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R97-18 03-31-97RESOLUTION NO. R97-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, COMMITTING TO THE GOALS OF THE CLEAN CITIES 2000 PROGRAM OF THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION. WHEREAS, the Pearland City Council recognizes the need to improve, protect, and preserve the environment of our city and state for future generations; and WHEREAS, the City Council recognizes the need to reduce hazardous waste and toxic release in the state by fifty percent (50%) or more by the year 2000; and WHEREAS, the City Council further recognizes the need to reduce solid waste in landfills by the year 2000; and WHEREAS, the City Council recognizes the need to significantly reduce pollution going into Texas waterways and to meet or surpass all state and federal clean water standards by the year 2000; and WHEREAS, the City Council recognizes the need to meet or exceed clean air standards for the revised federal Clean Air Act; and WHEREAS, the City Council recognizes the need to educate all Texans about what they can do to improve and preserve our environment; now, therefore, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council commits to the goals of the Clean Cities 2000 program and to the actions set forth in the Action Plan submitted with its application for the program. RESOLUTION NO. R97-18 Section 2. That Clean Pearland is hereby authorized to represent the City in submitting the Clean Cities 2000 Application, implementing the Action Plan, and filing subsequent required reports to the Texas Natural Resource Conservation Commission. PASSED, APPROVED and ADOPTED this ther~/~day of ~ , A.D., 1997. TOM REID MAYOR ATTEST: APPRO~ AS TO FORM: 2 CITY OF PEARLANU~ CLEAN CITIES 2000 III. PHASE I - PLAN OF ACTION lntroductlon Most of the components of the City of Pearland Plan of Action for the Clean Cities 2000 program will be a partnership effort between the city and Clean Pearland, Inc., an affiliate of Keep Texas Beautiful, Inc. and Keep America Beautiful, Inc. and the Keep Brazoria County Beautiful Association. Clean Pearland and the City of Pearland have had a close working relationship since 1982 when many of our environmental education programs were put into place. When the city contracted its waste hauling to Waste Management of Southeast Texas (Waste Management) in October of 1992, it also entered into a contract with Clean Pearland to handle the coordination, promotion and community education aspects of the recycling program. The record has shown this to be a viable and successful program over the long-term. The appropriate technology (i.e., Internet home page, government cable channel, recycling collection vehicles, etc.) is already in place, which will make it easy to expand our existing programs and add new ones. Waste Management has agreed to work with us to supply the figures needed to measure waste reduction results. Clean Pearland currently has a close working relationship with all of the schools, environmental clubs and PTA groups in the Pearland Independent School District, as well as with the local Boy Scout and Girl Scout organizations. The organization also works closely with the Pearland/Hobby Area Chamber of Commerce on a number of programs and is represented on its board of directors. All of these partnerships help to make education and public awareness efforts successful. Additional partnerships will be discussed as they relate to specific sections of the Action Plan. In the past, funding for recycling, waste reduction and other environmental education and promotional programs came from the revenue from curbside recycling. However, with the downturn in recycling revenues in recent months, we found that this did not provide stable ongoing funding for the programs. Therefore, a provision was included in the current contract with Waste Management allows the waste hauling company to keep all revenue from recycling but requires that they pay $5,000 per month for recycling education to an organization (Clean Pearland) designated by the City. The city's contract with Clean Pearland also calls for additional funds to be provided by the city from the franchise fee paid by the waste hauler. Since Clean Pearland will be the city's agent for administering the Clean Cities 2000 program, unless otherwise noted all budgeted funds mentioned in the action plan will come from the funds that have been allocated to Clean Pearland and will be a part of Clean Pearland's annual budget. A. RESIDENTIAL RECYCLING AND SOURCE REDUCTION Objective: To generate 10 percent less residential waste, not including yard waste. The city has a contract with Clean Pearland, Inc. to provide a comprehensive environmental education program for both adults and children in the community. With these educational programs, we are hoping to achieve our waste reduction goals voluntarily: However, when negotiating our current waste contract, we discussed the 1 · Ad"~g recyclable materials to our progra'~as markets become available (Ouc contract with Waste Management contains a provision allowing either party to add materials to the program if markets become available). · Working with Waste Management to explore avenues for instituting a successful on-site recycling program for all apartment complexes in the city. · Incorporating residents in the outlying areas into the city's curbside recycling program as soon as they are annexed into the city. By contracting for our waste hauling services, we have made sure that the appropriate technology will be in place to handle our current recycling program and any new components we might add. For this reason integrating new materials into the existing services as markets become available should not be a problem. Milestone Begin study of local apartment complexes to determine what type of recycling program will fit their needs and be cost effective Complete study of apartment complexes Meet with representatives of Waste Management and local apartment complexes to plan strategies for launching apartment recycling program Conduct public relations campaign to inform all apartment residents about the new recycling program and promote participation Begin apartment recycling program Target Date Budget September 1, 1997 $ 300 March l, 1998 $ 500 April 1, 1998 $ 200 April 1 to July 1, 1998 $2,000 July 1, 1998 $2,000* *For additional start-up and promotional costs. The actual costs of collection and processing will be covered by fees. B. MANAGEMENT OF RESIDENTIAL YARD TRIMMINGS Objective: Reduce disposal of residential yard trimmings by two-thirds. The city has been promoting the "Don't Bag It" program primarily through its education/outreach programs (described below) and we do not currently have any demonstration lawns or any supporting policies or incentives in this area. However, to help increase participation in this program, we plan to: · Have 10 demonstration lawns by.the end of 1997 and 20 by the end of 1998, with one of these demonstration lawns being the City Hall grounds. · Sponsor a drawing for prizes, such as mulching mowers, for people who are willing to pledge to try the "Don't Bag It" Lawn Care Program for at least one year. · Offering workshops on the "Don't Bag It" program to the City's maintenance personnel to make sure that this' program is practiced on all city property. 3 system in all e"~e communities. Once the program is'~'place, Pearland will consider the necessary support policies and incentives in the form of ordinances mandating that the yard wastes be separated from other garbage and put out for separate pickup. Volume-based fees for the regular trash pickup is another support policy that would be considered if needed to meet the goal. Milestone 10 demonstration lawns in place 20 demonstration lawns in place, including City Hall grounds Construction of Composting Demonstration Site at Southwest Environmental Center Set meeting for decision makers in Pearland, Friendswood and League City about Centralized Cornposting Facility Appoint Task Force with representatives from all three cities and Waste Management to plan the program Task Force representatives report to their respective cities and get approval of plans Opening of Centralized Cornposting Facility Target Date Budget December 31, 1997 $ $500 December 31, 1998 $1,000 April 1, 1999 $ 5,000 July 1, 1997 $ 200 Oct. 1, 1997 Not set yet Not set yet Not set yet Not set yet Not set yet C. WORKPLACE RECYCLING Objective: Divert and/or reduce 50 percent of waste volumes in both public and private sectors facilities. The city currently recycles mixed office paper, newspaper and magazines and corrugated cardboard through Champion Recycling. Each employee has a special receptacle for recycling at his/her desk with a sticker on it that lists what can and cannot be taken. The custodial staff empties the recycling receptacles when they empty the waste baskets. They keep the contents separate and place the recyclables in a dumpster provided by Champion Recycling. Aluminum cans are also recycled at all city facilities and at the municipal swimming pool. There are large, clearly marked containers on each floor of City Hall, in the Community Center, the Police Department and the City Service Center for aluminum cans. These containers are also emptied by the custodial staff and taken to Clean Pearland's drop-off recycling center. These programs are coordinated by Clean Pearland as are other workplace recycling programs throughout the city. Clean Pearland runs a drop-off recycling center that is open two days a week and accepts newspaper, magazines, mixed office paper, phone books, aluminum and steel cans, and clear and colored glass. The center was formerly open only on Saturdays, but in 1991, office paper was added to the program and the decision was made to open the center on Thursday afternoons to accommodate local business. A number of local businesses, including three banks, bring their paper and other recyclables to the center. 5 Pearland alor,/""vith Oxychem Pipeline Operations at. number of other local businesses wil~ 'sponsor the city's first Household Ha?ardous Materials Collection Day on Saturday, April 19 and plan to make this an annual event. Used oil, filters and tires will be accepted at that event. Approximately four years ago, the city received a grant for a used motor oil recycling education program from TNRCC. Clean Pearland coordinated the program. They contacted all automotive businesses in the city to determine if they accepted used motor oil, filters, and other automotive products from the public for recycling. When the survey was complete they designed brochures, fact sheets and posters using information from EPA and TNRCC literature and including a list of the names, addresses and telephone numbers of all of the automotive businesses in the city that accepted these items and which items they took. The brochures were mailed to everyone on the city water department's mailing list. In addition, we purchased about 500 combination oilpan/containers that can be used when changing oil and than taken to the recycling location and emptied. These containers, along with additional brochures and fact sheets were distributed at community events, at a special program sponsored by Clean Pearland on the reasons for properly disposing of used motor oil, and from the Clean Pearland office. Although the pans have all been distributed, Clean Pearland is still distributing the brochures and fact sheets at community events and mailing them to people who have questions about used oil disposal. We also have done storm drain stenciling on a small scale, using JTPA workers from Pearland Neighborhood Center and have written articles about the proper disposal of automotive products in our regular weekly newspaper column. Plans to expand this program to meet the goal include: · Retaking the survey of automotive business so that we can update and reprint the brochures. · Expanding the storm drain stenciling program to cover all curb and gutter streets in the city by using volunteer groups. Milestone First Household Hazardous Materials Collection Day Complete survey of automotive businesses Print new automotive recycling brochures Implement Storm Drain Stenciling Program Complete Stenciling of storm drains on existing curb and gutter streets Target Date Budget April 19, 1997 $12,000' November 1, 1997 $ 200 January 1, 1998 $ 500 June 1, 1998 $ 3,000 Sept. 1, 1998 (program will be ongoing to maintain and add new development) *Total cost of project estimated at $40,000. Balance of funding to come from cash and in-kind contributions, most of which have already been pledged. bv~"ures and other information on recyclii"~'~hrough the mail and at community events. A Block Captain program to keep residents informed about the recycling program and other environmental activities in the city. A weekly newspaper column, which is often used to promote the recycling program; educate citizens the reasons for recycling and the proper way to put things out; promote cornposting and the Don't Bag It program; promote closing the loop and buying recycled; and educate citizens on the proper handling of automotive products and other household hazardous materials. Articles in the local newspapers about new recycling programs new items added to current programs or problems like a sudden drop in participation rate. An attractive table-top display featuring large pictures of local people participating in our programs, including a photo of a family putting out their recycling bin, which is used frequently at community events and has been placed in the City Hall lobby for special promotions. Special events at our recycle center and a local shopping center for Texas Recycles Day. Presentations to community organizations, such as the Chamber of Commerce, the Exchange Club, Kiwanis, the American Business Women's Association and others, about recycling programs, workplace recycling, yard waste management, proper disposal and recycling of automotive waste, and buying recycled products. Booths and displays at community events, such as the Chamber of Commerce Trade Fair and Salute to Industry, the School Environmental Fair, Arbor Day Tree Give-away, community cleanups, the Clean Pearland Award Banquet, etc. These displays include a worm farm and a display of items made from recycled materials which both attract a great deal of attention. Materials distributed include literature on recycling, buying- recycled, yard waste management, proper disposal of automotive waste and other hazardous materials, 'information on less toxic alternatives. An annual award program which recognizes people for their environmental efforts, including recycling. A series of three-hour backyard cornposting classes offered through the Pearland Parks and Recreation Department. We have held five classes to date with a total of 38 people completing the class. In addition to a book on cornposting, we give out literature and information on various yard waste management programs, including "Don't Bag It" and xeriscape. At the end of the class each participant receives a compost bin. Co-Sponsorship by Clean Pearland of a TNRCC Centralized Cornposting Workshop in Galveston March 13-14. The event included a "Compostable Lunch" on March 13 for the attendees, local elected officials and the media. Those attending the lunch will be taken on a tour of the Galveston Partners in Cornposting facility at Moody Gardens following lunch. "Waste in the Workplace" seminars that include material from Keep America Beautiful, Inc. and the TNRCC. Workshops for the employees of specific businesses that utilizes these same materials. 9 · Pre~enting programs on proper disposal of used motor oil and other automotive products to the auto mechanics classes at Pearland High School. * Creation of a "traveling" display of recycled content products that can be set up at local banks, and shopping centers, and taken to local schools for special programs. · Setting up programs, workshops, seminars for local business groups on "Buying Recycled." Milestone Environmental Education Workshop for teachers Completion of first tape for government TV channel Completion of Clean Pearland Home Page Recruitment of 20 new Block Captains Offer first class for lawn maintenance employees Present first Waste in the Workplace workshop with SBDC Placement of Buy Recycled Display in local business Target Date Budget August 15, 1997 * April 1998 $1,500 September 1, 1997 ** October 1, 1997 $ 500 March 1, 1998 $ 200 October 15, 1997 $ 100'** November 1, 1997 $ 500 *No cost. Waste Management will sponsor this **Clean Pearland currently has Internet hookup that includes costs for a Home Page ***Cost low because we have most of the materials on hand When the local centralized cornposting program is in place it will include an education/outreach program with the following elements: · An advance mailing of informational brochures describing the program to everyone receiving residential waste pickup. · Distribution of additional brochures at community events. · News releases and columns on the program in local newspapers. · A video tape detailing the program to be played at intervals on the government cable channel. · Presentations to groups such as the garden club and civic organizations and to school groups, such as the horticulture and environmental science classes. · Enlisting the help of Block Captains and members of the Pearland Area Garden Club to get information about the program to as many people as we can on an individual basis. · Inclusion of information on centralized cornposting in the materials we send to all schools on a regular basis. · Meetings with school district personnel to encourage them to join the city in this effort by diverting their yard trimmings to the centralized cornposting facility. · Meetings with landscaping and lawn maintenance firms to inform them about the program. 11 Application Checklist The CLEAN CITIES 2000 program is divided into two phases. All cities must complete the City Information Form (page 8-9), the CLEAN CITIES 2000 Agreement (page 10) and the Phase I Plan of Action (,page 11-17). Cities with populations greater than 50,000 must also complete the Phase II Plan of Action (pages 18-21). Please be sure that your application contains all of the following elements before submitting it to CLEAN CITIES 2000 for consideration: Phase I - Solid Waste Initiatives (for allpotential members} '-'" City Information Form (page 8-9) ~ ... CLEAN CITIES 2000 Agreement (page 10) : CLEAN CITIES 2000 Phase I Plan of Action '., Form A - Residential Recycling and Source Reduction (,page 12) . Form B - Management of Residential Yard Trimmings (page 13) , Form C - Workplace Recycling (page 14) ~--' Form D - Automotive Collection (,page 15) ~." Form E - Procurement of Recycled Products (page 16) ~-/Form F - Public Education and Outreach (page 17) -." TNRCC Community Recycling Annual Report. Two letters of recommendation fi'om local environmental or civic groups. ...-"Letter signed by mayor QR a resolution passed by City Council committing to the goals of the CLEAN CITIES 2000 program. Phase H - Water, Air and Other General Pollution Prevention Projects (for potential members with $0,000 population and greater only} CLEAN CITIES 2000 Phase II Plan of Action .. Form A - Water Projects (page 19) Form B - Air Projects (page 20) , .. Form C - General Environmental Projects (page 21) SUGGESTED TIPS FOR POTENTIAL MEMBERS Meet with Public Works Director, Solid Waste Manager, Environmental Program Manager or any other relevant city staff to assess current programs. Meet with private recycling companies and civic groups to assess programs and services outside of city services. Evaluate options for city to meet goals or expand currentprograms. It is not necessary for each city to pursue every suggested strategy, as long as the goals are attempted with a realistic plan. Prepare the plan of action with a schedule, milestones and budget. Present the past, present and future of the city's programs. ,4ppoint a CLFAN CITIES 2000 point of contact for your city. Seek upper level management and elected official support. Call the CLF_MN CITIES 2000 team at 512/239-3156 for any assistance or with any questions. Page 7 KEY CONTACT PERSON-CLEAN CITIES 2000 Name Title Mailing Address Physical Address Delores Fen;;~. ck '~ecutive Director-- Cle~n Pearland, S5!9 Liberty [h~ive Pearland, ~ 775!~ Inc. Phone# 281-485-2411, eA~. 227 Fax~ 281-485-1106 E-mail dF~nw~ ok~t~ oet Mayor's mailing address if different from above. Page 9 1996 TEXAS COMMUNITY RECYCLING ANNUAL REPORT RECYCLING AND COMPOSTING SERVICES Please provide information on the following pages that applies to the services you provided directly or contracted for in 1996. Please answer the following questions for the reporting year ending in 1996. If the answer to any question changed during the course of the yea. r, answer according to the end of the year. Ae RESIDENTIAL RECYCLING CURBSmE RECYCLING a. How many single-family (and duplex) households did you provide with curbside recycling collection services either directly or through a contractor? '~o~e' ~ households b. Of these households, what percentage were serviced by you or your contractor? i. % by you, the local government ii. /( r i % by your contractor c. Was the cost of this service itemized on the customers' bills? (circle one) yes If so, how much was the charge? $ per household per month d If you contracted for the service, how much did the contractor charge? $ /. ~/' per month per household e. How often was the collection service provided? (circle all that apply) (~o_n_ce_p_er. w~ee~k7/every other week / twice per month / once per month / other: f. What types of containers were used to s~e&out materials for collection? (circle all that apply) Bags B~s.~ Cans / Dumpsters / Other: g. What types of containers did you or your contractor provide? (circle all that apply) Bags ~-~/Cans / Dumpsters / Other: h. Was panicipation mandatory? (circle one) ~/~-/no i. What was the average setout rate, that is, the average percentage of households served which set out materials on any ~ven collection day? z/ ~ % j. The monthly participation rate is the percentage of households that you serve which set out materials at least once a month. Did you or your contractor determine a monthly participation rate by tracking participation by specific address? (circle one) yes If so, what was your monthly participation rate? % k. Who processed the materials collected? i. you, the local government ii. .~..~ the collection contractor iii. an independent processor 1996 TEXAS COMMUNITY RECYCLING ANNUAL REPORT 1 RESIDENTIAL MULCHING & COMPOSTING WASTE PREVENTION (SOURCE REDUCTION) Which of the following types of public education did you use to promote the following programs? a. "Don't Bag It"(leaving grass dippings on the lawn) i. ~ Implemented on your property ii. Public demonstration lawns iii. ,,. Publicity sponsored by landscape services or garden centers b. Backyard & On-site Composting 111. iv. V. vi. ~/ Master Cornposter or other volunteer management program t. Worm Cornposting training workshops . Backyard Cornposting public demonstration site c~DUblicity sponsored by landscape services or garden centers istribution of home compost bins at no direct charge to customers .. Promotional sales of home compost bins COLLECTION OF LEAVES, GRASS, OR BUNDLED BRUSH & BRANCHES a. To how many households did you offer separate collection of leaves, grass clippings, or bundled brush and branches for processing into mulch or compost, either directly or through a contract? C households b. Of these households, what percentage were serviced by you or your contractor? i. , % by you, the local government ii. % by your contractor c. What materials were included in this collection service? (circle all that apply) leaves / grass clippings / bundled brush & branches d. How ot~en was the collection service provided? (circle one) once per week / per month / .. per year e. What types of containers were used to set out materials for collection? (circle all that apply) Bags / Carts / Dumpsters / Other: f. What types of containers did you provide? (circle all that apply) Bags / Carts / Dumpsters / Other: g. who processed the material into mulch or compost? i. you, the local government ii. an independent processor h. What products did the processor develop? (circle all that apply) mulch / compost / other: COLLECTION OF BULKY BRUSH & BRANCItES a. To how many households did you offer separate collection of bulky brush and branches for processing into mulch or compost, either directly or through a contract? households b. Of these households, what percentage were serviced by you or your contractor? i. % by you, the local government ii_ __ % by your contractor 1996 TEXAS COMMLrNITY RECYCLING APvTVUAL REPORT 3 WORKPLACE & COMMERCIAL RECYCLING & WASTE PREVENTION YOUR "IN-HOUSE" RECYCLING a. How many of your employees were served by "in-house" recycling programs? employees b. How many total city (or county) employees were there? employees c. Were volunteer coordinators recruited at each facility? (circle one) yes [ n~' d. Were program results (quantities of materials collected) reported back to employees on a regular basis? (circle one) yes./n'~ YOUR COLLECTION SERVICE FOR OTHERS Did you provide workplace recycling collection services to other public entities either directly or under contract? (circle one) ( yes'/no Were the customers charged for the service? (circle one) ~y_-~.s'7 no Did the customers receive any credit or revenue from the sale of materials? (circle one) /,,.~s"~ no Did you provide workplace recycling collection services to local businesses either directly or under contract? (circle one) ~ ~ye~ no Were the customers charged for the service? (circle one) ;~yes / no Did the customers receive any credit or revenue from the sale of materials? (circle one) (~?es'/no Who processed the materials collected? i. . you, the local government ii. ~- -an independent processor 1996 TEXAS COMMU?vYTY RECYCLING ANNUAL REPORT 5 0 L 0 0 0 0 0 >~ 0 ~ , I I i I : i m I I · I I I I I 1996 TEXAS K~MMUNITY RECYCLIN("'~NNUAL REPORT Report completed by: i "; [.. Title: ('~ I,'..' ,~, f ,',,.:, !,- .... . )q Name &your City or County: [Solid Waste Contact /,. ,: &:, .',/-..,, ~-,. ,:_.. Department IMniling Address.($treet/pO Box, City, State Zip) ?ntact Title [Lo~ ~-,...':,& {Internet Address IM~tin3g Addr~s (SF~ Bo~City, S~e Zip) [Co~taet Title _ ILoe4fl. Gove~t [Recyclhlg Idormafion Phone I '~ - ~ '- ...... ,,, ,. , Internet Address - ' ' .L~ .e-Scale Depaztment IMpfling Address IContact Phone (Str~/PO Box, City, St~ Zip) IContact F~.x Contact Title Local Government Intemet Address Contact Title Local Government Intemet Address 1996 TEXAS COMMUNIT?"'"~,CYCLING ANNUAL REPORT '~'City: , · ~.. .i 10. Did you or your contractor provide separate collection of yard trimmings (leaves, grass, or brush and branches) from single-family households at the curbside (or alleyside)? (circle one) Yes / No If so, were these materials used to make mulch or compost? (circle one) Yes / No Did you or your contractor provide separate collection of' bulky brush & branches or other bulky items from single-family households? (circle one) Yes / No Residential Garbage Collection Service for MULTI-FAMILY units (apartments, condos, retirement centers, etc.) 1. At the end of the reporting year, how many multi-family complexes, units, and citizens did you provide with garbage collection services either yourself, through a contract, or through a franchise agreement? -~:~ ~- complexes 2. How many residential units were in those complexes? :,,; , ,, .." units 3. How many of these complexes did you service directly? ~' complexes C. Household Hazardous Waste (HHW) 1. Did you conduct or sponsor a household hazardous waste collection program? (circle one) Yes / N~' 2. If yes, check which of the following applies: a. Periodic collection events b. Permanent facility 3. Who is your H/-tW contact person? Commercial Solid Waste Services City or County Services Did you collect garbage from private businesses and institutions? (circle one) yes !~fi~00" 1. If so, how many did you serve? businesses and institutions 2. How many tons of waste did you collect from them? ~ tons Contracts and franchises Did you provide commercial garbage collection services through contracts or franchises? (circle one) v._~es'/no 1. If so, how many total businesses did they serve? customers 2. How many tons of commercial waste was collected? ,-.~ tons 3 1996 TEXAS COMMUNITY/,,~.CYCLING ANNUAL REPORT Other Policies 1. Which of the following policies do you have to support recycling or cornposting? a. Recycling provisions in zoning or development codes b. . Anti-scavenging ordinances c. ~ Other (please describe) V. WASTE REDUCTION PROGRAMS In the table below, check which services you provided directly or under contract in 1996. Waste Reduction Services Residential Curbside Recycling Multi-family Recycling Drop-off Recycling Centers or Recycling Events Yard Trimmings Collection for Mulching or Cornposting Workplace & Commercial Recycling Automotive Material Recycling Public Education & Outreach Please complete all of the applicable sections of the following form to report on these services. 5 report. frm Febmars.' 28, 1997