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1986-11-11 CIVIL SERVICE COMMISSION REGULAR MEETING MINUTES' MINUTES OF THE REGULAR MEETING OF THE CIVIL SERVICE COMMISSION OF THE CITY OF PEARLAND, TEXAS HELD ON NOVEMBER 11,,..1986., AT 7:08 P.M.., IN THE FINANCE DEPARTMENT OF CITY HALL, 2335 N. TEXAS AVENUE, PEARLAND, TEXAS. The regular meeting was called to order with the following members present: James Gilbert - Chairperson Gail Birdsong - Vice Chairperson Jim Wood - Commission member Mary Hickling - Director ************ ACTIVITY Minutes were read from the following prior meetings: Regular Meeting held on July 15, 1986 - Birdsong moved to accept, Gilbert seconded, motion passed. Special Meeting held on August 15, 1986 - Wood moved to accept, Birdsong seconded and motion passed. "- .Special Meeting-held on October 28, 1986 - Wood moved to accept, Birdsong seconded and motion passed. All minutes of prior meetings presented were accepted as circulated. A letter dated 9-17-86, from Medical Clinic of Pearland was read as part of a comparative study in reference to the Commission's present method of securing medical examinations. The letter was received as information and Chairperson Gilbert moved that the Commission continue to have it's medical examinations conducted by Medical Screening. Birdsong seconded the motion, and the motion passed. The Director was instructed to write a letter to Buford Parrish informing him of the Commission's decision. Director Hickling presented final orders for the following hearings: May 22, 1986 - Sgt. R.B. Webb VS Pearland Police Department. The Commission ordered that the Disciplinary-Suspension be upheld. September 4, 1986 - Sgt. Robert Cuna, In Re: Appointment of Glenn R. Stanford, Captain. The Commission ordered that the appointment of Glenn R. Stanford as Captain in the Pearland Police Department of the City of Pearland is not a violation of Article 1269m V.A.T.S. Director Hickling presented a job description to the Commission for their approval. Mr. Wood made a motion to accept the article as the official job description for the Civil Service Director. Gilbert seconded the motion and the motion passed. The Commission instructed the Director to give a copy to Mr. Wicker. A discussion of rule changes was held. Rules 2-11 of the local Civil Service Rulebook were discussed, reviewed and approved for presentation to Mr. Lay for final approval. Director Hickling reported that an entrance exam has been set for December 12, 1986 for the purpose of securing a new eligibility list. ADJOURNMENT The meeting was adjourned at 8:06 P.M. Minutes approved as submitted and/or corrected this the day of January, A.D., 1987, by Mary Hickling, Director. Ch rperson ~~ PEAq~ Clll ~ o~ O ~c~ rrll~ n~J 9Z ~) *T s* CIVIL SE(~VICE COMMISSION EX~- P.O. Box 818 Pearland, Texos 77588-0818 (713) 485•Q411 TO: BUFORD PARRISH, PERSONNEL DIRECTOR FROM: MARY HICKLING, DIRECTOR OF CIVIL SERVICE RE: MEDICAL EXAMINATIONS FOR ENTRANCE LEVEL/PROP+IOTIONAL CANDIDATES IN THE CLASSIFIED SERVICE DATE: JANUARY 12, 1987 At your request, the Pearland Civil Service Commission has considered the possibility of sending entrance level and promotional candidates to The Medical Clinic of Pearland for their medical examinatians. After some inquiries, .the Commission received a letter from the Medical Clinic of Pearland with a list of services that they could offer, and their prices. For the same services as the Commission's present arrangement with Medical Screening, The Medical Clinic of Pearland would charge $93.00 more, per person examined. It is therefore the decision of the Pearland Civil Service Commission, that Medical Screening of Pasadena will remain the Commission's choice for medical examinations. Thank you for your interest. r JOB DESCRIPTION for CIVIL SERVICE DIRECTOR The office of the Director of Civil Service shall be filled by the appointment of the Commission. The person appointed must meet the following requirements: 1. Shall be of good moral character. 2. Shall be a citizen of the United States. 3. Shall be over the age of twenty-five (25) years. 4. Shall not have held any public office within the preceding three (3) years. The Director may be either a member of the Commission, another employee of said city, or some other person. Said Director shall at all times, be subject to removal by the Commission. _ The Director of Civil Service shall serve as Secretary to the Commission, and shall perform all such work incidental to the Firemen's and Policemen's Civil Service as may be required of him/her by the Commission. The Director shall have specific duties including, but not limited to the following: 1. Shall manage and represent the Office of the Pearland Civil Service Commission, demonstrating an open, impartial; and unbiased posture wherever possible. 2. Shall perform secretarial duties, attend meetings of the Commission, and record official actions in regard to the business of the Commission. 3. Shall perform all such work incidental to Civil Service as may be required by the Commission,. including the following: * Shall assist the Commission in making rules and regulations for the proper conduct .of it's business. * Shall be responsible for the publishing of all rules and regulations in accordance with Section 23, Article 1269m. * Shall assist the Commission in keeping rules and regulations updated, in accordance with changes to V.A.T.S., Article 1269m. * Shall recommend additions to, modifications of, or deletions from, the rules and regulations governing the classified service as may be necessary. * Shall maintain legible and updated copies of rules and regulations for each and every classified employee. * Shall maintain for inspection, review and free distribution, copies of the Pearland Civil Service Rules and Regulations for any interested citizen. - * Shall provide assistance to the Commission in making investigations concerning, and report upon all matters touching, the enforcement and effect of the provisions of Article 1269m. * Shall maintain alI rules, opinions, directives, decisions and orders issued by the Commission as written and public information. * Shall, at the request of the Commission, administer Oaths, subpoena any books, records,' documents, papers and accounts, and sha21 ' ~ require attendance of witnesses. ' * Shall be responsible for receiving all documents, 'suspension orders`, efficiency reports, written appeals, and any other information deemed to be pertinent to the Civil Service Commission and it's conduct, according to V.A.T.S., Article 1269m, and the local rules and regulations of ~ the Pearland Civil Service Commission. 2 * Shall maintain a permanent public reocrd of all hearings. ~'- * Shall administer Civil Service pertaining to Policemen in accordance with V.A.T.S., Article 1269m, * Shall give the members of the Commission at least twenty-four (24) hours notice in advance of the time. set for a meeting. * Shall be responsible for the posting on a bulletin board located in the main lobby of the City Hall, the office of the Commission, and in the Police Department, a notice of any entrance examination and for any examination for promotion. This shall be done in the time frame pursuant to Section 13 of Article 1269m. * Shall inform the Commission when an eligibility list is about to expire, and when new tests need to be given. * Shall maintain eligibility lists, created only as a result of examination. * Shall develop and prepare application forms for new positions in the Police Department, and distribute them without charge on request of persons wishing to make application. The Director shall receive applications filed not later than five (5) days preceding the date set for the examination. * It shall be the duty of .the Director, after ree2iving applications, to instruct the applicants meeting the minimum requirements to appear for examination. * The Director shall release the announcement of pending entrance examinations to the press. * The Director shall conduct open, competitive and free examinations for persons making proper application and meeting all requirements. 3 * Shall determine that those persons certified as eligible for a beginning position with the Police Department meet the requirements found in Section 9, Article 1269m. * Shall determine by means of a written test, that all persons applying for classified positions with the Police Department, must be able to read and write the English language. * Shall be responsible for the grading of each applicant's test. * Shall determine if applicants are eligible to receive five (5) points in addition to their. competitive grade, for having served in the Armed Forces, as designated by Article 1269m. * In the event that two (2) or more competitors shall attain the same grade, the Director is responsible for breaking said tie, based on guidelines given in the Rules and Regulations of the Pearland Civil Service Commission. * The Director shall insure that all applicants for beginning and promotional positions receive a physical examination given by a physician designated by the Commission. * Shall maintain a working relationship with the designated physician and/or his staff, for the purpose of being acquainted with test procedures, test results, physical requirements, etc. * Shall make written announcements concerning eligibility for examination. * Shall be responsible for the preparation and security of all promotional examinations. The - fairness of the competitive promotional exam is the responsibility of the Director, as well as the Commission and any other municipal employee involved in the preparation or .-- administration of the examination. 4 * Shall be responsible for computing each promotional applicant's grade by adding points for seniority to the score of his written exam. * The Director shall post individual raw test scores of each examination for promotion within twenty-four (24) hours after such examination. * The Director shall certify to the Department Head, the names of the three (3) persons having the highest grades on the eligibility list. * Shall forward a record of the person being certified and appointed to the Department Head, forward a similar copy to the Chief Executive, and retain a copy in the Civil Service files. * Shall publish classification and seniority lists at the request of the Commission, and no less than once each year. * The Director shall establish and maintain a file, to be known as the official roster. The roster shall be kept in the office of the Commission and shall contain the name of every person employed in the classified service. * The Director shall attend conferences, seminars and other training and educational programs that will lead to improving skills and knowledge. * The Director shall make necessary recommendations based on Rule 29 of the Pearland Civil Service Rules and Regulations, and Article 1269m. * The Director shall establish and maintain a cooperative working relationship with the Department Head bf the Police Department and all classified employees therein with respect to the application of the Civil Service Rules and Regulations to the employee's position. 5 z ~- o I-- ~, Z J Q r-. F-. 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