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2001-06-18 PEARLAND ECONOMIC DEVELOPMENT CORPORATION REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION ("PEDC") BOARD OF DIRECTORS OF THE CITY OF PEARLAND, TEXAS, HELD MONDAY, JUNE 18,2001,4:00 P.M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. I. The meeting was called to order at 4:01 p.m. with the following present: BOARD MEMBERS Vice Chairman Randy Ferguson Secretary Susan Lenamon Board Member Connie Beaumont Board Member Bill Chase Board Member Charlie Philipp Board Member Lucy Stevener Not in attendance: Due to a conflict in schedule, Chairman Dennis Frauenberger was unable to attend. EX -OFFICIO BOARD MEMBERS City of Pearland Mayor Tom Reid City of Pearland Bill Eisen Chamber of Commerce Jon Volkmer Not in attendance: Due to a conflict in schedule, Ex -Officio member Billye Everett was unable to attend. STAFF MEMBERS Executive Director Mike Chance Assistant Executive Director Darlene Moody Economic Development Analyst Khue Nguyen Administrative Assistant Janice Vega Minutes of Regular Meeting of June 18, 2001 Page 2 II. Approval of Minutes: Board member Connie Beaumont made the motion, seconded by Board member Bill Chase to approve the minutes of the Special meeting of April 30, 2001. Motion Passed: 6 - 0 III. Board Member Reports: Secretary Susan Lenamon was unable to attend the PEDC quarterly reception, but heard very positive comments on the presentation. Board member Lucy Stevener commented on her attendance at the Brazoria County Partnership retreat in Lake Jackson. IV. Executive Director and Staff Reports. Assistant Executive Director Darlene Moody Positive PR - At the last meeting it was reported that our goal was to submit positive press releases to the media on a regular basis. Since then, releases were issued on our board appointments, the National Association of Manufacturers show in Chicago, Broker/Developer Appreciation Day, the unveiling of our trade show booth, and the ribbon cutting for TurboCare. Articles were published in the Reporter News, the Pearland Journal, the Bulletin of Brazoria County, the Brazoria County Facts, and the Houston Chronicle Community section. Today the press release was issued for Rollac Shutters moving into their new facility. Many of these articles will be featured in the Business Today magazine in next month's edition since it has been two years since Pearland was featured. Newsletter - We are on schedule with our 2nd quarter edition. The new design for our shells was completed. Slight changes with a fresher look that includes our new ad image were incorporated. Texas Marketing Team - The Texas Economic Development Council has a special Texas Marketing Team comprised of individuals throughout the state that promotes the State of Texas at various conferences throughout the year. The PEDC has been on the waiting list for about a year. A slot became available last month and we agreed to be a participant. This is another opportunity to promote the City of Pearland through different venues. Website - Currently updating the information on the city's website. We are in the process of developing a scope of work so that a RFP can be issued for the development of our website. In the economic development industry it is critical to have an up to date, fully functional website. Minutes of Regular Meeting of June 18, 2001 Page 3 Executive Director Mike Chance Mobility Plan handout - joint project of City and Chamber of Commerce. Chamber and PEDC are surveying local businesses for flood damage. There are low interest SBA loans available to them. ICSC show (May 20-23) went really well. Met with several developers, real estate brokers, and franchise representatives. Will be doing follow-up for several weeks. I will be using part of the presentation on location of retail projects as part of the follow-up. Will be attending the BIO 2001 convention and trade shows in San Diego, CA, from June 24- 27. This is an international meeting of the Biotechnology industry. There are major pavilion areas representing France, Germany, Australia, and Switzerland. France and Germany will be having a lot of companies represented there. Both the State of Texas and WEDA (World Economic Development Alliance) will have booths at the show. I will be working out of the WEDA booth. Other regional allies going include Fred Welch from Brazoria County, HL&P, and the Greater Houston Partnership. Everyone says the 288 corridor is prime for medical businesses associated with the Texas Medical Center. Our new business park developers have done extensive work with medical related companies in the past and will be making them a priority for their business park. Also, Shadow Creek has a lot of space designated for business offices. City Hall is going to a 7:30 a.m. to 5:30 p.m. workday beginning June 25"'. Our entire staff will be participating in the 9/80 workweeks, which means we will work 8 9 -hour days, 18 - hour day and be off 1 day during the two-week period. We have split our day off between Monday and Friday, which means one staff person will be off every Monday and Friday. This should mean only one person will be out of the office, except in case of sickness, vacation, or travel. The office has to be manned from 7:30 a.m. to 5:30 p.m. We will be upgrading our existing offices during the next few weeks. There has been quite a change over of departments within City Hall, but we are staying where we are. City Hall has a contractor working for them that we can use. We are going to use him to paint the walls and build shelves in our storage closet. We are also ordering some new furniture pieces and will be installing new carpet. There has been nothing done in the offices since they were established in 1995. This will come out of this year's budget. V. Public Comments - None VI. Old Business - None Minutes of Regular Meeting of June 18, 2001 Page 4 VII. New Business A. Excused Absence: Board member Connie Beaumont made the motion, seconded by Board Member Lucy Stevener to excuse the absence of Board member Charlie Philipp from the Special meeting of April 30, 2001. Motion Passed: 5 - 0 Abstained: Charlie Philipp B. McHard Road Overpass Landscape Plan: Bill Odle with TBG Partners presented the board with the landscaping architectural plans. Executive Director Mike Chance will work with TBG on signage for both sides of the overpass. C. 2001/2002 Budget Presentation: Executive Director Mike Chance gave a presentation to the board. Vice Chairman Randy Ferguson requested additional time to review the proposed budget. Board member Bill Chase made the motion, seconded by Board member Connie Beaumont to approve the 2001/2002 PEDC Budget. Motion Passed: 5 - 0 Abstained: Randy Ferguson D. PEDC Logo: Secretary Susan Lenamon requested this item be reviewed, due to its similarity to the City logo and the clarity of the logo for reproducing. Secretary Susan Lenamon and Assistant Executive Director Darlene Moody will research the advantages and disadvantages. E. Request to Sponsor Tom DeLay Day: Secretary Susan Lenamon made the motion, seconded by Board member Lucy Stevener to approve the request to co-sponsor the Tom DeLay visit, if the City Attorney deems it legal to spend 4B funds on this type of expenditure. Motion Passed: 4 - 2 VIII. Other Business: None IX. Adjournment: Board member Charlie Philipp made the motion, seconded by Board member Bill Chase to adjourn the meeting. Motion Passed: 6 - 0 TIME: 5:46 p.m. Minutes approved as submitted and/or Auk&LkS! , A.D., 2001. ATTEST: J T if