1983-12-12 CIVIL SERVICE COMMISSION REGULAR MEETING MINUTESMINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE COMMISSION
OF THE CITY OF PEARLAND, TEXAS HELD ON DECEMBER 12, 1983, AT 7:10
P.M. IN THE CITY SERVICE CENTER, 3501 E. ORANGE, PEARLAND, TEXAS.
The regular meeting was called to order with the
following present:
Gail Birdsong - Vice Chairperson
James Gilbert - Commissioner
Mary Hickling - Director
****
APPROVAL OF MINUTES
Vice-Chairperson Birdsong declared the minutes of the November 7,
1983 meeting to be approved as circulated. The Commission agreed.
ACTIVITY
The Commission agreed to receive as information, a letter from
Chief Stanford dated 11-17-83. Also received as information
was the director's statement of expense for hours worked in the
month of November.
The Commission went into executive session at 7:20 p.m. to
review personnel information, and reconvened at 7:35 p.m. for
regular business.
Chairperson Keller's memorandum was discussed and the Commission
determined that the remaining members would present their ideas on
this subject in a separate memo for the January meeting. (see
attachment)
Discussion was held concerning the meeting day, and commission
members decided to put this on the agenda for the January meeting.
Birdsong made a motion to move the January meeting date to the
`~ 9th instead of the 2nd. Commission agreed.
ADJOURN
The meeting was adjourned at 7:55 P.M.
Minutes approved as submitted and/or corrected this the /~~ day
of January, A.D., 1984, by Mary Hickling, Director.
i
Chairperson
MEMO
DATE: December 15, 1983
RE: Personnel Correspondence
In reference to Dan Keller's memo dated November 7, 1983,
these Commissioners recommend that it is not appropriate for
any personnel information to be included in the packets whether
or not it is marked confidential.
These Commissioners also conclude that personnel matters
should be discussed or reviewed only as a matter of confidentiality
and in executive session, and copies of such information should
not be made except when necessary for hearings, etc.
It is agreed that the director should purchase a rubber
stamp to be used which reads "Reviewed by the Civil Service
- Commission in Executive session, on (date) .", and
should initial that information being reviewed when it is stamped.
If, at any time, the director should see a need for
information to be given to Commission Members before a scheduled
meeting, she may use her discretion in calling an emergency
meeting.
James Gilbert
Gail Birdsong
t - ~ i~~~
CIVIL SERVICE COMMISSION - PEARLAND~ TEXAS
1-9-84
COMMUNICATIONS AGENDA ITEM # 4.1
ACTION REQUESTED REQUIRED
DISCUSSION:
_ ATTACHMENTS:
page 2 of 5
CIVIL SERVICE COMMISSION - PEARLAND, TEXAS
1-9-84
DIRECTOR/SECRETARY'S REPORT AGENDA ITEM # 5.1
ACTION REQUESTED X REQUIRED
DISCUSSION:
ATTACHMENTS:
Copy of Statemen'~ of expense for December
page 3 of 5
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C~-iil~~ ~( ,~°Jec~rrllc~n~1
CIVIL SEt~VICE COMMISSION
P.O. Box 818 • Pearland, Texas 77581-0818.485-Q411
AAory Hlckling, Director
Commissioners:
Don Keller, Choirmon
Goil Birdwng
Roy Sonchez
December 29, 1983
Statement of expense for the month of December, 1983 in the
performance of Civil Service hours.
72 hours @ 7.00 per hour
162 miles @ .20 per mile
Sub Total
Hours worked for the Permit Office.....
34 hours @ 7.00 per hour
$ 504.00
~ 3~2_4~
238.00
GRAND TOTAL: ~ 774.40
/;•,
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9
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4~ /~~
- CIVIL SERVICE COMMISSION - PEARLAND, TEXAS
_ 1-9-84
EXECUTIVE SESSION
ACTION REQUESTED REQUIRED
DISCUSSION:
ATTACHMENTS:
AGENDA ITEM # 6.0
page 4 of 5
CIVIL SERVICE COMMISSION - PEARLAND, TEXAS
1-9-84
OTHER BUSINESS
ACTION REQUESTED REQUIRED X*
DISCUSSION:
ATTACHMENTS:
AGENDA ITEM # 7.1
7.2
7.3*
page 5 of 5