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R2009-139 - 2009-08-31
RESOLUTION NO. R2009-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR THE DESIGN AND INSTALLATION OF AUDIOVISUAL COMMMUNICATIONS EQUIPMENT FOR THE PUBLIC SAFETY BUILDING. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City reviewed Requests for Qualifications ("RFQ's") for services associated with design and installation of audio/visual communications equipment, and such RFQ's have been reviewed. Section 2. That the City Council hereby awards the project to Audio Visual Technologies Group, in the amount of $272,199.41. Section 3. The City Manager or his designee is hereby authorized to execute a contract for design and installation services associated with certain audio/visual communications equipment. PASSED, APPROVED and ADOPTED this the 14t" day of September, A.D., 2009. ~G'Y!?/ TOM REID MAYOR ATTEST: ~~QEAf2LgN =~:: YO GL ,T C ="- ~-.. C SE TARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY CITY OF PEARLAND PAYMENT BOND STATE OF TEXAS COUNTY OF BRAZORIA Section 00611 PAYMENT BOND Bond No. LCN2110680 KNOW ALL MEN BY THESE PRESENTS: That Audio Visual Technologies Group, Inc. of the City of Stafford County of Fort Bend and State of Texas, as principal, and Old Republic Surety Company authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto City of Pearland as Obligee (Owner), in the penal sum of $272,991.41 for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns, jointly and severally, by these presents: WHEREAS, the Principal has entered into a certain written contract with the Owner, effective as of the 23rd day of September 20 09 (the "Contract to commence and complete the construction of certain improvements described as follows: Public Safety Building, Audio Visual Technologies Packages for EOC and Courts Project No. F20102 City of Pearland, Texas COP PN: 093266 RFP NO.: 0609 -36 which Contract, including the Contract Documents as defined therein, is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor or material to him or a subcontractor in the prosecution of the Work provided for in said Contract, then, this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Statute to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or to the Work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of tune, alteration or addition to the terms of the Contract, or to the Work to be performed thereunder. 07/2006 00611 1 of 2 CITY OF PEARLAND IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this _1st day of October 20 09 Principal: Audio Visual Technologies Group, Inc. By: By: Title: Address: 4910 Wright Road, Suite 100 Stafford, TX 77497 -2307 Surety: Old Republic Surety Company !2 eN�tle: Attorney -in -Fact Address: PO Box 980336 Houston, TX 77098 Telephone: 281- 240 -2100 Telephone: 713 388 -1250 Fax: Fax: 713- 388 -1238 PAYMENT BOND NOTICE: THE ADDRESS OF THE SURETY COMPANY TO WHICH ANY NOTICE OF CLAIM SHOULD BE SENT MAY BE OBTAINED FROM THE TEXAS DEPARTMENT OF INSURANCE BY CALLING ITS TOLL -FREE TELEPHONE NUMBER; 1- 800 252 -3439. END OF SECTION 07/2006 00611 2 of 2 III OLD REPWLIC I Suret Company KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: KENNETH R. WALDT, DON P. MARION, RODNEY J. WALDT, CHARLENE BILLOT ROGERS, YVONNIA G. HUDSON, OF BELLAIRE, TX its true and lawful Attorneys) -in -Fact, with full power and authority, not exceeding $5,000,000, for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bankdepository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self- insurance workers compensafion bonds guaranteeing payment of benefits, asbestos abatement contract bonds, waste management bonds, hazardous waste remediation bonds or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED AN AGGREGATE OF TWO MILLION FIVE HUNDRED THOUSAND ($2,500,000) FOR ANY SINGLE OBLIGATION, REGARDLESS OF THE NUMBER OF INSTRUMENTS ISSUED FOR THE OBLIGATION. and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This document is not valid unless printed on colored background and is multi colored. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18, 1982. RESOLVED that, the president, any vice president, or assistant vice president in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recog- nizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER,that any bond, undertaking, recognizance, or suretyship obligation shall bevalid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretaryorassistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersignedand sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER,that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company, and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be affixed this 24TH day of AUGUST, 2005 Assistant Secre STATE OF WISCONSIN, COUNTY OF WAUKESHA SS On this 24TH day of AUGUST 2005 personally came before me, JAMES E. LEE and DAVID G. MENZEL to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say; that they are said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. di e for t orth in the Power of Attorney, are now in force. t 4 JO SURF,. c orwoxnr t 3 P. o SEAL n i FROST INSUR3NCE P,,CENCY, INC ORSC 22262 (3/04) `9o,G SURF!'; St soliPORiy, C O I.: SEAL v H.' NOTARY 9 "u:I)G 5 POWER OF ATTORNEY OLD REPUBLIC SURETY COMPANY Pres Notary Public 01/18/2009 My commission expires: CERTIFICATE I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of Signed and sealed at the City of Brookfield, WI this day of Assistant cretary THIS DOCUMENT IS NOT VALID UNLESS PRINTED ON COLORED BACKGROUND AND IS MULTI COLORED CITY OF PEARLAND PERFORMANCE BOND Section 00610 PERFORMANCE BOND STATE OF TEXAS COUNTY OF BRAZORIA Bond No. LCN2110680 KNOW ALL MEN BY THESE PRESENTS: That Audio Video Technologies Group, Inc. of the City of Stafford County of Fort Bend and State of Texas, as principal, and Old Republic Surety authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto City of Pearland as Obligee (Owner), in the penal sum of $272,991.41 for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns, jointly and severally, by these presents: WHEREAS, the Principal has entered into a certain written contract with the Owner, effective as of the _23rd day of September 20 09 (the "Contract to commence and complete the construction of certain improvements described as follows: Public Safety Building, Audio Visual Technologies Packages for EOC and Courts Project No. F20102 City of Pearland, Texas COP PN: 093266 BID NO.: 0609 -36 which Contract, including the Contract Documents as defined therein, is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform said Contract Work and shall in all respects duly and faithfully observe and perform all and singular the covenants, conditions, and agreements in and by said Contract agreed and covenanted by the Principal to be observed and performed, and according to the true intent and meaning of said Contract and Contract Documents, then this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Statute to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or to the Work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the Work to be perfoinied thereunder. 07/2006 00610 1 of 2 CITY OF PEARLAND IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 1st day of _October 20 09 Principal: Audio Visual Technologies Group Inc. By: Tiller 18RA4'(o 'V6GG F/ Address: 4910 Wright Road, Suite 100 Stafford, TX 77497 -2307 Telephone: 281 240 -2100 Fax: Address: NOTICE• THE ADDRESS OF THE SURETY COMPANY TO WHICH ANY NOTICE OF CLAIM SHOULD BE SENT MAY BE OBTAINED FROM THE TEXAS DEPARTMENT OF INSURANCE BY CALLING ITS TOLL -FREE TELEPHONE NUMBER; 1- 800 252 -3439. END OF SECTION Surety: Old Republic Surety Company By: Title: Attomey -in -Fact PO Box 980336 Houston, TX 77098 Telephone: 713 388 -1250 Fax: 713-388-1238 PERFORMANCE BOND 07/2006 00610 2 of 2 II I I* OLD REPIBLIC I III Surety Company KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: KENNETH R. WALDT, DON P. MARION, RODNEY J. WALDT, CHARLENE BILLOT ROGERS, YVONNIA G. HUDSON, OF BELLAIRE, TX its true and lawful Attorney(s)-in-Fact, with full power and authority, not exceeding $5,000,000, for, and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bankdepository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self- insurance workers compensation bonds guaranteeing payment of benefits, asbestos abatement contract bonds, waste management bonds hazardous waste remediation bonds or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED AN AGGREGATE OF TWO MILLION FIVE HUNDRED THOUSAND ($2,500,000) FOR ANY SINGLE OBLIGATION, REGARDLESS OF THE NUMBER OF INSTRUMENTS ISSUED FOR THE OBLIGATION. and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This document is not valid unless printed on colored background and is multi- colored. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18, 1982. RESOLVED that, the president, any vice president, or assistant vice president in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recog- nizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER,that any bond, undertaking, recognizance, or suretyship obligation shall bevalid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER,thatthe signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company, and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be affixed this 24TH day of AUGUST, 2005. ORSC 22262 (3/04) Assistant Secre STATE OF WISCONSIN, COUNTY OF WAUKESHA SS OLD REPUBLIC SURETY COMPANY On this 24TH day of AUGUST 2005 personally came before me, JAMES E. LEE and DAVID G. MENZEL to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say; that they are said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. C. 0' NOTARY 9 Notary Public _T. ftwo 01/18/2009 My commission expires: POWER OF ATTORNEY President l l CERTIFICATE I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of di e for set forth in the Power of Attorney, are now in force. 4U0 p SUR QT Signed and sealed at the City of Brookfield, WI this SEAL FROST INSURANCE A.6ENCY, INC day of Assistant cretary THIS DOCUMENT IS NOT VALID UNLESS PRINTED ON COLORED BACKGROUND AND IS MULTI COLORED CITY OF PEARLAND ONE -YEAR MAINTENANCE BOND Section 00612 ONE -YEAR MAINTENANCE BOND STATE OF TEXAS Bond No. LCN2110680 COUNTY OF BRAZORIA KNOW ALL MEN BY THESE PRESENTS: That Audio Visual Technologies Group, Inc. of the City of Stafford County of Fort Bend and State of Texas, as principal, and Old Republic Surety Company authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto City of Pearland as Obligee (Owner), in the penal sum of 272,991.41 for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns, jointly and severally, by these presents: WHEREAS, the Principal has entered into a certain written contract with the Owner, effective as of the 23rd day of September 20 09 (the "Contract to commence and complete the construction of certain improvements described as follows: Public Safety Building, Audio Visual Technologies Packages for EOC and Courts Project No. F20102 City of Pearland, Texas COP PN: 093266 BID NO.: 0609 -36 which Contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully correct all such work not in accordance with the Contract Documents discovered within the one -year period from the date of substantial completion, then this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Statute to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or to the work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, or to the work to be performed thereunder. 07/2006 00612 1 of 2 CITY OF PEARLAND IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 1st day of October 20 09 Principal: Audio Visual Technologies Group, Inc. Address 4910 Wright Road Suite 100 Stafford TX 77497 -2307 ONE -YEAR MAINTENANCE BOND Surety: Old Republic Surety Company Company By:d �J� ‘6442-/� l c-e -rm5/ DcNrr Title: Attorney -in -Fact Address: END OF SECTION PO Box 980336 Houston, TX 77098 Telephone: 281 240 -2100 Telephone: 713 388 -1250 Fax: Fax: 713-388-1238 NOTICE• THE ADDRESS OF THE SURETY COMPANY TO WHICH ANY NOTICE OF CLAIM SHOULD BE SENT MAY BE OBTAINED FROM THE TEXAS DEPARTMENT OF INSURANCE BY CALLING ITS TOLL -FREE TELEPHONE NUMBER; 1- 800 252 -3439. 07/2006 00612 2 of 2 i i i OLD REPWLIC Il Surety Company KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: KENNETH R. WALDT, DON P. MARION, RODNEY J. WALDT, CHARLENE BILLOT ROGERS, YVONNIA G. HUDSON, OF BELLAIRE, TX its true and lawful Attorney(s) -in -Fact, with full power and authority, not exceeding $5,000,000, for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bankdepository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self- insurance workers compensation bonds guaranteeing payment of benefits, asbestos abatement contract bonds, waste management bonds, hazardous waste remediation bonds or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED AN AGGREGATE OF TWO MILLION FIVE HUNDRED THOUSAND ($2,500,000) FOR ANY SINGLE OBLIGATION, REGARDLESS OF THE NUMBER OF INSTRUMENTS ISSUED FOR THE OBLIGATION. and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This document is not valid unless printed on colored background and is multi colored. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18, 1982. RESOLVED that, the president, any vice president, or assistant vice president in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recog- nizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER,that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretaryor assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersignedand sealed (if a seal be required) by a duly authorized attomey -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER,that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be affixed this 24TH day of AUGUST, 2005. Assistant Secre STATE OF WISCONSIN, COUNTY OF WAUKESHA SS On this 24TH day of AUGUST, 2005 personally came before me, JAMES E. LEE and DAVID G. MENZEL to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally depose and say; that they are said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. ORSC 22262 (3/04) Sh NQTAR.- PUBt .G 2. i9) '2 POWER OF ATTORNEY OLD REPUBLIC SURETY COMPANY President Notary Public 01/18/2009 My commission expires: CERTIFICATE I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of d' e tors set forth in the Power of Attorney, are now in force. 89 -4400 s QJ� Signed and sealed at the City of Brookfield, WI this day of ""PP"R4) SEAL `n FROST INSURANCE 7ENCY, INC. Assistant »'cretary THIS DOCUMENT IS NOT VALID UNLESS PRINTED ON COLORED BACKGROUND AND IS MULTI COLORED COPIES PROJECT DESCRIPTION 1 F2oio2 Public Safety Building Contract Documents Audio Visual Technologies Group, Inc. TO: Sonia Webb City Secretary's Office RE: Original Contracts for City Retention FOR CITY COUNCIL APPROVAL APPROVED AS SUBMITTED FOR YOUR USE SCAN INTO LASERFICHE Thanks! Patty Patke Program Specialist LETTER OF TRANSMITTAL 35 Liberty Dr., Pearland, Texas 77581 Ph: (281) 652 -1756 Fx: (281) 652 -1706 Frorn: Patty Patke Projects Dept. DATE: 2009.10.20 O SUBMIT COPIES FOR DISTRIBUTION AS REQUESTED RETURN CORRECTED PRINTS FOR REVIEW AND COMMENT Exhibit "A" Resolution No. R2009-139 AGREEMENT THIS AGREEMENT made this 15r~ day of September, 2009, (the "Agreement") is by and between the City of Pearland, Texas, a body corporate and politic, (hereinafter "City") and Audio Visual Technologies Group, Inc. (FEIN) 741297835, Telephone Number 281-240-2100 (hereinafter the "Contractor"). WHEREAS, the said Contractor, in consideration of the pa}nnents hereinafter specified and agreed to be made by said City, hereby covenants and agrees to perform all necessary work to design, supply, and install all necessary equipment and material, commission, and test (hereinafter "Services") in strict subsequently issued by the City and the Request for Proposals No. 0609-36, including the response and any amendments or revisions thereto (collectively, the "Proposal") attached hereto and incorporated herein. NOW THEREFORE, in consideration of the mutual promises and covenants the parties hereto agree to the following term as set forth below: 1. Contractor's Duties. The Contractor shall be an independent Contractor and not an employee of the City, and shall be responsible for the reporting and remittance of all state and federal taxes, if any, pertaining to this Municipal project. The Contractor shall perform the Services and provide the equipment and materials as outlined in Attachment A hereto. The Contractor's Services shall be provided with the due care and in accordance with all applicable standards. The Contractor shall perform the Services under the supervision and in coordination with the General Contractor, J.E. Dunn and the Project Manager for the City, or his designee, who shall have authority to administer the Agreement. 2. Compensation. 2.1 In consideration of the Services to be provided by the Contractor, the City shall pay the Contractor the sum of Two Hundred Seventy Two Thousand One Hundred Ninety Nine Dollars and forty one cents ($272,199.41). 2.2 The Contractor shall submit progress payment invoices to the City based upon percent completion of work not to exceed: a, 30% for design services including drawings and material specifications b, 30% far procurement of equipment and materials secured by original manufacturer's invoices and stared and insured by the Contractor in a location acceptable to the Owner and c, 3d% for installation including all wiring and support brackets, d. final 10°,ro may be billed upon final acceptance oi'the system by the Owner. • The Contractor's invoices shall reflect the: + Contractor's name • Address Federal tax identification number • City's Purchase Order number * Services performed and amounts billed in preceding billing period, work performed during current period and. amounts billed far current work complete. All invoices shall he submitted in original to City of Pearland, Projects Department and addressed to the City's Project Manager. Invoices in the proper farm and approved by the City shall be paid by the City within thirty {34) days of receipt thereof. The City reserves the right to approve such invoices. in its sale discretion, and t© request such detail and additional information as the City, in its discretion, deems appropriate. 3. Term and Liquidated Damages. 3.1 The Contractor shall comgle#~: the design, pracurernent and installation of the equipment on or befo rv 2~~ t3 unless terminated earlier pursuant to Section 5 of this agreemen ~,'~ 3.2 The Contractor agrees. that he has submitted his Sid Proposal in full recognition of the time required tvr the completion of this #'raject, taking into consideration t3~e average climatic range and industrial conditions prevailing in this locality, and has considered the liquidated damage provisions as hereinafter set forth, and that he shall not be entitled to, nor will he request, an extension of time on this Contract, except when Substantial Completion of the Work has been delayed solely by any act or neglect t of the City, the Engineer, or any employee of either, by other contractors employed by the City, by any approved change in the Work, by strikes, lockouts, Tres, Acts of God, or by any other cause which the Engineer shall decide justifies the delay. The Contractor shall give the City prompt notice, in writing and within three (3) days of the start of any such delay, of the cause of any such delay, and arts estimated effect on the Work and the schedule for completion of the Wark. Upon receipt of a written request far an extension of the Contract Time from the Contractor, supported by relevant and all requested documentation, the City shall consider all relevant information pertinent to the written request. If the delay is not attributable in whole or in part to any act or omission of Contractor, its subcontractors or suppliers, and if the City determines that Contractor is entitled to an extension of time under the terms of the Contract, the City shall grant an extension of time for Substantial Completion of the Work, sufficient to compensate for the delay, and such extension of time shall be Contractor's sole and exclusive remedy, except as may be otherwise provided herein. No extensions of the Initial Tenn shall be made for delays occurring prior to the Contractor's mobilization. 3.3 It is understood and agreed that time is of the essence, and that the Contractor will commence the Work on the date specified herein or in any Notice to Proceed, and will Substantially Complete the Work within the Initial Term. It is expressly understood and agreed, by and between the Contractor and the City, that the time for the Substantial Completion of the Work described herein is reasonable time for the completion of the same, taking into consideration the average climatic range and conditions and usual industrial conditions prevailing in this locality. The Contractor further agrees that a breach of this Contract as to completion on time will cause damage to the City and that such damages cannot be accurately measured or that ascertainment will be difficult. Therefore, the parties agree that for each and every calendar day the Work or any portion thereof shall remain uncompleted after the expiration of the Initial term, the Contractor shall pay, as liquidated damages and as a reasonable estimate of City's damages, and not as a penalty, the amount of $100 per day for each day the Contractor fails to substantially complete the Work within the Initial Term of this Agreement. 3.4 However, the foregoing agreement as to liquidated damages constitutes only an agreement by the City and the Contractor as to the amount of damages which the City will sustain by reason of the Contractor's failure to complete the work within the Initial term of this Agreement. Should the City suffer damage by reason of any other breach by Contractor, the City may recover such actual damages in addition to any liquidated damages due. 3.5 The City shall have the right to deduct and withhold the amount of any and all such damages whether it be the minimum amount stipulated above or otherwise, from any monies owing by it to said Contractor, or the City may recover such amount from the Contractor and the sureties of his bond; all of such remedies shall be cumulative and the 3 City shall not be required to elect any one nor be deemed to have made an election by proceeding to enforce any one remedy. 4. Contractor's Representations and Warranties. The contractor hereby represents the following: 4.1 The Contractor is a corporation, duly formed and validly existing under the laws of the State of Texas and is qualified to do business and is in good standing in the State of Texas. 4.2 The Contractor has the power and authority to consummate the obligations and responsibilities contemplated herein, and have taken all necessary action to authorize the execution, delivery and performance required under this Agreement. 4.3 The person executing this Agreement for the Contractor warrants the [he/she] is duly authorized by the Contractor to execute this Agreement on the Contractor's behalf. 4.4 The services to be provided under this Agreement shall be performed competently and with due care, and in accordance with all applicable laws, codes, ordinances and regulations and licensing requirements. The goods to be delivered shall be new in the box, comply with the implied warranties of merchantability and fitness for use, and all express warranties created by this Agreement. 4.5 The Contractor has obtained and shall continue to maintain, at its own cost, such licenses and certifications as are necessary to provide the services rendered under this Agreement, and all required General Liability, Workman's Compensation and other insurances and in such amounts as are required by the City (See Section 8 below) 4.6 All representations and warranties made in the Affidavit and the proposal remain true and correct in all respects. 5 Termination. 5.1 Termination for Convenience: The City may terminate this Agreement, in whole or in part, whenever the City determines that such termination is in the best interest of the City, without showing cause, upon giving at least 30 days written notice to the Contractor. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. 4 However, in no event shall the Contractor be paid an amount which exceeds the price bid for the work performed. The Contractor shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination. 5.2 Termination for Default: When the Contractor has not performed or has unsatisfactorily performed any of the terms of this Agreement, the City may terminate the Agreement for Default. Upon termination for default, payment may be withheld at the discretion of the City until all indebtedness has been determined and remedied. Failure on the part of the contractor to fulfill the contractual obligations shall be considered just cause for termination of the Agreement. If the damages exceed the undisbursed sums available for compensation, the City shall not be obligated to make any further disbursements hereunder. The Contractor will be paid for work satisfactorily performed prior to termination less any excess costs insured by the City in re-procuring, correcting and completing the work. 6 Remedies for Default. 6.2 The City shall have the right upon the happening of any Default, without providing notice to the Contractor, in addition to all other available rights and remedies: a. to terminate this Agreement immediately, in whole or in part; b. to suspend the Contractor's authority to receive any undisbursed funds; and/or c. to proceed at any time or from time to time to protect and enforce all rights and remedies available to the City, by suit or any other appropriate proceedings, whether for specific performance of any covenant, term or condition set forth in this Agreement, or for damages or other relief, or proceed to take any action authorized or permitted under applicable law or regulations. 6.3 Upon termination of this Agreement for default, the City may elect to pay the Contractor for services provided up to the date of termination, less the amount of damages caused by the default. If the damages exceed the undisbursed sums available for compensation, the City shall not be obligated to make any further disbursements hereunder. 5 7. Remedies Cumulative and Concurrent. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other remedies provided for in this Agreement, and each and every such remedy shall be cumulative, and shall be in addition to every other remedy given hereunder, or under this Agreement, or now or hereafter existing at law or in equity or by statue. Every right, power and remedy given to the City shall be concurrent and may be pursued separately, successively or together against the Contractor, and every right, power and remedy given to the City may be exercised from time to time as often as inay be deemed expedient by the City. 8 Insurance. The Contractor shall be required to provide insurance required by the City pursuant to the insurance requirements specified in the Request for Proposals. The Contractor shall maintain the insurance coverage's required by the City while this Agreement is in force, and provide documentation of such insurance in a form satisfactory to the City. Such documentation may, in the discretion of the City, be in the form of binders or declarations from the insurance company. General Liability Insurance shall name the City as Additionally Insured and shall comply with all portions of the Attaclunents to General Conditions, No's I, 2 and 3. 9 ConfidentialInfonnation. The Contractor shall not disclose any documentation or information pertaining to the work of the contract or the plans of this facility in any way in the course of its performance of duties hereunder with respect to the past, present and future City business, services and clients without the express written consent of the City. 10 Assignment Neither the City nor the Contractor shall assign, sublet or transfer its interest or obligations under this Agreement to any third party, without the written consent of the other. Nothing herein shall be construed to create any personal or individual liability upon any employee, officer or elected official of the City, nor shall this Agreement be construed to create any rights hereunder in any person or entity other than the parties of this Agreement. 6 11 Delegation of Duties. The Contractor shall not delegate the Contractor's duties under this Agreement without the prior written consent of the City. Any sub-contract assignment or delegation of the work of this contract shall be approved by the City prior to such sub-contracting. 12 Indemnification 12.1 The Contractor shall indemnify and hold harmless the City, its employees, agents and officials from any and all claims, suite, or demands including reasonable attorney fees which may be made against the City, its employees, agents or officials resulting from any act or omission committed in the performance of the duties imposed by the performed under the terms of this Agreement by the Contractor or anyone under agreement with the Contractor to perform duties under this Agreement. The Contractor shall not be responsible for acts of negligence or willful misconduct committed by the City, its employees, agents and officials. 12.2 Any property or work to be provided by the Contractor under this Agreement will remain at the Contractor's risk until written acceptance by the City; and the Contractor will replace, at the Contractor's expense all property or work damaged or destroyed by any cause whatsoever. 13 Integration and Modification. This Agreement sets forth the entire agreement between the parties relative to the subject matter hereof. No representation, promise or condition, whether oral or written, not incorporated herein shall be binding upon either party to this Agreement. No waiver, modification or amendment of the terms of this Agreement. No waiver, modification or amendment of the terms of this Agreement shall be effective unless made in writing and signed by an authorized representative(s) of the party sought to be bound thereby. 14 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to any choice of law principles that would dictate the laws of any other jurisdiction. The parties agree that the exclusive venue for any and all actions related hereto shall be the appropriate State court located within Brazoria County, State of Texas. 7 15 Conflictin Terms. 15.1 The Contractor acknowledges that any Purchase Order issued on or after the effective date of this Agreement is hereby integrated and made a part of this Agreement, provided, however that if a conflict arises between the provisions of this Agreement and the Purchase Order, the provisions of this Agreement shall prevail. 15.2 In the event of a conflict between the Bid and this Agreement, the provisions of this Agreement (without the conflicting terms in the Bid) shall prevail. 16 Severability. If any of the provisions in this Agreement are declared by a court or other lawful authority to be unenforceable or invalid for any reason, the remaining provisions hereof shall not be affected thereby and shall remain enforceable to the full extent permitted by law. 17 Time is of the Essence. Time is of the essence with respect to performance of the terms and conditions of this Agreement. Contractor shall provide Owner with a schedule for the work after coordinating that work with the General Contractor. The work of the contract shall be subject to a Contract Time based upon information provided in the proposal. 18 Funding. The contractual obligation of the City under this agreement is contingent upon the availability of appropriated funds from which payment for this Agreement can be made. Owner warrants that funds for this work are available for the work. 19 Ownership of Goods. All finished or unfinished work, reports, or goods that are the subject of this Agreement including any licenses or consents acquired by the Contractor for performance hereunder, shall be and shall remain the property of the City. 8 20 Notice Any notice required to be delivered shall be deemed to have been received when the notice has been sent by certified mail, return receipt, overnight carrier, or hand delivered to the following address and individual or at such other address and/or such other individual a party may identify in writing to the other party: FOR THE CITY: Skipper Jones, Project manager Phone: 281.652.1748 3519 Liberty Drive Pearland, Texas 77581 FOR THE CONTRACTOR: ---------------------------------------------- 21 No Waiver, Etc. No failure or delay by the City to insist upon the strict performance of any term, condition or covenant of this Agreement, or to exercise any right, power, or remedy consequent upon a breach thereof, shall constitute a waiver of any such term, condition, or covenant or of any such breach, or preclude the City from exercising any such right, power, or remedy at any later time or times. 22 Warranty All installed equipment shall carry a minimum of a one-year warranty for parts, equipment and installation. Such warranty shall cover the cost of maintenance far a period of one-year ("Warrant Period"} and shall begin upon final acceptance of the system by the City. No additional costs shall be imposed on the City in order to correct defects during the Warranty Period. The Contractor warrants to the City that materials and equipment furnished under this Agreement will be of good quality and new, that the Work will be free from faults and defects and that. the Work will conform to the requirements of the specifications contained in Exhibit "A". Work not conforming to these requirements, including substitutions not properly approved and authorized, shall be considered defective. If required by the City, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. The Contractor shall issue in writing to the City as a condition precedent to final payment a "General Warranty" reflecting the terms and conditions for all Work under this Agreement. 9 This General Warranty shall be assignable. The Warranty shall specifically provide that all established defects in materials and workmanship about which the City provides written notice to Contractor within one (1) year of the date of Substantial Completion will be remedied at no additional cost to the City. The Contractor shall secure and furnish the City, as a condition precedent to final acceptance and prior to request for final payment, all manufacturer's written guaranties and warranties and maintenance agreements called for in the Services or that Contractor otherwise obtains. 10 This CONTRACT shall not be assignable except upon the written consent of the Parties hereto. IN WITNESS WHEREOF, the parties have executed this CONTRACT this 14th day of September, 2009. For the City of Pearland, Texas Bill isen City Manager For the Contractor: Audio Video Technologies, Inc. 11 ATTACHMENT A SERVICES TO BE PERFORMED The Contractor must design, procure and install equipment and services as described and delivered in the proposal as awarded by addendum 1, made a point of the proposal herein. The work to be performed shall include but is not limited to: Providing all labor, materials, equipment, programming, cables, supports, brackets, racks, equipment cabinets and other incidental items and services necessary to complete the work for the project, as more fully described in the proposal and enumerated in Section 4, General Project Description and requirements, dated July, 2009. The Contractor's Response to RFQ, RFP #0609-36, Public Safety Building Audio Visual Technologies Group is hereby made a part of this contract as a description of the work contained herein. 12 PROJECT: 92612-BID RESPONSE TO REQUEST RFP # 0609-36 CITY OF PEARLAND, TEXAS FOR THE PUBLIC SAFETY BUILDING AUDIOVISUAL SYSTEM AUDIO / VISUAL AUTOMATION J U LY 2009 PRESENTED BY: CHRIS THOMASEN, III AUDIO VISUAL TECHNOLOGIES GROUP, INC. 4910 WRIGHT ROAD, SUITE 100 STAFFORD, TEXAS 281-240-2100 : + Audio Visual Technologies kG1i4 1 SU5tem Integratio 5dutfions - �n 3 GENERAL This facility has not been constructed yet and is in its development stage. The Pearland Police Department is a major stake-holder as they are the largest of the occupants and this is the location for the City's Emergency Operations Center, and two new Municipal Courts. 2. EMERGENCY OPERATIONS CENTER 2.1 VIDEO To support a 24/7 operating environment during EOC activation, AVTG has selected the Panasonic PT-D4000 4000 lumen, XGA, 24/7-rated, video projector. This reliable unit has been successfully deployed in many of our EOC projects. These projectors will be ceiling mounted at the appropriate distance from the two fixed or Permwall Da-Lite 68" x 92"video projection screens. The Coordinator(Coord)will be able to send the various inputs to the screens. To compliment the two video projectors, four 50" plasma monitors will be ceiling mounted and situated at such an angle as to provide full room viewing by all personnel. The 50" plasmas are equipped with the ATSC digital tuners. The Coordinator (Coord)will be able to send the various inputs to these monitors. As part of the video system, there will be a DVDNCR Combo recorder player which can be used for the viewing of normal training material and a second DVDR to capture of any input source coming out the Switcher. The out coming signal will be down-scaled to video and passed as input to the recorder. 2.2 WALLPLATE CONNECTIVITY There will various types of wallplates use throughout the project. We have not individually listed these in the proposal narrative; however they are called out as line items in the quote. 2.3 AUDIO The system has been designed to reduce the amount of ambient noise in the room. The audio output from all sources computer and video will be routed through the Switcher. The Client will select a source for display, and then select its audio to follow on. If there is no input with that source, no audio follow is necessary. The Switcher audio will be connected to a Crestron Volume control unit that talks to the Control System for raising, lowering, or muting the room's audio. It will in turn be connected to a Crown 180A 80 Watt power amplifier. Six JBL recessed mounted contractor series speakers will be installed to provide equal room audio coverage. 4 2.4 SWITCHING There are video inputs from the DVD Combo player and CATV that need to be brought into the display system. As the system is a computer or VGA based system, these video signals need to be scaled up to a compatible VGA signal to be viewed. There are currently 14 sources established as inputs to the Switcher. There currently 19 outputs that are outputted from the Switcher. Because of the number of ins and outs, we have selected a 32 x 32 matrix switcher with audio to be the main heart of the system which will have 10 open additional inputs and 5 additional outputs. The inputs can be in the form of additional video or computer inputs. The outputs can be additional monitors spread through out the facility. We feel that it is important to size the Switcher a little larger to accommodate future growth. The Client has expressed a desire to have the ability to show more than one display on a projection screen or display. By using an Extron Quad windowing unit, the Client can select up to four different sources and display all four together on any display device connected to the switcher. If the Client wishes to have a total of two QUAD units, the size of the matrix switcher will have to be increased to a 32 x 32 size of switcher. The following is a list of all Inputs to the Switcher and all Outputs: SWITCHER INPUTS: 1. EOC -Coordinator 2. EOC -Police Rep 3. EOC-Fire Rep 4. EOC-Finance Rep 5. EOC -Logistics Rep 6. EOC -Public Works Rep 7. EOC -EMS Rep 8. Chief's Office 9. Chief's Conference room 10.PD Training Room A 11.PD Training Room B 12.PD Classroom 13.Briefing Room 14.Dispatch 15.Administration Conference Room 16.DVD Combo & CAT 17.OFE CATV 18.Document Camera QUAD 1 19. IP 1 20. IP2 21. IP3 5 I 22. IP4 QUAD 2 23.IP 1 24.IP 2 25.1P 3 26.IP 4 27. - 32. OPEN FOR FUTURE GROWTH SWITCHER OUTPUTS: 1. EOC -Left Video Projector 2. EOC -Right Video Projector 3. EOC Plasma 1 4. EOC Plasma 2 5. EOC Plasma 3 6. EOC Plasma 4 QUAD 1 6. OP 1 7. OP 2 8. OP 3 9. OP 4 QUAD2 10.OP 1 11.OP 2 12.OP 3 13.OP 4 14.Command Room VP 15.PD Training Room VP 1 16.PD Training Room VP 2 17.PD Classroom VP 18. Briefing Room VP 19. Admin CR VP 20. Dispatch Plasma 21. Chiefs Office LCD 22. Chief's CR LCD 23. Radio Room 2.5 CONTROL SYSTEM A AMX 12" Color Interactive Touchpanel (TP) will be located at the Coordinator's station. From this TP, the Coord will select the workstations or video inputs for display on the various output devices. The Client will also be able to access the Control System TP features using HTML Browser that AVTG will generate. This will allow the Coord to energize the EOC even before walking into it. IT will be able to use it to troubleshoot a/v issues in the room. The Client's IT staff will provide AVTG a bank of static IP addresses for Control System use. 6 An AMX-NI-4100ICS A/V Control System processor with a dual bus capability will be required to support the source selection from the switcher. The Control System will be programmed for the following capabilities: 1. Right and Left Projector On I Off 2. Plasma On / Off 3. Input Workstation Display selection 4. Output Display selection 5. Audio Volume Up/ Mute/ Down 6. DVD Combo a. Standard playback transports 7. CATV Channel Up I Down 8. Quad(s) display selection The following devices will be controlled by RS232: • Matrix Switcher • Quad • Down-Scaler • Plasmas 1-4 • Video Projectors 1-2 The following devices will be controlled by Infrared: • DVD Combo • DVD R There are no devices requiring I/O or Relay. 2.6 EQUIPMENT RACK The Client has requested that we place the rack in the Equipment Room. Because of the type of equipment and frequency in which some of it will be used, we recommend that the rack be placed in the EOC proper for ease of access. It would be best situated in the Audience Left corner position of the EOC. All cabling that comes into the rack as well as egresses the rack will pass through two 2" grommetted wallplates. A small UPS system will be installed to protect the mission critical racked equipment. The rack will contain the following equipment: 1. Power Sequencer 2. Control System 3. DVD I VCR Player Combo 4. Quad 5. Switcher 6. Video Scaler 7. Volume Control 8. Amplifier 9. UPS System 7 The equipment rack will have a cable management system installed to complete the dressing out of the rack. This will include the use of horizontal lacer bars, to and from cable labeling, and heat shrinking at all termination ends. The rack will come equipped with a wheeled caster base and removable sides for ease-of-installation. 3. COMMAND ROOM The Command Room will be the room where City Officials will gather to discuss the response to the event or activation. 3.1 VIDEO The Command will have a NEC-NP-905 3000 Lumen XGA video projector. Instead of a projection screen the Client will have a Dukane-LB-77 77' diagonal interactive Teamboard. The projector will be ceiling hung using a Chief mounting bracket and tile kit. The S-Video and Audio at the wallplate has been added for future capability use. 3.2 WALLPLATE CONNECTIVITY The Command Room will have a wallplate connection for a VGA with Audio for the Laptop, a VGA for the EOC Switcher, and Composite Video and Left/ Right Audio. 3.3 SWITCHING The Command Room has a requirement to be able to not only use the projector in the room as a stand-alone presentation mode but in support of the EOC as well. The EOC can select the projector from the touchpanel and Point of Contact (POC)for the room will use the projector remote and place the projector in Input 2. Should the POC have a display that it deemed to be displayed in the EOC, the Coord can select the Command Room for display. The POC's laptops signal will be split using a 1 x 2 Extron distribution amplifier where one signal will feed the video projector and the second will feed the EOC. 3.4 AUDIO Audio from the Laptop and DVD Combo will be support by a pair of self- powered OWI recessed ceiling speakers. The Variable Audio Output from the projector will terminate at the first speaker. The POC will use the video projector's remote control to switch between the Laptop and DVD Combo and to raise, lower, and mute the room audio. 8 The Client will have their Electrician provide power to the electronic whiteboard, amplifier, and projector. The projector/amplifier duplex should be within 6' the projector's location. 4. ADMINSTRATION CONFERENCE ROOM This room has the same audio and visual requirements as the Command Room with the exception that this room will have an OFE Da-Lite 60" x 80" Cosmopolitan Electrol projection screen The Client will have their Electrician provide power to the projector and screen. The projector duplex should be within 6' the projector's location. 5. BRIEFING ROOM This room has the same audio and visual requirements as the Command Room and the Administration Conference Room with the exception that this room will have an OFE Da-Lite 68" x 92" Da-Lite Model C manual pull-down projection screen, and a NEC NP-1250 3700 lumen XGA projector was chosen because of the size of the room. A Crown 180MA amplifier mixer will provide audio support and there will be eight ceiling mounted speakers to balance out the audio. The Client will have their Electrician provide power to the projector, Doc Cam, and amplifier. The projector duplex should be within 6' the projector's location. 6. CHIEF'S OFFICE The Chief's office will have a Laptop and DVD Combo that will connect to a LG 42" LCD TV monitor through a VGA and Audio and Composite Video and Audio wallplate. This monitor has a tuner built-in. The Chief has a requirement to be able to not only use the projector in the room as a stand-alone presentation mode but in support of the EOC as well. The EOC can select the projector from the touchpanel and the Chief will use the plasma remote and place the plasma in Input 2. Should the Chief have a display that He wants to be displayed in the EOC, the Coord can select the Chiefs Office for display. The Chief's laptop signal will be split using a 1 x 2 Extron distribution amplifier where one signal will feed the video projector and the second will feed the EOC. All audio will be from the LCD's on-board amplifier and companion speakers. The Chief's Office will have a DVDNHS unit with a tuner. The Client will provide OFE RF connectivity to the DVD Combo. 9 7. CHIEF'S CONFERENCE ROOM The Chiefs conference room is a mirror of his Office a/v. 8. PD CLASSROOM The PD Classroom will be use mostly for small training classes. The Instructor's Laptop will connect to a near-by wallplate that will terminate at a NEC-NP-905, 3000 lumen video projector. A DVD Combo will also be available for the Instructor's use. The room will have the ability to send data to the EOC for display, but will however, be able to receive data from the EOC to be displayed on the 60"x 80" Da-Lite Model C manual projection screen. Audio from the projector's Variable Audio Out will feed two OWI recessed ceiling powered speakers. As with changing between Laptop, EOC, and DVD display using the projector's remote control, the Client will use it to raise, mute, and lower the room's volume. The Classroom will have a DVRNHS unit with a tuner so that the video under review whether from the EOC or TV broadcast can be received, displayed, and recorded. (NOTE: SHOULD STATE DVDNHS) The Client will provide OFE RF connectivity to the DVD Combo. 9. DISPATCH Displays or computer screens from the EOC can be sent directly to the Dispatch display. On the front wall near the POC's workstation will be a 50" LG Plasma monitor will be wall-mounted at a height that will be visible by Dispatch Staff. (NOTE: The 50"was chosen because its price point and functionality) The Client will provide OFE RF connectivity to the monitor. 10. PD TRAINING ROOM The Training Room has unique qualities that set it apart from the other rooms. There is an air-wall or partition separating the two rooms A and B which can be divided in to two separate standalone rooms or combined in one large training room. The Client would like to be able to use both projectors and audio systems when the rooms are combined and have independent audio control when i separated. 10 Both rooms will share a common control system, switcher, and sound system. Each room is to have its own lectern which will support a DVD Combo unit mounted in the lectern. The Client will provide power for the projects, screens, rack, and lecterns. 10.5 VIDEO Because of the size of the rooms, we have selected the NEC NP-1150, 3700 lumen XGA video projector which will ceiling mounted and will display on a OFE Da-Lite 60 x 80 Cosmo Electrol electric projection screen. The Room's lecterns will have a DVD Combo unit mounted in it. The key is to have only that equipment that is most frequently used in the lecterns. All other equipment will be mounted in a small equipment rack located in Room A near the center dividing air-wall. Each room will also a have an ELMO document camera that will always set on a flip-up shelf attached to the lectern which will be used for hardcopy or 3-D objects. Each room will have the ability to independently send and receive displays to the EOC. The rooms may be separated during activation where Responders are working different aspects of the event and require separate display capabilities. 10.6 WALLPLATE CONNECTIVITY The lectern will have a Laptop connection plate mounted on the top surface that will allow the User to select and display information from it. There will be a PC and Audio, Composite Video and Audio, and an S- Video plus Audio wallplate installed in the wall behind the lectern. There will be eight feet of extension cable that will allow a small amount of movement in the lecterns position. All cabling will be terminated at the equipment rack. 10.7 AUDIO Since this room(s) has the ability to halve, so must the audio in order to support dual training rooms or combined as one large room. Audio from the Switcher will route to Symetrix 4 X 4 Digital Sound Processing mixer. From the DSP, audio will pass to an 80 Watt Crown 2-channel power amplifier where four recessed ceiling speakers per room will be installed. When separated, the User will control all audio for their room from the TP. When combined, Room A will become the Prime room with the ability to control all combined audio. The TP for B will not have combining capabilities. All audio raising, muting, and lowering will be performed through the TP. When the rooms are combined, there will be a need for speech ► amplification. We have added as an option, a SHURE combination lavaliere and handheld microphone. 11 10.8 LECTERNS Rooms A & B will have a Da-Lite custom lectern in figured mahogany laminate. Laminate was chosen over veneer because of its durability. The lecterns will have the DVD combo and Laptop connection but all other equipment will be located in the audio/visual equipment rack. 10.9 SWITCHING Mentioned previously, both rooms will share a majority of the audio and visual hardware that will be mounted in the rack. An Extron 8 Input x 4 Output HVA Matrix Switcher will installed to allow the User(s) to run their independent or combined training missions, active in separate or combined mode, and send and receive EOC displays. All video signals will be upgraded to PC quality by using Extron Video to Computer up-scalers and once the signal has been up-scaled, it will be send to the Switcher for access. Switcher Inputs and Outputs are listed below. INPUTS ROOM A 1. Laptop with Audio 2. Scaler for DVD Combo and Doc Cam 3. EOC Feed In ROOM B 5. Laptop with Audio 6. Scaler for DVD Combo and Doc Cam 7. EOC Feed In OUTPUTS ROOM A 1. Video Projector 2. EOC Feed Out ROOM B 3. Video Projector 4. EOC Feed Out 10.10 CONTROL Certainly one way to provide the User(s) with the ability to switch between inputs would be via operator intervention by pushing the various buttons on the Switcher. To perform an efficient training session, you must have efficient training tools. The Training Room shares some of the complexity as the EOC. An AMX NI-2100ICS Control Processor has been selected to support both rooms simultaneously or independently. Small 5.2" wireless Touchpanels will be installed and share the Control Processor for each room's use and will provide the ability for the Instructor or Responder to 'roam' the room while controlling the activities of the room (s). 12 The Control System will be programmed for the following capabilities: 1. Room A& B Projector On /Off 2. Computer Display (Room or EOC) selection 3. Output Display selection (Screen A, B, EOC) 4. A& B Audio Volume Up/ Mute / Down • Separate • Combined 5. A & B DVD Combo a. Standard playback transports 6. A& B CAN Channel Up/ Down 7. A & B Document Camera selection 8. Projection Screen A & B Raise and Lower The following devices will be controlled by RS232: • Matrix Switcher • Up-Scalers • Symetrix DSP • Video Projectors A& B The following devices will be controlled by Infrared: • A & B DVD Combo The following devices will be controlled by I/O or Relay. • Low Voltage Controllers for A& B Projection Screens 10.11 EQUIPMENT RACK The Client has requested that we place the rack in Room A and near the air-wall. This will be a small black metal Mid Atlantic 21-space equipment rack. There will also be a small Tripplite UPS system installed in the bottom of the rack to help preserve the integrity of the equipment should a power outage occur. All cabling that comes into the rack as well as egresses the rack will pass through one 2" grommetted wallplates. The rack will contain the following equipment: 1. Control System 2. Power Sequencer 3. Switcher 4. Up-Scalers for room A & B 5. DSP 6. Amplifier 7. UPS System 13 11.0 RADIO ROOM To keep the Radio Room Staff informed during events and situations, it has been decided that there should be a 42" plasma monitor installed on the wall with connectivity and control from the EOC control system. A LG -42" plasma will be wall-mounted with mounting bracket and backblocking. VGA and Control cabling will be routed to the EOC's matrix switcher where it can be selected for output display. NOTE: Client will provide power and RE to the plasma. 12 LARGE COURTROOM 12.1 VIDEO Video has become an important function of the Courtroom. To assist the Principals of the Court, i.e. Judge, Clerk, Attorneys, and Witness, AVTG will install 17" LCD monitors installed at each of the stations. There will also be two 42" flat panel displays, one which will be wallmounted on the Jury Box wall, and the other in the Jury Room which is also wallmounted. The Client has agreed to provide backblocking and power for each of the flat panels. Many Court's may have physical evidence that needs to be showed or presented. To accommodate this without taking up additional bench or table real-estate, AVTG will install ceiling-mounted high resolution camera that will be able to display hardcopy or physical evidence. 12.2 CONNECTIVITY The above displays have to be connected some how to the main a/v system. This is accomplished by wallplate where the displays will be cabled to and the wallplate will be cabled to the main a/v system. Computer connections for the Judge, Prosecutor, and Defense to the main a/v system and out to displays will use custom wallpiates. These wallplates have one Computer + Audio and one LCD Display connection. Doubling up for the sources and destinations will require less workspace to accomplish. NOTE ABOUT CABLING AND CONDUIT: We have not received any additional from as requested the type of floorboxes to be used throughout the Court's infrastructure, therefore we assume that conduit will be provide as requested to each of the source/destination stations and the cabling will directly connect from the main a/v system to a desktop wallplate. 12.3 SWITCHING & SCALING Either the Bailiff or the Clerk will be able to control the Court's a/v system. The Court will have two types of inputs sources: computer and video. 14 Video is a low resolution system, so we are up-scaling the video signal to computer resolution XGA. This will improve the signal quality of the DVD combo and Document Camera at the display end. The Court has a total three computer inputs and two video devices (DVD / Document Camera) which equals a total of five input sources and the Switcher only has 4. Since the DVD Combo and Document Camera are both video, neither of the two will be required to be operated at the same time. A two input upscaler will be used and the switching between the video inputs will be controlled through the Switcher via the Control System which will be discussed in the next subtopic. The heart of any main a/v system is the Matrix Switcher. Since the Client requested that all displays be able to view the exact same data or evidence at the exact same time, there was no requirement for an elaborate matrix system. For the Court we have chosen and Extron 4 Input(source)x 4 output (destination) active matrix switcher. The Switcher will allow the Controller to route the data to all displays, or select who will be able to view the data. In essence you be able to route different datum to Judge, Clerk, Witness, or Prosecutor and Defense, or to both Jury displays. This is accomplished through the use of computer distribution amplifiers which split and route the data to the appropriate output or destination. 12.4 CONTROL SYSTEM A color interactive touchpanel and Control System is the user interface between the Controller(Clerk or Bailiff) and the Switcher. For both Court's we have chosen the AMX-EXP-8421 ICS touchpanel and control processor bundled system. The touchpanel will be an 8.4" diagonal color touch sensitive panel (TP) that will also be a wireless panel. The wireless TP will provide a 'roaming' capability for the Controller or Bailiff to operate the system from anywhere with in the Court. The TP will allow the Controller to initialize or turn on and off the system, direct which computer or video signal goes to which display, raise, mute, and lower the Court's audio system as well as muting the Court microphones. 12,5 AUDIO Through experience over the years, AVTG has pulled together a mix of audio equipment to the perfect audio system for Court's and Council Chambers. This runs from microphones, mixers, amps, to speakers. At the Judge's, Clerk's, Front Bench, the Attorneys, and Witness will all have 18" Shure goose-neck microphones with a built-in on/off switch. The Jury box will have a Shure EZO suspended mic which will be 15 appropriately mounted in the correct location as to pickup from the Jurists. When the Judge has a side bar with the Attorneys, he will have the capability to mute all microphones at the same time and also initiative the 'white noise' engine to mute down the side bar conversation. A standard XLR connectivity plate will be install at the Judge's, Clerk's, and Witness stations for the microphones to be connected to. For all audio control and mixing for the microphone, computer, and video inputs, we have selected a Symetrix 8 input x 8 output Digital Sound Processor mixer. This sound processor is the equivalent of up to 8 different pieces of analog equipment rolled in to one digital box. For the Court's purposes we will take advantage of its audio capabilities: audio mixing, input/output level control, equalization, compression, and feedback elimination. The system has the capability to raise voices up and loud voices down all to the same sound level. And because this device is digital, there is no more worrying about turning knobs, extra equipment, or loss of confidence. We will install a Crown 280-A two-channel 80 Watt amplifier which will provide the necessary power for the 8 Atlas Soundoleir recessed ceiling mounted speakers. At the Court's request, we have included a digital flash card recorder by Marantz that will on demand, record the Court's proceedings. This recorder which acts as an external disk drive can be quickly connected to any laptop or desktop computer and the audio file can be dragged and dropped on the PC. We have included a set of Assisted Hearing device to be used in the Court for individuals who are audibly disadvantaged. 12.6 EQUIPMENT RACK A small Mid-Atlantic metal equipment will house of the required racked a/v equipment. The original design was to place the rack at the Bailiff's desk. Then it was discussed to have it situated under the Bench at Clerk's station. The rack's location was never fully determine but can easily be placed at either location but it can be conveniently paced at Bench or Bailiff. 13. SMALL COURTROOM This Courtroom will be configured the same as the Large Courtroom in order to facilitate a smooth when moving from one courtroom to the next. The major difference between the two is that the small courtroom will have a portable flat panel screen that will be used at the Jury Box and if necessary, connected in the Jury Room for review. 16 14. SYSTEM CABLING Cheap cabling can cripple an a/v system over time and been expensive to replace. AVTG only uses plenum-rated for all cabling from preferred cable manufacturers such as Exton, Liberty, CSC, and Belkin for its projects. The equipment rack will have a cable management system installed to complete the dressing out of the rack. This will include the use of horizontal lacer bars, to and from cable labeling, and heat shrinking at all termination ends. The rack will come equipped with a wheeled caster base and removable sides for ease-of-installation. 15. TRAINING Training will be provided to the Client free of charge. The training schedule will be determined once all rooms and equipment. A total of 8 hours of training will be available for Staff personnel. CONCLUSION AVTG is not like other audio and visual companies. We are proudly 60 years old. You do not sustain that type of longevity by not providing excellence in sales, design, installation, and post sales/installation activities. AVTG has been blessed with dedicated personnel and strong business relationships with our Clients. AVTG is not always the cheapest or less- expensive a/v contractor, but we stand behind the quality and performance of that which install. Quality does not come without a price, and one must determine if quality and performance must be sacrificed for the sake of price. We have assisted many Police Departments and Offices of Emergency Management agencies in attaining their goals and visions and hope to continue this with the City of Pearland. I have included a sample Client reference list that I think not only demonstrates our capabilities and commitment, but also the relationship that we have with our Clients. Thank you for taking the time to review this design proposal and quote and should you have any questions regarding any portion of the set of documents, please do not hesitate to call upon me at the numbers below. 17 W/azia J/iomaaeIII Audio Visual Technologies Group, Inc. 4910 Wright Road, Suite 100 Stafford,Texas, 77477 ph: 1-800-522-3687 / 281-240-2100 fx: 281-240-2250 mob: 281-630-9609 thomasen@AVTG.com 18 ** Proposal ** 8/14/2009 Project Number: 92662 For: CITY OF PEARLAND, PUBLIC SAFETY BUILDING PEARLAND PSB AN Audio Visual Technologies Grp 4910 Wright Rd.,Suite 100 Dissemination of this proprietary document Is subject to a Stafford,TX 77477 design/consultation fee of a minimum of$2500 fee per 281-240-2100 Fx 281-240-2250 document. **Proposal**to: Project Site: CITY OF PEARLAND CITY OF PEARLAND, PUBLIC SAFETY BUILDING YOUNG LORFING SKIPPER JONES CITY SECRETARY 3519 LIBERTY DRIVE/SUITE 262 2555 CULLEN PEARLAND,TX 77581 PEARLAND,TX 77581 Tel:281-652-1655 CITY OF PEARLAND RFP#0609-36 —NOTE:DESIGNED FOR AV CABLING THROUGH FLOORBOXES HOWEVER, NO FLOORBOXES,BACKBOXES OR AV INSERT CONNECTION PLATES ARE PROVIDED OR SPECIFIED. SIZE OF FLOORBOXES AND CONDUIT MAY REQUIRE RE-ENGINEERING OF TWISTED PAIR(CAT5)DISTRIBUTION/CABLING SOLUTION. —NOTE:CONDUIT FILL(40%),PATHWAY(NO MORE THAN ONE 90 DEGREE TURN/ELBOW PER 100'), PULLSTRINGS,FIRE CAULKING RESPONSIBILITY OF GENERAL CONTRACTOR/ELECTRICIAN. —NOTE:IT AND POWER REQUIREMENTS BY OTHERS. —NOTE:EOC SYSTEM AUDIO TO AMPLIFIER/SPEAKERS ONLY. NO AUDIO RUN TO PLASMAS ONBOARD SPEAKERS OR PROJECTOR ONBOARD SPEAKERS. SOURCES WHICH ORIGINATE IN PERIPHERAL ROOMS WHICH HAVE A FEED TO EOC SYSTEM SWITCHER ALSO HAVE NO AUDIO RUN TO SYSTEM SWITCHER.THIS CAPABILITY AVAILABLE AT ADDITIONAL COST. 2. EOC 2.1 VIDEO 2 CLIENT_OFE PEARLAND OWNER FURNISHED EQUIPMENT: FIXED PROJECTION SCREEN 69 X 92" 2 PANASONIC-PT-D4000U Install/Tabletop 4000 ANSI XGA DLP DataNideo-GOV 2,937.69 5,875.38 2 CHIEF-RPA6500 INVERTED CEILING MOUNT 135.04 270.08 2 CHIEF-CMA440 CEILING PLATE,8"X 24" 78.04 156.08 2 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 59.52 4 LG-50PS60C PLASMA TV/MONITOR 1080p FHD(1920 x 1080 1,388.10 5,552.40 4 CHIEF-TPMUB Install/Tabletop 4000 ANSI XGA DLP DataNideo-GOV 235.00 940.00 4 CHIEF-TPK1 POLE CLAMP KIT, 1-2" 27.86 111.44 4 CHIEF-CMA110 CMA-110 FLAT CEILING PLATE 44.29 177.16 4 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 119.04 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 1 of 10 1 BHPHOT-HR-XVC12S JVC HR-XVC12S DVDNCR Combo Player(Silver)-NO 100.13 100.13 TUNER 3 MID-ATLANTIC-RC-3 3 SPACE(5 1/25) CLAMPING RACKSHELF FOR DVDR 52.82 158.46 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners 1 CLIENT_OFE PEARLAND OWNER FURNISHED EQUIPMENT: CAN TUNER(SVIDEO OR COMPOSITE OUTPUT) NOTE:CLIENT CAN/SAW CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF N SIGNAL DROP&TUNER AT RACK LOCATION.CAN/SAW CONTRACTOR TO PROVIDE MANUFACTURER AND MODEL NUMBER FOR PROVIDED CAN/SAW TUNER BOX,AS WELL AS OUTPUT CONNECTORS TO AV SYSTEM. 2.2 WALLPLATE CONNECTIVITY 5 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W1GROMMET FOR 14.46 72.30 WORKSTATION TABLES • 4 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W/GROMMET FOR PLASMAS 44.56 178.24 2 LIBERTY-CQ50328-14 2-GANG PLATE W/GROMMET FOR RACK CABLE 49.29 98.58 EGRESS 1 LIB_PC-G1720-EPB LIBERTY DOC CAM WALLPLATE 20.24 20.24 2.3 AUDIO 1 CROWN-180A 180A No Description from Factory 305.56 305.56 6 ATLAS-FAP62T STRAT 2,6"2-WAY SPKR SYSTEM 85.77 514.62 2.4 SWITCHING 2 Extron-60-726-01 IN1502(COMBO,CAN TUNER) 877.38 1,754.76 1 EXTRON-60-469-01 CrossPoint 450 Plus 3232 HVA 27,251.19 27,251.19 NOTE:IN ORDER TO MEET DESIGN&BID SPEC,EXTRON 48 X 32 HVA(450)42-080-45 RECOMMENDED BUT NOT INCLUDED IN THIS PROPOSAL PRICE.THE PROPOSED 32 X 32 HVA SWITCHER WILL PROVIDE(5)OPEN INPUTS&(7)OPEN OUTPUTS. EXTRON 48 X 32 HVA(450)42-080-45 WOULD REQUIRE(36)RACK UNITS,CHANGING THE BID SPECIFICATIONS FOR SYSTEM RACK. THIS SWITCHER AND REVISED QUOTE AVAILABLE UPON REQUEST OR BID ADDENDUM. 2 EXTRON-60-771-01 MGP 464 QUAD WINDOWING UNIT 8,322.62 16,645.24 2.5 CONTROL SYSTEM 1 AMX-NXT-1200V NXT-1200V, 12"MODERO TABLETOP 5,238.10 5,238.10 1 AMX-NXA-BASE/B KIT NXA-BASE/BK, MODERO BATTERY B 970.24 970.24 1 AMX-NXA-PCI80211 G NXA-PCI80211 G,802.11G 166.67 166.67 1 AMX-NI-4100 NI-4100, NETLINX INTEGRATED CONTROL 2,083.33 2,083.33 PROCESSOR 1 AMX-PSN4.4 12VDC,4.4A POWER SUPPLY 89.29 89.29 3 AMX-NXS-NMS NXS-NMS, NETMODULE SHELL 119.05 357.15 2 AMX-NXC-COM2 NXC-COM2,RS232,COM2,NETLINX 297.62 595.24 1 AMX-NXC-VOL4 NXC-VOL4, NETLINX VOLUME CARD 416.67 416.67 1 LINKSYS-443979 UNKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 26.46 SWITCH--TD#443979 2.6 EQUIPMENT RACK 1 MID-ATLANTIC-WRK-44- 44 SPACE(775),275 DEEP GANGABLE RACK LESS 711.36 711.36 27LRD REAR 1 MID-ATLANTIC-SPN-44-2 PAIR OF SIDE PANELS,FITS MRK-4426&WRK-44-27, 323.67 323.67 67 1 MID-ATLANTIC-CBS-WR SKIRTED WHEELBASE, FITS 278 DEEP WRKFES 109.33 109.33 K-27 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 2 of 10 1 MID-ATLANTIC-LBP-1A "L"SHAPED LACING BAR, 10 PC. PACK 25.30 25.30 1 TRIPP-LITE-SMART1000 TRIPP-LITE UPS FLR/RCK MNT 1000VA 120VAC OUT 6 607.14 607.14 RM2U RCPT SMART PRO 1 MID-ATLANTIC-PDS-620 6 OUTLET,SEQUENCED 20 AMP CIRCUIT, 355.67 355.67 R RACKMOUNT 1 MID-ATLANTIC-VT1 1 SPACE(1 3/46)VENT PANEL,64%OPEN AREA 10.10 10.10 2 MID-ATLANTIC-BL1 1 SPACE(1 3/46)FLANGED ALUMINUM BLANK PANEL, 12.37 24.74 1 MID-ATLANTIC-BL2 2 SPACE(3 1/26)FLANGED ALUMINUM BLANK PANEL, 14.60 14.60 DEVICE SPECIFIC CABLING 1 EXTRON-26-567-03 MVGA M-M/12'VGA CABLE FOR DOC CAM 30.95 30.95 1 EXTRON-26-567-01 MVGA M-M/3'VGA SWITCHER TO DOWN-CONVERTER 25.00 25.00 CABLE 3.0 COMMAND ROOM 3.1 VIDEO 1 DUKANE-LB77S 77"Interactive White Board 1,157.14 1,157.14 NOTE: DUE TO USER HEIGHT(S),WHITEBOARD MUST BE MOUNTED AT HEIGHT SO USER(S) CAN REACH TOP OF WHITEBOARD.THIS SHORTER ELEVATION FOR THE WHITEBOARD IMPACTS THE MOUNTING HEIGHT FOR THE VIDEO PROJECTOR. WHEN INVERTED FROM CEILING,PROJECTOR LENS(CENTER)MUST BE LEVEL WITH TOP OF WHITEBOARD (VIEWABLE IMAGE). A PIPE AFFIXED TO SUSPENDED TILE KIT WILL NEED TO DROP PROJECTOR TO SAME HEIGHT AS WHITEBOARD. GENERAL CONTRACTOR/CLIENT TO REVIEW ADA/OSHA REQUIREMENT FOR THIS AREA. INTERACTIVE WHITEBOARD REQUIRES CLIENT OFE COMPUTER/LAPTOP WHICH HAS USB/SERIAL,AS WELL AS MEETS OPERATING SYSTEM REQUIREMENTS FOR SOFTWARE. DUE TO DISTANCE BETWEEN OFE COMPUTER&WHITEBOARD, USB/SERIAL TWISTED PAIR LINE DRIVERS MAY BE REQUIRED(NOT INCLUDED IN PROPOSAL PRICE;AVAILABLE AT ADDITIONAL COST). 1 NEC-NP905 XGA, LCD,3000 Lumen Projector,8.1 lbs.,-GOV 1,703.57 1,703.57 1 CHIEF-RPA218 INVERTED CEILING MOUNT 135.04 135.04 1 CHIEF-CMA440 CEILING PLATE, 8"X 24" 78.04 78.04 1 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 29.76 The Client will have their Electrician provide power to the interactive whiteboard,projector,DVD combo and amplifier 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. 3.2 WALLPLATE CONNECTIVITY 1 LIBE_WQ136413 LIBERTY CUSTOM PLATE 120.75 120.75 3.3 SWITCHING 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 3.4 AUDIO 1 OWI-AMP1S62 SELF-POWERED SPEAKER KIT W/TILE BRIDGE& 236.31 236.31 BACK CAN DEVICE SPECIFIC CABLING 1 EXTRON-26-566-03 MVGA-A M-M/12'LAPTOP TO DISTRIBUTION 35.71 35.71 AMPLIFIER CABLE 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 3 of 10 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 4, ADMINISTRATION CONFERENCE ROOM 4.1 VIDEO 1 CLIENT_OFE PEARLAND OWNER FURNISHED EQUIPMENT: DALITE 60"X 80"COSMO ELECTROL 1 NEC-NP905 XGA,LCD,3000 Lumen Projector,8.1 lbs.,-GOV 1,703.57 1,703.57 1 CHIEF-RPA218 INVERTED CEILING MOUNT 135.04 135.04 1 CHIEF-CMA440 CEILING PLATE,8"X 24" 78.04 78.04 1 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 29.76 CLIENT WILL PROVIDE RF CONNECTIVITY The Client will have their Electrician provide power to the projector,DVD combo and amplifier 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 WALLPLATE CONNECTIVITY 1 LIBE_WQ136413 LIBERTY CUSTOM PLATE 120.75 120.75 AUDIO 1 OWI-AMP1S62 SELF-POWERED SPEAKER KIT W/TILE BRIDGE& 236.31 236.31 BACK CAN DEVICE SPECIFIC CABLING 1 EXTRON-26-566-03 MVGA-A M-M/12'LAPTOP TO DISTRIBUTION 35.71 35.71 AMPLIFIER CABLE 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 5. BRIEFING ROOM VIDEO 1 CLIENT OFE PEARLAND OWNER FURNISHED EQUIPMENT: DALITE 69"X 92"MANUAL MODEL C 1 NEC-NP1250 3,700 lumens Stackable Installation Projector 2,404.76 2,404.76 1 CHIEF-RPA148 PROJECTOR MOUNT,NEC NP1000/2000 135.04 135.04 1 CHIEF-CMA440 CEILING PLATE,8"X 24" 78.04 78.04 1 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 29.76 CLIENT WILL PROVIDE RF CONNECTIVITY 1 ELMO-EV-2000AF DOCUMENT CAMERA 1,427.38 1,427.38 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. LOCATION OF THE DVD COMBO, DA AND AMPLIFIER IS TBD 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 The Client will have their Electrician provide power to the projector,DVD combo and amplifier WALLPLATE CONNECTIVITY 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 4 of 10 1 LIBERTY-CQ50328-17 2-G PLATE,(2)VGA W/AUDIO,S-VIDEO W/L-R AUDIO, 72•08 72.08 VIDEO W/L-R AUD AUDIO 1 CROWN-180A 180A POWER AMPLIFIER 305.56 305.56 LOCATION TO BE DETERMINED 8 ATLAS-FAP62T STRAT 2,6"2-WAY SPKR SYSTEM 85.77 686.16 DEVICE SPECIFIC CABLING 1 EXTRON-26-566-03 MVGA-A M-M/12'LAPTOP TO DISTRIBUTION 35.71 35.71 AMPLIFIER CABLE 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 1 Extron-26-542-03 MHR-2 SVM-F/12'DOCUMENT CAMERA TO 11.90 11.90 WALLPLATE 6. CHIEF'S OFFICE VIDEO 1 LG-42LH200C 42"class(42.0"diagonal)16:9 widescreen, HDTV 886.95 886.95 1 LG-PWMT300 Fixed or Tilting Wall Mount for 23"to 71"plasma 142.86 142.86 PLASMA BACKBLOCKING 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 The Client will have their Electrician provide power to the plasma,and DVD Combo WALLPLATE CONNECTIVITY 1 LIBE_WO136413 LIBERTY CUSTOM PLATE 120.75 120.75 1 EXTRON-60-907-01 RGB-HDMI 300 RGBHV TO HDMI SCALER 498.81 498.81 NOTE:MOUNT BEHIND LCD DEVICE SPECIFIC CABLING 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 2 EXTRON-26-210-03 MHR-4 BNC/12'WALLPLATE TO PLASMA CABLE 27.38 54.76 2 EXTRON-26-531-01 SYM BNCF/0.5'CROSS-CONNECT CABLES 20.24 40.48 1 EXTRON-26-571-06 A Mini/12'WALLPLATE TO PLASMA LAPTOP AUDIO 4.76 4.76 CABLE 1 EXTRON-IN8710 A RCA/10'WALLPLATE TO PLASMA DVD AUDIO CABLE 7.14 7.14 1 EXTRON-26-383-07 RG6 BNC/12'WALLPLATE TO PLASMA COMPOSITE 20.24 20.24 VIDEO CABLE 1 EXTRON-26-650-03 HDMI M-M Pro/3'CABLE FROM SCALER TO LCD 23.81 23.81 7. CHIEFS CONFERENCE ROOM VIDEO 1 LG-42LH200C 42"class(42.0"diagonal)16:9 widescreen, HDTV 886.95 886.95 1 LG-PWMT300 Fixed or Tilting Wall Mount for 23"to 71"plasma 142.86 142.86 PLASMA BACKBLOCKING 1 JVC-DR-MV1508 JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 5 of 10 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 The Client will have their Electrician provide power to the plasma,and DVD Combo WALLPLATE CONNECTIVITY 1 LIBE_WQ136413 LIBERTY CUSTOM PLATE 120.75 120.75 1 EXTRON-60-907-01 RGB-HDMI 300 RGBHV TO HDMI SCALER 498.81 498.81 MOUNT BEHIND LCD DEVICE SPECIFIC CABLING 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 2 EXTRON-26-210-03 MHR-4 BNC/12'WALLPLATE TO PLASMA CABLE 27.38 54.76 2 EXTRON-26-531-01 SYM BNCF/0.5'CROSS-CONNECT CABLES 20.24 40.48 1 EXTRON-26-571-06 A Mini/12'WALLPLATE TO PLASMA LAPTOP AUDIO 4.76 4.76 CABLE 1 EXTRON-IN8710 A RCA/10'WALLPLATE TO PLASMA DVD AUDIO CABLE 7.14 7.14 1 EXTRON-26-383-07 RG6 BNC/12'WALLPLATE TO PLASMA COMPOSITE 20.24 20.24 VIDEO CABLE 1 EXTRON-26-650-03 HDMI M-M Pro/3'CABLE FROM SCALER TO LCD 23.81 23.81 8. PD CLASSROOM VIDEO 1 CLIENT_OFE PEARLAND OWNER FURNISHED EQUIPMENT: DALITE 60"X 80"MANUAL MODEL C 1 NEC-NP905 XGA,LCD, 3000 Lumen Projector,8.1 lbs.,-GOV 1,703.57 1,703.57 1 CHIEF-RPA218 INVERTED CEILING MOUNT 135.04 135.04 1 CHIEF-CMA440 CEILING PLATE,8"X 24" 78.04 78.04 1 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 29.76 CLIENT WILL PROVIDE RF CONNECTIVITY 1 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 297.56 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT DVDNCR COMBO LOCATION FOR ATSC TUNER. 1 EXTRON-60-506-21 Two Output VGA Distribution Amplifier with Audio 347.62 347.62 The Client will have their Electrician provide power to the projector,DVD combo and amplifier WALLPLATE CONNECTIVITY 1 LIBE_W0136417 LIBERTY CUSTOM WALLPLATE 166.64 166.64 1 LIBERTY-CQ50328-10 1-GANG PLATE,VGA W/AUDIO FOR LECTERN 53.10 53.10 AUDIO 1 OWI_AMP1S64 OWI POWERED SPEAKER/SLAVE SPKRS KIT 350.00 350.00 LECTERNS 1 LECTERN,CAMBRIDGE FLR 32"IN FIGURED 1,540.48 1,540.48 MAHOGANY 1 DAL-97169LAM 18"X 18"DOCUMENT CAMERA SHELF-RIGHT SIDE 148.81 148.81 1 DAL-98286PC PLATE,CONNECTOR VGA 21.43 21.43 1 DAL-98282 CONNECTOR,SNAPIN 1/8"PC AUDIO 17.86 17.86 1 MID-ATLANTIC-DR-12 DESKTOP RAIL-RACK,12 SPACE 45.19 45.19 1 MID-ATLANTIC-RC-3 3 SPACE(5 1/25) CLAMPING RACKSHELF 52.82 52.82 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 6 of 10 1 EXTRON-60-190-01 1U 9.5"Deep Universal Rack Shelf Kit 77.38 77.38 1 AVTG-BLK 1-BLANK SPACE 11.31 11.31 1 MID-ATLANTIC-BL2 2 SPACE(3 1/20)FLANGED ALUMINUM BLANK PANEL, 14.60 14.60 1 MID-ATLANTIC-PD-915R 9 OUTLET,SINGLE 15 AMP CIRCUIT,SURGE/SPIKE 77.98 77.98 DEVICE SPECIFIC CABLING 1 EXTRON-26-566-03 MVGA-A M-M/12'LAPTOP TO DISTRIBUTION 35.71 35.71 AMPLIFIER CABLE 1 EXTRON-IN8906 AV RCA-3/6'DVD COMBO TO WALPLATE CABLE 11.90 11.90 1 AVTG-35SV 35'SVIDEO CABLE WALLPLATE TO PROJECTOR 23.81 23.81 1 EXTRON-26-383-13 RG6 BNC/35'COMPOSITE VIDEO CABLING& 32.14 32.14 CONNECTORS 9. DISPATCH VIDEO 1 LG-50PS60C 506 class(50.0o diagonal)1080p FHD(1920 x 1080 1,388.10 1,388.10 1 CHIEF-TPMUB PITCH-ADJ POLE MNT UNIVERSAL 235.00 235.00 1 CHIEF-TPK1 POLE CLAMP KIT, 1-2" 27.86 27.86 1 CHIEF-CMA110 CMA-110 FLAT CEILING PLATE 44.29 44.29 1 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 29.76 1 LIBE_WQ136427 LIBERTY CUSTOM WALLPLATE 103.10 103.10 1 EXTRON-60-907-01 RGB-HDMI 300 RGBHV TO HDMI SCALER 498.81 498.81 MOUNT BEHIND LCD CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT PLASMA LOCATION FOR BUILT IN ATSC TUNER. BREAKROOM NOT IN BID SPECS 10. PD TRAINING ROOM 10.5 VIDEO 2 CLIENT_OFE PEARLAND OWNER FURNISHED EQUIPMENT: DAUTE 60'X 80"COMBO ELECTROL 2 NEC-NP1250 3,700 lumens Stackable Installation Projector 2,404.76 4,809.52 2 CHIEF-RPA148 PROJECTOR MOUNT,NEC NP1000/2000 135.04 270.08 2 CHIEF-CMA440 CEILING PLATE,8"X 24" 78.04 156.08 2 AVTG-PIPE CUSTOM MOUNTING PIPE/POLE 29.76 59.52 The Client will have their Electrician provide power to the screen,projector,DVD combo and amplifier 2 JVC-DR-MV150B JVC DVDNCR Combo Recorder(Black)Built-In ATSC and 297.56 595.12 NTSC Tuners CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT LECTERN DVDNCR COMBO LOCATION FOR ATSC TUNER. SET ON LECTERN SHELF 2 ELMO-EV-2000AF EV-2000AF DOCUMENT CAMERA 1,427.38 2,854.76 SET ON DOC CAM SHELF 10.6 WALLPLATE CONNECTIVITY 2 LIBERTY-CQ50328-16 2-G WALLPLATE,VGA W/AUDIO,S-VIDEO W/L-R 104.61 209.22 AUDIO,VIDEO W/L-R AUD 2 LIBERTY-CQ50328-14 2-GANG PLATE W/GROMMET RACK CABLING EGRESS 49.29 98.58 2 LIBE WQ136433 CUSTOM WALLPLATE 35,87 71.74 (IR,RF LECTERN WALLPLATE) 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 7 of 10 10.7 AUDIO 1 SHURE-SLX124/85/SM58 Includes SLX4 Diversity Receiver,SLX1 Bodypack WITH 751.88 751.88 H/H MIC 1 SHURE-UA506 Rack Hardware for Single ULX Receiver, P4M,P4T, 20.86 20.86 2 RADIOD-STD-10K DIVIDER/COMBINER, 10 k ohms 49.10 98.20 1 SYMETR-EXPRESS 4X4 NEXT GENERATION DSP UNIT.4 MIC/LINE INPUTS 1,715.48 1,715.48 COBRA W/PHANTOM PWR 1 CROWN-280MA 280MA No Description from Factory 556.50 556.50 8 ATLAS-FAP62T STRAT 2,6"2-WAY SPKR SYSTEM FOUR PER ROOM 85.77 686.16 10.8 LECTERNS 2 DA-LITE-98173 LECTERN,CAMBRIDGE FLR 32"IN FIGURED 1,540.48 3,080.96 MAHOGANY 2 DAL-97169LAM 18"X 18"DOCUMENT CAMERA SHELF-RIGHT SIDE 148.81 297.62 2 DAL-98286PC PLATE,CONNECTOR VGA 21.43 42.86 2 DAL-98282 CONNECTOR,SNAPIN 1/8"PC AUDIO 17.86 35.72 10.9 SWITCHING 2 Extron-60-726-01 IN1502 877.38 1,754.76 2 EXTRON-60-604-01 RSB 129 RACK MOUNT SHELF FOR SCALERS 35.71 71.42 1 EXTRON-60-337-21 8 INPUT/4 OUTPUT MATRIX SWITCHER 2,265.48 2,265.48 10.10 CONTROL SYSTEM 1 AMX-EXP-52311-ICS-GB EXP-52311-ICS-GB,MVP-52001(GLO 4,517.86 4,517.86 1 AMX-MVP-5200I-GBK,5.2 MVP-52001-GBK,5.2"MVP WITH TA 2,857.14 2,857.14 "MVP WITH TA 1 AMX-PSN4.4 PSN4.4, POWER SUPPLY,4.4AMP, 89.29 89.29 2 AMX-UPC20+ LOW VOLTAGE SCREEN CONTROLLERS 238.10 476.20 1 LINKSYS-43979 LINKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 26.46 SWITCH-TD#443979 10.11 EQUIPMENT RACK 1 MID-ATLANTIC-PTRK-27 27 SPACE(47 1/4")26"DEEP PORTABLE ROLLING 601.49 601.49 26 RACK 1 MID-ATLANTIC-PTRK-R REAR RAIL KIT FOR THE PTRK-27 40.40 40.40 R27 1 MID-ATLANTIC-PDS-620 6 OUTLET,SEQUENCED 20 AMP CIRCUIT, 355.67 355.67 R RACKMOUNT 2 MID-ATLANTIC-BL1 1 SPACE(1 3/48)FLANGED ALUMINUM BLANK PANEL, 12.37 24.74 1 MID-ATLANTIC-BL2 2 SPACE(3 1/26)FLANGED ALUMINUM BLANK PANEL, 14.60 14.60 3 MID-ATLANTIC-VT1 1 SPACE(1 3/46)VENT PANEL,64%OPEN AREA 10.10 30.30 11. RADIO ROOM 1 LG-42PQ30C 426 class(41.66 diagonal)720p HD(1024 x 768 755.95 755.95 1 LG-PWMT300 Fixed or Tilting Wall Mount for 23"to 71"plasma 142.86 142.86 1 AVTG-BAKBLK FLAT PANEL BACKBLOCKING 29.76 29.76 1 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W/GROMMET 46.05 46.05 1 EXTRON-60-907-01 RGB-HDMI 300 RGBHV TO HDMI SCALER 498.81 498.81 MOUNT BEHIND LCD CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT PLASMA LOCATION FOR BUILT IN ATSC TUNER. AVTG PROJECT HARDWARE SUBTOTAL: 129,357.17 8/14/2009 Audio Visual Technologies Grp Project: 92662 Customer Initials: Page 8 of 10 14. SYSTEM CABLING: INSTALLATION CABLING SUBTOTAL: 18,819.91 BID BOND 3,056.00 PERFORMANCE/PAYMENT BOND: 14,446.39 AVTG INSTALLATION SERVICES:(INCLUDES 1ST YEAR ON-SITE WARRANTY) AVTG INSTALLATION SERVICES SUBTOTAL: 52,000.44 FIRST YEAR ON-SITE SERVICE WARRANTY 3,712.16 This"Proposal`•is Valid for 30 Days. Signature: Date: Printed Name: Shipping &Handling: $3,350.75 Chris Thomasen,thomasenaavtg.com By signing this proposal,the signators of this agreement warrant that they have the Project Total: $207,240.43 authority to enter into this contract and that they have read and agree to the attached Terms&Conditions statement. 8/14/2009 Audio Visual Technologies Grp Project 92662 Customer Initials: Page 9 of 10 * * Proposal ** 8/13/2009 Project Number: 92659 For; CITY OF PEARLAND, PUBLIC SAFETY BUILDING PEARLAND COURTROOM AN Audio Visual Technologies Grp 4910 Wright Rd., Suite 100 Dissemination of this proprietary document is subject to a Stafford,TX 77477 design/consultation fee of a minimum of$2500 fee per 281-240-2100 Fx 281-240-2250 document. **Proposal**to: Project Site: CITY OF PEARLAND CITY OF PEARLAND, PUBLIC SAFETY BUILDIt YOUNG LORFING SKIPPER JONES CITY SECRETARY 3519 LIBERTY DRIVE/SUITE 262 2555 CULLEN PEARLAND,TX 77581 PEARLAND,TX 77581 Tel:281-652-1655 CITY OF PEARLAND RFP#0609-36 —NOTE: DESIGNED FOR AV CABLING THROUGH FLOORBOXES HOWEVER, NO FLOORBOXES, BACKBOXES OR AV INSERT CONNECTION PLATES ARE PROVIDED OR SPECIFIED. SIZE OF FLOORBOXES AND CONDUIT MAY REQUIRE RE-ENGINEERING OF TWISTED PAIR(CAT5) DISTRIBUTION/CABLING SOLUTION. —NOTE: CONDUIT FILL(40%), PATHWAY(NO MORE THAN ONE 90 DEGREE TURN/ELBOW PER 100'), PULLSTRINGS, FIRE CAULKING RESPONSIBILITY OF GENERAL CONTRACTOR/ELECTRICIAN. --NOTE: IT AND POWER REQUIREMENTS BY OTHERS. MOUNT BEHIND LCD CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED&VERIFIED COAX RF TV SIGNAL DROP AT PLASMA LOCATION FOR BUILT IN ATSC TUNER. 12. LARGE COURTROOM 12.1 VIDEO 1 NEC-ASLCD73VX AccuSync LCD73VX, 17"LCD monitor, 1280 X 1024 FOR 240.42 240.42 THE JUDGE, BAILIFF, CLERK, WITNESS, PROSECUTOR, & DEFENSE 1 LG-42PQ30C 426 class(41.66 diagonal)720p HD (1024 x 768 755.95 755.95 JURY ROOM 2 LG-PWMT300 Fixed or Tilting Wall Mount for 23"to 71" plasma 142.86 285.72 2 CLIENT_OFE PEARLAND GC OWNER FURNISHED EQUIPMENT: BACKBLOCKING AT LCD LOCATION 1 BHPHOT-HR-XVC12S JVC HR-XVC12S DVDNCR Combo Player(Silver)--NO 101.13 101.13 TUNER 1 ELMO-PTC-400C PTC-400C CEILING MOUNTED PTZ CAMERA 775.00 775.00 1 EXTRON-IN8906 AV RCA/6 11.90 11.90 12.2 CONNECTIVITY 3 LIB-PC-G1140-EPB DUAL VGA PLATES FOR THE JUDGE AND ATTORNEY 41.31 123.93 LAPTOPS AND MONITORS 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer Initials: Page 1 of 5 5 LIB-PC-G1720-EPB VGA ONLY FOR BAILIFF, CLERK,WITNESS,AND JURY 20.24 101.20 BOX AND JURY ROOM DISPLAYS 1 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W/GROMMET FOR CABLE 14.46 14.46 EGRESS AT BAILIFF'S DESK 12.3 SWITCHING AND SCALING 1 EXTRON-60-736-02 Four Input Video and RGB Scaler with Audio 2,139.29 2,139.29 1 EXTRON-60-635-21 MVX 44 VGA A 751.19 751.19 1 EXTRON-60-246-03 P/2 DA4xi (6"Deep) 1 X 4 VGA DA FOR JUDGE, CLERK, 232.14 232.14 &WITNESS LCD 2 EXTRON-60-506-03 P/2 DA2xi 1 X 2 VGA DA FOR ATTORNEYS LCD,AND 119.05 238.10 JURY BOX AND JURY ROOM DISPLAYS 12.4 CONTROL TO BE LOCATED AT THE BAILIFF'S STATION 1 AMX-EXP-52211-ICS-GB EXP-52211-ICS-GB,MVP-52001(GLO 4,059.52 4,059.52 2 AMX-NXS-NMS NXS-NMS, NETMODULE SHELL 119.05 238.10 2 AMX-NXC-COM2 NXC-COM2, RS232, COM2, NETLINX 297.62 595.24 1 LINKSYS-443979 LINKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 26.46 SWITCH--TD#443979 NOTE:AVTG RECOMMENDS A UPS BATTERY BACKUP FOR ALL CONTROL SYSTEMS AND DSP AUDIO MATRICES, NOT SUPPLIED IN THIS PROPOSAL. 1000V/670W 2RU, RECOMMENDED. DUE TO AVAILABLE SPACE IN RACK OR OFE CREDENZA, CLIENT MAY SUPPLY STAND-UP MODEL AT EQUIPMENT LOCATION. 12.5 AUDIO 5 SHURE-MX418D/C CARDIOD-18" Desktop Gooseneck Condenser 250.15 1,250.75 MICROPHONES FOR JUDGE, ATTORNEYS, CLERK,AND WITNESS STAND 1 Shure-EZO/W Cardioid Condenser Overhead Microphone FOR JURY 95.12 95.12 BOX 1 SHURE-MX418/S SUPERCARDIOD-18"Gooseneck Condenser Microphone 220.19 220.19 FOR BENCH 4 LIB-PC-G1300ESB XLR MIC PLATE FOR JUDGE, CLERK,AND WITNESS 19.05 76.20 AND FLASH CARD DIGITAL RECORDER 2 AVTG_FLRBX CUSTOM FLOORBOX CONNECTOR PLATES FOR 193.50 387.00 ATTORNEYS CONNECTIVITY 1 SYMETR-8X8DSP EXPANDABLE SIGNAL PROCESSING SYSTEM. 8 3,064.29 3,064.29 MIC/LINE INPUTS W/PHANTOM 1 CROWN-180A 180A No Description from Factory 305.56 305.56 8 ATLAS-FAP62T CEILING SPEAKERS 85.77 686.16 1 DMP-PMD670 Compact flash recorder MP3/.wav FOR SESSION 642.85 642.85 RECORDING 1 AVTG-MUTESW CUSTOM MAGIC MUTE SWITCH 148.81 148.81 1 WILLSO-PPA 375 PRO PPA 375 Pro System 894.29 894.29 (1)Tx, (4) Rx, (4) EAR BUDS, (1)ANTENNA 12.6 EQUIPMENT RACK ER WILL BE LOCATED IN THE BAILIFF'S DESK-AVTG WILL COORDINATE WITH THE MILLWRIGHT ON SIZING -NOTE: SRS2-15: REQUIREMENTS 28 1/8"H X 19 5/8"W X 22"D 250LBS 1 MID-ATLANTIC-SRS2-15 15 SPACE SLIDING RAIL SYSTEM 323.67 323.67 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer Initials: Page 2 of 5 1 MID-ATLANTIC-BL1 1 SPACE(1 3/40) FLANGED AVTG BLANK PANEL, 12.37 12.37 1 MID-ATLANTIC-PD-915R 9 OUTLET, SINGLE 15 AMP CIRCUIT, SURGE/SPIKE 77.98 77.98 1 MID-ATLANTIC-VT2 2 SPACE (3 1/20)VENT PANEL, 64% OPEN AREA 12.19 12.19 2 EXTRON-60-190-01 PRO,RACK SHELF, UNIV,1U 77.38 154.76 1 MID-ATLANTIC-RC-3 3 SPACE(5 1/2O) CLAMPING RACKSHELF FOR DVD 52.82 52.82 COMBO 12B SMALL COURTROOM VIDEO 6 NEC-ASLCD73VX AccuSync LCD73VX, 17" LCD monitor, 1280 X 1024 FOR 240.42 1,442.52 THE JUDGE, BAILIFF, CLERK, WITNESS, PROSECUTOR, & DEFENSE 1 LG-42PQ30C 426 class(41.65 diagonal) 720p HD(1024 x 768 755.95 755.95 AND JURY ROOM-ROLLAROUND CART STAND 1 ERGOTRON-TD# ERGOTRON LX VIDEO CONFERENCING CART-- 1,003.23 1,003.23 40894B -TD#40894B LCD CART WILL BE ROLLED INTO THE JURY ROOM ON DEMAND 1 COMPRE-CAB-DVI-A-VG GEFEN DVI TO VGA CABLE 6FT 22.68 22.68 A-6MM 1 BHPHOT-HR-XVC12S JVC HR-XVC12S DVDNCR Combo Player(Silver)--NO 101.13 101.13 TUNER CONNECTIVITY 3 LIB-PC-G1140-EPB DUAL VGA PLATES FOR THE JUDGE AND ATTORNEY 41.31 123.93 LAPTOPS AND MONITORS 5 LIB-PC-G1720-EPB VGA ONLY FOR BAILIFF, CLERK,WITNESS, AND JURY 20.24 101.20 BOX AND JURY ROOM DISPLAYS 1 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W/GROMMET FOR CABLE 14.46 14.46 EGRESS AT BAILIFF'S DESK SWITCHING AND SCALING 1 EXTRON-60-736-02 Four Input Video and RGB Scaler with Audio 2,139.29 2,139.29 1 EXTRON-60-635-21 MVX 44 VGA A 751.19 751.19 1 EXTRON-60-246-03 P/2 DA4xi (6" Deep) 1 X 4 VGA DA FOR JUDGE, CLERK, 232.14 232.14 &WITNESS LCD 2 EXTRON-60-506-03 P/2 DA2xi 1 X 2 VGA DA FOR ATTORNEYS LCD,AND 119.05 238.10 JURY BOX AND JURY ROOM DISPLAYS CONTROL 1 AMX-EXP-52211-ICS-GB EXP-52211-ICS-GB,MVP-52001(GLO 4,059.52 4,059.52 2 AMX-NXS-NMS NXS-NMS, NETMODULE SHELL 119.05 238.10 2 AMX-NXC-COM2 NXC-COM2, RS232, COM2, NETLINX 297.62 595.24 1 LINKSYS-443979 LINKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 26.46 SWITCH--TD#443979 NOTE:AVTG RECOMMENDS A UPS BATTERY BACKUP FOR ALL CONTROL SYSTEMS AND DSP AUDIO MATRICES, NOT SUPPLIED IN THIS PROPOSAL. 1000V/670W 2RU, RECOMMENDED. DUE TO AVAILABLE SPACE IN RACK OR OFE CREDENZA, CLIENT MAY SUPPLY STAND-UP MODEL AT EQUIPMENT LOCATION. AUDIO 5 SHURE-MX418D/C CARDIOD-18" Desktop Gooseneck Condenser 250.15 1,250.75 MICROPHONES FOR JUDGE, 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer initials: Page 3 of 5 ATTORNEYS, CLERK, AND WITNESS STAND 1 Shure-EZO/W Cardioid Condenser Overhead Microphone FOR JURY 95.12 95.12 BOX 1 SHURE-MX418/S SUPERCARDIOD-18"Gooseneck Condenser Microphone 220.19 220.19 FOR BENCH 4 LIB-PC-G1300ESB XLR MIC PLATE FOR JUDGE, CLERK,AND WITNESS 19.05 76.20 AND FLASH CARD DIGITAL RECORDER 2 AVTG_FLRBX CUSTOM FLOORBOX CONNECTOR PLATES FOR 193.50 387.00 ATTORNEYS CONNECTIVITY 1 SYMETR-8X8DSP EXPANDABLE SIGNAL PROCESSING SYSTEM. 8 3,064.29 3,064.29 MIC/LINE INPUTS W/PHANTOM 1 CROWN-180A 180A No Description from Factory 305.56 305.56 6 ATLAS-FAP62T STRAT 2,6"2-WAY SPKR SYSTEM 85.77 514.62 1 DMP-PMD670 Compact flash recorder MP3/.wav FOR SESSION 642.85 642.85 RECORDING 1 AVTG-MUTESW CUSTOM MAGIC MUTE SWITCH 148.81 148.81 1 WILLSO-PPA 375 PRO PPA 375 Pro System 894.29 894.29 (1)Tx, (4) Rx, (4) EAR BUDS, (1)ANTENNA EQUIPMENT RACK ER WILL BE LOCATED IN THE BAILIFF'S DESK-AVTG WILL COORDINATE WITH THE MILLWRIGHT ON SIZING —NOTE: SRS2-18: REQUIREMENTS 33 3/8"H X 19 5/8"W X 22"D 250LBS 1 MID-ATLANTIC-SRS2-18 18 SPACE SLIDING RAIL SYSTEM, 125 LB. CAPACITY 323.67 323.67 1 MID-ATLANTIC-BL1 1 SPACE(1 3/46) FLANGED AVTG BLANK PANEL, 12.37 12.37 1 MID-ATLANTIC-PD-915R 9 OUTLET, SINGLE 15 AMP CIRCUIT, SURGE/SPIKE 77.98 77.98 1 MID-ATLANTIC-VT2 2 SPACE(3 1/26)VENT PANEL, 64%OPEN AREA 12.19 12.19 2 EXTRON-60-190-01 PRO,RACKSHELF, UNIV,IU 77.38 154.76 AVTG PROJECT HARDWARE SUBTOTAL: 39,120.55 14. SYSTEM CABLING: INSTALLATION CABLING SUBTOTAL: 7,325.13 AVTG INSTALLATION SERVICES: (INCLUDES 1ST YEAR ON-SITE WARRANTY) AVTG INSTALLATION SERVICES SUBTOTAL: 15,849.49 FIRST YEAR ON-SITE SERVICE WARRANTY 1,163.81 This""Proposal**is Valid for 30 Days. Signature: Date: Printed Name: Shipping& Handling: $ 1,500.00 Chris Thomasen.thomasen(n.avte.com By signing this proposal, the signators of this agreement warrant that they have the Project Total: $ 64,958.98 authority to enter into this contract and that they have read and agree to the attached Terms&Conditions statement. 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer Initials: Page 4 of 5 AGREEMENT THIS AGREEMENT made this 25th day of August, 2009, (the "Agreement") is by and between the City of Pearland, Texas, a body corporate and politic, (hereinafter "City") and Audio Visual Technologies Group,Inc., (FEIN)741297835,281-240-2100 (hereinafter the"Contractor"). WHEREAS,the said Contractor,in consideration of the payments hereinafter specified and agreed to be made by said City, hereby covenants and agrees to perform all necessary work to AGREEMENT THIS AGREEMENT made this 25th day of August, 2009, (the "Agreement") is by and between the City of Pearland, Texas, a body corporate and politic, (hereinafter "City") and Audio Visual Technologies Group, Inc., (FEIN)741297835,281-240-2100 (hereinafter the"Contractor"). WHEREAS,the said Contractor,in consideration of the payments hereinafter specified and agreed to be made by said City, hereby covenants and agrees to perform all necessary work to design, supply, and install all necessary equipment and material, commission, and test (hereinafter "Services") in strict subsequently issued by the City and the Request for Proposals No. 0609-36, including the response and any amendments or revisions thereto (collectively, the `Proposal") attached hereto and incorporated herein. NOW THEREFORE, in consideration of the mutual promises and covenants the parties hereto agree to the following term as set forth below: 1. Contractor's Duties. The Contractor shall be an independent Contractor and not an employee of the City, and shall be responsible for the reporting and remittance of all state and federal taxes, if any, pertaining to this Municipal project. The Contractor shall perform the Services and provide the equipment and materials as outlined in Attachment A hereto. The Contractor's Services shall be provided with the due care and in accordance with all applicable standards. The Contractor shall perform the Services under the supervision and in coordination with the General Contractor, J.E. Dunn and the Project Manager for the City, or his designee, who shall have authority to administer the Agreement. 2. Compensation. 2.1 In consideration of the Services to be provided by the Contractor, the City shall pay the Contractor the sum of Two-Hundred Seventy-Two Thousand One-Hundred Ninety-Nine Dollars and Fourty-One Cents, ($272, 199.41). 2.2 The Contractor shall submit progress payment invoices to the City based upon percent completion of work not to exceed: a, 30%for design services including drawings and material specifications 1 b, 30% for procurement of equipment and materials secured by original manufacturer's invoices and stored and insured by the Contractor in a location acceptable to the Owner and c, 30% for installation including all wiring and support brackets, d, final 10%may be billed upon final acceptance of the system by the Owner. • The Contractor's invoices shall reflect the: • Contractor's name • Address • • Federal tax identification number • City's Purchase Order number • Services performed and amounts billed in preceding billing period, work performed during current period and amounts billed for current work complete. All invoices shall be submitted in original to City of Pearland, Projects Department and addressed to the City's Project Manager. Invoices in the proper form and approved by the City shall be paid by the City within thirty (30) days of receipt thereof. The City reserves the right to approve such invoices, in its sole discretion, and to request such detail and additional information as the City, in its discretion,deems appropriate. 3. Term. 3.1 This Agreement shall be effective when it has been properly signed by all parties hereto and shall continue through July 31, 2009 (hereinafter defined as the "Initial Term"), at which time the City may exercise its option to renew as set forth in Paragraph 3.2 below, unless sooner terminated pursuant to Section 5 of this agreement. 3.2 The City reserves the right to renew this Agreement for up to four years or the same terms and conditions set forth herein. Unless set forth in a written amendment executed by both parties,the compensation and manner of payment set forth in Section 2 shall not change. 4. Contractor's Representations and Warranties. The contractor hereby represents the following: 4.1 USE FOR CORPORATIONS, LIMITED OR GENERAL PARTNERSHIPS OR LIMITED • LIABILITY COMPANIES; The Contractor is a corporation, duly formed and validly existing under the laws of the State of Texas and is qualified to do business and is in good standing in the State of Texas. 2 4.2 The Contractor has the power and authority to consummate the obligations and responsibilities contemplated hereby, and has taken all necessary action to authorize the execution, delivery and performance required under this Agreement. 4.3 The person executing this Agreement for the Contractor warrants the [he/she] is duly authorized by the Contractor to execute this Agreement on the Contractor's behalf. 4.4 The services to be provided under this Agreement shall be performed competently and with due care, and in accordance with all applicable laws, codes, ordinances and regulations and licensing requirements. The goods to be delivered shall be new in the box, comply with the implied warranties of merchantability and fitness for use, and all express warranties created by this Agreement. 4.5 The Contractor has obtained and shall continue to maintain, at its own cost, such licenses and certifications as are necessary to provide the services rendered under this Agreement, and all required General Liability, Workman's Compensation and other insurances and in such amounts as are required by the City(See Section 8 below) 4.6 All representations and warranties made in the Affidavit and the proposal remain true and correct in all respects. 5 Termination. 5.1 Termination for Convenience: The City may terminate this Agreement, in whole or in part, whenever the City determines that such termination is in the best interest of the City, without showing cause,upon giving at least 30 days written notice to the Contractor. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. However, in no event shall the Contractor be paid an amount which exceeds the price bid for the work performed. The Contractor shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination. 3 5.2 Termination for Default: When the Contractor has not performed or has unsatisfactorily performed any of the terms of this Agreement, the City may terminate the Agreement for Default. Upon termination for default, payment may be withheld at the discretion of the City until all indebtedness has been determined and remedied. Failure on the part of the contractor to fulfill the contractual obligations shall be considered just cause for termination of the Agreement. If the damages exceed the undisbursed sums available for compensation,the City shall not be obligated to make any further disbursements hereunder. The Contractor will be paid for work satisfactorily performed prior to termination less any excess costs insured by the City in re-procuring, correcting and completing the work. 6 Remedies for Default. 6.1 The City shall have the right upon the happening of any Default, without providing notice to the Contractor, in addition to all other available rights and remedies: a. to terminate this Agreement immediately, in whole or in part; b. to suspend the Contractor's authority to receive any undisbursed funds; and/or c. to proceed at any time or from time to time to protect and enforce all rights and remedies available to the City,by suit or any other appropriate proceedings, whether for specific performance of any covenant, term or condition set forth in this Agreement, or for damages or other relief, or proceed to take any action authorized or permitted under applicable law or regulations. 6.2 Upon termination of this Agreement for default, the City may elect to pay the Contractor for services provided up to the date of termination, less the amount of damages caused by the default. If the damages exceed the undisbursed sums available for compensation, the City shall not be obligated to make any further disbursements hereunder. 7 Remedies Cumulative and Concurrent. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other remedies provided for in this Agreement, and each and every such remedy shall be cumulative, and shall be in addition to every other remedy given hereunder, or under this Agreement, or now or hereafter existing at law or in equity or by statue. Every right, power and remedy given to the City shall be concurrent and may be pursued separately, successively or together against the Contractor, and every right, power and remedy given to the City may be exercised from time to time as often as may be deemed expedient by the City. 4 8 Insurance. The Contractor shall be required to provide insurance required by the City pursuant to the insurance requirements specified in the Request for Proposals. The Contractor shall maintain the insurance coverage's required by the City while this Agreement is in force, and provide documentation of such insurance in a form satisfactory to the City. Such documentation may, in the discretion of the City, be in the form of binders or declarations from the insurance company. General Liability Insurance shall name the City as Additionally Insured and shall comply with all portions of the Attachments to General Conditions,No's 1,2 and 3. 9 Confidential Information. The Contractor shall not disclose any documentation or information pertaining to the work of the contract or the plans of this facility in any way in the course of its performance of duties hereunder with respect to the past, present and future City business, services and clients without the express written consent of the City. 10 Assignment Neither the City nor the Contractor shall assign, sublet or transfer its interest or obligations under this Agreement to any third party, without the written consent of the other. Nothing herein shall be construed to create any personal or individual liability upon any employee, officer or elected official of the City, nor shall this Agreement be construed to create any rights hereunder in any person or entity other than the parties of this Agreement. 11 Delegation of Duties. The Contractor shall not delegate the Contractor's duties under this Agreement without the prior written consent of the City. Any sub-contract assignment or delegation of the work of this contract shall be approved by the City prior to such sub-contracting. 12 Indemnification 12.1 The Contractor shall indemnify and hold harmless the City,its employees,agents and officials from any and all claims,suite,or demands including reasonable attorney fees which may be made against the City, its employees, agents or officials resulting from any act or omission committed in the performance of the duties imposed by the performed under the terms of this Agreement by the Contractor or anyone under agreement with the Contractor to perform duties under this Agreement. The Contractor shall not be responsible for acts of negligence or willful misconduct committed by the City,its employees, agents and officials. 5 12.2 Any property or work to be provided by the Contractor under this Agreement will remain at the Contractor's risk until written acceptance by the City; and the Contractor will replace, at the Contractor's expense all property or work damaged or destroyed by any cause whatsoever. 13 Integration and Modification. This Agreement sets forth the entire agreement between the parties relative to the subject matter hereof. No representation, promise or condition, whether oral or written, not incorporated herein shall be binding upon either party to this Agreement. No waiver, modification or amendment of the terms of this Agreement. No waiver, modification or amendment of the terms of this Agreement shall be effective unless made in writing and signed by an authorized representative(s) of the party sought to be bound thereby. 14 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to any choice of law principles that would dictate the laws of any other jurisdiction. The parties agree that the exclusive venue for any and all actions related hereto shall be the appropriate Federal or State court located within the State of Texas. 15 Conflicting Terms. 15.1 The Contractor acknowledges that any Purchase Order issued on or after the effective date of this Agreement is hereby integrated and made a part of this Agreement, provided, however that if a conflict arises between the provisions of this Agreement and the Purchase Order, the provisions of this Agreement shall prevail. 15.2 In the event of a conflict between the Bid and this Agreement,the provisions of this Agreement(without the conflicting terms in the Bid)shall prevail. 16 Severability. If any of the provisions in this Agreement are declared by a court or other lawful authority to be unenforceable or invalid for any reason, the remaining provisions hereof shall not be affected thereby and shall remain enforceable to the full extent permitted by law. 17 Time is of the Essence. Time is of the essence with respect to performance of the terms and conditions of this Agreement. Contractor shall provide Owner with a schedule for the work after coordinating that work with the General Contractor. The work of the contract shall be subject to a Contract Time based upon information provided in the proposal. 6 18 Funding. The contractual obligation of the City under this agreement is contingent upon the availability of appropriated funds from which payment for this Agreement can be made. Owner warrants that funds for this work are available for the work. 19 Ownership of Goods. All finished or unfinished work, reports, or goods that are the subject of this Agreement including any licenses or consents acquired by the Contractor for performance hereunder, shall be and shall remain the property of the City. 20 Notice Any notice required to be delivered shall be deemed to have been received when the notice has been sent by certified mail, return receipt, overnight carrier, or hand delivered to the following address and individual or at such other address and/or such other individual a party may identify in writing to the other party: FOR THE CITY: Skipper Jones,Project manager Phone: 281.652.1748 3519 Liberty Drive Pearland,Texas 77581 FOR THE CONTRACTOR: 21 No Waiver,Etc. No failure or delay by the City to insist upon the strict performance of any term, condition or covenant of this Agreement, or to exercise any right, power, or remedy consequent upon a breach thereof, shall constitute a waiver of any such term, condition,or covenant or of any such breach, or preclude the City from exercising any such right,power,or remedy at any later time or times. 22 Warranty All installed equipment shall carry a minimum of a one-year warranty for parts and equipment and a one-year warranty for installation and shall begin upon final acceptance of the system. No additional labor costs shall be imposed on the City in order to correct defects during the warranty period. 7 23 Liquidated Damages Liquidated damages shall be assessed at $100.00 per day for each day that the contractor fails to substantially complete the complete installation within the Contract Time. Any amount of liquidated damages due City shall be deducted from the final payment to the Contractor. This CONTRACT shall not be assignable except upon the written consent of the parties hereto. The parties have executed this CONTRACT this day of , 2007. For the CITY OF PEARLAND, TEXAS '�"71 yc.,C,L 6 ti _,x,« - .4411,�- {I�or the CONTRACTOR 8 ATTACHMENT A Contractor's Response to RFQ: RFP #0609-36 Public Safety Building Audiovisual System,July 2009 SERVICES TO BE PERFORMED The Contractor must design, procure and install equipment and services as described and delivered in the proposal as amended by addendum 1,made a part of the Contract herein. The work to be performed shall include but is not limited to: Providing all labor, materials, equipment, programming, cables, supports, brackets, racks, equipment cabinets and other incidental items and services necessary to complete the work for the project, as more fully described in the proposal and enumerated in Section 4, General Project Description and requirements, dated July, 2009, The Contractor's Response to RFQ,RFP #0609-36,Public Safety Building Audio Visual Technologies Group is hereby made a part of this contract as a description of the work contained herein. 9 ~. ~ '~ i ,w., :- Audio Visual Technologies Grp 4910 Wright Rd., Suite 100 Stafford, TX 77477 281-240-2100 Fx 281-240-2250 " "Proposal " " to: CITY OF PEARLAND YOUNG LORFING CITY SECRETARY 3519 LIBERTY DRIVE /SUITE 262 PEARLAND, TX 77581 Tel: 281-652-1655 CITY OF PEARLAND RFP #0609-36 * * Proposal * * 8/13/2009 Project Number: 92659 For: CITY OF PEARLAND, PUBLIC SAFETY BUILDING PEARLAND COURTROOM A/V Dissemination of this proprietary document is subject to a design/consultation fee of a minimum of $2500 fee per document. Project Site: CITY OF PEARLAND, PUBLIC SAFETY BUILDIP SKIPPER JONES 2555 CULLEN PEARLAND, TX 77581 --NOTE: DESIGNED FOR AV CABLING THROUGH FLOORBOXES HOWEVER, NO FLOORBOXES, BACKBOXES OR AV INSERT CONNECTION PLATES ARE PROVIDED OR SPECIFIED. SIZE OF FLOORBOXES AND CONDUIT MAY REQUIRE RE-ENGINEERING OF TWISTED PAIR (CATS) DISTRIBUTION /CABLING SOLUTION. --NOTE: CONDUIT FILL (40%), PATHWAY (NO MORE THAN ONE 90 DEGREE TURN/ELBOW PER 100'), PULLSTRINGS, FIRE CAULKING RESPONSIBILITY OF GENERAL CONTRACTOR /ELECTRICIAN. --NOTE: IT AND POWER REQUIREMENTS BY OTHERS. MOUNT BEHIND LCD CLIENT CABLE TV CONTRACTOR RESPONSIBLE FOR PROVIDING TESTED & VERIFIED COAX RF TV SIGNAL DROP AT PLASMA LOCATION FOR BUILT IN ATSC TUNER. 12. LARGE COURTROOM 12.1 VIDEO 1 NEC-ASLCD73VX AccuSync LCD73VX, 17" LCD monitor, 1280 X 1024 FOR 240.42 240.42 THE JUDGE, BAILIFF, CLERK, WITNESS, PROSECUTOR, & DEFENSE 1 LG-42PQ30C 42o class (41.6o diagonal) 720p HD (1024 x 768 755.95 755.95 JURY ROOM 2 LG-PWMT300 Fixed or Tilting Wall Mount for 23" to 71" plasma 142.86 285.72 2 CLIENT_OFE PEARLAND GC OWNER FURNISHED EQUIPMENT: BACKBLOCKING AT LCD LOCATION 1 BHPHOT-HR-XVC12S JVC HR-XVC12S DVD/VCR Combo Player (Silver) --NO 101.13 101.13 TUNER 1 ELMO-PTC-4000 PTC-4000 CEILING MOUNTED PTZ CAMERA 775.00 775.00 1 EXTRON-IN8906 AV RCA/6 11.90 11.90 12.2 CONNECTIVITY 3 LIB-PC-G1140-EPB DUAL VGA PLATES FOR THE JUDGE AND ATTORNEY 41.31 123.93 LAPTOPS AND MONITORS 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer Initials: Page 1 of 5 5 LIB-PC-G1720-EPB VGA ONLY FOR BAILIFF, CLERK, WITNESS, AND JURY 20.24 BOX AND JURY ROOM DISPLAYS 1 LIBERTY-CQ50328-11 CUSTOM 1-GANG PLATE W/GROMMET FOR CABLE 14.46 EGRESS AT BAILIFF'S DESK 12.3 SWITCHING AND SCALING 1 EXTRON-60-736-02 Four Input Video and RGB Scaler with Audio 2,139.29 1 EXTRON-60-635-21 MVX 44 VGA A 751.19 1 EXTRON-60-246-03 P/2 DA4xi (6" Deep) 1 X 4 VGA DA FOR JUDGE, CLERK, 232.14 & WITNESS LCD 2 EXTRON-60-506-03 P/2 DA2xi 1 X 2 VGA DA FOR ATTORNEYS LCD, AND 119.05 JURY BOX AND JURY ROOM DISPLAYS 12.4 CONTROL TO BE LOCATED AT THE BAILIFF'S STATION 1 AMX-EXP-52211-ICS-GB EXP-52211-ICS-GB,MVP-52001(GLO 4,059.52 2 AMX-NXS-NMS NXS-NMS, NETMODULE SHELL 119.05 2 AMX-NXC-COM2 NXC-COM2, RS232, COM2, NETLINX 297.62 1 LINKSYS-443979 LINKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 SWITCH--TD#443979 NOTE: AVTG RECOMMENDS A UPS BATTERY BACKUP FOR ALL CONTROL SYSTEMS AND DSP AUDIO MATRICES, NOT SUPPLIED IN THIS PROPOSAL. 1000V / 670W 2RU, RECOMMENDED. DUE TO AVAILABLE SPACE IN RACK OR OFE CREDENZA, CLIENT MAY SUPPLY STAND-UP MODEL AT EQUIPMENT LOCATION. 12.5 AUDIO 5 SHURE-MX418D/C CARDIOD-18" Desktop Gooseneck Condenser MICROPHONES FOR JUDGE, ATTORNEYS, CLERK, AND WITNESS STAND 1 Shure-EZO/W Cardioid Condenser Overhead Microphone FOR JURY BOX 1 SHURE-MX418/S SUPERCARDIOD-18" Gooseneck Condenser Microphone FOR BENCH 4 LIB-PC-G1300ESB XLR MIC PLATE FOR JUDGE, CLERK, AND WITNESS AND FLASH CARD DIGITAL RECORDER 2 AVTG_FLRBX CUSTOM FLOORBOX CONNECTOR PLATES FOR ATTORNEYS CONNECTIVITY 1 SYMETR-8X8DSP EXPANDABLE SIGNAL PROCESSING SYSTEM. 8 MIC/LINE INPUTS W/PHANTOM 1 CROWN-180A 180A No Description from Factory 8 ATLAS-FAP62T CEILING SPEAKERS 1 DMP-PMD670 Compact flash recorder MP3/.wav FOR SESSION RECORDING 1 AVTG-MUTESW CUSTOM MAGIC MUTE SWITCH 1 WILLSO-PPA 375 PRO PPA 375 Pro System (1) Tx, (4) Rx, (4) EAR BUDS , (1) ANTENNA 12.6 EQUIPMENT RACK ER WILL BE LOCATED IN THE BAILIFF'S DESK -AVTG WILL COORDINATE WITH THE MILLWRIGHT ON SIZING --NOTE: SRS2-15: REQUIREMENTS 28 1/8"H X 19 5/8"W X 22"D 250LBS 1 MID-ATLANTIC-SRS2-15 15 SPACE SLIDING RAIL SYSTEM 8/13/2009 Audio Visual Technologies Grp Project: 92659 Customer Initials: 101.20 14.46 2,139.29 751.19 232.14 238.10 4,059.52 238.10 595.24 26.46 250.15 1,250.75 95.12 95.12 220.19 220.19 19.05 76.20 193.50 387.00 3,064.29 3,064.29 305.56 305.56 85.77 686.16 642.85 642.85 148.81 148.81 894.29 894.29 323.67 323.67 Page 2 of 5 1 MID-ATLANTIC-BL1 1 SPACE (1 3/40) FLANGED AVTG BLANK PANEL, 1 MID-ATLANTIC-PD-915 R 9 OUTLET, SINGLE 15 AMP CIRCUIT, SURGE/SPIKE 1 MID-ATLANTIC-VT2 2 SPACE (3 1/20) VENT PANEL, 64% OPEN AREA 2 EXTRON-60-190-01 PRO,RACKSHELF, UNIV,1U 1 MID-ATLANTIC-RC-3 3 SPACE (5 1/20) CLAMPING RACKSHELF FOR DVD COMBO 12B SMALL COURTROOM VIDEO 6 NEC-ASLCD73VX AccuSync LCD73VX, 17" LCD monitor, 1280 X 1024 FOR THE JUDGE, BAILIFF, CLERK, WITNESS, PROSECUTOR, & DEFENSE 1 LG-42PQ30C 42o class (41.6o diagonal) 720p HD (1024 x 768 AND JURY ROOM - ROLLAROUND CART STAND 1 ERGOTRON-TD# ERGOTRON LX VIDEO CONFERENCING CART -- 408948 -TD#408946 LCD CART WILL BE ROLLED INTO THE JURY ROOM ON DEMAND 1 COMPRE-CAB-DVI-A-VG GEFEN DVI TO VGA CABLE 6FT A-6MM 1 BHPHOT-HR-XVC12S JVC HR-XVC12S DVD/VCR Combo Player (Silver) --NO TUNER CONNECTIVITY 3 LIB-PC-G1140-EPB LAPTOPS AND MONITORS 5 LIB-PC-G1720-EPB BOX AND JURY ROOM DIS 1 LIBERTY-CQ50328-11 DUAL VGA PLATES FOR THE JUDGE AND ATTORNEY VGA ONLY FOR BAILIFF, CLERK, WITNESS, AND JURY PLAYS CUSTOM 1-GANG PLATE W/GROMMET FOR CABLE EGRESS AT BAILIFF'S DESK SWITCHING AND SCALING 1 EXTRON-60-736-02 1 EXTRON-60-635-21 1 EXTRON-60-246-03 2 EXTRON-60-506-03 ROOM DISPLAYS Four Input Video and RGB Scaler with Audio MVX 44 VGA A P/2 DA4xi (6" Deep) 1 X 4 VGA DA FOR JUDGE, CLERK, & WITNESS LCD P/2 DA2xi 1 X 2 VGA DA FOR ATTORNEYS LCD, AND JURY BOX AND JURY 12.37 12.37 77.98 77.98 12.19 12.19 77.38 154.76 52.82 52.82 240.42 1,442.52 755.95 755.95 1, 003.23 1, 003.23 22.68 22.68 101.13 101.13 41.31 123.93 20.24 101.20 14.46 14.46 2,139.29 2,139.29 751.19 751.19 232.14 232.14 119.05 238.10 CONTROL 1 AMX-EXP-52211-ICS-GB EXP-52211-ICS-GB,MVP-52001(GLO 4,059.52 2 AMX-NXS-NMS NXS-NMS, NETMODULE SHELL 119.05 2 AMX-NXC-COM2 NXC-COM2, RS232, COM2, NETLINX 297.62 1 LINKSYS-443979 LINKSYSW ETHERFAST 10/100 5-PORT WORKGROUP 26.46 SWITCH--TD#443979 NOTE: AVTG RECOMMENDS A UPS BATTERY BACKUP FOR ALL CONTROL SYSTEMS AND DSP AUDIO MATRICES, NOT SUPPLIED IN THIS PROPOSAL. 4,059.52 238.10 595.24 26.46 1000V / 670W 2RU, RECOMMENDED. DUE TO AVAILABLE SPACE IN RACK OR OFE CREDENZA, CLIENT MAY SUPPLY STAND-UP MODEL AT EQUIPMENT LOCATION. AUDIO 5 SHURE-MX418D/C CARDIOD-18" Desktop Gooseneck Condenser 250.15 1,250.75 MICROPHONES FOR JUDGE, 8/13/2009 Audio Visual Technologies Grp Project: 92659 CuStOmer InitlalS: Page 3 of 5 ATTORNEYS, CLERK, AND WITNESS STAND 1 Shure-EZO/W Cardioid Condenser Overhead Microphone FOR JURY 95.12 95.12 BOX 1 SHURE-MX418/S SUPERCARDIOD-18" Gooseneck Condenser Microphone 220.19 220.19 FOR BENCH 4 LIB-PC-G1300ESB XLR MIC PLATE FOR JUDGE, CLERK, AND WITNESS 19.05 76.20 AND FLASH CARD DIGITAL RECORDER 2 AVTG_FLRBX CUSTOM FLOORBOX CONNECTOR PLATES FOR 193.50 387.00 ATTORNEYS CONNECTIVITY 1 SYMETR-8X8DSP EXPANDABLE SIGNAL PROCESSING SYSTEM. 8 3,064.29 3,064.29 MIC/LINE INPUTS W/PHANTOM 1 CROWN-180A 180A No Description from Factory 305.56 305.56 6 ATLAS-FAP62T STRAT 2, 6" 2-WAY SPKR SYSTEM 85.77 514.62 1 DMP-PMD670 Compact flash recorder MP3l.wav FOR SESSION 642.85 642.85 RECORDING 1 AVTG-MUTESW CUSTOM MAGIC MUTE SWITCH 148.81 148.81 1 WILLSO-PPA 375 PRO PPA 375 Pro System 894.29 894.29 (1) Tx, (4) Rx, (4) EAR BUDS, (1) ANTENNA EQUIPMENT RACK ER WILL BE LOCATED IN THE BAILIFF'S DESK -AVTG WILL COORDINATE WITH THE MILLWRIGHT ON SIZING --NOTE: SRS2-18: REQUIREMENTS 33 3/8"H X 19 5/8"W X 22"D 250LBS 1 MID-ATLANTIC-SRS2-18 18 SPACE SLIDING RAIL SYSTEM, 125 LB. CAPACITY 323.67 323.67 1 MID-ATLANTIC-BL1 1 SPACE (1 3/40) FLANGED AVTG BLANK PANEL, 12.37 12.37 1 MID-ATLANTIC-PD-915R 9 OUTLET, SINGLE 15 AMP CIRCUIT, SURGE/SPIKE 77.98 77.98 1 MID-ATLANTIC-VT2 2 SPACE (3 1/20) VENT PANEL, 64% OPEN AREA 12.19 12.19 2 EXTRON-60-190-01 PRO,RACKSHELF, UNIV,1U 77.38 154.76 AVTG PROJECT HARDWARE SUBTOTAL: 39,120.55 14. SYSTEM CABLING: INSTALLATION CABLING SUBTOTAL: 7,325.13 AVTG INSTALLATION SERVICES: (INCLUDES 1ST YEAR ON-SITE WARRANTY) AVTG INSTALLATION SERVICES SUBTOTAL: 15,849.49 FIRST YEAR ON-SITE SERVICE WARRANTY 1,163.81 This * * Proposal * * is Valid for 30 Days. Signature: Date: Printed Name: Shipping & Handling: $ 1,500.00 Chris Thomasen. thomasen cr avte.com By signing this proposal, the signators of this agreement warrant that they have the Project Total: $ 64,958.98 authority to enter into this contract and that they have read and agree to the attached Terms & Conditions statement. 8/13/2009 Audio Visual Technologies Grp Project: 92659 CUStOCTIeI' Ir11t181S: Page 4 of 5 SEP 1 1 2009 LETTER OF TRANSMITTAL 359 Liberty Dr., Pearland, Texas 77581 Ph: (z8~) 65z-756 Fx: (z8~) 65z-i7o6 DATE: zoo9.o9.ii TO: Sonia Webb City Secretary's Office From: Patty Patke Projects Dept. RE: Original Contracts for City Retention COPIES PROJECT DESCRIPTION z Fzoioz -Public Safety Building Public Safety Building Audiovisual System Agreement ^ FOR CITY COUNCIL APPROVAL ^ APPROVED AS SUBMITTED ^ FOR YOUR USE ^ SCAN INTO LASERFICHE ^ SUBMIT COPIES FOR DISTRIBUTION ^ AS REQUESTED ^ RETURN CORRECTED PRINTS ^ FOR REVIEWAND COMMENT Thanks! Patty Patke Program Specialist