1984-06-05 CIVIL SERVICE COMMISSION REGULAR MEETING MINUTESMINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE COMM;SSIPON OF
THE CITY OF PEARLAND, TEXAS HELD ON JUNE 5, 1984, AT 7:00 P,M. IN
THE CITY SERVICE CENTER, 3501 E. ORANGE, PEARLAND, TEXAS.
The regular meeting was called to order with the
• following members. present:
Dan Keller - Chairperson
James Gilbert - Vice Chairperson
Gail Birdsong - Commissioner
Mary Hickling - Director
APPROVAL OF MINUTES
Chairperson Keller declared the minutes of the May 15, 1984
meeting to be approved as circulated. The Commission agreed.
Gilbert made a motion to reconsider the motion dealing with
physicals, and Keller seconded. Motion carried. The motion now
reads: Prior to promotion in the Pearland Police Department, a
complete physical shall be conducted by the physician selected
by the Civil Service Commission. That physician shall be
Dr. Marvin I. Brook of the Doctors Center Building or his
associate. The medical examination shall occur for permanent
classified employees every twenty-four months within 30 days of
their anniversary date, or, every twenty-four months within 30
days of promotional physical examinations. The physical shall
include the following:
1. Medical History 10. Urinalysis
2. Vital Signs 11. Complete Blood Count
3. Audiometry 12. SMAC
4. Spirometry 13. Physician's exam and
5. Visiometry consultation
6. Tonometry 14. Administrative Services
7. ECG with interpretation
8. Stress EKG with interpretation
9. Chest X-ray with interpretation
Chairperson Keller made a motion that a letter dated 5-29-84, from
attorney Tom Lay be received as information. Motion carried.
A memo dated 5-30-84 from City Secretary, Dorothy Cook was read,
ratifing the appointment of Gail Birdsong as a member of the Civil
Service Commission. Keller made a motion that this memo be received
as information. Motion carried.
The Commission received a statement of expense from director Hickling
for hours worked during the month of May.
A copy of the proposed budget was studied and discussed. A motion
was made by Gilbert that the proposed budget be accepted as presented..
seconded by Birdsong. Motion carried.
Discussion was held concerning Keller's two -fold motion from the
previous meeting. Director Hickling reported that in reference to
the first part of Keller's motion, TCLEOSE had sent representatives
to Pearland, and that they would be working to provide proper
departmental evaluations for the Pearland Police Department. In
reference to the second part of Keller's motion, the Corpus Christi
evaluation forms were taken to Mr. Lay. Director Hickling reported
that Mr. Lay had no problems with the Corpus Christi evaluation forms
and made no recommendations concerning the forms except to say that
making procedure for handling evaluation forms might be premature
since TCLEOSE was doing their own study at Pearland's request.
Chairperson Keller requested that the minutes show that the second
part of his two -fold motion had been adopted, and that the Pearland Civil
Service Commission would require evaluation of every classified
officer in the department within 30 days of the effective date. A
motion was made by Keller that the effective date be July 1, 1984, and
was seconded by Birdsong. Motion carried.
Chairperson Keller then led a discussion which reviewed his recommendation
for procedures of the evaluation forms. The following is the memo
that the commission requested director Hickling to send to Chief
Stanford. The commission also instructed director Hickling to use
this memo as the rule to be incorporated into the revisions of the
2
local Civil Service Rules:
A. Effective July 1, 1984. Within 30 calendar days of the
implementation of this rule by the Pearland Civil Service
Commission, the classified members of the Pearland Police
Department shall be evaluated for performance.
B. Subsequently, within 180 calendar days of the date of
initial evaluation, using the date of signature of 1st
Level Supervisor as the date of time lapse, and within
each 180 calendar day period subsequent to the last
evaluation date, each and every classified employee
of the Pearland Police Department shall be evaluated.
C. Forms and Procedures: Such evaluation shall be those
formally adopted and prescribed by the Pearland Civil
Service Commission. Separate forms shall be used for
the evaluation of Supervisory and Non -Supervisory
employees. For the purposes of this rule, a Supervisory
Employee is one who is assigned responsibility for the
performance of at least one other employee, except
during training, whether or not the employee for whom
he or she is responsible, is a classified employee.
1. Original and second copy shall be forwarded
to the Director of Civil Service within 15
calendar days subsequent to the date of
signature of the 1st level supervisor.
2. The first copy shall be retained by the
police department.
Completion of forms shall include:
1. A response to each and every inquiry on the
form by both 1st level and second level
supervisors.
2. In those areas of the form which call for optional
narrative commentary the appropriate supervisor
shall either,
a. print appropriate comments or,
3
b. notate the letters "N.A." signifying
non -applicability.
E. Exceptions to schedulted dates of completion of performance
evaluation forms:
1. Newly Classified employees shall be evaluated and
performance evaluations forms shall be completed
within thirty days subsequent to the probationary
period completion date. Thereafter, that date
shall be the time lapse date used as guide for
preparation of subsequent performance evaluation
forms.
2. Classified employees with reporting responsibility
directly to the Chief of Police - Shall be
evaluated by the Chief of Police in conformance with
schedules and guidelines aforestated, with this
exception...The Chief of Police shall be the only
evaluator and shall sign on the space designated
as "1st level supervisor" on the performance
evaluation form.
A discussion was held concerning the cover letter to accompany the
adopted rule concerning physical examinations. Commissioner Gilbert
made a motion, and Keller seconded, that effective July 1, 1984, every
classified employee shall, within 30 days of his/her next anniversary
date, undergo a medical examination, with the exception of those
employees who have had a departmental medical examination within
twenty-four months of his employment anniversary date. A memo should
be released to the police department, showing these effective dates.
The motion carried.
The commission went into executive session at 9:17 p.m., to conduct
an annual review of the director's performance. An informal review
with the director followed.
ADJOURN
The meeting was adjourned at 9:45 p.m.
Minutes approved as submitted and/or corrected this the
day of July, A.D. 1984, by Mary Hickling, Director.
Chairperson
5
GLENN S. STANFORD
Chief of Police
PE 4RLAND PCXICE DEDIRMENT
TELEPHONE(713)485-4361
July 3,1984
2337 NORTH TEXAS AVE. PEARLAND, TEXAS 771181
Civil Service Commission
Mary Hickling, Director
P. 0. Box 818
Pearland, Texas 77581
RECEIVED JUL 0 5 190
Dear Mrs. Hickling,
Thaddeus Lew Lenderman is herebysuspended from the Pearland
Police Department from 7-6-84 to 7-20-84. This suspension is
for the following violations:
Violation Personal Ordinance #456, Chapter 8 - Conduct and
Discipline 8.13 No Employee shall engage in any dishonest or
criminal act or any other conduct prejudicial to the government
of the City of Pearland or that reflects discredit upon the
government of the City of Pearland. Violation of Civil Service
Rule #21 - Causes for Disciplinary Action - Sec. 5 1269M -
No Police Officer shall engage in, or be involved in, any of
the following acts or conduct and the same shall constitute
cause for disciplinary action. 2. Any violation of the pro-
visions of the charter of the City of Pearland, or the general
personell policies adopted by the City of Pearland 3. Acts
of lmcompetency.
Upon his return to the Pearland Police Department on 7-19-84,
his assignment will be on the day watch, 6:00 AM - 2:00 PM.
Sincerely,
enn
Chief of Police
Pearland Police Department
GS/pe
GLENN S. STANFORD
d
July 3,1984
Civil Service Commission
Mary Hi cIcl inngg Director
P. 0. Box 818
.Pearland, Texas 77581
RECEIVED JUL 0 5 la
Dear Mrs. Hickling,
Thaddeus Lew Lenderman is hereby suspended from the Pearland
Police Department from 7-8-84 to 7-28-84. This suspension is
for the following violations;
Violation Personal Ordinance #456, Chapter 8 Conduct and
Discipline 8.13 No Employee shall engage in any dishonest or
criminal act or any other conduct prejudicial to the government
of the City of Pearland or that reflects discredit upon the
government of the City of Pearland. Violation of Civil Service
Rule #21 - Causes for Disciplinary Action - Sec. 5 1269M -
No Police Officer shall engage i.n, or be involved in, any of
the following acts or conduct and the same shall constitute
cause for disciplinary action. 2. Any violation of the pro-
visions of the charter of the City of Pearland, or the general
personell policies adopted by the City of Pearland 3. Acts
of Imcompetency.
Upon his return to the Pearland Police Department on 7-19-84,
his assignment will be on the day watch, 6:00 AM - 2:00 PM.
Sincerely,
Chief of Police
Pearland Police Department
GS/pe
CML SERVKE C A SSION
P.Q Box 818 • AMniond. Tiixas 7758$0018 • (713) 4854411
Commillionew
M01401KOWlmon
A yrs G boa '
Wiftdioni
Statement of expense ,.for: the month of June
performance of Civil Service hours:
87 hours
213 miles
$7.00 $ 609.00
.20 7°' $ 42.60
Total =$ 651.60
Ltqj otIT.,kAd
CIVIL SEAV10E COMMISSION
P.O. Box 818 • Pearland. Texas 77588-0818 • (713) 485-2411
June 18, 1984
Mary Him. Director
Commissioners:
Don Heller, Owkmon
Janes Gilbert
Gail Birdsong
TO: Chief of Police, Glenn Stanford
FROM: Pearland Civil Service Commission
RE: Performance Evaluation forms for the Pearland
Police Department to be used until those from
TCLEOSE become implemented.
A. Effective July 1, 1984. Within 30 calendar days of the
implementation of this rule by the Pearland Civil Service,
Commission, the classified members of the Pearland
Police Department shall be evaluated for performance.
. Subsequently, within 180 calendar days of the date of
initial evaluation, using the date of signature of 1st
Level Supervisor as the date of time lapse, and within
each 180 calendar day period subsequent to the last
evaluation date, each and every classified employee
of the Pearland Police Department shall be evaluated.
. Forms and Procedures: Such evaluation shall be those
formally adopted and prescribed by the Pearland Civil
Service Commission. Separate forms shall be used for
the evaluation of Supervisory and Non -Supervisory
employees. For the purposes of this rule, a Supervisory
Employee is one who is assigned responsibility for the
performance of at least one other employee, except
during training, whether or not the employee for whom
he or she is responsible, is a classified employee.
1. Original and second copy - shall be forwarded
to the Director of Civil Service within 15
calendar days subsequent to the date of
signature of the 1st level supervisor.
2. The first copy shall be retainedby the police
department.
Completion of forms shall include:
1. A response to each and every inquiry on the form
by both 1st level and secondlevel supervisors.
2. In those areas of the form which call for optional
narrative commentary the appropriate supervisor
shall either
a. print appropriate comments or,
b. notate the letters "N.A." signifying
non -applicability.
E. Exceptions to scheduled dates of completion of performance
evaluation forms:
1. Newly Classified employees shall be evaluated and
performance evaluations forms shall be completed.
within thirty days subsequent to the probationary
period completion date. Thereafter, that date
shall be the time lapse date used as guide for
preparation of subsequent performance evaluation
forms.
2. Classified employees with reporting responsibility
directly to the Chief of Police -Shall be evaluated
by the Chief of Police in conformance with
schedules and guidelines afore stated, with this
exception...The Chief of Police shall be the only
evaluator and shall sign on the space designated
as "1st level supervisor" on the performance
evaluation form.
cc: City Manager, Ron Wicker
Legal Counsel, Tom Lay
(2)
SENIORITY LIST
(Classification of Officer as of July 1, 1984)
DATE HIRED AS
NAME POLICE OFFICER
POSITION HELD NOW
ALVARADO, Rene 6-18-84 (Probation)
ANDERSON, Lloyd Keith 2-27-80 started
ATKINS,.Grover Cleveland. 4-1-78
BENSON, James Robert 11-1-77
BERRY, Pamela Joyce 2-13-83
CABALLERO, Javier 10-6-79
CHAPMAN, Efford Jay 10-1-74
CLAWSON, Benjamin Bruce -us-42
COLEMAN, Ronald Neal 5-22-74
COLSON, Willie Roy 9-1-79
COWAN, Jack Finley 4=4-83
CUNA, Robert Joseph 6-21-81
DOYLE, Joseph Christopher 1-19-79,
GARNER,Randall Lynn 10-3-80
HODGES, James Louis 10-22-83
IMES, Billy Joe 1-23-84
JOHNSON, Robert Michael 7-1-83
JONES, Douglas Richard 4-22-81
LENDERMAN, Thaddeus Lew.. 5-4-81
LOWERY, Karen Anne 2-7-83
MANIS, Glenn 11-13-78
ROSSER, Charles Edward 1-26-81
TEMPLIN, James Albert 8-18-80.
WALTER, Robert 12-27-71
WEBB, Raymond Burt 10-16-71
ZEPEDA, Matt 6-4-84
Patrolman
Patrolman
Patrolman
Sergeant
Patrolman
Patrolman
Lieutenant
Patrolman
Captain
Patrolman
atrol pXan
Sergeant
Sergeant
Sergeant
Patrolman
Patrolman
Patrolman
Patrolman
-Patrolman
Patrolman
rgeant
Patrolman
Sergeant
Sergeant
Sergeant
Patrolman
M
N
w
Director o vil Service
July 2, 1984