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Ord. 0919-01 01-24-00ORDINANCE NO. 919-1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AMENDING ORDINANCE NO. 919, THE 2000 ANNUAL BUDGET ORDINANCE, BY AUTHORIZING CERTAIN ADDITIONS AND REDUCTIONS IN GENERAL FUND, WATER AND SEWER FUND, PEDC FUND, IMPACT FUND, 1997 CERTIFICATES OF OBLIGATION FUND, AND CAPITAL PROJECTS FUND LINE ITEMS FOR MUNICIPAL PURPOSES; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL ACTIONS NECESSARY TO FACILITATE THE CHANGES IDENTIFIED HEREIN WITHOUT FURTHER APPROVAL OF CITY COUNCIL; PROVIDING A SAVINGS CLAUSE, A SEVERABILITY CLAUSE, A REPEALER CLAUSE, AND AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY BECAUSE THE NEED TO ADJUST THE CITY BUDGET BEARS DIRECTLY UPON THE HEALTH, SAFETY AND WELFARE OF THE CITIZENRY. WHEREAS, the City Council is authorized by law to make changes in the City budget for municipal purposes and for emergency appropriations to meet a pressing need for public expenditure to protect the public health, safety, and welfare as a result of unusual and unforeseen conditions; and WHEREAS, said amendments are necessary to reappropriate funds to provide for additional employees, materials, supplies, and projects as a result of unusual growth and development in the City and an unforeseen increase in demand upon City operations and services; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Manager or his designee is authorized to make the additions and reductions in General Fund, Water and Sewer Fund, PEDC Fund, Impact Fund, 1997 Certificates of Obligation Fund, and Capital Projects Fund line items as set out in Exhibit "A", attached hereto and incorporated herein by reference for all purposes, as authorized by law for municipal purposes and for emergency 1 ORDINANCE NO. 919-1 appropriations to meet a pressing need for public expenditure to protect the public health, safety, and welfare as a result of unusual and unforeseen conditions. Section 2. That the City Manager or his designee is authorized to take all actions necessary to facilitate the changes identified herein without further approval of City Council. Section 3. Declaration of Emergency. The City Council hereby declares that a public emergency exists, as adjustment of the City budget bears directly upon the health, safety and welfare of the citizenry; and that this Ordinance shall be adopted as an emergency measure, and that the rule requiring this Ordinance to be read on two (2) separate occasions be, and the same is hereby waived. Section 4. Savings. All rights and remedies which have accrued in favor of the City under this Chapter and amendments thereto shall be and are preserved for the benefit of the City. Section 5. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise unenforceable by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. Section 6. Repealer. All ordinances and parts of ordinances in conflict herewith are hereby repealed, but only to the extent of such conflict. 2 ORDINANCE NO. 919-1 Section 7. Effective Date. This Ordinance shall become effective immediately upon its passage and approval by the City Council. PASSED and APPROVED on First and Only Reading this the 24th day of January , A. D., 2000. APPROVED AS TO FORM: Ala/ olA/14 ✓ • c d,,w` DARRIN M. COKER CITY ATTORNEY 3 TOM REID MAYOR CITY OF PEARLAND EXHIBIT A BUDGET AMENDMENT #1 January 24, 2000 DescriptionfJustificat on Account Amount 1. To amend budget for items encumbered but not expended at year-end: Total $570,640 General Fund See attached list 148,190 PEDC See attached list 16,688 Water & Sewer See attached list 335,292 Impact Fund See attached list 28,405 Capital Projects Fund See attached list 22,465 1997 Certificates of Obligation Fund See attached list 19,600 2. To amend budget to transfer actual costs incurred for Police Department overtime in relation toY2K Contingency Contingency Fund 010-3360-556.15-00 (45,522) Police Department Overtime 010-2210-531.09-00 45,522 SUBTOTAL 570.640 REVENUE/SURPLUS SOURCES General Fund Surplus 010-0000-270.01-00 148,190 Water & Sewer Surplus 030-0000-270.01-00 335,292 PEDC Surplus 015-0000-270.01-00 16,688 Capital Projects Surplus 050-0000-270.01-00 22,465 Impact Fund Surplus 042-0000-270.01-00 28,405 1997 Certificates of Obligation Fund Surplus 058-0000-270.01-00 19,600 SUBTOTAL 570.640 Net Budget Amendment #1 -0- FY 2000 Budget Amendment #1 Page 1 of 1 W 0 a. a ENCUMBRANCE MASTER LISTING BY ACCOUNT NUMBER INCLUDES UNPOSTED AMOUNTS N O O 0 O NJC ...Nw n .\i n L 00mm 0 a Witt- m a O W04) Q O:.w (Lay Z 7 ZE M a Z a 1- m 0 0 O 1- J WE 1- a a 0 0 0 J 1t O Z W 1- a O V WW CO Z Z 1- D O 0 up. Q • oo o .nm. 0 0 .0 O Ohh -• O Minn n .... 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ON.-.00 Om 00 040034 O 000 000 000 on(n omNO(('1 -so-elan 00 ON0101 C 00100 PP PPP PP PPPP OP P PPPP ON O NNNN O0- PP 0, O,PP PPPP PPP PPPPP 0' PP PPPPP PP PPP P P n W 0 a ENCUMBRANCE MASTER LISTING BY ACCOUNT NUMBER REPORT INCLUDES UNPOSTED AMOUNTS n 0 O 0 0 N J C mNio .Vf.- - E 4 E 4 O U - a wt•a m¢0 Cm 1404. 0:0:0 aau 1- Z 00 ZE 0 Z 1- m 1- 0 0 1- Z 00 WE 0 0 0 1- Z WO OE Z< m E 0 U Z W 1- U W 0 O a VO ORP O O P..d O P .0NP N .. .. 00 0 0 O. OPP O .6 V.+ri 6 .P. O N V -4 FOUR ALARM FIRE EGUIPMENT & EGUIPMENT O J Ia ¢ Z 00 3 0 1- 101.H • Z Zm0 ¢ • O 3 N U JY¢ CAMPBELL PET CO 10, 760. 00 INDEPENDENT STEEL ERECTORS INC On00VO0nV OFOPNOPVN Q.6 NNOOO P nn aonm..P -en MO n Ova ✓ -.PM m 1. P P N O4.N 1, 602. BB O 0 0 a 0 m 0 n O O O n Q V n m 000 n n O V V O O n n m Q 01-1- VI..mIOPVO m (� .ONm IY.O PriPOO...0 N 8 .O .. h n ......0 0 VNNN nP .0 O .. N .. U Z Om m UJ a J COW¢ am000a O 01-0.00000. m.Z.6 Wm0 -I0< Z I- Er0 -0 00 .0 00000 U0 .1- UJ W 001.0W1- (0O W .0 . 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O o 000 00000 O .0 0 •0 O 000 4000* O P Q n 000 nonoo 00 N m O N con e) P C 7 P m .0 06 66n 6 a .. w .. S, 040. 60 18, 025. 00 18, 025. 00 00 •0O 06 ma. ON 0:N m a O 000 00000 0 O HfOYf 64664 6 n NON 4NOOm .0 N m O m O m 4 4 N m m m a N N O 0 m Z m W . 1- I W U 0 m W .. o O a 6. 1- W 0 m m O U 0 W' J U - U .Z-. Z O U ..Z.. .m+ .. Z O O Z U m 4 1- Z Z f W '4 ....W00 > W. o.. .. 4 .m.1 > N J N 0: J J O NJ ¢ 0. J W>OJ Z 3 4 4 J Z< O 4 E 4 > 0 0: E 6 D 0 30 UFO W K O ¢ 0 U 0 0 - R Z W ON .0 O. 1- ZU1- m 3a1- m O m1- a0 OF- OW�O1- Z m01- D 0U 3 0..1- aN1- U <1Z N 1-N WZ O: . O Z rc ¢ Z Z- 4 O ¢ 4 Z WI- Z W WOD <MWD 4 W TOO 1.. O OJJ WWWOO m UZo - E10a0 Z S W mO J Z I- 0 W W WO .... 0 IN 0 1 F- Z O U o w .. J U x C W .. U I- W 40 J(C¢U J D 1IC0 Z .. mJU 00 ZJU 0: 4.0'Q <WC< 4 O ....Q .. 0: oZa I W 0JC 0 00 3WW 3 m am E 4 OFFICE DEPOT BUSINESS SERVICES O TURF INDUSTRIES, INC. MN <MIP a 0 aO CO m m.. WRO( P a P a N.. (7.... (7 N NO 00 P mn... .TOD.O P P e 00 000 0 0 00 N ( .. .40 0..400 ni1 .P. 0 000 0000 NO 00 000 00 00 000 00000 00 00 00 000 0000 00 00 000 00 00 000 00000 00 00 00 100 1000 10 10 100 10 10 100 10000 10 10 10 .. n 0 m m P .. .4 m m 4 P P P 4 P P P NO MP O P P OP .4 P .. P P .. PPP 0. m P NO- OP PP PPP P P PP P P PP P'0.PP P P P ONN MN.N' 4N. ON NN.N. ON u0N. ON N. N%'%' ON ON ON •00N 4400 0* 04 44P NO Om 111n.. 404N* no 4.. am N .. N O .. N m O 0.4 000 NM 00 O N N O .. N O N 0. ON 111.4 INN INNN IN IN INN IN IN INN I"'.'-'. IN IN IN OPP OPPP OP OP O(P Om Om OQP OWWPP OP OP OO .000 P000 0 0 400 00 NO .000 N0000 NO WO PO N N (h. m m m m m m m m m N N m m m m m m m m m m I m o I .0 n O 1 •) in 1..... 1 0 IM INM 1 O m e) ID' IN IN 040 00.4M 00 043 O N n ON 04 O N a O N n n P ON 04 on 0 .0 .. < .404) m .. O .on .... N f N V O N Omm 0000 00 Om omm Om Om ONm Ommmm Om Om oN PP 000 0 P PP P P- PP PPPP P P 0- PPP- P P PP PPP PP PP PPP PPP0.0' PP PP PP P P 0' P P P P P P P P P 1 0 It ENCUMBRANCE MASTER LISTING BY ACCOUNT NUMBER INCLUDES UNPOSTED AMOUNTS N 0 0 O O N v .M. 1Ni \ 1- cow o d WEa CVO 6 0 K C n d d U 1- Z 00 ZE A6 Z F W F 0 0 1- 2 CO WE V6 a C M Q H J Z VE a¢ 3 U Z W OONNN n 0 000 4OPO .. o 6 Odd n,. n a 0 n(07W O O O P OONN N n QO.UO .+ o:n .4m a W 446 000 00 Odd O n(0W 7 01 .. N Z WM O U .V-..V-. '1 E U ZU 1-10 .! 00 U NeZ. OZ O Z ZO C H ON J a0 W JNW1- C rc ZZD w 4 0 WWj 1- W 1- O W 1- O 000 E U O O Y Y O 2 1- W U 4 W d Z Z U O OWCU O w C CCU U 4 d N CCU + .W.-.6 C O WWQ W O 6 CC6 J3a >> W U 1- Z tua 00 O P O a fro- .n0 Q C. a N N O .n.. .. N W n C. O O .0 MN n a 0000 ..0 NO 00 000 00 00 00 00 00000 00 000 00 0000 00 00 00 000 00 00 00 00 000 00 00 00 1000 010 010 10 100 10 10 10 10 100 10 10 10 ti OP00''P NO- NO. OP ..0-0' MP NP OP MP OPP MP QP (MOP P PP P M' '-'- e\ of \ IIf \ vi\\ In., NP ea-- ni� or”,-, N P P P noon IOOP 0- OP one nor �01N a-. aN n0W ON 00 nN I\\\ I.. I M MN n .. N ON ON CON 00 n N N ON n M ON 1 \ 1...... 1 \ 1 \ .. \ 1 \ 1-...... w \ 1 \ IN. OM P P OW OW ON O n P O P OP P -. P N C• P NM NO. 0.000 PO PO PO POO PO PO PO PO POO PO PO PO (MMMM '1 CI CI CI CMM I ('1 CM7 CMI CM1 03 W W N 1 AWN 14 IN 1 W 1 N W - I 1.0 1 a 1 N I W 0' (I I1 d I1 .. OPPP Oa ON 00 ON W 00 00 OM OW 0.+'. On OP On O W n O O O _N n n .0 n W P P n N -.to COMM 00 00.0M O N 0 OM O M- O M OM O P n O P OM OM PPP 0 0 P PP P P P 0- 0' P P 0' PPP PP 0P PP PP PPP PP PP PP 3, 956. 00 3,956.00 0 N 000 n h 00 00 00 O N 000 n h 0000 1,200.00 1, 200. 00 1,065.70 ESCOM SOFTWARE SERVICES LTD. 'S CLUB DIRECT ESCOM SOFTWARE SERVICES 65, 051. 52 FUND TOTAL N W 48, 854. 00 KENNETH BALK & ASSOCIATES, INC n a CO 000 MOO VW .P nun 0. N IN W O(n7 CO PP W a ENCUMBRANCE MASTER LISTING ➢Y ACCOUNT NUM➢ER INCLUDES UNPOSTED AMOUNTS 1- 0 w N n O O 0 0 N a . L 00 w a w > q. Qc0 W O .+ aa0 0:0.0 z 00 w¢ 0' 2 6 1- (0 0 00 J W1-4 O 7 0 J 1- 0E za a 0 m E 0 2 W x O 0 W W F 0 W W 0 ZZ F O0 V a 0 a WOW 000 P 0 W melt, 01 0 m 000 PU0) C3OP)N 40 00 mo 000 0 0 110 n00 N..N 10 1\\ 00000 n n0N O00 000 16, 688. 08 49, 652. 08 FUND TOTAL O 0 OnOn •On W.. U P rlrl N007N aa-.O 46 M M QP r) 0044W 1M0 0Mf rake' r C .i o r M M NM 00 ...ON IN . Of 0 O N O N O O 00 0 in P O P .0 .0 .. 6 6.. -• N V .0 0' 000 .p. . 00' •0.00 0 0000 ONNC 0 0 0000 a..o.0 0 OnWn nWno 0 0 ONOn 4iv4ni 6 niario riv,iQ 6 6 U.U.U.. N7 .0n 07MMO M.O.... 0 .N I41W n.... ..1M0 M .. N .00• 7 .. .-or) .i01 01 UU z 2 "• W . ci E a O - ] 0 0 . W . 2 0 ,-.a.--.ZZZ M Q 0J rc J E 2¢ )1-i¢ i>i¢ ¢OJO JWJF JJJF aDa0 aaa0 00Jf' a0a1- aaal- „7GZ z W.2.WWF DDD WOOF m0>0 W4WO WWWO O co 0 Mor f.1 2XX0 J.200 0 0000 0000 ODOa .W.. rex a XXX WRai a WNW 0.00 - ana 00.. L0 0000 00 0000 10001 000 000 010000 .00O0' .P .PPP ' n',0.\. 0---N\\\ n000 100... 00000 1\\\ I\ 1\\\ NW WP NP O W0'P 1.000 1.0 0000 1440 a1 n aNn.O 0 W P n 0. 00.(.. oNM Ol0on ein 7M01 OM O0M0l PPPP 00 000000 0 0 P M M 1 SAN JACINTO ROAD BORING FORT BEND COUNTY FIRE FIGHTERS >ria OJ.a0O D D WWWF W MCOD WW Ilia DDDC =SE HUGHES SUPPLY, INC. 0 P n v 01 .. BIRDSONG PRINTING INC GLOBAL EQUIPMENT COMPANY 15, 000. 00 15, 000. 00 C L DAVIS & COMPANY MOM 0 P COMM W n a 0 in R N. .. .... 0 P 0 0000 00 00 0000 00 000 00 00 0000 00 00 0000 1000 10 10 1000 0010010001010 P N000 ..0 me. 000000 00 ..P -.0' PPP.0- P PPP 0. PON�N10N n\NP NOP ONOP 00 n0 .ONN'00:0 40 an 00 00.4N 00: 0... n N N 0 ON OM 00 ON I\\\ 1\ IN 1\\\ I\ 1\ I\ I\ RWPO' 7P to. a*WP CP OM NIT nP *000 40 40 4000 40 40 40 40 0 0 0 0 0 0 0 0 aVK C 4 O K OnWM .NNN aPPONMN OM OONO.-. OOON M04,0 M n 04 M P N M (1,0 MN M .. MO COMM OM OM 0 .. M M OM OM OM OM P0 PPPPPP0PPP PP PPPPPP P O. P 0' P 0' 0' P •1 A 4 1. W 0 a ENCUMBRANCE MASTER LISTING BY ACCOUNT NUMBER REPORT INCLUDES UNPOSTED AMOUNTS O 0 0 N NJO M N 1.. - y. 4 £ • O 0 a L £ V• Q.O 1 0 a 41 OY L IX O.O 1 11 WO F 1- U W 0 O m a 00fl0000.a nm00-.Oa mnamo.00 a0a-.Nam NN Opp N 00 00 rid INNP N-: d 0 4, 195. 00 z 00 .z1. . U-.1-U ZKUZ M O m M .4Zca ONZ »CZ» K aot-qJ JWmV WC» O.ZOI-Z30 a..hxl..nI DOZOOz m Z3.Zaz W03 W x Z W27Cxx0 OJZ>UJI.EU Daaaawa x3W03Y 335,292.10 344, 917. 34 FUND TOTAL 00 p3 O 0 WALSH ENGINEERING I N C L DAVIS & COMPANY 28, 405. 00 n 35, 985. 00 FUND TOTAL OPP 00 J ua .O zx~ 6.<f L W-0 x6. Oa 18, 693. 00 29, 193. 00 SCHLUMBERGER RESOURCE Wmo-In n 0 we-- P Na4l7A- a n N-. n 00000N re)N a 0000000 00 00 00 N 0000000 00 00 00 00 N000000 10 10 010000 0100 a PPPPPP OP NP C!P P (N7 P P PPPPP Vi m• P CO P R PP O P MMOOMNP NM NO NC)O N a NNNNN 00 n-. n..N nO 1\ N\\ NO R I I%', I s. Nano -cm. <000000 00 00 000 00 I Nm-..1hN 11 .0 1 4 4 0 1'I tI� 11 .. 0.O..NNNON Nm N-. 00 O0N 017C)Nnnn! OP OP - OCal17 O.O. PPPPPP PPPPPPP P. PP PPP PP P 22, 464. 96 0 0 10 P ri a FUND TOTAL 19, 600. 00 BROOKS & SPARKS INC m n 00 01 00 OP �P NO Ne n0 1 m 10A OM PP FUND TOTAL 133, 913. 76 GRAND TOTAL AGENDA REQUEST BUSINESS OF THE CITY COUNCIL CITY OF PEARLAND, TEXAS AGENDA OF: January 24. 2000 ITEM NO. ' 3 DATE SUBMITTED: Jan 14, 2000 DEPARTMENT OF ORIGIN : Finance PREPARED BY: David Castillo PRESENTOR: David Castillo SUBJECT: Budget Amendment #1 EXHIBITS: See attached Exhibit A EXPEDITURE REQUIRED see attached AMOUNT BUDGETED ACCOUNT NO. ADDITIONAL APPROPRIATION REQUIRED see attached ACCOUNT NO. various — see attached FUNDS AVAILABLE '- e_ (Finance Department Approval) EXECUTIVE SUMMARY Traditionally, the first budget amendment for each fiscal year allows staff to "roll over" any prior year-end encumbrances into the new fiscal year. This is done to fund projects that were initiated in the prior year but were not completed. Since they were not part of the new fiscal year budget, staff is requesting city council's approval to fund these encumbrances. Exhibit "A" identifies the summary of the encumbrances with all supporting details attached. Most encumbrances are for goods and services requested but not received as of September 30, 1999. Staff has reviewed each individual purchase order and has made appropriate adjustments. Total budget amendment request is for $570,640 and funds are available from fund balance surplus. This budget amendment also includes a transfer to cover expenditures related to Y2K. A Contingency Fund in the amount of $100,000 was created as part of the original budget. We have used $45,522. The balance will remain in the Contingency Fund pending review by the City Manager. RECOMMENDED ACTION Staff is recommending approval of budget amendment #1.