R2000-043 03-27-00RESOLUTION NO. R2000-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT WITH CARTER & BURGESS, INC. FOR
EVALUATION OF THE CITY'S WASTEWATER COLLECTION SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and
Carter & Burgess, Inc., a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. Thatthe City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract with Carter & Burgess, Inc. for evaluation of
the City's wastewater collection system.
PASSED, APPROVED and
March , A.D. 2000.
ADOPTED this the 27th day of
TOM REID
MAYOR
DARRIN M. COKER
CITY ATTORNEY
CZ Carter Burgess
Consultants in Planning, Engineering, Architecture,
Construction Management, and Related Services
March 23, 2000
Mr. Michael Ross
Project Manager
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581 -5416
Reference: I/1 Proposal
Dear Mr. Ross:
Exhibit "A"
Resolution No. R2000 -43
As requested, Carter Burgess, Inc. is pleased to provide a proposal to accornplish
collection system evaluation for high priority areas within the City of Pearland. This
evaluation will include flow analysis and system inspection consisting of cleaning and TV
of sewer lines and manhole inspections. The purpose of this evaluation is to determine the
most appropriate methods of construction to be used for repairing the existing system.
With the high priority areas of the collection system consisting of over 250,000 linear feet
of sewer lines, the evaluation will be accomplished by neighborhood units in order of
priority. Based on funds available, we will provide full services for the cities top two priority
neighborhoods: Longwood and Sleepy Hollow. We collect survey data and will develop
cost estimates for the entire identified system. These estimates will come from historical
data and will be updated and extrapolated based the conditions encountered from the
neighborhoods evaluated. We will use these estimates to determine the most cost effective
combination of evaluation, design and construction for the current funding available through
the TWDB. This information should also provide the City of Pearland with a good working
estimate to program funds past the existing TWDB funding.
The evaluation report will identify the slopes, flow lines, joint conditions, leaks, structural
conditions, etc. of the lines evaluated. From this information the most appropriate
construction method will be identified and quantities can be determined. If quantities
evaluated allow for efficient construction contract packaging, each neighborhood can have
a separate construction contract. This may allow for the most expeditious means of solving
the current problems and allow for shorter contract durations. If multiple rehabilitation
methods are recommended within several areas then another option would be to develop
construction contracts for each rehabilitation method within multiple neighborhoods to
attempt to lower costs, increase bidders and reduce time of completion. The evaluation will
determine the most cost effective and least disruptive method for your system and
recommendations will be made accordingly.
Carter Burgess, Inc. Suite 300 55 Waugh Drive Houston, Texas 77007 -5833
Mailing address: PO Box 131487 Houston, Texas 77219 -1487 (713) 869 -7900 Fax (713) 869 -5502
Mr. Michael Ross
March 23, 2000
Page 2
To accomplish this evaluation Carter Burgess, Inc, will subcontract with separate survey,
TV and cleaning and evaluation firms from the City's provided list of approved contractors.
The basis of compensation and rate schedule for the project are attached. We have also
attached a list of deliverables and information which will be required from the City. If this
is acceptable please indicate by signing below.
If you have any questions please let me know.
Sincerely,
CARTE BURGESS, INC
Wendell L. Barnes, P.E.
Vice President
WLB /glj
G:\1999-\99-3064.010\publ\doc\I-Iproposal.wpd
Carter.=Burgess
CONTRACT TO ACCOMPLISH I/I COLLECTION SYSTEM EVALUATION
FOR HIGH PRIORITY AREAS WITHIN THE CITY OF PEARLAND
THIS IS AN AGREEMENT made 2000, between the City of Pearland
"the Client and Carter Burgess, Inc. (the Engineer). The Client intends to engage the
Engineer to accomplish 1/1 collection system evaluation for high priority areas within the City
of Pearland.
The Client and the Engineer, in consideration of their mutual covenants, agree concerning
the performance of professional Engineering services by the Engineer and the payment for
those services by the Client, as set forth herein.
The Engineer shall provide professional Engineering services for the Client in all phases
of the Project to which this Agreement applies, shall serve as the Client's professional
Engineering representative for the Project as set forth herein, and shall give professional
Engineering consultation and advice to the Client during the performance of services
hereunder.
AGREEMENT
For, and in consideration of, the mutual promises, covenants, obligations, and benefits of
the Agreement, the Client and the Engineer contract and agree as follows:
1. EMPLOYMENT OF ENGINEER
The Client agrees to employ the Engineer and the Engineer agrees to perform
professional Engineering and related services in connection with the Project as
stated in the Sections to follow, and for having rendered such services, the Client
agrees to pay the Engineer compensation as stated in the attached Exhibit A
Engineer's Scope of Services and Compensation.
2. SCOPE OF SERVICES
The Engineer's Scope of Services is described in the attached Exhibit A
Engineer's Scope of Services and Compensation.
3. AUTHORIZATION OF SERVICES
No professional services of any nature shall be undertaken by the Engineer, under
this Agreement, until he has received written authorization from the Client in which
the nature and extent of the assignment, the scope of services, the basis of
compensation (including a budget as hereinafter provided), and the time allowed
the Engineer for the Performance of the Services are specified.
Signing this form shall be construed as authorization by the Client for the Engineer
to proceed with the Scope of Work.
Page 1 of 9
c: Carter Burgess
4. OUTSIDE SERVICES
When technical or professional services are furnished by an outside source, when
approved by Client, an additional amount shall be added to the cost of these
services for Engineer's administrative costs, as provided hereinafter.
5. PROFESSIONAL STANDARDS
The Engineer agrees to carry out and perform the services herein agreed to in a
professional and competent manner. The Client agrees that the Engineer shall not
be liable for error, omission, or breach of warranty (either expressed or implied) in
his design work, preparation of surveys, plans and specifications, designation and
selection of materials and equipment for the Project, or inspection of the
construction work except to the extent that he fails to exercise the usual degree of
care and judgement of a reasonably prudent engineer in the same or similar
circumstances and conditions. Except to the extent expressly provided above, the
Engineer does not underwrite, guarantee or insure any construction work done by
any contractors, nor shall the Engineer be responsible or liable for any contractor's
failure to do such work or for the safety precautions taken by any contractor
incidental to construction work. It is further agreed that no contractor shall ever be
relieved of liability for any defect or deficiency in his construction work due to any
act or omission of the Engineer.
Engineer shall be responsible, to the level of competency presently maintained by
other practicing professional Engineers in the same type of work in Client's
community, for the professional and technical soundness, accuracy, and adequacy
of all design, drawings, specifications, and other work and materials furnished
under this Agreement. Engineer makes no other warranty, expressed or implied.
6. TERMINATION
Either Client or Engineer may terminate this Agreement by giving 30 days written
notice to the other party. In such event, Client shall forthwith pay Engineer in full
for all work previously authorized and performed prior to effective date of
termination. If no Notice of Termination is given, relationships and obligations
created by this Agreement shall be terminated upon completion of all applicable
requirements of this Agreement.
7. ARBITRATION
All claims, disputes, and other matters in question arising out of, or relating to, this
Agreement, or the breach thereof, may be decided by arbitration in accordance with
the rules of the American Arbitration Association then obtaining. Either Client or
Engineer may initiate a request for such arbitration, but consent of the other party
to such procedure shall be mandatory. No arbitration arising out of, or relating to
this Agreement may include, by consolidation, joinder, or in any other manner, any
additional party not a party to this Agreement.
Page 2of9
CZ Carter Burgess
8. LEGAL EXPENSES
In the event legal action is brought by Client or Engineer as against the other to
enforce any of the obligations hereunder or arising out of any dispute concerning
the terms and conditions hereby created, the losing party shall pay the prevailing
party such reasonable amounts for fees, costs, and expenses as may be set by the
court.
9. PAYMENT TO ENGINEER
Monthly invoices will be issued by Engineer for all work performed under the terms
of this Agreement. Invoices are due and payable on receipt. Interest at the rate of
8% per annum will be charged on all past -due amounts, unless not permitted by
law, in which case, interest will be charged at the highest amount permitted by law.
10. LIMITATION OF LIABILITY
Engineer's liability to the Client for any cause or combination of causes is in the
aggregate, limited to an amount no greater than the fee earned under this
Agreement.
11. ADDITIONAL SERVICES
Services in addition to those specified in the Scope will be provided by Engineer if
authorized in writing by Client. Additional services will be paid for by Client, as
negotiated.
12. SALES TAX
In accordance with the State Sales Tax Codes, certain surveying services are
taxable. Applicable sales tax is NOT included in the proposed fee. Sales tax at an
applicable rate will be indicated on invoice statements.
In case any one or more of the provisions contained in this agreement shall be held illegal,
the enforceability of the remaining provisions contained herein shall not be impaired
thereby.
Page 3 of 9
CZ Carter .2 Burgess
CONTRACT TO ACCOMPLISH I/I COLLECTION SYSTEM EVALUATION
FOR HIGH PRIORITY AREAS WITHIN THE CITY OF PEARLAND
Exhibit A Engineer's Scope of Services and Compensation
A. DEFINITION OF PROJECT
The role of the Engineer is to provide the Engineering services necessary to assist
the client with the evaluation of the Sleepy Hollow and Longwood Subdivisions in
regards to existing inflow and infiltration problems associated with the areas,
develop plans and specification for the correction of the 1/1 problems within these
areas, preform bidding and construction administration services for these projects,
develop an 1/1 plan for the remaining high priority areas within the City, and assist
the City in coordination with the TWDB for the use of the existing SRF funding.
B. SCOPE OF SERVICES
Task No. 1- Sub Contract Investigation
Carter Burgess, Inc. will sub contract with City of Pearland authorized cleaning
TV firms, inspection firms, and surveying firms to collect information on the
existing system. Complete cleaning, TV, inspection and surveying services will be
conducted within the Longwood and Sleepy Hollow subdivisions. Surveying
services will be provided on the remaining high priority areas, which have not been
previously surveyed by the City's ongoing GIS program. This surveying will include
the locating and numbering of sanitary sewer manholes, obtaining the invert
elevations and size of underground lines and establishing vertical and horizontal
GPS positions on the existing sanitary manholes. The areas to be surveyed as part
of this project include the following:
Longwood
Sleepy Hollow
Westminister and Sherwood Place Subdivision
Corrigan Addition
is' 2n and 3r Streets.
Task No. 2 Carter Burgess Investigation and Report
Carter Burgess, Inc. will compile and review all of the information provided by the
sub consultants on the project. We will review work and repair records, and survey
information provided by the City on all other areas previously identified as high
priority. These areas include:
Old Town Site
Sherwood Westminister
Linwood Regency Park
Corrigan Addition
Twin Woods Clear Creek
This information will be compiled into a report which will include detailed design and
construction recommendations for Longwood and Sleepy Hollow. The report will
also include general recommendations for developing an 1/1 program for the City to
implement on the remaining high priority areas.
Page 4 of 9
CMG Carter ..Burgess
Task No. 3 Construction Documents, Bidding and Construction Services
Carter Burgess will prepare two sets of construction documents for the proposed
I/1 improvements in the Longwood and Sleepy Hollow subdivisions. Contract
documents will be based on neighborhood unit or construction method, depending
on which is the most advantageous to the City.
Bidding and construction administration services will consist of the following for
each set of construction documents:
C. DELIVERABLES
(1) pre -bid meeting
(1) pre- construction meeting
Review and submit change orders to the City for approval
Review contractor shop drawing submittals requested in the contract
documents
Review and submit monthly and final pay estimates to the City
Conduct a final inspection in the company of the City for general
conformance with the construction documents.
Issue substantial and final certificates of completion on the projects
From Carter Burgess to City of Pearland
Survey Data.
TV Tape.
Utility system evaluation reports by neighborhood.
Construction contract documents by neighborhood or rehabilitation
method. (2 sets total)
From City of Pearland to Carter Burgess
Public Works records on overflows, customer complaints, flow meter
data and other operational data.
Original or as -built sanitary sewer system drawings with man hole
numbers.
Field survey data on the existing sanitary sewer system. (If available)
Page 5 of 9
fl Caner Burgess
D. BASIS OF COMPENSATION
Task No. 1- Sub Contract Investigation
The investigation services will be accomplished by sub contract with City approved
firms. Carter Burgess will invoice this work directly to the City with.a 0% mark up.
The following are estimated amounts based on the attached rate schedule.
TV, Manhole Inspection and Evaluation $170,000
Field Survey of Sanitary Sewer Flow Lines
Longwood Subdivision
Sleepy Hollow Subdivision
Westminister and Sherwood Place Subdivision
Corrigan Addition
1st, 2" and 3rd Streets
Subtotal
Contingency (15
Task No. 2 Carter Burgess Investigation and Report
The Carter Burgess investigation and report will be done on a Time Materials
basis using the attached rate schedule.
Subtotal $47,750
Contingency (15 $7,150
Task No. 3 Construction Documents, Bidding and Construction Services
The construction documents, bidding and construction administration services will
be done on a Time Materials basis using the attached rate schedule.
Review Public Works Records 8,700
Manage Review Survey, TV, and Inspection $26,000
Produce Evaluation Report $13,050
Subtotal
Contingency (15
Produce 2 sets of Contract Documents $17,400
Bidding C /A* $11,400
Total Contract Amount $337,700
*City to provide inspection of construction activities.
*Reproductions, delivery service, abstracting and other associated costs invoiced by C.L.
Davis will be considered additional services and invoiced at cost.
Page 6of9
9,800
$13,900
4,800
$16,400
2,800
$217,700
32,000
$28,800
4,300
CI Carter Burgess
E. RATE SCHEDULE
Carter Burgess:
Position
Project Director
Project Manager
Project Engineer
Project Designer
Environmental Scientist
Technician /CADD Drafter
Engineering Aide /Clerical
Hourly Rate
$120.00
$100.00
85.00
75.00
75.00
60.00
40.00
TV Cleaning and Evaluation Sub Contracts (please see attached list of assumptions)
Pipe Size Description Unit Price
6" to 10" Clean and TV $2.10 L.F.
12" Clean and TV $2.30 L.F.
15" Clean and TV $2.75 L.F.
18" Clean and TV $3.50 L.F.
21" Clean and TV $3.75 L.F.
24" to 27" Clean and TV $4.00 L.F.
Rehabilitation Recommendation Report $0.20 L.F.
Man Hole Inspection $55.00 each
C.L. Davis Company
Position Hourly Rate
Principal $95.00
R.P.L.S. $75.00
Field Crew $90.00
Total Station $30.00
CADD $65.00
Clerical $40.00
Page 7 of 9
C2 Carter Burgess
F. ASSUMPTIONS FOR DEVELOPING COSTS FOR CLEANING AND TV
INSPECTION OF SANITARY SEWER.
If the following items are encountered they will be considered an additional service.
1. If uniform police officers are required for traffic control, the cost will be $25.00
each per hour.
2. In the event our camera or cleaning equipment becomes lodged in the line, removal
of this equipment will be the responsibility of others unless the incident is due to the
negligence of the contractor.
3. Line cleaning to facilitate TV inspection only. Some debris may remain in the
lines.
4. Some roots, grease and other foreign materials cannot be cleaned or removed by
hydraulic jet pressure cleaning and will require mechanical cleaning and is not
included in our unit prices.
5. If the lines cannot be cleaned due to obstructions, we would mark the obstruction
as close as possible with no additional cost to the engineer. The obstruction
removal would be the responsibility of others.
6. If manholes cannot be located by probing and /or detected by using a metal
detector, locating of manholes and accessibility for entry will be the responsibility
of others.
7. Manholes that are located a maximum of 1 ft. below soft ground, we will dig up
for entry with no additional cost to the engineer.
8. Manholes that are deeper than 1 ft. or under any hard surface or obstruction, we
will notify the engineer with no additional cost and move to the next section,
exposing the manhole for entry would be the responsibility of others.
Page 8 of 9
Ci Carter Burgess
G. SIGNATURES
ACCEPTED:
CARTER BURGESS, INC. CITY OF PEARLAND
Vice President City anager
ACCEPTED:
2/8/ /a ka
Date Date
G: \1999 \99. 3064.010 \publ \doc \I -I proposal.wpd
Page 9 of 9
CZ Carter Burgess