R2009-081 - 2009-05-18RESOLUTION NO. R2009-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT FOR AUDIT SERVICES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That engagement letter for audit services, a copy of which is attached
hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and
approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest an engagement letter for audit services.
PASSED, APPROVED and ADOPTED this the 18th day of , A.D., 2009.
ATTEST:
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Y t NG Lir' i t ?�'' C/
r Y SE ETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 9 of 9
Null Lairson, P.C.
RESPONSE:
This letter correctly sets forth the understanding of the City of Pearland, Texas.
By:
Title:
Date:
May 18, 2009
/.TL Neu I��asixa°ca/r �r�
May 5, 2009
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
Exhibit "A"
Resolution No. R2009-81
We are pleased to confirm our understanding of the services we are to provide the City of
Pearland, Texas (the "City") for the year ending September 30, 2009. We will audit the financial
statements of the governmental activities, the business -type activities, the aggregate discretely
presented component units, each major fund, and the aggregate remaining fund information,
which collectively comprise the entity's basic financial statements, of the City as of and for the
year ending September 30, 2009 . It should be noted our audit of the financial statements does
not relieve you or management of your responsibilities. The document we submit to you will
include the following supplementary information required by generally accepted accounting
principles that will be subjected to certain limited procedures, but will not be audited:
1. Management's Discussion and Analysis
2. Budgetary comparison schedules,
3. GASB -required supplementary pension information
Also, the document we submit to you will include the following additional information that will
be subjected to the auditing procedures applied in our audit of the financial statements upon
which we will provide an opinion in relation to the basic financial statements:
1. Combining statements,
2. Individual fund statements
3. Supporting schedules
4. Schedule of Expenditure of Federal Awards
The document will also include the following additional information that will not be subject to
the auditing procedures applied in our audit of the financial statements, and for which our
auditor's report will disclaim an opinion.
1. Introductory Section
2. Statistical Section
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 2 of 9
Audit Objectives
The objective of our audit is the expression of an opinion as to whether your financial statements
are fairly presented, in all material respects, in conformity with U.S. generally accepted
accounting principles and to report on the fairness of the additional information referred to in the
first paragraph when considered in relation to the financial statements taken as a whole. The
objective also includes reporting on:
• Internal control related to the financial statements and compliance with laws, regulations
and the provisions of contracts or grant agreements, noncompliance with which could
have a material effect on the financial statements in accordance with Government
Auditing Standards
• Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements
that could have a direct and material effect on each major program in accordance with the
Single Audit Act Amendments of 1996 and OMB Circular A- 1 33, Audits of States,
Local Governments, and Non -Profit Organizations.
The reports on internal control and compliance will each include a statement that the report is
intended for the information and use of the city council, audit committee, management, specific
regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not
intended to be and should not be used by anyone other than these specified parties.
Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the
standards for financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the
provisions of OMB Circular A-1 33, and will include tests of accounting records, a determination
of major program(s) in accordance with Circular A-133, and other procedures we consider
necessary to enable us to express such an opinion and to render the required reports. If our
opinion on the financial statements or the Single Audit compliance opinion is other than
unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or are unable to form or have not formed an opinion, we may
decline to express an opinion or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for establishing and maintaining internal control and for compliance
with the provisions of applicable laws, regulations, contracts, agreements and grants. In fulfilling
this responsibility, estimates and judgments by management are required to assess the expected
benefits and related costs of the controls. The objectives of internal control are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, that transactions are executed in accordance with
management's authorizations and recorded properly to permit the preparation of financial
statements in accordance with generally accepted accounting principles, and that federal award
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 3 of 9
programs are managed in compliance with applicable laws and regulations and the provisions of
contracts and grant agreements.
Management is responsible for making all financial records and related information available to
us. We understand that you will provide us with such information required for our audit and that
you are responsible for the accuracy and completeness of that information. That responsibility
includes the establishment and maintenance of adequate records and effective internal control
over financial reporting and compliance, the selection and application of accounting principles,
and the safeguarding of assets. We will advise you about appropriate accounting principles and
their application and will assist in the preparation of your financial statements, including the
schedule of expenditures of federal awards, but the responsibility for the financial statements
remains with you. Further, you are responsible for designating a qualified management -level
individual to be responsible and accountable for overseeing these services
The City's audit is a checking function that does not envision the making of adjustments to the
accounting records. As part of our engagement, we may propose standard, adjusting or correcting
journal entries to align your financial statements with generally accepted accounting principles. The
number of journal entries needed to align a set of fmancial statements with generally accepted
accounting principles is a direct reflection of the quality of the accounting records which in turn has
a direct effect on the time required to perform the audit and thus the cost of it. You are responsible
for reviewing the entries and understanding the nature of any proposed entries and the impact
they have on the financial statements.
Management is responsible for adjusting the financial statements to correct material
misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial, both individually and in the aggregate, to the financial
statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud affecting the government
involving (a) management, (b) employees who have significant roles in internal control, and (c)
others where the fraud could have a material effect on the financial statements. You are also
responsible for informing us of your knowledge of any allegations of fraud or suspected fraud
affecting the government received in communications from employees, former employees,
grantors, regulators or others. In addition, you are responsible for identifying and ensuring that
the entity complies with applicable laws and regulations.
With regard to using the auditor's report, you understand that you must obtain our prior written
consent to reproduce or use our report in bond offering official statements or other documents.
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 4 of 9
With regard to the electronic dissemination of audited financial statements, including financial
statements published electronically on your Internet website, you understand that electronic sites
are a means to distribute information and, therefore, we are not required to read the information
contained in these sites or to consider the consistency of other information in the electronic site
with the original document.
Additionally, as required by OMB Circular A-133, it is management's responsibility to follow up
and take corrective action on reported audit findings and to prepare a summary schedule of prior
audit findings and a corrective action plan.
As part of the audit, we will prepare a draft of your financial statements and related notes. In
accordance with Government Auditing Standards, you will be required to review and approve
those financial statements prior to their issuance and have a responsibility to be in a position in
fact and appearance to make an informed judgment on those financial statements. Further, you
are required to designate a qualified management -level individual to be responsible and
accountable for overseeing our services.
We will prepare the general ledger trial balance for use during the audit. Our preparation of the
trial balance will be limited to formatting information in the City's general ledger into a working
trial balance.
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. We will plan and perform the audit to
obtain reasonable rather than absolute assurance about whether the financial statements are free
of material misstatement, whether from errors, fraudulent financial reporting, misappropriation
of assets, or violations of laws or governmental regulations that are attributable to the entity or to
acts by management or employees acting on behalf of the entity. As required by the Single Audit
Act Amendments of 1996 and OMB Circular A-1 33, our audit will include tests of transactions
related to major federal award programs for compliance with applicable laws and regulations and
the provisions of contracts and grant agreements. Because an audit is designed to provide
reasonable, but not absolute assurance and because we will not perform a detailed examination
of all transactions, there is a risk that material misstatements or noncompliance may exist and not
be detected by us. In addition, an audit is not designed to detect immaterial misstatements or
violations of laws or governmental regulations that do not have a direct and material effect on the
financial statements or major programs. However, we will inform the appropriate level of
management and/or the audit committee of any material errors and any fraudulent financial
reporting or misappropriation of assets that comes to our attention. We will also inform the
appropriate level of management (to include the city council and/or audit committee as
applicable) of any violations of laws or governmental regulations that come to our attention,
unless clearly inconsequential. We will include such matters in the reports required for a Single
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 5 of 9
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not
extend to matters that might arise during any later periods for which we are not engaged as
auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, creditors, and financial institutions. We will request written representations
from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will also require certain written representations from
you about the financial statements and related matters.
Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements
is the responsibility of management. As part of obtaining reasonable assurance about whether the
financial statements are free of material misstatement, we will perform tests of the City's
compliance with applicable laws and regulations and the provisions of contracts and agreements.
However, the objective of our audit will not be to provide an opinion on overall compliance and
we will not express such an opinion.
Audit Procedures -Internal Controls
In planning and performing our audit, we will consider the internal control sufficient to plan the
audit in order to determine the nature, timing, and extent of our auditing procedures for the
purpose of expressing our opinions on the City's financial statements and on its compliance with
requirements applicable to major programs. We will obtain an understanding of the design of the
relevant controls and whether they have been placed in operation, and we will assess control risk.
Tests of controls may be performed to test the effectiveness of certain controls that we consider
relevant to preventing and detecting errors and fraud that are material to the financial statements
and to preventing and detecting misstatements resulting from illegal acts and other
noncompliance matters that have a direct and material effect on the financial statements. Tests of
controls relative to the financial statements are required only if control risk is assessed below the
maximum level. Our tests, if performed, will be less in scope than would be necessary to render
an opinion on internal control and, accordingly, no opinion will be expressed in our report on
internal control issued pursuant to Government Auditing Standards.
As required by OMB Circular A-133, we will perform tests of controls to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or
detecting material noncompliance with compliance requirements applicable to each major federal
award program. However, our tests will be less in scope than would be necessary to render an
opinion on those controls and, accordingly, no opinion will be expressed in our report on internal
control issued pursuant to OMB Circular A-133.
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 6 of 9
An audit is not designed to provide assurance on internal control or to identify deficiencies in
internal control. However, we will inform the city council and the audit committee of any
matters involving internal control and its operation that we consider to be significant deficiencies
under standards established by the American Institute of Certified Public Accountants. A control
deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A deficiency in design exists when (a) a control necessary to meet
the control objective is missing or (b) an existing control is not properly designed so that even if the
control operates as designed, the control objective is not always met. A deficiency in operation
exists when a properly designed control does not operate as designed or when the person
performing the control does not possess the necessary authority or qualifications to perform the
control effectively. A significant deficiency is a control deficiency, or combination of control
deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report
financial data reliably in accordance with generally accepted accounting principles such that there is
more than a remote likelihood that a misstatement of the entity's financial statements that is more
than inconsequential will not be prevented or detected. A material weakness is a significant
deficiency, or combination of significant deficiencies, that results in more than a remote likelihood
that a material misstatement of the financial statements will not be prevented or detected. We will
also inform you of any nonreportable conditions or other matters involving internal control, if
any, as required by Government Auditing Standards and OMB Circular A-133.
In addition, to the extent they are applicable, we will communicate to you certain other matters
related to the conduct of the audit, as applicable, including:
• Our views about your significant accounting practices, including accounting policies, accounting
estimates and financial statement disclosures.
• Significant difficulties, if any, encountered during the audit
• Uncorrected misstatements, other than those the auditor believes are trivial, if any
• Disagreements with management, if any,
• Material, corrected misstatements that were brought to the attention of management as a result of
audit procedures (recommended adjustments to financial statements).
• Representations we are requesting from management.
• Management's consultations with other accountants
• Significant issues, if any, arising from the audit that were discussed, or the subject of
correspondence, with management
• Other findings or issues, if any, arising from the audit that are, in our professional judgment,
significant and relevant to you regarding your oversight of the financial reporting process.
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 7 of 9
Audit Procedures -Compliance
Our audit will be conducted in accordance with the standards referred to in the section titled
Audit Objectives. As part of obtaining reasonable assurance about whether the financial
statements are free of material misstatement, we will perform tests of the City's compliance with
applicable laws and regulations and the provisions of contracts and agreements, including grant
agreements. However, the objective of those procedures will not be to provide an opinion on
overall compliance and we will not express such an opinion in our report on compliance issued
pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable
assurance about whether the auditee has complied with applicable laws and regulations and the
provisions of contracts and grant agreements applicable to major programs. Our procedures will
consist of the applicable procedures described in the OMB Circular A-133 Compliance
Supplement for the types of compliance requirements that could have a direct and material effect
on each of the City's major programs. The purpose of those procedures will be to express an
opinion on the City's compliance with requirements applicable to each of its major programs in
our report on compliance issued pursuant to OMB Circular A-133.
Audit Administration, Fees, and Other
We expect to begin our audit in June and to issue our reports no later than the Following January.
Christopher L. Breaux, CPA will be designated as the engagement partner and will be
responsible for supervising the engagement and signing the report.
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
The audit documentation for this engagement is the property of Null Lairson, P.C. and
constitutes confidential information. However, pursuant to authority given by law or regulation,
we may be requested to make certain audit documentation available to a federal agency
providing direct or indirect funding, or the U.S. Government Accountability Office for purposes
of a quality review of the audit, to resolve audit findings, or to carry out oversight
responsibilities. We will notify you of any such request. If requested, access to such audit
documentation will be provided under the supervision of Null Lairson, P.C. personnel.
Furthermore, upon request, we may provide copies of selected audit documentation to the
aforementioned parties. These parties may intend, or decide, to distribute the copies or
information contained therein to others, including other governmental agencies.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as
report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we
agree that our gross fee, including expenses, will not exceed $63,000. Our standard hourly rates
vary according to the degree of responsibility involved and the experience level of the personnel
assigned to your audit. Our invoices for these fees will be rendered each month as work
To the Honorable Mayor,
Members of City Council
and Audit Committee
City of Pearland, Texas
May 5, 2009
Page 8 of 9
progresses and are payable on presentation. In accordance with our firm policies, work may be
suspended if your account becomes 60 days or more overdue and may not be resumed until your
account is paid in full. If we elect to terminate our services for nonpayment, our engagement will
be deemed to have been completed upon written notification of termination, even if we have not
completed our report. You will be obligated to compensate us for all time expended and to
reimburse us for all out-of-pocket costs through the date of termination. The above fee is based
on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If significant additional time is
necessary, we will discuss it with you and arrive at a new fee estimate before we incur the
additional costs.
You may request that we perform additional services not contemplated by this engagement letter.
If this occurs, we will communicate with you regarding the scope of the additional services and
the estimated fees. We also may issue a separate engagement letter covering the additional
services. In the absence of any other written communication from us documenting such
additional services, our services will continue to be governed by the terms of this engagement
letter.
At the conclusion of the engagement, we will complete the appropriate sections of and sign the
Data Collection Form that summarizes our audit findings. It is management's responsibility to
submit the reporting package (including financial statements, schedule of expenditures of federal
awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan)
along with the Data Collection Form to the designated federal clearinghouse and, if appropriate,
to pass-through entities. The Data Collection Form and the reporting package must be submitted
within the earlier of 30 days after receipt of the auditors' reports or nine months after the end of
the audit period, unless a longer period is agreed to in advance by the cognizant or oversight
agency for audits. At the conclusion of the engagement, we will provide information to
management as to where the reporting packages should be submitted and the number to submit.
Government Auditing Standards require that we provide you with a copy of our most recent
external peer review report and any letter of comment, and any subsequent peer review reports
and letters of comment received during the period of the contract. Attached to this letter is our
latest (2007) peer review report
We appreciate the opportunity to be of service to the City and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described in this letter, please sign the
enclosed copy and return it to us.
Very truly yours,
'7„,,,avs,
Davis, Kinard & Co., P.C.
Certified Public Accountants
June 6, 2008
To the Shareholders of
Null Lairson, P.C.
and the Center for Public Company Audit Firms Peer Review Committee
First Financial Bank Building
400 Pine Street, Suite 600
Abilene, Texas 79601-5138
Office (325) 672-4000
FAX (325) 672-7049
1-800-588-2525
We have reviewed the system of quality control for the accounting and auditing practice of Null
Lairson, P.C. (the firm) applicable to non -SEC issuers in effect for the year ended December 31,
2007. The firm has informed us that it did not audit SEC issuers for the year ended December 31,
2007. A system of quality control encompasses the firm's organizational structure and the policies
adopted and procedures established to provide it with reasonable assurance of complying with
professional standards. The elements of quality control are described in the Statements on Quality
Control Standards issued by the American Institute of Certified Public Accountants (the AICPA).
The design of the system, and compliance with it, are the responsibilities of the firm. Our
responsibility is to express an opinion on the design of the system, and the firm's compliance with
that system based on our review.
Our review was conducted in accordance with standards established by the Peer Review Committee
of the Center for Public Company Audit Firms and included procedures to plan and perform the
review that are summarized in the attached description of the peer review process. Our review would
not necessarily disclose all weaknesses in the system of quality control or all instances of lack of
compliance with it since it was based on selective tests. Because there are inherent limitations in the
effectiveness of any system of quality control, departures from the system may occur and not be
detected. Also, projection of any evaluation of a system of quality control to future periods is subject
to the risk that the system of quality control may become inadequate because of changes in
conditions, or that the degree of compliance with the policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice applicable to the
non -SEC issuers of Null Lairson, P.C. in effect for the year ended December 31, 2007, has been
designed to meet the requirements of the quality control standards for an accounting and auditing
practice established by the A1CPA, and was complied with during the year then ended to provide the
firm with reasonable assurance of complying with applicable professional standards.
DAVIS, KINARD & CO., P.C.
AMENDMENT NO. D2 TO LEASE AGREEMENT
This Amendment No. 2 to Lease Agreement ("Amendment No. D2") is entered
into as of October 28, 2009 by the City of Pearland, Texas, a home -rule municipality of
the State of Texas ("Landlord"), and the University of Houston System, an agency and
institution of higher education of the State of Texas ("Tenant").
RECITALS
WHEREAS, Landlord and Tenant entered into that certain Lease Agreement,
dated as of March 2, 2009 (as amended from time to time, the "Lease Agreement"),
whereby Landlord agreed to Lease Agreement the Leased Premises to Tenant.
WHEREAS, the Building being constructed by Landlord pursuant to the Lease
Agreement is being completed based upon the Plans as described on Exhibit C attached
to the Lease Agreement.
AGREEMENTS
NOW 'THEREFORE, for good and valuable consideration, the receipt and
sufficiency are hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. Definitions. All capitalized terms used herein but not defined herein shall
have the meaning ascribed thereto in the Lease Agreement.
2. Amendment D2 . The Lease Agreement is hereby amended as follows:
In accordance with Section 5C of the Lease Agreement, Tenant shall pay to Landlord
$51,405.00 for the scope of work described in the document attached hereto dated
September 30, 2009. This scope of work shall be included in the Plans for construction
of the building.
3. Amendment to Schedule 2. Not Applicable.
4. Tenant Delay. The number of days of Tenant Delay in connection with
Tenant's Request that necessitated this Amendment No. D2 is zero and the sum of all
Tenant Delay days caused by Tenant's Request (inclusive of the number of days of
Tenant Delay set forth. immediately above) as of the date of this Amendment D2 is zero.
5. No Other Amendments. Except as specifically provided in Amendment
No. DI and this Amendment No D2, no other amendments, revisions or changes are
made or permitted hereby to the Lease Agreement. All other terms and conditions of the
Lease Agreement remain in full force and effect and apply fully to this Amendment No.
D2.
6. Conforming References. Upon the effectiveness of this Amendment No
D2, each reference in the Lease Agreement to "this Lease Agreement," "thereunder,"
HOU:2798218.10
"hereto," "herein," or words of like import, shall mean and be a reference to the Lease
Agreement as amended hereby.
7. Counterparts. This Amendment No. D2 may be executed in one or more
counterparts, each of which shall be considered an original instrument, but all of which
shall be considered one and the same agreement, and shall become binding when one or
more counterparts have been signed by Landlord and Tenant and delivered to each of
them.
8. Applicable Law. This Amendment No. D2 and all rights and liabilities of
the parties hereto with respect to the Lease Agreement shall be governed by the laws of
the State of Texas.
WITNESS THE EXECUTION hereof as of the date first above written.
Landlord: City of Pearland, Texas
,a
OFFICE oFTaE GENERAL COUNSEL,
UNIVERSITY OF HOUSTON SYSTEMS
HOU:2798218.10
By:
Name:
Title:
Tenant: Unive
ouston System
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CONSTRUCTION, ILC.
UHCL - PEARLAND CAMPUS
SCOPE OF WORK - REQUEST FOR CHANGE (SECURITY WORK)
The following additions to the security system are based on ADDED work to the initial costs
generated by a clarification made by Palmer Construction dated 6-26-08, item 15.
Added costs are also a result of the request by UHCL to utilize Stanley Security Systems to
accommodate their security needs at the Pearland Campus similar to that of the Clear Lake campus.
The below itemized scope of work was the result of a meeting with Palmer Construction,
Studio Red Architects, Stanley Security and Jeff Gehman of UHCL on Friday Sept 18, 2009.
1 ACCESS CONTROL
Sept. 30, 2009
ORIGINAL BASES FOR PRICING
Hirsch Access System w/ 11 card readers on ext doors, Velocity
software w/ Dell PC
($36,285)
ACCESS CONTROL SYSTEM AS REQUESTED BY UHCL UTILIZING STANLEY SECURITY SYSTEMS
AND PER DISCUSSIONS WITH JEFF GEHMAN ON SEPT 18, 2009
1 ea Hirsch Velocity Software Version 3.0
3 ea Hirsch Model 8 System Controllers
5 ea Hirsch Alarm 8 Input Boards
16 ea Hirsch Access Keypads
29 ea Connections to electric locks
38 ea Door Contacts
43 ea Line Modules
1 It Plenum Cabling
1 It Installation
6 ea Roll up Door Contacts
1 ea Motion Detector in Cash Office
4 ea Panic Buttons
1 It High performance PC work station
1 It Flash memory for (15) existing access controllers at UHCL campus to be compatible
to be compatible with Hirsch Velocity 3.0 System
1 It Added hardware - electric locksets and existing devices
$72,270
BALANCE OF INCREASED SCOPE OF WORK
$35.985
2 CCTV SYSTEM AND CAMERAS AND INTRUSION SYSTEM
ORIGINAL BASES FOR PRICING - CCTV SYSTEM AND CAMERAS
Petco CCTV system w/ 5 exterior and 5 interior fixed cameras
ORIGINAL BASES FOR PRICING - INTRUSION SYSTEM
DMP Intrusion System w/ 10 motion detectors, 25 door contacts
35 glass break detectors and 2 key pads
($34,708)
CCTV SYSTEM AND CAMERAS AS REQUESTED BY UHCL UTILIZING STANLEY SECURITY SYSTEMS
AND PER DISCUSSIONS WITH JEFF GEHMAN ON SEPT 18, 2009
1 It CCTV/Camera system w/ alarm integration of interior Corridor Camera
3 ea ADD Camera's
1 ea ADD UPS to DVR
INTRUSION SYSTEM AS REQUESTED BY UHCL UTILIZING STANLEY SECURITY SYSTEMS
AND PER DISCUSSIONS WITH ]EFF GEHMAN ON SEPT 18, 2009
1 ea Cellular Radio Back up Device
1 ea Device Power Supply
1 ea Motion Detectors (Cash Office)
48 ea Glass Break Detectors (Perimeter Protection)
1 ea Indoor Siren
1 ea Outdoor Horn Strobe
1 ea Interconnnecting Plenum Cabling
1 ea Installation
1 ea Special Hirsch Panel to accommodate (48) glass breaks
$20,000
$4,500
$780
$19,900
BALANCE OF INCREASED SCOPE OF WORK
$10,472
NOTE:
Excludes interface to Fire Alarm System, assuming that all electrified hardware shall
have free mechanical egress (no magnetic locks or fail-safe locks).
Please also note that the above criteria shall supersede the original HZ design criteria
and currently shown on SBA's drawings and specifications. Changes will be made
via ASI format once security work is approval by COP and UHCL.
TOTAL INCREASE - SCOPE OF WORK $46,457
TOTAL INCREASE - DESIGN COSTS $2,500
Palmer Construction markup for changes - 5% $2,448
TOTAL CHANGE $51,405
Sign off for Approval and to proceed with design of scope items
Leona .d Carth n Hui Ilars, Inc.
an ./l iov- ity stop Clear Lake
3/2r/z date
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date
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date