R2007-160-2007-10-08 RESOLUTION NO. R2007 -160
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES ASSOCIATED WITH THE
KIRBY WATER PLANT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for construction management and inspection
services associated with the Kirby Water Plant, a copy of which is attached hereto as
Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for construction management and inspection
services associated with the Kirby Water Plant.
PASSED, APPROVED and ADOPTED this the 8 day of October, A.D., 2007.
t—�c(
Q� TOM REID
MAYOR
ATY.gs
UNG Rri
ITY S RETARY
APPROVED AS TO FORM:
o a._.; h. CJ-
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution No. R2007 -160
07 -0073 W44071
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on October 8, 2007 by and between the City of Pearland
"CITY Jones and Carter, Inc. "CONSULTANT
The CITY engages the CONSULTANT to perform Construction Management and Construction
Inspection Services. (Project #W44071).
SECTION I SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall perform Construction Management and Construction
Inspection Services for the Kirby Water Plant and Transmission Line and
Elevated Storage Tank project. See Exhibit A -1, attached, for a detailed SCOPE
OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted
in digital and hard copy form in the Microsoft Project for Windows format.
B. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and /or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
C. The CONSULTANT shall submit all construction generated documents in both
hard copy and electronic format. Plans shall be AutoCAD compatible and all
other documents shall be Microsoft Office compatible. The software version used
shall be compatible to current CITY standards. Other support documents, for
example, structural calculations, drainage reports and geotechnical reports, shall
be submitted in hard copy only. The CONSULTANT recognizes that all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT shall be delivered to the CITY upon request, shall become subject
to the Open Records Laws of this State.
D. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits "Change in Coverage except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
E. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
-2-
SECTION II PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end in June 2008.
SECTION III CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is a Lump Sum contract. Total
compensation for the services performed shall be the sum of $200,900.00.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
SECTION IV THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
SECTION V TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason
with or without cause by delivering written notice to CONSULTANT
personally or by certified mail at 6335 Gulfton, Suite 100, Houston, Texas
77081 -1169. Immediately after receiving such written notice, the
CONSULTANT shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
-3-
supplied by the CITY on or before the 15 day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and /or if the CONTRACTOR
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to non binding mediation as
follows: If a dispute arises out of or relates to this CONTRACT, or the breach
thereof, and if the dispute cannot be settled through negotiation, then the parties
agree first to try in good faith, and before pursuing any legal remedies, to settle
the dispute by non binding mediation of a third party who will be selected by
agreement of the parties.
SECTION VI ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
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bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this 8th day of OctnbPr 2007.
CITY 0 PEARLAND, TEXAS
SU TANT
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JC J 0 N E S C A R T E R, I N C. 6335 Gulfton, Suite 100 TEL 713 777 5337
ENGINEERS•PLANNERS•SURVEYORS Houston, Texas 77081 1169 FAX 713 777 5976
AUSTIN
DALLAS
October 1, 2007 HOUSTON
THE WOODLANDS
Mr. Trent Epperson
Projects Director
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Re: Construction Management Services Proposal
Kirby Drive Water Plant, Transmission Line and 1 Million Gallon Elevated Storage Tank
Pearland, TX
Dear Mr. Epperson:
Jones Carter, Inc. is pleased to submit this proposal to provide professional Construction Management
Services for the referenced capital improvement projects for the City of Pearland. It is our intent to provide
CM Services in accordance with the City of Pearland's Standard Construction Management Scope of
Services. We will ensure construction document compliance and provide quality assurance quality control
throughout the construction period of performance for the referenced projects.
Jones Carter, Inc.'s fee for providing construction administration, management and daily inspection
services for these projects would be based on hourly rates as shown on the attached schedule. Our Budget
Estimate for the services is as follows:
Elevate Storage Tank
�e
Construction Engineer III: 300 hours $88.00/hr. 26,400.00
Field Project Representative III: 300 hours $65.00 /hr. 19,500.00
Dunham Engineering Sub Consultant 30,000.00
Reimbursables 5 5 non nn
Subtotal 80,900.00
Water Plant Transmiccinn i.ine
Construction Engineer III: 575 hours $88.00 /hr. 50,600.00
Field Project Representative III: 900 hours $65.00 /hr. 58,500.00
Reimbursables 10,900 00
Subtotal 5 12n nn, n nn
TOTAL BUDGET ESTIMATE 200,900.00
Smart Engineering. Smart Solutions. www.jonescarter.com
r J O N E S &CARTER, I N L.
ENGINEERS•PLANNERS•SURVEYORS
Mr. Trent Epperson
Page 2
October 1, 2007
This estimated budget, based on an estimated construction cost of $5 million, is consistent with our
experience on similar projects. The basis of this budget is the simultaneous performance of both projects.
The anticipated period of performance is based on 365 calendar days to attain Substantial Completion and
an additional 30 calendar days for Final Acceptance.
We propose this to be invoiced on an hourly basis Not to Exceed the amount of $200,900.00 without prior
written approval of the City. If the projects are not constructed simultaneously, we will need to revise the
budget.
Dunham Engineering is being engaged to bring additional expertise specific to the Construction of the
Elevated Storage Tank. Dunham will assist Jones Carter, Inc. during concrete placement and will be
charged with full responsibility for the welding and painting inspection of the steel bowl of the tank.
We appreciate the opportunity to present this proposal and look forward to working with you on this
proj ect.
Sincerely,
Larry A. Weppler, P.E.
Vice President
LAW: js /jlw
I: \WP \DOCS \PROPOSAL \Pearland \Water Plant CM Services Proposal 10- 1- 07(2).DOC
Enclosure
r J 0 N E S &CARTE R, I N C. 6335 Gulfton, Suite 100 TEL 713 777 5337
ENGINEERS PLANNERS• SURVEYORS Houston, Texas 77081 -1169 FAX 713 777 5976
AUSTIN
DALLAS
HOUSTON
THE WOODLANDS
SCHEDULE OF HOURLY RATES
Effective January 2007
Subject to Annual Revision in January 2008
ENGINEERS SURVEYING
Engineer I 75.00 Four -Man Field Crew $145.00
Engineer II 82.00 Three -Man Field Crew $134.00
Engineer III 88.00 Two -Man Field Crew $112.00
Engineer IV $100.00 Four -Man Field Crew with
Engineer V $115.00 Robotic Survey System $175.00
Engineer VI $130.00 Three -Man Field Crew with
Staff Engineer $140.00 Robotic Survey System $164.00
Project Engineer $150.00 Two -Man Field Crew with
Senior Project Engineer $170.00 Robotic Survey System $142.00
Officers, Project Managers $180.00 One -Man Field Crew with
Officers- President $225.00 Robotic Survey System $120.00
Four -Man Field Crew with
PROJECT REPRESENTATIVES GPS System $205.00
(includes mileage) Three -Man Field Crew with
Project Representative I 48.00 GPS System $190.00
Project Representative II 55.00 Two -Man Field Crew with
Project Representative III 65.00 GPS System $170.00
Project Representative Coordinator 80.00 One -Man Field Crew with
Construction Engineer I 75.00 GPS System $150.00
Construction Engineer II 82.00 Technician I 45.00
Construction Engineer III 88.00 Technician II 60.00
Construction Engineer IV $100.00 Project Surveyor I 65.00
Construction Engineer V $115.00 Project Surveyor II 78.00
Construction Manager $150.00 Project Surveyor III 90.00
Registered Prof. Land Surveyor $130.00
OFFICE PERSONNEL Survey Manager $140.00
Office Assistant 20.00
Clerk 30.00 DESIGNERS /DRAFTING PERSONNEL
Engineer's Assistant I 38.00 CAD Operator I 42.00
Engineer's Assistant II 60.00 CAD Operator II 48.00
Secretary I 37.00 CAD Operator III 57.00
Secretary II 45.00 CAD Operator IV 66.00
Secretary III 53.00 CAD Operator V 76.00
Contract Coordinator 55.00 CAD Manager 90.00
Bookkeeper 65.00 Designer I 76.00
Staff Assistant 70.00 Designer II 85.00
Chief Accountant 75.00 Chief Designer 93.00
Design Coordinator 98.00
EQUIPMENT /MILEAGE /FACSIMILES GIS Operator I 55.00
Mileage .49 /mi GIS Operator II 74.00
Facsimiles up to 10 pages 5.00 Computer Tech 40.00
Each additional page over 10 .50 /pg Computer Manager $100.00
ENG \CPC \RATESCH\JC- 2Rev2007
Smart Engineering. Smart Solutions." www.jonescarter.com
EXHIBIT A
I t
fi x
Hai ab 1 9 4
1 ii 9, pp
...T E i
STANDARD
CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
FOR
Kirby Drive Water Plant and Transmission Line
and
Kirby Drive 1 Million Gallon Elevated Storage Tank
CITY OF PEARLAND A -1 20. Revised 9/20/07
BASIC SERVICES: Construction Manager(s) shall render the following professional
services to the OWNER in connection with the construction of the Project.
1. Pre Construction
1.1 Provide constructability review of plans, specifications, and contract
documents. Identify construction issues, conflicts, deficiencies, and the
adequacy and accuracy of the design.
1.2 Attend Pre -Bid Meeting; provide feedback to City's Project Manager as
necessary.
1.3 Chair Pre construction Meeting
1.3.1 Schedule and conduct the pre construction meeting; record
and disseminate minutes from pre construction meeting.
1.3.2 Set communications protocol, contract administration
procedures and key milestone dates.
1.3.3 Provide agenda for meeting to cover: Pay application
procedures, schedule, public notification issues and
procedures, utility coordination issues, traffic control,
permitting, property owner notification and coordination,
temporary facilities, etc.
1.4 Establish baseline schedule and critical path to compare and monitor
construction progress and schedule.
2 Construction Administration and Management Services
2.1 Act as the City's on -site representative and provide overall project
oversight and direction.
2.2 Meetings: Schedule and conduct construction progress meetings; record
minutes from construction progress meetings and distribute to City
CITY OF PEARLAND A 20. Revised 9/20/07
Project Manager, Design Engineer and contractor throughout the
duration of the project.
2.2.1 Schedule meetings every two weeks, minimum, to review the
following: work progress and schedule, outstanding issues,
submittals, shop drawings and changes to the work.
2.2.2 Coordinate additional meetings as necessary to discuss and
resolve problems and provide guidance in a timely manner.
2.2.2.1 Coordinate /monitor the following: utility
relocation activities for compliance, utility
installation verification, reporting, record
management and as -built drawings.
2.2.2.2 Attend all utility coordination, construction,
and scheduling meetings.
2.2.2.3 Obtain copy of ROW permit and prints from
Public Works in order to monitor progress
per permit /plan.
2.3 Manage Construction
2.3.1 All documentation is required as an electronic /digital format.
2.3.2 As field problems arise, notify the Design Engineer and City
Project Manager of proposed solutions to resolve problems.
2.3.3 Review and update as -built documents regularly with
contractor.
2.3.4 Monitor and ensure adherence to approved project
schedule. Review contractor's schedule monthly, ensure
compliance with City's intended schedule, and provide
solutions as needed to retain and regain schedule if needed.
2.3.5 Provide alternate project sequencing /scheduling to keep
project on schedule.
2.3.6 Prepare monthly summary report of construction activities
with outstanding issues outlined for review. Monthly progress
information associated with the project will be submitted to
the City for review and approval.
CITY OF PEARLAND A -3 20. Revised 9/20/07
2.3.7 Record weather conditions on jobsite daily.
2.4 Coordinate work of contractor with external agencies and utility
companies. Coordinate contractor's operations with regard to other City
contracts and construction as well as with property owners for planned
service outages, street closures, and access control issues to properties
including notifications.
2.4.1 Verify construction conformance and compliance with
TCEQ, NOI and NOT.
2.4.2 Verify construction conformance with permitted activities
such as: U.S. Army Corps of Engineers permits, TxDOT
roadway permits, and any Railroad agreements.
2.5 Maintain records of all decisions, actions and activities with regard to
construction operations (i.e. Change Orders, RFIs and responses,
Submittals and responses, Request for Proposals, correspondence,
SWPPP inspections.)
3 Construction Inspection Services
3.1 Provide full -time on -site technical observation of Contractor's activities
to verify and ensure all work materials, structures, equipment and
workmanship comply with the Contract Documents including Addenda,
and Change Orders. Maintain good construction practices and
professional standards prevailing in the local City, County, and State of
Texas.
3.1.1 Notify the City Project Manager if Contractor's work is not in
compliance with the Contract Documents or specifications.
Notify the City Project Manager and Design Engineer of any
failure of the Contractor to take measures to repair and bring
work in compliance.
3.1.2 Issue Advisory Notices to Contractor for work that is not in
compliance with approved construction documents.
CITY OF PEARLAND A 20. Revised 9/20/07
CITY OF PEARLAND A -5 20. Revised 9/20/07
3.1.3 Issue Non Compliance Reports to Contractor if non-
conforming work is not brought into compliance or if plan of
action to bring work into compliance is not conducted in
timely manner.
3.1.4 Inspect and observe the materials and equipment being
incorporated into the work to assure that they are handled,
stored and installed in accordance with the Contract
Documents and specifications. Report to the City Project
Manager regarding these activities.
3.2 Identify, record and notify Design Engineer of any problems or failures
to meet performance requirements; make recommendation(s) for
appropriate solution to the City Project Manager and Design Engineer in
a timely manner to minimize delay in the progress of the project.
3.3 Prepare and maintain daily progress log, photographs and records for
turnover at completion of project. Provide a copy of daily progress log
that includes quantities installed that day and photos to the City Project
Manager on a weekly basis.
3.4 Verify contractor has obtained necessary permits and is maintaining any
Traffic Control, public notification and Storm Water Pollution
Prevention Plans, facilities, equipment or arrangements in accordance
with contract documents.
3.5 Attend and participate in progress meetings.
3.6 Gather for your records: names, addresses, telephone numbers and email
of all contractors, subcontractors, sub consultants and major suppliers of
material and equipment.
3.7 Immediately notify the City Project Manager and Design Engineer in the
event of an on -site accident. Record and note conditions, activities and
witnesses to the event.
3.8 Keep Citizen Complaint /Resolution Log.
3.9 Consult with City Project Manager and Design Engineer in advance of
scheduled major work operations, tests, inspections or start of important
phases of project.
CITY OF PEARLAND A -6 20. Revised 9/20/07
4 Pay Applications
4.1 Produce and prepare independent progress based pay applications on a
monthly basis for all work in compliance with contract documents.
Review and verify quantities provided by contractor.
4.1.1 Review work conducted daily on daily inspection reports;
Meet weekly with contractor to verify work conducted and
bid item quantities; meet monthly to review pay estimate and
quantities with contractor
4.1.2 Review progress pay application with Design Engineer for
approval or revision prior to submittal to City.
4.1.3 Finalize pay application with signatures from Contractor,
Engineer and Construction Manager certifying quantities and
amounts.
4.1.4 Provide City Project Manager with one original with all
original signatures for processing and payment by the 10t day
following the cut off date for pay applications.
4.1.5 Track and record requests for rain or other delays with
potential to add to Contract Time daily and monthly.
4.1.6 Provide an independent quantity measurement of work and
provide for review as part of pay estimate review.
4.2 Upon completion of the work, prepare a final progress payment
including a balancing change order zeroing out all unused quantities.
Identify and add additional quantities and make any approved changes to
the Contract Time.
4.2.1 Review and coordinate with Design Engineer to provide
Engineer's recommendation for Substantial Completion or
Final Acceptance. (See Close -out Section)
CITY OF PEARLAND A -7 20. Revised 9/20/07
5 Document Control
5.1 Receive, route, track and log all Contractor communications, Submittals,
Change Orders, RFIs, Pay Applications and Citizen
Complaint /Resolution Log. Communicate with Contractor the status of
submittal reviews. Create and keep a submittal and RFI log showing
status. Notify City Project Manager, Contractor and Design Engineer of
time critical issues.
5.2 Respond to RFIs when such response does not require the Engineer's
opinion or expertise or direction from City.
5.3 Assemble and maintain notes, comments, sketches and supportive data
relative to the Project to facilitate the revision of drawings to conform to
the final as -built conditions. Review Contractor's record keeping
periodically to ensure completeness, timeliness and progress.
6 Change Orders
6.1 Prepare and issue request for proposals in a timely manner. Provide RFP
and contractor proposal for additional work to City Project Manager and
Design Engineer for review and approval. Log and track status of RFP
and Responses from Contractor, City and Design Engineer.
6.2 Provide technical opinion on matters acting in City's interest. Evaluate
Contractor's response /proposal for cost and time accuracy and price
practicality. Negotiate with Contractor on City's behalf if required.
6.3 Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for delivery to City.
7 Testing Laboratory and Results
7.1 Coordinate testing laboratory requirements with Contractor's schedule.
Review test reports for compliance with Contract Documents. Log, track
and retain test reports for file. Review results with Contractor. Monitor
any corrective action and re- testing for compliance. Maintain compliance
with City's specifications
7.1.1 Review lab test reports and log any failures.
CITY OF PEARLAND A -8 20. Revised 9/20/07
8 Project Completion and Close out
8.1 A. Provide list of deliverables for substantial completion walk
through /inspection. Schedule and conduct project walk through upon
receipt of Contractor's notification of substantial completion. Include
City Project Manager, Design Engineer and others as directed. Prepare a
list of non conforming work based on visual inspections. Record and
monitor contractor's corrective efforts and schedule. Schedule final
completion inspection for any remaining corrections.
B. Coordinate and obtain Design Engineer's sealed completion and
Acceptance letter.
8.2 Review and compile any Operation and Maintenance documents required
from the Contractor forward to Engineer for review. Collect
Contractor's closeout documents to review for completeness and
accuracy, including; affidavits of final payment, final pay estimates, as
built records, redlines and drawings. Once received, forward to Design
Engineer along with any supporting documentation.
8.2.1 Upon completion of close out items, provide
recommendation for City's Substantial Completion /Final
Acceptance certificate.
8.2.2 Provide indexed project files and redlines to City.
8.3 Conduct Project Close -Out Meeting.
8.4 Prepare and recommend final payment application. Prepare job record
logs transmittals, and correspondence reports in an organized file for
delivery to City.
8.5 Consult with City on any potential Warranty items requiring repair or
replacement.
CITY OF PEARLAND A -9 20. Revised 9/20/07
Warranty Period
8.5.1 Schedule, arrange and coordinate a One Year Walk- through
of the project to review status of the work 30 days prior to
expiration of the One Year Maintenance period.
8.5.2 Provide staff to conduct and participate in the warranty
inspections.
8.5.3 Produce list of work not conforming for presentation to the
City Project Manager, Design Engineer and Contractor.
CITY OF PEARLAND A -10 20. Revised
9/20/07