R2008-102 2008-07-28RESOLUTION NO. R2008-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING A COPIER RENTAL CONTRACT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City obtained bids for copier services through the Teaxs
Comptroller of Pubic Accounts, and such bids have been reviewed and tabulated.
Section 2. The City Manager or his designee is hereby authorized to execute a
contract for copier services through the Texas Comptroller of Public Accounts.
PASSED, APPROVED and ADOPTED this the 28~h day of July A.D., 2008.
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TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM: "'
DARRIN M. COKER
CITY ATTORNEY
Resolution No. R2008-102
CURRENT SHARP RENTAL SCHEDULE
Last
Re laced
Area Location
Descri lion Monthly
Rent Monthly
Co ier Usa a 'Estimated
Monthl Estimated
Annual
Au -07 Cit Secrets Shar MX-3500N (Color) $309.30 $200.70 $510.00 $6,120.00
Dec-07 SWEC Shar AR-M257 $126.60 $0.00 $126.60 $1,519.20
Jan-08 Public Works Shar MX-4500N $284.30 $0.00 $284.30 $3,411.60
Jun-08 Fleet Shar 208S $55.00 $0.00 $55.00 $660.00
Jul-08 Fire Shar AR-M257 $152.10 $0.00 $152.10 $1,825.20
Total Annual Cost Current Rental Schedule $13,536.00
CURRENT REPLACEMENT SCHEDULE
Last
Re laced
Area Location
Descri lion Monthly
Rent Monthly
Co ier Usa a "Estimated
Monthl Estimated
Annual
Oct-04 EMS Shar AR-M257 $223.30 $2.75 $226.05 $2,712.60
Ma -05 En ineerin Shar MX-M550U $441.80 $0.00 $441.80 $5,301.60
Jan-OS Le al Shar AR-M317 $240.90 $0.00 $240.90 $2,890.80
Jun-03 Libra Shar 208S $55.00 $3.94 $58.94 $707.28
Ma -04 Police Shar MX-M350N $220.70 $9.03 $229.73 $2,756.76
A r-OS Police -Jail Shar MX-M350N $220.70 $0.00 $220.70 $2,648.40
Se -04 Pro'ects Shar MX-3500N Color $309.30 $265.70 $575.00 $6,900.00
Ma -05 Police -Records Shar MX-M550U $458.40 $0.00 $458.40 $5,500.80
Oct-04 Fire Marshall Shar AR-M317 $224.30 $0.00 $224.30 $2,691.60
A r-05 Animal Control Shar AR-M257 $158.90 $0.00 $158.90 $1,906.80
Total Annual Cost Current Replacement Schedule $3a,o16.sa
FUTURE REPLACEMENT SCHEDULE
Last
Re laced
Area Location
Descri lion Monthly
Rent Monthly
Co ier Usa a "Estimated
Monthl Estimated
Annual
Dec-05 Administration Shar MX-3500N Color $309.30 $239.48 $548.78 $6,585.36
Mar-06 Utilit Billin Shar MX-350N $247.90 $0.00 $247.90 $2,974.80
Dec-OS En ineerin Shar MX-3500N Color $309.30 $670.52 $979.82 $11,757.84
Au -OS Finance Shar MX-3500N Color $309.30 $388.57 $697.87 $8,374.44
Dec-OS Human Resources Shar MX-3500N Color $309.30 $532.27 $841.57 $10,098.84
Dec-05 Parks Shar MX-3500N Color $390.30 $789.61 $1,179.91 $14,158.92
Total Annual Cost Future Replacement Schedule $53,950.20
Total Annual Cost $101,5o2.8a
Base rental cost for color copiers is $309.30 monthly. The additional cost per month
reflected is for usage, as color copiers have no base copy allowance.
Black & White copiers variance attributable to copy speed, monthly copy allowance and
advanced finishing functions (i.e. 3 hole punch, scanning, network printing and staple finisher)