R2009-022 - 2009-02-09RESOLUTION NO. R2009-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, APPROVING A CONTRACT AMENDMENT ASSOCIATED WITH
THE MAGNOLIA ROAD EXPANSION PROJECT (PHASE 2).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract amendment associated with the Magnolia Road
Expansion Project, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract amendment associated with the Magnolia Road
Expansion Project.
PASSED, APPROVED and ADOPTED this the 9th day of February, A.D., 2009.
n
TOM REID ~-4X
MAYOR
ATTEST:
YO GL FNG,T MC
CI SEC TARY
APPROVED AS TO FORM:
J~..~-
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution 2009-22 T70041
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, Texas 77581
www.cityofpearland.co m/pro jects
Professional Services Contract Amendment
For Magnolia Rd Expansion Phase 2
Date of Issuance: February 9, 2009 Amendment No: 4
Consultant: Bridgefarmer & Associates CoP Project No: T70041
Exnlanation•
This Amendment encompasses the following:
Description of Work Cost Time
1. Construction phase administration services including project management and coordination
activities such aspre-construction and construction progress meetings, and support services including
activities such as review of project submittals, request for information, change orders, interpretive
guidance for the contractor, substantial completion and final completion inspections and certificates and
provision of as-built documents and as stated in the attached standard scope of services and proposal
letter.
$ 151,325.00 450 Days
PO#: 051910
Please see attached back-up documentation: City of Pearland Letter dated April 29, 2008, with scope
of services, Bridgefarmer & Associates proposal letter dated January 31, 2009 and construction
administration fee proposal with tasks.
Cost & Time Change Summary:
Original Contract:
Cost
Time
Previous Amendment(s):
Contract prior to this Amendment:
Net increase (decrease) from this Amendment:
Revised Contract:
$ 337,236.00
$ 134,770.00
$ 472,006.00
$ 151,325.00
$ 623,331.00
Finance Approval: ~ ~ ° Date: ~? .1 U ~~ i
Finance Dire for
Days
Days
Days
Days
450 Days
ACCEP' D*: ~~ t s9 APPRO ° ,
By: ate: 0 ti o1 By: ~-- Date:o~//~/f~`
~ ~~~ ]tan ; Q.~ Bi 11 Ei sen~,~i ty Manager
'Consultant agrees to perform change(s) included in this Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties, the following changes ident~ed for the Contract Value and/or Contract Time shown, are made part of the Contract.
Design 1 of 1 16. Revised 7/25/08
Apri129, 2008
Mansoor Ahsan, P.E.
Chief Executive Officer
Bridgefarmer & Associates, Inc.
15901 Central Commerce Drive, Suite 505
Pflugerville, Texas 78660
RE: Magnolia Road Expansion: Veterans Dr. to SH 35; T70041
Mr. Ahsan,
In our phone conversation on April 10, 2008, we discussed your firm's scope of
design services for the above captioned project. Bridgefarmer's position is that the
current scope reflects roughly 88 hours of time to respond to clarifiations generated
by Requests for Information.
As the City does not find this scope to be adequate to cover the Engineer of Record
role for the project, please provide the City of Pearland with a proposal that covers
the scope of services in line with the attached scope of construction phase services for
your firm to continue in the Engineer of Record role and be involved in the duration
of the construction phase as necessary. Please provide a task list and hours as part of
the level of effort for this proposal.
Thank you,
~~y ~~~
U `~-
~f ~ v ~~ ~- ~n ,
Andrea Brinkley
Project Manager
Attachment
cc: Trent Epperson, Projects Director
Andrea Broughton, P.E. Asst. City Engineer
Kim Culp, P.E. Bridgefarmer and Associates
T70041
3519 LIBERTY DRIVE • PEARLAIv~, TEXAS 77581-541.6 •281.-652-16(~ • www.ci.pearland.tx.us
Pnnietl on Repded Paper
Transportation Scope of Services
Design Engineer's Construction Phase Services
Construction Administration
i. Attend pre-construction meeting to provide information &
answer questions
ii. Attend monthly progress meetings with Construction
Manager (CM), Contractor & City of Pearland as needed
iii. Review/approve 8~ comment on Contractor's submittals,
Request for Information (RFIs), Contractor Proposals,
Request for Change Orders (RCO) including coordination
with Construction Manager on Proposals & Change Orders
iv. Provide interpretive guidance for Contractor, Construction
Manager in resolution of problems
v. Conduct Substantial Completion Inspection with CM or
Project Manager to:
1. review progress of work for Substantial Completion
walk through
2. generate a punch list of items for correction
3. substantiate items that are completed
4. issue both Certificate of Substantial Completion
(signed/sealed from Design Engineer) & Final
Acceptance or 2"d walk through
vi. Issue Final Completion & Acceptance letter to City
recommending acceptance & release of final payment
vii. Coordinate contractors, CM/CI to provide complete record of
As-Builts Drawing
viii. Within thirty (30) days after receipt of As-Builts from the
contractor to the CM, the project engineer shall provide to
the City one (1) set of full size reproducible record drawings,
an electronic file copy (PDF format) and an AutoCAD file
(.dwg), or compatible .dxf file
Definition:
1) As-Builts "redlines°: Contractor's record of field changes to the work in line,
grade & elevation
2) Record Drawings: Engineer's incorporation of contractor's As-Builts
„~~ DAILA~ • AIJGTN
MAGNOLIA ROAD
BRAZORIA COUNTY
January 31 S`, 2009
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Attention: Ms. Andrea DeKam Brinkley
Project Manager
B&A Job No.148-01-01
Subject: Construction Phase services for the construction of Magnolia Road
Deaz Andrea,
Thank you for the opportunity to work on this project. We aze submitted you the fee estimate for
the construction phase services for the construction of Magnolia Road Project. Our Project
Manager Mark Hinton, P.E. will remain your main point of contact, he may be supported by the
others depending upon the needs of the project.
We look forward to the completion of this very important project for the City and aze excited to
provide construction related services for this contract. If there aze questions or information we can
assist you with please do not hesitate to call.
Thank you again for the opportunity to work on this project.
Respectfully Submitted,
BRIDGEFARMER & ASSOCIATES. INC.
.~~~i
Mansoor Ahsan, P.E.
Project Principal
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RESOLUTION NO. R2009-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, APPROVING A CONTRACT AMENDMENT ASSOCIATED WITH
THE MAGNOLIA ROAD EXPANSION PROJECT (PHASE 2).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract amendment associated with the Magnolia Road
Expansion Project, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract amendment associated with the Magnolia Road
Expansion Project.
PASSED, APPROVED and ADOPTED this the 9th day of February, A.D., 2009.
TOM REID
MAYOR
ATTEST:
.,,P~, ,,,,.,,,,
P ~,'
YO G L F NG, T MC ~'-'.
~..~ ..
CI SEC TARY
APPROVED AS TO FORM:
Jca.•.-- Cti~-'~
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution 2009-22 T70041
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, Texas 77581
www.cityofpearland.com/pro jects
Professional Services Contract Amendment
For Magnolia Rd Expansion Phase 2
Date of Issuance: February 9, 2009 Amendment No: 4
Consultant: Bridgefarmer & Associates CoP Project No: T70041
PO#: 051910
Explanation•
This Amendment encompasses the following:
Description of Work Cost Time
1. Construction phase administration services including project management and coordination
activities such as pre-construction and construction progress meetings, and support services including
activities such as review of project submittals, request for information, change orders, interpretive
guidance for the contractor, substantial completion and final completion inspections and certificates and
provision of as-built documents and as stated in the attached standard scope of services and proposal
letter.
$ 151,325.00 450 Days
Please see attached back-up documentation: City of Pearland Letter dated April 29, 2008, with scope
of services, Bridgefarmer & Associates proposal letter dated January 31, 2009 and construction
administration fee proposal with tasks.
Cost & Time Change Summary: Cost Time
Original Contract: $ 337,236.00 Days
Previous Amendment(s): $ 134,770.00 Days
Contract prior to this Amendment: $ 472,006.00 Days
Net increase (decrease) from this Amendment: $ 151,325.00 Days
Revised Contract: $ 623,331.00 450 Days
Finance Approval: , ~~ ° ~ `-~ Date: ~? 10 ~
Finance Dire for
ACCEP D*: ~ ~ ~9 APPRO °
By: ate: O ti °~ By: -- Dateo~//~/~`
~~ f co~ Rant f ~~• gi 11 Ei seno,~f ty P~anager
•Consultant agrees to perform change(s) included in this Contract Amendment for the price and time indicated. The prices for changes included all costs
associated with this Contract Amendment.
No work is to he done until this Amendment is executed. No payment to the Consultant shall he made for work included in the Amendment until this
Amendment is executed.
Upon execution by all parties, the following changes identified for the Contract Value andlor Contract Time shown, are made part of the Contract.
Design 1 of 1 16. Revised 7/25/OR
Apri129, 2008
Mansoor Ahsan, P.E.
Chief Executive Officer
Bridgefarmer & Associates, Inc.
15901 Central Commerce Drive, Suite 505
Pflugerville, Texas 78660
RE: Magnolia Road Expansion: Veterans Dr. to SH 3.5; T70041
Mr. Ahsan,
In our phone conversation on April 10, 2008, we discussed your firm's scope of
design services for the above captioned project. 13ridgefanner's position is that the
current scope reflects roughly 88 hours of time to respond to clarifiations generated
by Requests far Information.
As the City does not find this scope to be adequate to cover the Engineer of Record
role for the project, please provide the City of Pearland with a proposal that covers
the scope of services in line with the attached scope of construction phase services for
your firni to continue in the Engineer of Record role and he involved in the duration
of the construction phase as necessary. Please provide a task list and hours as part of
the level of effort far this proposal.
Thank you,
Andrea. Brinkley
Project Manager
Att.achlnent
cc: Trent Epperson, Projects Director
Andrea Broughton, P.E. Asst. City Engineer
Kim Culp, P.E. Brid~efal~ner and Associates
T70041
3519 LIBERTY DRIVE • PEARLAI~~, TEXXAS 77581-5476 •281-652-1600 • tn~w~a.ci.peariand.tx.us
PnnteC on Recycled oapar
Transportation Scope of Services
Design Engineer's Construction Phase Services
Construction Administration
i. Attend pre-construction meeting to provide information &
answer questions
ii. Attend monthly progress meetings with Construction
Manager (CM), Contractor & City of Pearland as needed
iii. Review/approve & comment on Contractor's submittals,
Request for Information (RFIs), Contractor Proposals,
Request for Change Orders (RCO) including coordination
with Construction Manager on Proposals & Change Orders
iv. Provide interpretive guidance for Contractor, Construction
Manager in resolution of problems
v. Conduct Substantial Completion Inspection with CM or
Project Manager to:
1. review progress of work for Substantial Completion
walk through
2. generate a punch list of items for correction
3. substantiate items that are completed
4. issue both Certificate of Substantial Completion
(signed/sealed from Design Engineer) & Final
Acceptance or 2"d walk through
vi. Issue Final Completion & Acceptance letter to City
recommending acceptance & release of final payment
vii. Coordinate contractors, CM/CI to provide complete record of
As-Builts Drawing
viii. Within thirty (30) days after receipt of As-Builts from the
contractor to the CM, the project engineer shall provide to
the City one (1) set of full size reproducible record drawings,
an electronic file copy (PDF format) and an AutoCAD file
(.dwg), or compatible .dxf file
Definition:
1) As-Builts "redlines": Contractor's record of field changes to the work in line,
grade & elevation
2) Record Drawings: Engineer's incorporation of contractor's As-Builts
.~~c~~a~ER &
~~ ~~~~ ASSOCIATES, INC.
r/~~~~~~ OALt1.II ~ AUCTN
MAGNOLIA ROAD
BRAZORIA COUNTY
January 31St, 2009
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Attention: Ms. Andrea DeKam Brinkley
Project Manager
13&A Job No.148-01-01
Subject: Construction Phase services for the construction of Magnolia Road
Dear Andrea,
Thank you for the opportunity to work on this project. We are submitted you the fee estimate for
the construction phase services for the construction of Magnolia Road Project. Our Project
Manager Mark Hinton, P.E. will remain your main point of contact, he may be supported by the
others depending upon the needs of the project.
We look forward to the completion of this very important project for the City and are excited to
provide construction related services for this contract. If there are questions or information we can
assist you with please do not hesitate to call.
Thank you again for the opportunity to work on this project.
Respectfully Submitted,
BRIDGEFARMER & ASSOCIATES. INC.
.~~~i
Mansoor Ahsan, P.E.
Project Principal
7 f/t.',~'DF.. R1A'll I fl RL? 123t) ( North C`enn al f: x~,reswa}, Suite 4tl{> Tel t 97? 1 ' ; I -RSt)0
N'lb\V.~7r1<~~ffarmer.com Ua(la Texas %;243 Fax (c)"~')'31-~')t1{)
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