R99-098 11-08-99RESOLUTION NO. R99-98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING BID NO. B99-001 FOR EXPANSION OF THE
BARRY ROSE WASTEWATER TREATMENT PLANT AND AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO A CONTRACT
FOR SAID EXPANSION.
BE IT
1999,
LEM Construction Company, Inc. for expansion of the
Treatment Plant in the amount of $577,800.00.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City opened bids for Bid No. B99-001 on November3,
and such bids have been reviewed and tabulated.
Section 2. That the City Council hereby awards Bid No. B99-001 to
Barry Rose Wastewater
Section 3. The City Manager or his designee is hereby authorized to execute
a construction contract for expansion of the Barry Rose Wastewater Treatment Plant.
and ADOPTED this the 8th day of
APPROVED
~, A.D., 1999.
PASSED,
NOvember
TOM REID
MAYOR
· A,-I'TEST: f/)
~ PPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Memo
From:
Date:
Re:
Mayor and City Council
Glen Erwin, City Manager
November 4, 1999
Council Award of Barry Rose Wastewater Treatment Plant Expansion
(2.25 mgd to 3.10 mgd) BID B99-001
Summary:
The City opened bids for the above project on November 3, 1999. At that time the apparem
low bidder was Peltier Brothers Construction, Inc., in the amount of $475,400. However, on
November 4, 1999 Peltier Brothers notified the City's consultant that an error in the formulas
they used to calculate their bid was discovered. In the attached letter Peltier Brothers has
requested that their bid be voided and nullified.
Since that time the City's consultant (Klotz Associates, Inc.) has reviewed and tabulated the
bids and checked references on the second low bidder. The engineer recommends awarding
the contract to the second low bidder, LEM Construction Company, Inc., in the amount of
$577,800. A copy of the engineer's recommendation letter is attached for reference. The
funding for these services is available in account number 064-9603-565.03-00. This project is
one of the Texas Water Development Board (TWDB) State Revolving Fund (SRF) Tier III
projects; therefore the final bid award is contingent on the TWDB's approval.
Recommendation:
Staff recommends that the City reject the low bid by Peltier Brothers and accept the second
low bid and award the contract to LEM Construction Company, Inc., in the amount of
$577,800. Staff also recommends that the City cash the 5% bid bond from Peltier Brothers.
3519 LIBERTY DRIVE · PEARLAND, TEXAS 77581-5416-19 · (281) 485-2411 · www. ci.pearland.tx.us
28:1-589-?-309 KLOTZ ASSOCIATES
KLOTZ
ASSOCIATES,
INC
CONSULTINO
ENGiNEErS
Novemb~ 4, 1999
446 P02 NOt)
1160 Doily
Suite 500
Hou~lon, Tex~s 77079
err, oil~JJldotr..cc, rr
Mx..Tohn Hargrove, P.E.
City ~ngineet
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Barry Rose Wastewater Treatment Plant l~xpansion (2.25 mgd to 3.10 mgd)
BID B99~001, Klo~z Asso~iat~ Project No. 21g03
Dear Mr. Hargrov¢:
Four bids were received on November 3, 1999 for the referenced project and publicly opened
and read at Pearlanfl City Hall. Th~ p~oject includes expansion of the Barry Rose WWTP
and additional off-site work at City of Pearlaud water plants and wast~vater lift stations that
is included as alternates in the Bid Proposal. Contract award is based on lump sum bids tbr
expansion of the Barry Rose WWTP. Bids for alternate work items quoted on the Bid
Proposal will be reviewed and accepted or rejected at the Owner's option, Expansion of the
Barry. Rose WW:fP will be funded by the Texas Water Development Board under SKF Loa,
No. 3393-02-01, Alternates will be funded separately by the City of Pearland.
Ltanp ~ma bids for expansion of thc Barry Rose WWTP are sutmmarized below with
additional detail provided in the attached bid tabulation.
Peltier Bwtbe~g Construction, Inc.
LEM Construction Company, Inc.
~alco, Inc.
Construction Company~ Inc.
$475,400.00(Reques~dWithdrawal of Bid)
$577,800.00
$690,200.00
$710,000.00
The Engineer'~ estimate for expansion of the Barry Rose WWTP was $626,000 plus a 15
pement contingency of $90,000 for a total of $716,000. All bids received included the
required $ percent bid guarantee and no exceptions to me bids were stated.
On November 4, 1999 Mr. John Peltier of Peltier Brothers Construction, Inc. notified Klotz
A~sooiates that an error in the formula~ u~ed to calculate thei~ bid wa~ discovered. In their
letter dated November 4~, Peltier Brothers requested that their bid be voided and nullified. A
copy of that letter is enclosed. If the City accepts Peltier Brothers' request, LEM
Construction Company, Inc. is the lowest responsive, respomible Bidder. Klotz Associates
KLOTZ
ASSOCIATES,
INC.
KLOTZ ASSOCIATES
4d6 P~ NOU ~d
Mr. John Hargrow, P.E.
November 4, 1999
Page 2
reeommend~ that the contract be awarded to LEM Construction Company, Inc. Enclosed is a
copy of the LEM Construction Company, Inc. Bid Proposal. The City of Pearland retained
possession of the ofigiv, al Bid Bond a£tcr the November ya bid opening.
Please call me if you have any questions or comments.
Sincerely,
Alfl:ed J. Mit~l, P.E.
Proj~t M~mager
AYlVl:ng
Enclosure
cc: Mr. Gene A. Simeon, Project Assistant, City of Pearland
hiugiuv*.l 104O0b. ajm
281-58g-?~sg KLOTZ ASSOCIATES INC 446 P84 NOU 84 ~gg 14:55
$ 8 8 8 ~
281-589-7B09 KLOTZ ASSOCIATES INC 446 POS NOt) 04 '99 14:55
November 4, 1999
Klo~ Associates, In,;,
1160 Dairy Ashford, Suite 500
Houston, Teras 77079
Attn. Fred Mitll
Re: Ba~'x.y Rw~ WWTP
City of Peadand
Geatl~msn,
As per ou~ eonvesation, we have discovered an error in the formulas
which calculate the totals on our recap spreadsheet of our bid on the
above referenced project. We therefore request that our bid be voided
and nullified,
If you have any questions please feel fi~e to call.
Yours Truly;
John E. Peltier
CEO
281-5~9-V~09 KLOTZ A~SOCIATES INC ~46 PO6 NOU 0~ ~99 1~56
SECTION 00300
I~ID PROPOSAL
Data
Bid of f~'.~ Const;~uct;io~ Ce., Inc. , an individual propdetorahipla corporation
organized and existing under the [aws~ of the State of Texas/a partnership coneisting of
,,. , for the construction of:.
BARRY ROSE WASTEWATER TREATMENT PLANT EXPANSION
(2.25 MGDTO 3.1 MGD)
B~$001
(Submit in Duplicate)
re: The Honorable Mayor and City of Oouncll of Pearland
City of Peariand
3519 Liberty Drive
Pearland, Texas 77581
Pursuant to the published Invitation to Bid, the undersigned bidder hereby propo.~e.~ to do ~11 the
work and furnish all necessary superintendence, labor, machinery, equipment, tools and materials,
and whatever el~e may be necessary to campier= all the w~rk included under the (:3eneral Contra=t
for the construction of the Ban7 Rose Wast=water Treatment Plant Expansion as shown on the
plans with all related appurtenances, complete, tasted and operational, In accordance with the
plans, and spec'iff=arians prepared by the Engineer, KIoIz Associates, In=., HouSton, Texas, under
the City of Pearlsnd's inspeCJon for the unit prices set forth on the attached bid shee/~ whioh pears
mir signature for identification. It is understood that, in tt~e event any changes are ordered made
in any part of the worK, the unit prices bid shall apply as additions to or deductions from the total
prico~ for the parts of the work so =hanged.
The bidder binds himself upon '~uptan(~ or his proposal to execute a ~ontrsct and furnish
performance bond and payment bond each in the amount of one hundred percent (100%) of the
total contract price, according to the specified forms, for performing and oompleting the said work
within the time stated, and furnishing a satisfactory maintenance bond indemnifying the Owner
against defective workmanship and matedal for a period of one (1) year.
The undersigned bidder agrees to commence work within ten (10) days after the date of a written
notice to oommenoe work. It is undemtood and agreed that the Contractor shall complete the work
within 210 calendar days. Time for completion shall begin on the date established by the notice
to commence work.
So,ion 00300 Page lof4
Addendum No, 1
281-58g-73~9 KLOTZ ASSOCIATES INC 446 P~? NOU 04 '99 14:56
It is agreed that the contract price may be increased or decreased to cover work added or deJetsd
by order of the Engineer, in accordance with the provisions of the General Conditions of
Agreement
The undersigned agrees that the amounts bid in this proposal will not be withdrawn or modified for
sixty (60) days following date of bid opening.
It is understood that in the event the successful bidd=I fails to enter into the Contract w~ln ten (10)
days and to furnish a Performance Bond and Payment Bond in the amount of 100 percent of the
Contract/or ali parts of the worK, the successtul btdcler will forfeit the Bid Security as provided in
the Specifications submitted with his bid proposal.
The undersigned proposes, if awarded the Contract, to begin work pn3mptly after wriffen notice to
commence work is given by the Engineer, end to substantially complete the work in accordance
with the completion schedule stipulated in the Special Conditions and the number of calendar days
specified in this bid proposal
The following Addenda have been received. The modifications to the Bid documents noted therein
have been considered and all costs thereto are included in the Bid price.
Addendum No.
Addendum No.
Addendum No,
Dated
Dated
Dated
Addendum No. Dated
AddendL~ No.~._..___ Dated ,
Addenda'n No.~ Dated
This bid proposal shall be considered part of the Cor~ract. We the undersigned hereby offer to
enter into a contract for the construction of the Barry Rose wastewater Treatment Plant
Expansion, as specified here-in for the following prices:
Item Quantity Unit Item Description and Unit
NO. Total Written Unit Price Price
Amount
1 4OO
2 1
3 1
LF Trench Safety for
-f ~--~ Dollars
and
, cents per
LS Allowance for Modifications to the
Prop.0sed Aeration Basin Baffle for
Ten Thousand Dollars
and
Cents per Lump Sum
L$ Barry Rose Wastewater
Tre~atment Plant Expanaion for
and
cents per
Section 00300
Addendum No. 1
Page2 of 4
281-S89-9109 KLOTZ ASSOCIATES INC 446 P8@ NOU ~4 '99 i4~57
Total base bid lump sum pric~ for Items I Ihrough 3 of (Print or type in words anti figures, Biacler's
Total Bid Price ):
(w~en)
ALTERNATES - Include the following alternates as described in Section 01230:
Alternate I ~ Add For:. AJi~e Street Water Plant Improvements, Complete, Operational, and in Pla~e
Add .......
(written) e~
Dollars ($ / ~'~x~ ).
(figures)
Alternate 2 - Add For: Liberty Street Water Plant Improvements, Complete, Operational, and in
Place
Dollars($ /(,,e~o '- }.
(figures)
Alternate 3 - Add For: Walnut Street Lift Station Improvements, Complete, Operational, and in
Place
(written)
(figures)
AJternate 4 - Add For: Twin Creek Woods Lift Station Improvements, Complete, Operational, and
in Place
............ Z~.,,==.~z~ .,~'~..,,"~',.-'/~ .
(written)
Dollars ($
(~gures)
Section 00300
Addendum No. 1
Page 3 of 4
2@1-589-7309 ~LOTZ ABSOCIATE9 INC 446 P09 NOU 04 'gg 14:~7
YeW truly yours,
BY: -Her~a~ Myezs--~A~e P~esi(lent
ADDRESS: LEt4Conscr~c~ion Co.,
10612 EockleyP~:~ad
Houston~ Texas 77099
Seal, if bidder is Corporation
END OF SECTION
Section 00300
Addendum No, I
Page 4 of 4