Ord. 0919-01 01-24-00ORDINANCE NO. 919-1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AMENDING ORDINANCE NO. 919, THE 2000 ANNUAL BUDGET
ORDINANCE, BY AUTHORIZING CERTAIN ADDITIONS AND
REDUCTIONS IN GENERAL FUND, WATER AND SEWER FUND,
PEDC FUND, IMPACT FUND, 1997 CERTIFICATES OF OBLIGATION
FUND, AND CAPITAL PROJECTS FUND LINE ITEMS FOR MUNICIPAL
PURPOSES; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
TAKE ALL ACTIONS NECESSARY TO FACILITATE THE CHANGES
IDENTIFIED HEREIN WITHOUT FURTHER APPROVAL OF CITY
COUNCIL; PROVIDING A SAVINGS CLAUSE, A SEVERABILITY
CLAUSE, A REPEALER CLAUSE, AND AN EFFECTIVE DATE; AND
DECLARING AN EMERGENCY BECAUSE THE NEED TO ADJUST THE
CITY BUDGET BEARS DIRECTLY UPON THE HEALTH, SAFETY AND
WELFARE OF THE CITIZENRY.
WHEREAS, the City Council is authorized by law to make changes in the City
budget for municipal purposes and for emergency appropriations to meet a pressing
need for public expenditure to protect the public health, safety, and welfare as a result
of unusual and unforeseen conditions; and
WHEREAS, said amendments are necessary to reappropriate funds to provide
for additional employees, materials, supplies, and projects as a result of unusual
growth and development in the City and an unforeseen increase in demand upon City
operations and services; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Manager or his designee is authorized to make the
additions and reductions in General Fund, Water and Sewer Fund, PEDC Fund,
Impact Fund, 1997 Certificates of Obligation Fund, and Capital Projects Fund line
items as set out in Exhibit "A", attached hereto and incorporated herein by reference
for all purposes, as authorized by law for municipal purposes and for emergency
1
ORDINANCE NO. 919-1
appropriations to meet a pressing need for public expenditure to protect the public
health, safety, and welfare as a result of unusual and unforeseen conditions.
Section 2. That the City Manager or his designee is authorized to take all
actions necessary to facilitate the changes identified herein without further approval
of City Council.
Section 3. Declaration of Emergency. The City Council hereby declares that
a public emergency exists, as adjustment of the City budget bears directly upon the
health, safety and welfare of the citizenry; and that this Ordinance shall be adopted as
an emergency measure, and that the rule requiring this Ordinance to be read on two
(2) separate occasions be, and the same is hereby waived.
Section 4. Savings. All rights and remedies which have accrued in favor of the
City under this Chapter and amendments thereto shall be and are preserved for the
benefit of the City.
Section 5. Severability. If any section, subsection, sentence, clause, phrase
or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise
unenforceable by any court of competent jurisdiction, such portion shall be deemed
a separate, distinct, and independent provision and such holding shall not affect the
validity of the remaining portions thereof.
Section 6. Repealer. All ordinances and parts of ordinances in conflict herewith
are hereby repealed, but only to the extent of such conflict.
2
ORDINANCE NO. 919-1
Section 7. Effective Date. This Ordinance shall become effective immediately
upon its passage and approval by the City Council.
PASSED and APPROVED on First and Only Reading this the 24th day of
January
, A. D., 2000.
APPROVED AS TO FORM:
Ala/ olA/14 ✓ • c d,,w`
DARRIN M. COKER
CITY ATTORNEY
3
TOM REID
MAYOR
CITY OF PEARLAND
EXHIBIT A
BUDGET AMENDMENT #1
January 24, 2000
DescriptionfJustificat on
Account
Amount
1.
To amend budget for items encumbered but not expended at
year-end: Total $570,640
General Fund
See attached list
148,190
PEDC
See attached list
16,688
Water & Sewer
See attached list
335,292
Impact Fund
See attached list
28,405
Capital Projects Fund
See attached list
22,465
1997 Certificates of Obligation Fund
See attached list
19,600
2.
To amend budget to transfer actual costs incurred for Police
Department overtime in relation toY2K Contingency
Contingency Fund
010-3360-556.15-00
(45,522)
Police Department Overtime
010-2210-531.09-00
45,522
SUBTOTAL
570.640
REVENUE/SURPLUS SOURCES
General Fund Surplus
010-0000-270.01-00
148,190
Water & Sewer Surplus
030-0000-270.01-00
335,292
PEDC Surplus
015-0000-270.01-00
16,688
Capital Projects Surplus
050-0000-270.01-00
22,465
Impact Fund Surplus
042-0000-270.01-00
28,405
1997 Certificates of Obligation Fund Surplus
058-0000-270.01-00
19,600
SUBTOTAL
570.640
Net Budget Amendment #1
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FY 2000 Budget Amendment #1 Page 1 of 1
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16, 688. 08
49, 652. 08
FUND TOTAL
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FORT BEND COUNTY FIRE FIGHTERS
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HUGHES SUPPLY, INC.
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GLOBAL EQUIPMENT COMPANY
15, 000. 00
15, 000. 00
C L DAVIS & COMPANY
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REPORT INCLUDES UNPOSTED AMOUNTS
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335,292.10
344, 917. 34
FUND TOTAL
00
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WALSH ENGINEERING I
N
C L DAVIS & COMPANY
28, 405. 00
n
35, 985. 00
FUND TOTAL
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18, 693. 00
29, 193. 00
SCHLUMBERGER RESOURCE
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22, 464. 96
0
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FUND TOTAL
19, 600. 00
BROOKS & SPARKS INC
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FUND TOTAL
133, 913. 76
GRAND TOTAL
AGENDA REQUEST
BUSINESS OF THE CITY COUNCIL
CITY OF PEARLAND, TEXAS
AGENDA OF: January 24. 2000 ITEM NO. ' 3
DATE SUBMITTED: Jan 14, 2000 DEPARTMENT OF ORIGIN : Finance
PREPARED BY: David Castillo PRESENTOR: David Castillo
SUBJECT: Budget Amendment #1
EXHIBITS: See attached Exhibit A
EXPEDITURE REQUIRED see attached
AMOUNT BUDGETED
ACCOUNT NO.
ADDITIONAL APPROPRIATION REQUIRED see attached
ACCOUNT NO. various — see attached
FUNDS AVAILABLE '- e_ (Finance Department Approval)
EXECUTIVE SUMMARY
Traditionally, the first budget amendment for each fiscal year allows staff to "roll over"
any prior year-end encumbrances into the new fiscal year. This is done to fund projects
that were initiated in the prior year but were not completed. Since they were not part of the
new fiscal year budget, staff is requesting city council's approval to fund these
encumbrances.
Exhibit "A" identifies the summary of the encumbrances with all supporting details
attached. Most encumbrances are for goods and services requested but not received as of
September 30, 1999. Staff has reviewed each individual purchase order and has made
appropriate adjustments. Total budget amendment request is for $570,640 and funds are
available from fund balance surplus.
This budget amendment also includes a transfer to cover expenditures related to Y2K. A
Contingency Fund in the amount of $100,000 was created as part of the original budget.
We have used $45,522. The balance will remain in the Contingency Fund pending review
by the City Manager.
RECOMMENDED ACTION
Staff is recommending approval of budget amendment #1.