R99-106 12-13-99RESOLUTION NO. R99-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING BID NO. B98-001 FOR CONSTRUCTION OF THE
VETERANS/MAGNOLIA SANITARY SEWER LINE AND AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO A CONTRACT
FOR SAID CONSTRUCTION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1.. That the City opened bids for Bid No. B98-001 on December 1,
1999, and such bids have been reviewed and tabulated.
Section2. That the City Council hereby awards Bid No. B98-001 to
Pate & Pate Enterprises, Inc., for construction of the Veterans/Magnolia sanitary sewer
line in the amount of $1,592,371.70.
Section 3. The City Manager or his designee is hereby authorized to execute
a contract for construction of the Veterans/Magnolia sanitary sewer line.
and ADOPTED this the 13th day of
APPROVED
, A.D., 1999.
PASSED,
TOM REID
MAYOR
ATTEST:
/j~ITY SF_~RETARY
APPRQVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Memo
Via:
From:
Date:
Re:
Mayor and City Council
Glen Erwin, City Manager
Michael Ross, Projects Mana~/-/~
December 8, 1999
Council Award of Veteran's/Magnolia Sanitary Sewer Improvements
Council Meeting Date - December 13, 1999
Summary:
The City opened bids for the above project on December 1, 1999. At that time the apparent
low bidder was Pate & Pate Enterprises, Inc., in the amount of $1,592,371.70. Since that time
the City's consultant (Carter & Burgess, Inc.) has reviewed and tabulated the bids and checked
references on the low bidder. A copy of the engineer's recommendation letter is attached for
reference.
During the consultants evaluation of the contract documents it was detemained that some of
the estimated quantities may be lower than what will actually be encountered in the field
during construction (see attached letter). Therefore the consultant is recommending that the
City approve a 5% project contingency in the amount of $79,618.59 to cover any quantity
deficit. Obviously this contingency would not be used unless warranted.
The funding for this project is available in account number 057-7700-577.03-00. This project
is one of the Texas Water Development Board (TWDB) State Revolving Fund (SRF) Tier 11I
projects; therefore the final bid award is contingent on the TWDB's approval.
Recommendation:
Staff recommends acceptance of the low bid and award of the contract to Pate & Pate
Enterprises, Inc., in the amotmt of $1,592,371.70. Staff also recommends that Council
approve a 5% contingency in the amount of $79,618.59 to cover the additional quantities.
3519 LIBERTY DRIVE · PEARLAND, TEXAS 77581-5416-19 · (281)485-2411 · www. ci.pearland.tx.us
Carter. Burgess
Consultants in Planning, Engineering, Architecture,
Construction Management, and Related Services
December 2, 1999
Mr. John W. Hargrove, P.E.
City Engineer
3519 Liberty Drive
Pearland, Texas 77581
RE: Veteran's/Magnolia Sanitary Sewer Improvements
Dear Mr. Hargrove:
On December 1, 1999, bids were received for the above referenced project with Pate
& Pate Enterprises, Inc. being the apparent Iow bidder (See attached Bid Tabulation).
We recommend that the construction phase, of this project be awarded to Pate & Pate
Enterprises, Inc., based on the bid amount of $1,592,371.70.
The following discrepancies found were:
1)
2)
3)
4)
5)
6)
BRH - Gan/er, Inc. - Bid Item No. 2 which resulted in an increase in Total Price
of $6,188.00.
BRH - Gan/er, Inc. - Bid Item No. 3 which resulted in an increase in Total Price
of $3,731.00.
BRH - Garver, Inc. - The Total Base Bid Price increased from $1,657,401 to
$1,668,783.00.
Wm. H. Gray, Inc. - Bid Item No. 2 which resulted in an increase in Total Price
from $2,354.00 to $12,354.00. No change to Total Base Bid Price.
E. P. Brady, Inc. - Total Base Bid Price was incorrectly calculated which
resulted in an increase from $1,738,327.70 to $1,752,946.50.
Calco, Inc. - Total Base Bid Price was incorrectly calculated which resulted in
a decrease from $1,766,379.00 to $1,766,374.00.
Carter & Burgess, In¢, Suite 300 55 Waugh Drive Houston, Texas 77007 5833
Mailing address: PO Box 131487 Houston, Texas 77219-1487 (713} 869-7900 . Fax (713) 869-5502
Mr. John W. Hargrove
December 2, 1999
Page 2 of 2
Should you have any questions or require additional information regarding this project,
please feel free to ~;ontact me.
Sincerely,
CARTER & BURGESS, INC.
Keith R. Davis, P.E.
Project Engineer
KRD\kd
Enclosures
G:~1997-~97-3247~PUBL\030~DOC~BIDAWARD,LTR
Carter :: Burgess
Consultants in Planning, Engineering, Architecture,
Construction Management, and Related Services
December 6, 1999
Mr. Gene Simeon
Project Assistant
3519 Liberty Drive
Pearland, Texas 77581
RE: Veteran's/Magnolia Sanitary Sewer Improvements
Dear Mr. Simeon:
On December 2, 1999, we sent our recommendation for award of a contract in the
amount of $1,592,371.70 to Pate & Pate Enterprises, Inc. for the construction of the
Veterans / Magnolia sewer project. Bids submitted on this project were unit price bids
and the total contract amount is based on estimated quantities.
During an evaluation of the contract documents it was determined that some of the
estimated quantities may be lower than what will actually be encountered in the field.
We are requesting that the City of Pearland set aside an additional 5% ($79,618.59) of
the bid amount to be used as a contingency should the final quantities installed differ
from the original estimated quantities. This amount will not be added into the contract
at this time; however, it should be reserved for a change order to adjust the quantities
at the end of construction.
Should you have any questions or require additional information regarding this project,
please feel free to contact me or Vernon Webb.
Sincerely,
CARTER & BURGESS, INC.
Keith R. Davis, P;E.
Project Engineer
KRD\vhw
G:\1997-~97-3247\PUBL\030\DOC~SiMEON. LO 1
Coder & Burgess, Inc. Suite 300 55 Waugh Drive Houston, Texas 77007-5833