-time members of the PFD will need to develop a comprehensive recruiting and retention plan in order to insure that an adequate and well-trained volunteer force is maintained and will continue well in to the future. The City is ready to construct a new fire station on the west side of the City, and a developer is in the process of planning to build another fire station in the southwest area of the department's service area. The latter will be staffed by volunteers only, and the former will be a combination staffed fire station. A SAFER grant award will have the greatest impact on the department's ability to quickly assemble the number of firefighters required to safely perform the functions of command, ventilation, fire attack, backup, search and rescue, and the necessary support operations at a fire scene regardless of time of day. It is estimated, that with a grant award, the department will be closer to meeting the NFPA 1720 response time goals, nearing the 90% mark once the fifth and sixth stations are completed. Impact to the community will be realized daily and will be long-term. Without the recruiting of additional volunteer positions, Pearland residents and businesses face an increasing risk of injury, death, and property loss from fire due to the increasing length of response time and the inability of the PFD to assemble an adequate number of firefighters for a fire attack. Presently, the department does not have the ability to consistently place the required number of firefighters at the scene in a timely manner in order to control fires, as described in the NFPA 1720 Standard, even when those fires are discovered early. A grant award will have a dramatic effect on the department's ability to begin a fire attack and to confine fires in the early stages,when life is most salvageable and loss to property can be minimized. Financial Need The rapid development experienced by the City of Pearland has placed a burden on its finances as it strives to meet the needs resulting from both actual and anticipated growth in the community. The amount of bond debt, incurred in the financing of public safety facilities and the infrastructure for residential and commercial development, has increased along with the rate of growth. The city has met the fire department capital needs, which include fire station construction and renovation and apparatus and equipment purchases.At the same time the city experiences growth, the nation's economic woes have affected Pearland in the form of a lack of sales tax revenue icreases, decreased property tax evaluations, and a leveling off of new construction permits. The increasing demand for services has already affected the number of active volunteer firefighters available. Recruitment The recruitment and hiring process is conducted by the City of Pearland Human Resources Department to ensure compliance with all federal and state employment practices. The City of Pearland is an Equal Opportunity Employer under the Civil Rights Act of 1964, as amended. Formal hiring policies and personnel practices are in place for all city departments and are available for review upon request. Pearland and the surrounding area is rich in racial and ethnic diversity, which is well-reflected in the city's workforce. The fire department leadership is committed to continuing the endeavor for a workforce that represents the diverse makeup of the Pearland community,with special emphasis on the recruitment of women and minority firefighters. Training Personnel funded through this grant will achieve certification to NFPA 1001 Firefighter II level, under the State Firefighters and Fire Marshals Association, and will achieve ECA certification prior to the end of the two-year performance period. The City of Pearland will provide continuing education, from both internal and external sources, to ensure that newly-hired personnel have the opportunity to maintain and increase their skills and knowledge in emergency response and life safety education. Firefighter Health Measures PFD candidates will receive a pre-employment physical (medical) examination. Immunization records will be evaluated by a licensed healthcare provider and the employee will be offered any required immunizations that are missing from their medical record. *Please describe any grants that your department has received from DHS including the AFG. For example: 2002 AFG Fire Engine, 2003 UASI Equipment... (Enter"N/A" if Not Applicable). https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/narrative.j sp... 12/4/2009 Narrative Statement Page 4 of 4 https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer2009/application/narrative j sp... 12/4/2009 Assurances and Certifications Page 1 of 7 Assurances and Certifications Form 20-16A You must read and sign these assurances.These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity.You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an *are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs)to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race, color or national origin; (b)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e)the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f)the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h)Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i)any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j)the https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 2 of•7 requirements of any other nondiscrimination statute(s)which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act(5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. Sections 276a to 276a-7), the Copeland Act(40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act(40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973 (P.L. 93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190)and Executive Order(EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f)conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c)of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523);.and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974(16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act(29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 3 of 7 Signed by Jack Colbath on 12/02/2009 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 4 of 7 Form 20-16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an *are required. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying"and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented.at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c)The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A.As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public(Federal, State, or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 5 of 7 (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions(Federal, State, or local)terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A)The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1)The dangers of drug abuse in the workplace; (2)The grantee's policy of maintaining a drug-free workplace; (3)Any available drug counseling, rehabilitation and employee assistance programs; and (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a)that, as a condition of employment under the grant, the employee will: (1)Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2)from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable awarding office. (f)Taking one of the following actions, against such an employee,within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1)Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs(a), (b), (c), (d), (e), and (f). https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 6 of 7 (B)The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year.A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Jack Colbath on 12/02/2009 https://eservices.fema.gov/FemaFireGrant/firegrantljsp/safer2009/application/assurances f... 12/4/2009 Assurances and Certifications Page 7 of 7 FEMA Standard Form LLL Complete only if applying for a grant for more than $100,000 and have lobbying activities using Non- Federal funds. If this lobbying form is not applicable,check"This form is not Applicable."and include this page with your application submission This form is not applicable https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2009/application/assurances f... 12/4/2009 u 8588 Katy Freeway Suite 441 s Houston,TX 77024 713-463-8200 information@knudsonservices.com December 4, 2009 City of Pearland 3519 Liberty Drive Pearland, TX 77581 Attention: Ms.Andrea DeKam Brinkley, PMP Project Manager Projects Department Reference: Magnolia Road Expansion—Phase 1 Landscape Development from Harkey Road to Veterans Drive and the John Hargrove Environmental Center Subject: Contract Award Dear Ms. Brinkley: Competitive bids for the City of Pearland—COP PN: T70041, Bid No. 1109-07 Magnolia Road Expansion—Landscape Development from Harkey Road to Veterans Drive and the John Hargrove Environmental Center were received and opened at 2:00 pm on November 19, 2009. Ten bids were received with Total Bid Prices ranging from $266,443.10 to $475, 622.64. Westco Grounds Maintenance submitted the low bid price of$266,433.10. Knudson, LP has tabulated and reviewed all of the bids submitted. Some of the bids had discrepancies as noted below. • The bid form submitted by Shooter and Lindsey, Inc. contains the following discrepancy: 1. Bid Alternate Item 4— 1 Gallon Shrub-John Hargrove Environmental Center has a quantity of 564 at a unit price of$4.25 which totals$2,397.00. Shooter and Lindsey, Inc. had a total of $2,201.50 for this bid item. This results in a corrected TOTAL BID PRICE of$286,636.47 The bid form submitted by HLS Enterprises contains the following discrepancy: 1. Bid Item 5—65 Gallon Tree has a quantity of 58 at a unit price of$211.88 which totals $12,289.04. HLS Enterprises had a`total of$12,288.99 for this bid item. This results in a corrected TOTAL BID PRICE of$294,905.79 The bid form submitted by Semarck Landscape Services, Inc. contains the following discrepancy: 1. Subtotal Base Bid Items should equal $319,926.13. Semarck Landscape Services, Inc has a Subtotal Base Bid Items of$318,926.13. 1 This results in a corrected TOTAL BID PRICE of$415,452.13 The bid form submitted by Martin Landscape Management, Inc. contains the following discrepancies: 1. Bid Item 6—45 Gallon Tree has a quantity of 128 at a unit price of$332.00 which totals $42,496.00. Martin Landscape Management, Inc. had a total of$42,946.00 for this bid item. 2. Bid Alternate Item 3—3 Gallon Shrub-John Hargrove Environmental Center has a quantity of 1,227 at a unit price of$14.70 which totals$18,036.90. Martin Landscape Management, Inc. had a total of$18,036.00 for this bid item. This results in a corrected TOTAL BID PRICE of$475,622.64 No discrepancies were found in the other bids submitted. The discrepancies noted do not change the order of bidders. The following is a list of the corrected bids for the above referenced project. Only the Subtotal Base Bid Items and Total Bid with Alternates are listed. They are listed from low to high. Subtotal Base Bid Price: Westco Grounds Maintenance $196,250.00 Boyer, Inc. $208,362.75 Shooter and Lindsey, Inc. $217,965.16 Bio Landscape & Maintenance, Inc. $223,247.59 HLS Enterprises $229,135.70 Landscape Contracting and Irrigation $260,087.20 Christison Landscape Inc. $290,465.18 Landscape Art, Inc. $314,473.22 Semarck Landscape Services, Inc. $319,926.13 Martin Landscape Management Inc. $344,101.52 Total Bid Price with Alternatives: Westco Grounds Maintenance $266,443.10 Boyer, Inc. $283,684.80 Shooter and Lindsey, Inc. $286,636.47 HLS Enterprises $294,905.79 Bio Landscape & Maintenance, Inc. $306,524.70 Landscape Contracting and Irrigation $332,045.60 Christison Landscape Inc. $374,706.58 Semarck Landscape Services, Inc. $415,452.13 Landscape Art, Inc. $435,451.40 Martin Landscape Management Inc. $475,622.64 Upon review of these bids, phone conversations with references, and past project experience, we recommend that the City of Pearland accept the Total Bid Price with Alternates from Westco Grounds Maintenance, in the amount of$266,433.10. 2 Attached is a list of the corrected bids for the above reference project. Please call me at 713.932.8011 if you have any questions or comments. Sincerely, Knudson, LP on J� Chris McBride Project Manager 3 Magnolia Road Expansion-Phase 1 REFERENCE STATEMENTS - Completed Project: Call By: Chris McBride, Knudson, LP Reference: Ryko Development- Lisa Clark(713.952.0288) Project: Lakes on Eldridge North Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $1,089.000 Comments: Work was completed on time and in budget. Plant material all met that specified, contractor was courteous and professional at all times. Company has been maintained as sole source landscape company for developer. Call By: Chris McBride, Knudson, LP Reference: Ryko Development- Lisa Clark(713.952.0288) Project: Lakes on Bella Terra Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $1,053,000 Comments: Work was completed on time and in budget. Plant material all met that specified, contractor was courteous and professional at all times. Company has been maintained as sole source landscape company for developer. Call By: Chris McBride, Knudson, LP Reference: Swinerton Builders-Harold Lyles (713.986.1465) Project: UTMB-Galveston Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $535,873 Comments: Work was completed in a timely manner and corrections were handled within a few weeks of being requested. Plant material matched that specified and installed per plans. Call By: Chris McBride, Knudson, LP Reference: Holcolm Properties-Jim Holcolm (713.843.0812) Project: Imperial Oaks Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $558,200 Comments: Rob Eberle was the contact person on the project, and handled everything in a timely manner. Plant material was good and the on-going maintenance with Westco has been done well. Project was installed within budget. Call By: Susan Johnson, City of Pearland Projects Department Reference: TxDOT-Frank Munoz (281.795.7360) Project: TxDOT: Hwy 59-Various Locations Scope: Landscape, Irrigation and Landscape Maintenance 4 Construction Cost: $2,211,150 Comments: Mr. Monoz stated that Rob Eberle is the right person to deal with. Mr. Munoz had some issues with other personnel (no longer at Westco) but went straight to Rob and never had a problem after that. The maintenance phase is ongoing, but doesn't see contractor much. All plants were exactly as specified. Anytime anything needs attention, he sends an email and Westco is very responsive. Call By: Susan Johnson, City of Pearland Projects Department Reference: TxDOT—Frank Munoz (281.795.7360) Project: TxDOT: 1-10 West Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $1,108,938 Comments: All material (trees and irrigation) exactly per plans and specs. Everything went well. Mr. Munoz stated that if any issues or questions arose, he just contacted Rob Eberle. The one thing he cautioned about was that maintenance requests be in writing by email to Mike Palmero who handles maintenance as phone calls to him rarely suffice. Call By: Susan Johnson, City of Pearland Projects Department Reference: TxDOT—Jimmy Bussey (281.932.2980) Project: TxDOT: Will Clayton Scope: Landscape, Irrigation and Landscape Maintenance Construction Cost: $758,671 Comments: Mr. Bussey stated that Westco knows what they're doing. He had few issues with them, but they were taken care of quickly and professionally. He stated that they are not a real big outfit but are real good. He did not have to reject any trees, shrubs, etc. and they came in on time and within budget. 5 Exhibit"A" CONTRACTOR'S STATEMENT OF QUALIFICATIONS • ("Statement") - Date of Contractor's Statement 1 1-15-2009 _Individual Westco Grounds Maintenance Co. , Inc. Partnership Legal Name of Contractor Joint Venture XCorporation Limited Liability Company Other(Please explain) Address 12350 Taylor Rd. Houston,- TX 77041 Telephone 713-466-1822 Fax 713-466-7353 - • Federal Identification Number(E_L or S.S.) 76-0237256 • I certify that all the information contained in this Statement is true,correct and complete and I am an authorized representative of Contractor and duly authorized to execute this statement. i y -f � �- Name(p ease print/type) Robert Eberle Title(please print/type) Vice-President Contractor information and Experience Questionnaire Organizational Background Type of Organization(circle one) • • Sole Proprietorship Partnership CO—Ororao-i Limited Liability Company Other 1.Date of organization/incorporation: 1987 2.Dunn and Bradstreet number: n/a 3. Principle place(s)of Business: 12350 Taylor Rd, Houston, Tr 77r)41 • 4. Partners/Principles/Owners(owning 10%or more): Kenneth Eberle 5. Officers: • President Kenneth Eberle Vice President Robert Eberle Secretary n/a Treasurer n/a 6. How many years has the business been operating under its present name? 22 years a)Under what other names has the business operated? n/a b)If the answer to any of the following questions is"Yes",attach details including a list of creditors,amount owed each,amounts repaid resolution of proceedings,etc. • Yes No x Has the business ever defaulted,declared bankruptcy,or undergone reorganization procedures? x Has a predecessor of the business defaulted,declared bankruptcy,or undergone reorganization procedures? X Are there presently any outstanding claims pending against your • business? x Has the business been involved in litigation within the past 5 years or is it currently involved in litigation? • CONST UCTION EXPERIENCE: 1.How many years of experience in construction work has the business had? As a general contractor: 22 years As a subcontractor: 77 years 2.What type of work does the business normally perform? Landscaping, Irrigation, Maintenance 3. Has the business or any owner, officer or partner or member of the business: Yes No X . Ever failed to complete a construction contract,forfeited a bid bond/proposal guaranty,had liquidated damages withheld from its total compensation due on a contract,or refused to enter into contract fro work awarded to it? If yes,attach details,including name of project,contract amount,type of work, name and address of project engineer,contractor,and owner,whenhnrhere,and why. • x Ever been cited or convicted for violation of any OSHA or State safety Law/regulation? If yes, attach details, including project name, project engineer,owner,when, where governing agency,and final disposition,of citation or conviction. 4.Attach a list of all the projects with construction cost greater than$500,000 that the business has completed within the last 5 years in the local area beginning with the most current and not to exceed the last ten • consecutive jobs, include the following information: • NamT Amount project St-L9 �a Amountt • • Type of work • a Percentage subcontracted Amount subcontracted ▪ Scheduled completion date 'v Date completed • Location,city,county, state w Name,address and telephone number m Westco GbnnserdalIan 4c,bobeslatIalo r, WESTCO GROUNDS MAINTENANCE CO.,INC. REFERENCES AND PREVIOUS EXPERIENCE Lakes on Eldridge North Contract Amount: $1,089,000 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 10%$108,900 Scheduled Completion: February 2007 Date Completed: February 2007 Location: Houston,Texas General: Ryko Development 2000 W Sam Houston#1525 Houston,TX 77042 Contact: Lisa Clark 713-952-0288 UTMB-Galveston Contract Amount: $535,873 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 0 Scheduled Completion: September 2007 Date Completed: September 2007 Location: Galveston,Texas General: Swinerton Builders 55 Waugh Dr Houston,TX 77007 Contact: Harold Lyles 713-986-1465 Lakes of Bella Terra Contract Amount: $1,053,000 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 8% $85,000 Scheduled Completion: January 2008 Date Completed: January 2008 Location: Galveston,Texas General: Ryko Development 2000 W Sam Houston#1525 • Houston,TX 77042 Contact: Lisa Clark 713-952-0288 12350 Taylor Road Houston,TX 77041 (713)466-1822 Fax(713)466-7353 TX DOT 59 Various Contract Amount: $2,211,150 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 5% $110,550 Scheduled Completion: June 2008 Date Completed: October 2008(2 year maintenance) Location: Houston,Texas General: Texas Dept of Transportation 14838 Northwest Fwy Houston,TX 77040 Contact: Frank Munoz 713-934-5999 Imperial Oaks Contract Amount: $558,200 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 5% $27,910 Scheduled Completion: October 2008 Date Completed: October 2008 Location: Houston,Texas General: Holcolm Properties 1300 Post Oak 41110 Houston,TX 77056 Contact: Jim Holcolm 713-843-0812 TX DOT I-10 West Contract Amount: $1,108,938 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 8% $88,715 Scheduled Completion: March 2009 Date Completed: March 2009 Location: Houston,Texas General: Texas Dept of Transportation 14838 Northwest Fwy Houston,TX 77040 Contact: Jeff Pilgrim 713-539-2468 TX DOT Will Clayton Contract Amount: $758,671 Work: Landscape,Irrigation,Landscape Maintenance Subcontracted: 9% $68,000 Scheduled Completion: April 2009 • Date Completed: April 2009 Location: Houston,Texas General: Texas Dept of Transportation 16803 Eastex Fwy Humble,TX 77396 Contact: Robert Hill 281-319-6400 I2350 Taylor Road Houston,TX 77041 (713)466-1822 Fax(713)466-7353 • f • 5.Attach a list of major construction projects the business has in process. Include the following information: FA Name of project > Amount <,3_(2sL__ Mk0-444-9- > Type of work Percentage completed A Schedule completion • Location(city, county,state) A• Name,address,phone number A Project Engineer • A Contractor(if subcontractor) > Owner 6.Provide resumes and list construction experience at the principal individuals of your organization, (include not only officers and principals of the organization, but also field superintendents who will be in charge of the work. Add additional sheets as needed. • Name Current Position Years with Co. Years of�erience Kenneth Eberle Presi�]ent Robert Eberle Vi -,_i 7 7° Becky Ratcliff Manager 13 ?Q� Michael Palermo Manager 14� 1R 7.Attach a list of subcontractors that are anticipated to perform any portion of the work valued at$25,000 of the total bid or more. Include the following information: > Name Welj4 Address A- Work to be done A Percentage of contract A• Estimated amount of contract 9 Individuals responsible for work A References s�4 st Westco Common*a Markup ImYaladon, latalleir aad dltdalanaim Work In Progress—As of November 15,2009 Westpark Tollway Landscaping • Owner: Harris County Toll Road Authority Architect: Walter P.Moore&Assoc. Contract Amount: $1,397,763 %Complete: 75% Scheduled Date of Completion: October,2009 TX DOT 59 Various • Owner: Texas Department of Transportation Architect: John Ethan Beeson Contract Amount: $2,211,154.18 %Complete: 85% Scheduled Date of Completion: June 26,2010 NASA Road Bldg 20 Owner: NASA Johnson Space Center Architect: HOK,LP Contract Amount: $219,840 %Complete: 60% Scheduled Date of Completion: December,2009 MDACC(CABIR) Owner: University of Texas MD Anderson Cancer Center Architect: P&W Architects Contract Amount: $239,413 %Complete: 70% Scheduled Date of Completion: November,2009 Porter High School Owner: New Caney Independent School District Architect: Bay Architects,Inc. Contract Amount: $376,088 Complete: 40% Scheduled Date of Completion: May,2010 Methodist Willowbrook Phase V Owner: The Methodist Hospital Architect: HOK,LP Contract Amount: $341,623 %Complete: 50% Scheduled Date of Completion: April,2010 12350 Taylor Road Houston,Texas 77041 (713)466-1822 (713)466-7353 B. List ail banks with which the Contractor has done business during the past 5 years. List the current bank first. Add additional sheets as needed. Bank Name Address Contact Tele hone Frost Bank 2211 Norfolk, Houston, TX Ed Michna 713-388-7685 9.Provide the following information regarding payment,performance and maintenance bonds. a.Name and address of Surety Company: Suretec, 952 Echo #450, Houston, TX 77024 b.Company file number n/a c.Authorized to do business in the state where the site is boated? Yes d. Authorized to issue payment performance and maintenance bonds within the state where the Site is located? Yes e.Maximum amount of bond authorized to issue: 5,000,000.00 f. Rating(as listed in Best's Key Guide): A g. Financial size category(as listed in Best's Key Guide): VII h.Name and address of agent and agency(company): Carroll Insurance, 14906 FM 529 Houston TX I.Does agent have appointment from insurance company authorizirrfg agent to sign bonds?Yes j. Attach business financial statements including most recent income statement and balance sheet. If most recent information available is unaudited, but business has audited statement available for an earlier period, include unaudited statement. Westco ebr„mordnl EandicapebalrtJkiWou, I,rlgrdfona dMaIn1enaura Magnolia Road Expansion— City of Pearland Suppliers Name Contact Phone Twin Lakes Nursery Randa Langerud 800-965-5622 Magnolia Gardens Sales 936-931-9550 Enchanted Trees Jack 281-356-2754 Creekside Nursery George 713-265-4300 " Triple E Nurse-1y Rob Eberle 713-203-2480 Just Trees Phil Kaiser 281-351-7583 Letco Brent McWaters 281-924-2943 John Deere Landscapes Mark Bayne 713-849-2700 San Jacinto Environmental 713-957-0909 Subcontractors Name Contact Phone Maxflo—Meters Victor 713-892-9539 Miller Lights—Electrical Cody Miller 281-970-1400 12350 Taylor Road Houston,Texas 77041 (713)466-1822 (713)466-7353 re • • gExpansionLandscapeDevelopmentfrom_ Harkey Road to Veterans Drive and the JHEC •eah.dul.of RoadV.. .1 - {`_., 'WESTCO BROUNDS MAINT.+�•s.'•?. BOYER.INC... ;i ^:^"�' MARTIN.LANDSCAPE"a.: n HLS'ENTERPRISES -.'@ ;'�; f,rl+1114.,--r°r,^,.r 1, n 1.r Estimate .. •Bldaam lMsmlptlon UNt ouamlry Una Price • P.n.s Total MINI Price Amowll eld UM PrIca • Amount Bid 'UNt RIca _ Amount dld- UM price • Amount Bld Una plica Amount eld • General and Sll.WOIS -- 9109117.90.151b3146170b1.11 10 1 09092,72 09002,72 01,800.06 01,e00.00 0210500 02105.00 011.407.00 011A67.00 023600 0236,,00 Mi3373401llill.P.M 175731650nB.e,1ee w u.amn.,oebT46b Cpud le 1 0000 N.m S600.00 1500.00 N37000 04,37500 112]mm t i50s.00 0772.60 0772.50 0.4 466.71 04465.71 7,014e1605 EA 2 1200.00 5401700 Mm.m 0400.03 176003 SI,Soo.m 150000 01..m 9e4060 02e09.20 Lendscapa Planting Im pacnsre. • • 02,06.00 ... 4312.m .. -. e Nmm NSm. 15 0,,N0. N7 02,316.m 4 047. N70.74 170 .. • 65 04e97re4 EA N 06e0.00 029,w0.m 1.203.00 NIAm.m 019e.00 3114.00 • N.00 u5,6m.m Nlsae 1],. .04 .7.06 SIe,eo.N 4504e9 114e EA 120 11350.00 N400000 $166.50 $20032,00 0134 00 512152.00 0332.00 04>...00 0250.4e 032 06144 $203.ee 026091.00 sesame Tree EA 24 1]60.00 {, .m .5000 00.:60.e0 1132.00 03.096.00 0193.02 06404.02 014986 N.mO.N {12].04 03.722.32 IS coven Tree EA 2e 017500 $4,900 00 066.110 $1.1,00 17860 12,106.00 0108.00 N,Bee.m 058e4 fl ee5,92 _ 062.65 01,751,40_ 30.110n6500 EA 117 605.00 St 07600 015.00 8260500 $12,25 82298.76 614,72 0360064 _ $12,74 02 302,38 011.37 12.120.10 l pace Om.,e raver es 3 120 012.00 037,53e00 Na0 112 61200 03.75 N1,730.00 _ N.01 015671.2e 0217 012105,36 S463 $1410504 Be1m.sw Prep a up,ouikn Bo.m 6N0 SO 90 $7230.00 0020 01..00 1100 0604000 00.57 N,SN.N SON . 07,131,4e so 67 u 582.00 P01O0Bm Preperelbn ard Sellu0 CY 300, $15.00 { .m Nl.m -ON.mo.m N].]6 S16,435.00 • 8102.21 .036,83050• 107.06 • 411,81200 . i0i.66 112,372.00 745u44494 e471-94d.1.7ree W4114 C7 2m 12000 15.0m.m S18.90 Hem.m 12200 05.50000 04600 $11.70000 11156 04.72902 S16.016. 4 sb.1 E42. LP 260 0035 0192600 113.00 51010.00 03.75 01,25000 06e5 013e600 02.. 01.028.00 14.23 11.52280 T5000104,94, IF 1,600 02000 smam.00 0600 09000.00 8366 08976.00 06.75 010,125.00 04.06 01440,00 06.25 10 376 00 71762047arrt94�q0�19.9n $17001.00 12e00.00 N60000 1N970.m 0v9m.m 011.104.00 01130a.a0 117172.m a .een nose pabb 04011 le 1 1160m.m 010 117 m1m _ tll.,ease On ll)Yea, uabbnn.Bem.lEodw9,p07990 le 1 0300.00 Nm.m 03 5. .m 08.250.00 fe.aN. 06034.00 05.07000 .5,67500 00.161.3 03Ie1.35 • . • Landscape 114947lon• .. • .. Bwa.n n0 u.bnbl p1 •`^e SC ET 072000 0060 1111000.00 00.211 155500.00 00.30 16660000 S0.43 005460330 00.38 076,020.00- 60.20 151.720.00 Canevarwm P40e7,41 EA 2 10.00 00.00 12 45.00 05 492.00 Sa 446.00 u,N2o0 #.003.00 isON.m 08 409.00 f,t 076m 3155000 03,117.60 0mA Flow En 4v4 r-PFBCOa765]Gel,Weem EA 3 N,O m00 0145300 0425000 11 951.00 0606200 01,493.60 5253,97 0761191 :0.4114141-C61 b Peawu Stand.W.A. Eve 6 01715.00 56325.00 0306000 m 0417.00 012,44100 03,065.00 011196m l 01..00 05,16200 SE9N.09 06 496.27 Imnb.mwP„wmwwm,eaaa- m 04,30000 ...00 N.,em s,Ne 67 N33aa4 .. p4u b PIA. u6m.m N.mO.m _ 12.N1m S21 NT02.m N]T0.m te.lm.m !Total Base Bid 6333,090321`Total Base Bid S1913,260.001(Total Base Bid 8208,362.761(Total 6244,101.621(Total Base Bid 6225,136,701(Total Base Bid 3223.247.601 BEd alternate a6m0 gIVA lo.nm5re0een rogi4tn 6 l9 , 030,641700 036.N000 011e16.00 111,51600 027 ,00 117,7ee.00 132e00.00 137,em.m _ S10.24600 sle.24e.m 06.630.00 10.63600 • o.ol9ee9.m.l 14747 mwb9Yu�snrnawie6.. ,4T,: • g0m071 • I t1.ON.m 01.098.20 02,974.00 02974,00 13,19 00 N.tnm 01e,000.00 010000.00 12.90160 02.061.00 024.376.41 024376A1 .. .. a paen wee.J.hn m eases.Ere,meal Cen41 EA . 1.217 5,60. 022.046m: 01320 . • 110.196.40 5295 N.N6.m 114.70 010.03e.N 110.10 1/250113 se. NO,t59.N 1 Gaon 611.•John as,m4 Em0mnnbl Co.; EA e64 112.00 S8.784.00 55.10 02071.40 N.m 12694.40 0646 13070A4 N.45 02.6m.eo 57.69 114.332,16 PUmeq 1340 Pn ummA em 305 cab-John Wpm§Emhu7411111 CA./ CY 611 fn.m 012050.00 15656 030..430 $50.00 025,10000 0102,01 052.9b.7e 637,12 S19.22010 032.58 N6,0110.03 Insalauen ens Ion.-Join Wu tor stn.and arounceeeet Spay Ion.- p006 Errro,m.w1C.714r SG ET 14000 {0.m 17,000.00 00.44 10.14B.00 $1.60 121.000.00 0059 N.eeo.m 10.84 S12,32000 {1.35 110.900.00 .. -; ��• !Total Bid Alternate 1e0p40.201!Total Bid Alternate 870,196.101!Total Bid Alternate $76,322.051!Total Bid Alternate 6131,621.121!Total Bid Alternate 666,770.Oe1!Total Bid Alternate $83,277.111 • • r' 11 „ f e ' �jl ,1; !Total Bid $266,443.101!Total Bid $2e3,684.9u1[Total Bid $476,e22.641'Total Bid $294,905.791 Total Bid $306,624.701 1 . 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B Item 10. CONSIDERATION. AND; POS.SIB_LE ACTION,. RESOLUTION NO. R20,09-205:—A RESOLUTION OF THE CITY CO_UNC,IL OF THE CITY OF PEARLAND, TEXAS, APPROVING THE ISSUANCE OF TAX EXEMPT BONDS BY THE SOUTHEAST TEXAS HOUSING, FINANCE: CORPORATION. Mr. Bill Eisen; City Manager a , d r AGENDA REQUEST BUSINESS OF THE CITY COUNCIL CITY OF PEARLAND, TEXAS AGENDA OF: 12-14-09 ITEM NO.: Resolution No. R2009-205 DATE SUBMITTED: DEPARTMENT OF ORIGIN: Administration PREPARED BY: Darrin Coker PRESENTOR: Bill Eisen REVIEWED BY: REVIEW DATE: SUBJECT: Southeast Texas Housing Finance Corporation (SETH) EXHIBITS: Resolution No. R2009-205 1 — Information EXPENDITURE REQUIRED: AMOUNT BUDGETED: AMOUNT AVAILABLE: PROJECT NO.: ACCOUNT NO.: ADDITIONAL APPROPRIATION REQUIRED: ACCOUNT NO.: PROJECT NO.: To be completed by Department: ❑ Finance ® Legal ❑ Ordinance El Resolution EXECUTIVE SUMMARY SETH requires the City's approval to issue tax exempt bonds as part of the 2009 Single Family Mortgage Revenue Bond Program. The Program is part of the federal governments Homeowner Affordability and Stability Plan that uses federal funds to support low interest loans to first-time home buyers. A more detailed letter from SETH is attached for your review. The deadline for approval of the resolution is December 21, 2009. RESOLUTION NO. R2009-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, APPROVING THE ISSUANCE OF TAX EXEMPT BONDS BY THE SOUTHEAST TEXAS HOUSING FINANCE CORPORATION. WHEREAS, pursuant to the Texas Housing Finance Corporations Act, Chapter 394, Texas Local Government Code (the "Act"), the creation of The Southeast Texas Housing Finance Corporation (the "Corporation") was approved by resolution of the governing bodies of each of the Texas counties of Austin, Brazoria, Chambers, Liberty, Matagorda, Walker, Waller and Wharton and the Texas cities of Baytown, Deer Park, Dickinson, La Marque, La Porte, League City, Pasadena, Santa Fe, Shoreacres, Texas City and Tomball (the "Local Governmental Units") , to provide a means of financing the cost of residential ownership and development that will provide decent, safe and sanitary housing for persons and families of low and moderate income; and WHEREAS, the Corporation desires and intends to issue its Single Family Mortgage Revenue Bonds (Guaranteed Mortgage-Backed Securities Program) Series 2009A (the "Bonds"), pursuant to the Act to defray, in whole or in part, the costs of purchasing or funding the making of home mortgages, in the aggregate principal amount not to exceed $24,549,050; and WHEREAS, Section 394.005 of the Act provides that said Act does not apply to property located within a municipality with more than 20,000 inhabitants unless the governing body of such municipality approves the application of said Act to that property; and WHEREAS, the effect of said Section 394.005 is that the proceeds of the Bonds may not be used to finance single family housing within the City of Pearland (the "City) without the approval of its governing body; and RESOLUTION NO. R2009-205 WHEREAS, the Corporation has requested the approval of the City Council of the City to allow mortgage loans for homes located in the City to be financed with the proceeds of the Bonds; and WHEREAS, it is the desire of the City Council of the City to make available to citizens of low and moderate income of this City loans financed by the proceeds of the Bonds since they provide favorable interest rates for first time buyers who qualify for such loans; and WHEREAS, the Corporation has requested the approval of governing body of the City to provide, with the proceeds of the issuance of the Corporation's Bonds, financing for home mortgages for homes in the City; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the recitals made above in the Resolution are hereby adopted in their entirety and incorporated herein as though set forth in full herein. Section 2. That the City Council hereby approves the application of the Act to property within the City and grants its approval to the Corporation for the use of proceeds of the Bonds to finance home mortgages for homes located within the City. Section 3. That it is officially found and determined that no provision of this resolution shall make the City of Pearland, Texas, this Council, or any officer, agent, employee, or official of the City of Pearland, Texas, liable in any respect whatsoever in regard to the Bonds, it being understood that the Bonds are solely to be repaid and secured from the sources described in the Indenture of Trust related thereto, none of which sources impose any liability whatsoever upon this City, this City Council, or the officers, agents, and employees of this City. 2 RESOLUTION NO. R2009-205 Section 4. That to indicate the City's desire to participate in this program, a copy of this resolution will be forwarded to The Southeast Texas Housing Finance Corporation. PASSED, APPROVED, AND ADOPTED this day of , A.D., 2009. TOM REID MAYOR ATTEST: YOUNG LORFING, TRMC CITY SECRETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY 3 E rrtikr • SOUTHEAST TEXAS HOUSING FINANCE CORPORATION December 7, 2009 Mayor Tom Reid 3519 Liberty Dr. Pearland,TX 77581 Re: The Southeast Texas Housing Finance Corporation's Single Family Mortgage Revenue Bond Program-Series 2009A Dear Mayor Reid: The Local Housing Finance Agencies have been unable to issue tax-exempt Mortgage Revenue Bonds for the past two years because of the absence of investors due to the financial market crisis. As you are aware,The Southeast Texas Housing Finance Corporation (SETH) has a very successful history in providing first-time homebuyers with competitive mortgage rates and down payment assistance for almost 28 years. As part of the Homeowner Affordability and Stability Plan announced by the Federal Government in February of this year, a program to support state and local housing finance agencies.(HFA's) began October 19, 2009. After taking eight(8) months to roll-out the program,we are caught in a time- crunch to complete the actions necessary to secure that the U.S. Treasury through Fannie Mae, Freddie Mac and the Federal Housing Finance Agency will purchase the tax-exempt bonds to make our program a reality because the authority for the Treasury Department to implement this program expires 12/31/09. • The U.S.Treasury Department has allocated to SETH an amount of$24,549,050 to issue tax-exempt bonds for the 2009 Single Family Mortgage Revenue Bond Program. In order to meet the deadlines set by the Federal-Government, SETH (and most agencies across the nation) must issue taxable bonds before December 23, 2009 and convert those to tax-exempt bonds in January 2010. It is a most difficult program to accomplish within the timelines, but a very needed program to assist our moderate income first-time homebuyers with the ability to make their dream of homeownership come true. In accordance with the Texas Housing Finance Corporation Act, cities with populations above 20,000 must approve of the proceeds of the bond issue to be used within your jurisdiction to make home mortgages. Therefore, please find enclosed four(4)copies of the municipality approval Resolution which must be completed and returned to office as soon as possible, but no later than December 21,2009. I know this time period is very short, but it is necessary in order for SETH to complete the transaction and it be approved by the Texas Attorney General's Office. I will be very happy to discuss this very difficult program with you or answer any questions you or your staff have about the program. Do not hesitate to contact either myself or Nell Turk in our office. Please let us know of your ability to meet the timeline if there is difficulty. Sincerely, Lam . . ._ . oh II isms Executive Director 11111 South Sam Houston Parkway East•Houston,Texas 77089 phone (281)484-HOME(4663)•fax(281)484-1971 •www.sethfc.com