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R2003-0030 02-24-03 RESOLUTION NO. R2003-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO AN ENGINEERING CONTRACT WITH S & B INFRASTRUCTURE FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE VETERANS DRIVE SEWER PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract by and between the City of Pearland and S & B Infrastructure, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with S & B Infrastructure for engineering design services associated with the Veterans Drive Sewer Project. PASSED, APPROVED and ADOPTED this the 24t. h day of February , A.D., 2003. ATTEST: Y/~NG' ~G~, T,~IC,/ I~ SE~:"RETARY ~/ APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR Exhibit "A" R2003-30 CITY OF PEARLAND STANDARD AGREEMENT FOR ENGINEERING SERVICES This Contract (Contract) is made between the City of Pearland, Texas (hereinafter "City"), and S&B Infrastructure, LTD. (hereinafter "Engineer") as follows: 1. Summary of Contract Terms. The following information and referenced documents shall be a part of this Contract: Description of Project: Provide professional Engineering services for Veterans Drive Sewer Improvements EngineedSubconsultant(s) Fee Basis of Compensation S&B Infrastructure, LTD. $141,777.00 Lump Sum Aviles En~lineering $ 8,392.00 Lump Sum C. L. Davis & Company $ 15,100.00 Lump Sum Maximum Contract Amount $165,269.00 Lump Sum * All financial obligations created by this agreement are between the City and Engineer, and shall not be construed to be between City and any subconsultant. Delivery of plans, specifications and estimates: Sixty (60) days from completion of Engineering Services. Attachments: Scope of Services - Exhibit 2. Services and Payment. Engineer shall perform services within the Standard of Care of the Engineering profession as follows: A. Engineer will furnish services to the City in accordance with the terms and conditions specified in this Contract. Payment for the services of Engineer shall be due and payable upon submission and approval of a statement for services to City. Statements for services shall not be submitted more frequently than monthly. After consultation with the City, the Engineer shall specify the basis of compensation in the scope of work for the project. The Engineer shall provide ade.quate detail of the basis of compensation so that the City can determine the reasonableness of the fees and have the ability to make reasonable progress payments to the Engineer based upon work completed at the payment intervals. The Engineer shall subcontract for all subconsultants, subject to City approval, necessary to complete the scope of work. The subconsultant's fees and administrative mark-up, if any, shall be included in the scope of work. Unless otherwise agreed upon, the method of compensation shall be one of the following methods: 1 1. Salary Cost Times Multiplier Plus Direct Nonsalary Expense ("Salary") Compensation shall be based on 1) the direct salaries (including benefits) of the Engineer's employees whose time is directly chargeable to the project; 2) an agreed upon multiplier to compensate the Engineer for overhead and profit; and 3) reimbursement for direct nonsalary e~(penditures and subconsultant contracts as defined in the scope of work for the project. The Engineer shall provide a proposal that includes the total fees for the project, which shall not be exceeded without prior City approval. 2. Per Diem ("Per Diem") Compensation shall be based upon 1) an agreed upon lump sum per day for specific services; and 2) reimbursement for direct nonsalary expenditures and subconsultant contracts as defined in the scope of work for the project. This method is best suited to expert witness work or other short-term engagements involving intermittent services. 3. Cost Plus Fixed Fee ("Cost Plus") Compensation shall be based upon 1) reimbursement of the actual costs of all services and supplies related to the project and 2) an agreed upon fixed fee (profit). The Engineer shall provide an estimate of the costs to be reimbursed, but actual compensation shall be based upon invoices and supporting documentation provided by the Engineer. 4. Lump Sum ("Lump") Compensation shall be based upon an agreed lump sum payment for completing the entire scope of work. This method is best suited to investigations or studies and for basic services with limited scope and complexity. 5. Percent of Construction ("Percent") Compensation shall be based upon 1) the "Harris County Curve for Engineering Compensation" for basic and construction phase services; and 2) reimbursement for direct nonsalary expenditures and subconsultant contracts as defined in the scope of work for the project. The Engineer shall provide a proposal that includes the estimated construction cost of the project and the total fees for the project. If the actual Iow bid for construction is 20% above or below the estimate, the engineering fees are subject to equitable adjustment by mutual agreement of the Engineer and C~ty. 2 If City fails to make any payment due Engineer for services and expenses within thirty (30) days after receipt and approval of Engineer's statement for services therefore, the amounts due Engineer will be increased at the rate of one percent (1%) per month from said thirtieth (30th) day, and, in addition, Engineer may, after giving seven (7) days' written notice to City, suspend services under this Contract until Engineer has been paid in full, all amounts due for services, expenses, and charges. B. All the"Engineer's working drawings, plans, and specifications, if required under this Contract, shall be sufficiently accurate, detailed, and complete so that competitive bids for the work can be obtained and the improvements constructed. C. Approval of the Engineer's work by the City shall not release the Engineer, its employees, agents, or consultants, from the responsibility and liability for the accuracy and competency of their designs, working drawings, and specifications, or other documents and services. D. Subject to Article 8 herein or as otherwise agreed, the Engineer shall promptly correct errors in the Engineer's work, including errors discovered after final payment, without receiving additional compensation. E. Prior to execution of this agreement, the Engineer shall have prepared a project schedule identified as an attachment to this agreement. The Project Schedule shall be submitted in digital and paper form, in the Microsoft Project for Windows format.. The Project Schedule shall contain a complete schedule so that the Engineer's scope of services under this contract can be accomplished within the specified time and contract cost. The Project Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the project schedule, through no fault of the Engineer, additional contract time may be authorized by the City through a supplemental agreement, if requested by a timely written request from the Engineer and approved by the City. 3. Term and Termination. This Contract term will begin upon execution and end sixty days after issuance of the certification of completion of construction by the Engineer. The City may terminate this Contract at any time during its term by giving written notice to Engineer. The City shall pay the Engineer for all services rendered to the date of termination. 4. Modifications. City without invalidating the Contract, may order changes within the general scope of the work required by the Contract by altering, adding to and/or deducting from the work to be performed. If any change under this clause causes an increase or decrease in Engineer's cost of, or the time required for; the performance of any part of the Services under the Contract, an equitable adjustment will be made by mutual agreement and the Contract modified in writing accordingly. 5. Subcontracts. If, for any reason, at any time during the progress of prOviding services, City determines that any subcontractor for Engineer is incompetent or undesirable, City will notify Engineer accordingly and Engineer shall take immediate corrective action, which may include cancellation of such subcontract. Subletting by subcontractors shall be subject to the same regulations. Nothing contained in the Contract shall create any contractual relation between any subcontractor and City. 6. Ownership of Documents. All drawings, report data, and other project information developed in the execution of the services provided under this Contract shall be the property of the City upon payment of Engineer's fees for services. Engineer may retain copies for record purposes. Owner agrees such documents are not intended or represented to be suitable for reuse by City or others. Any reuse by City or by those who obtained said documents from City without written verification or adaptation by Engineer will be at City's sole risk and without liability or legal exposure to Engineer, or to Engineer's independent associates or consultants, and City shall indemnify and hold harmless Engineer and Engineer's independent associates and consultants from all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle Engineer to further reasonable compensation. Engineer may reuse all drawings, report data, and other project information in the execution of the services provided under this Contract in Engineer's other activities. Any reuse by Engineer will be at Engineer's sole risk and without liability or legal exposure to City, and Engineer shall indemnify and hold harmless City from all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting therefrom. 7. Insurance. A. The Engineer shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the Engineer, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. 4 (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. B. The Engineer shall include the City as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of'Insurance and endorsements shall be furnished to the City before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Upon request, certified copies of all insurance policies shall be furnished to the City. 8. Indemnity. Engineer shall indemnify and hold the City, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which Engineer is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the Engineer, his officers, employees, agents, or subcontractors under this Contract. 9. Assignment. Engineer shall not assign this Contract without the prior written consent of the City. 10. Law Governinq and Venue. This Contract shall be governed by the law of the State of Texas and no lawsuit shall be prosecuted on this Contract except in a court of competent jurisdiction located in Brazoria County, Texas. 11. Entire Contract. This Contract represents the entire Contract between the City and the Engineer and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. Purchase orders issued under this Agreement shall contain a statement nullifying additional terms and conditions on the reverse side of the purchase order and referencing this Agreement. 12. Conflicts in Contract Documents. The above provisions shall govern over any conflicting provision contained in any referenced contract document specified above. 13. Dispute Resolution Procedures. The Engineer and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this Contract, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before bringing any legal action, to settle the dispute by medi~tic~n of a third party who will b~ ,~eJected by agreement of the parties. EXECUTED and EFFECTIVE as of the,,~'~day of ~3~'~'O(" V , 20 Oh. / CITY OF PEARl_AND Printed Name: - I~i I 1 Ei sen Title: City Hanaqer ENGINEE~ / By: Printed ~,a,m_.e: Title: STATE OF TEXAS § COUNTY OF '~ f ~- ~ o r i~.. § BEFORE ME, the undersigned Notary Public, on this day personally appeared ~,~ l/ ~',',~ , known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND Jo r~,~-'~ , A.D., 200 ,.,3 / ~~ PERLA N. LEHMAN ~[~-[,~;~ Notary Public, State of Texas STATE OF TE~S SEAL OF OFFICE THIS o~ DAY OF PUBLIC IN AND FOR THE STATE OF TEXAS Printed Name: ?-~,"-/-,.-- ~. ~'/~',~'~,~--~ My Commission Expires:/'"a~'~;/,,~ 2 ,~ ~,.~ oBEFOR~ ME, the undersigned Notary Public, on this day personally appeared 1,1~ ~/-.~O,~0C , known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. ~GJVEN UNDER MY HAND AND ~'-'~.',~ , , A.D., 20 ~ ~. ~..';';;'~e~% GISELA A. GONZALEZ -~;,'...'~..~,;; Notary Pub,~c, State of Texas ~-j~¢~....~+,+,~-~ My C0mmlssl0n ~xptre$ 04.25-05 SEAL OF OFFICE THIS ~:~ '/ DAY OF NOTARY PUBLIC STATE OF TEXAS Printed Name: ~'/5 ~/,¢..- A. ,_~'/~.~..~.) ~ Z-- My Commission Expires: '-.~_ 77 ..( ;,~ Mr. Joe Wertz Projects Director City of Pearland 3519 Liberty Drive, 3~a Floor Pearland, Texas 77581 February l 1, 2003 S&B Letter No.: S&B Project No.: PU-0256.002r PU-0256 Re. ~ Magnolia Street Lift Station and Sanitary Trunk Sewer along Veterans Drive Revised Proposal for Professional Engineering Services Dear Mr. Wertz: S&B Infrastructure, Ltd. (S&B) is pleased to present this revised proposal for providing Professional Engineering Services for the referenced project. S&B proposes to provide "Basic" engineering services as described in the attached scope of services for the Lump Sum amount of $122,804. S&B further proposes to provide "Additional" engineering and associated services as described in the attached scope of services for the Cost Plus amount of $42,465. Included with this proposal is a draft the City's standard agreement for engineering services, a narrative scope of services, detailed opinions of engineering and construction costs, and a preliminary schedule. We appreciate the opportunity to present this proposal to the City of Pearland and look forward to finalizing the agreement and beginning work. If you have any questions or need more information, please call me at 713- 845-4802. Sincerely, ~ Eddie Kirst, P.E. Deputy Director Municipal Engineering a~ch. cc: Mr. J.R. Reddish, P.E. - S&B Mr. Keith Neshyba, P.E. - S&B LEK/lek \\sag¢3~sbproj_sag¢3\project~pu0256~lnd_magnolia_lsXAdrnin~Lcttcrs\002r-cop-prop-02-11-03doc 3535 Sage Road · Houston, Texas 77056-7011 · (713) 845-5401 · Fax (;'13) 993-9301 EXHIBIT "A" SCOPE OF SERVICES Magnolia Street Lift Station and Sanitary Trunk Sewer along Veterans Drive Pearland, Brazoria County, Texas GENERAL: The work to be furnished by S&B Infrastructure, Ltd. (Engineer) under this contract shall consist of Engineering Services required for preparing a preliminary design, cost- effectiveness analysis, letter report, and opinions of construction costs for Magnolia Lift Station and trunk sewer along Veterans from Magnolia to the current city limits. The preliminary design phase defines the Magnolia Lift Station Service Area including the sanitary trunk sewers along Magnolia Drive, Veterans Drive and State Highway 35. The scope of work shall consist of Engineering Services required for preparing construction plans, specifications, and estimates (PS&E) for design of the Magnolia Street Lift Station and Sanitary Trunk Sewer along Veterans Drive. This lift station and trunk sewer project is an integral part of the City's master sanitary sewer plan. These services shall be in accordance with City of Pearland (City) design standards and in English units. The Engineer shall furnish all equipment, materials, supplies, and incidentals as needed to perform the services required. The Engineer will perform all work efforts and prepare all deliverables in accordance with the applicable/current requirements of the City's specifications, standards, and manuals. Whenever possible, the City's standard drawings, standard specifications or previously approved special provisions and/or special specifications will be used. If a special provision and/or special specification must be developed for this project, it shall be prepared in City format and, to the extent possible, incorporate references to approved City test procedures. BASIC SERVICES: Preliminary Design Phase: The Engineer shall produce a letter report deliverable recommending location for the proposed Magnolia Lift Station and horizontal/vertical alignments of the trunk sewers: 1) along Veterans from Magnolia to the current southern city limits, 2) along Magnolia from Veterans to State Highway 35, and 3) along State Highway 35 from Swensen Road to Dixie Farm Road. The Engineer shall meet with the City staff at the beginning of the project to determine the design concepts for the Magnolia Lift Station. The Engineer shall incorporate applicable data obtained from the City's hydraulic modeling consultants into the cost-effectiveness analysis package. The Engineer shall provide standards for sanitary sewer planning and provide details for the applied engineering approach as a result of planning activities. The Engineer will hold progress meetings Page 1 of 5 EXHIBIT "A' with the City staff at 30% and 90% complete stages to gather and incorporate comments, and to present 100% documents. The goal of the Cost-Effectiveness Analysis is to determine the best combination of gravity sewers, force mains, lift stations, and treatment facilities to provide sanitary sewerage service to the Magnolia Subbasin Area. The following is a list of tasks anticipated to be provided under basic services: With Magnolia Lift Station at the intersection of Magnolia Road and Veterans Drive, evaluate two viable candidates: 1) Gravity trunk sewers along Veterans from Magnolia to the southern city limits, 2) Gravity trunk sewer along Magnolia from Veterans to State Highway 35 and south on State Highway to Dixie Farm Road. The intent of the study is to eliminate existing lift stations along each route. · Address the possibilities of flow transfers into and out of the Barry Rose Service Area. Define the Magnolia Lift Station Service Area sewerage system components and it's sub-basins. Collect / develop flow criteria for the land use within the service area. Collect/prepare population projections based on the "Wastewater and SCADA System Master Plan" prepared by Montgomery Watson Harza (MWH). Determine the existing and ultimate average daily flows (ADF) for each sub-basin using the City's Zoning Map. Determine the design Inflow/Infiltration flows for each sub-basin. Prepare presentation maps to compare alternatives identifying major cost components. Identify existing facilities and life-services expectancy based on TWDB projections and modeling consultants current master plan hydraulic model. Compare the advantages and disadvantages for each alternative. · Coordinate with the City's Hydraulic Modeling Consultant to run the agreed upon alternative. Develop a cost-effectiveness workbook using historical information for alternative components i.e. Gravity Sewers, Force Mains, List Stations and Treatment Plants. Cost shall include facility, land, operation and maintenance. Prepare a letter report comparing the alternatives and make recommendations that define future development of the sewage system within the Magnolia Service Area. Design Phase: The Engineer shall produce PS&E deliverables for the sanitary sewer. The Engineer shall meet with the City engineering and maintenance staff at the beginning of the Page 2 of 5 EXHIBIT "A' project to determine the design concepts for the sanitary sewer. The Engineer shall incorporate all applicable data obtained from the geotechnical and survey subconsultants into the PS&E package. The Engineer shall provide standards for sanitary seweF construction and provide details for the repair of appurtenances as a result of construction activities. The Engineer will provide review sets to the City at 30% and 90% complete stages to gather and incorporate comments, and 100%, or "Bid Ready" documents. The Engineer shall assist the City with obtaining any outside construction permits. The Engineer shall coordinate and obtain final signatures and approvals for the final set of construction plans. The following is a list of drawings anticipated to be provided under basic and additional services: Cover Sheet General Notes 24-inch Force Main Plan and Profile (P&P) 30-inch Sanitary Sewer P&P along Veterans Sta 0+00 to Sta 5+00 30-inch Sanitary Sewer P&P along Veterans Sta 5+00 to Sta 10+00 Traffic Control Plan and Details (Additional Services) Sanitary Sewer Details Water Line Details Lift Station Site Lift Station Plan and Sections Lift Station Structural Details Electrical Site Plan Electrical Plan Electrical Control Diagram Electrical Detail Sheet Storm Water Pollution Prevention Plan Bid Phase: The Engineer shall assist the City with pre-bid preparation and provide the following Bid Phase Services: Provide Provide Provide Provide Updated Cost Estimate on Final Bid Form Mylar Sepias of "As-Bid" Drawings "TIFF" Files of "As-Bid" Drawings Reproducibles of Project Specifications Prepare "Bid Advertisement" & "Notice to Bidders" Conduct Pre-Bid Meeting at City of Pearland Offices Prepare Addenda (if needed) Provide Mylars & "TIFF" Files of Modified Sheets Assist the Owner with Obtaining Bids Review Bids and Submitted Documents Provide "Summary" and "Detailed" Bid Tabulations Provide "Recommendation of Award" Letter Page 3 of 5 EXHIBIT "A' ~ ~ Construction Phase: The Engineer-shall assist the City with pro-construction preparation and provide the following Construction Phase Services: Conduct Pre-Construction Meeting & Issue Minutes Make Peri(~'dic Site Visits (at least bi-weekly) Maintain Communication with City Field Inspector Provide Written Reports of Site Visits Consult & Advise Owner As Needed Prepare, Sign, & Issue Change Orders for Owner's Approval Review Shop Drawings, Lab Reports, & Mill Tests Review Contractor's Pay Estimates Conduct Pre-final Walk Through Inspection Prepare & Issue Final Punch List Issue Certificate of Substantial Completion Conduct a Final walkthrough inspection Issue a Certificate of Completion Provide Mylars & "TIFF" Files of Record Drawings ADDITIONAL SERVICES: Subconsultants: The Engineer shall execute separate Subcontract Agreements with the Subconsultant(s). Subconsultant invoice amounts plus 10% shall be included in the Engineer's invoice the City. The City will not be billed directly by the Subconsultant(s). Geotechnical Services: The Geotechnical Subconsultant, Aviles Engineering Corp. (AEC) shall provide geotechnical information and soil analysis to the Consultant for the design of the sanitary sewer. See Attachment "B" for a copy of AEC's proposal. The Engineer shall manage and coordinate the activities of AEC and assist in determining the boring locations. Surveying Services: The Surveying Subconsultant, C.L. Davis & Company (CLD) shall provide "verification" topographic survey, boring location, & one time construction control staking services for the design of the sanitary sewer as instructed by the Engineer. See Attachment "C" for a copy of CLD's proposal. Page 4 of 5 EXHIBIT "A' The Engineer will manage and coordinate the activities of CLD to limit the amount of surveying to those areas where conflicts appear likely or where a visual site inspection with the surveyor indicates existing conditions deviate significantly from available plan data. The Engineer will process the field surveying data and verify that the survey information meets design requirements. The Engin?er shall provide courier services, travel for Engineer's personnel to and from official meetings, internal and outside reproductions of reports and presentations. The total amount for all additional services expense shall not exceed $490 without prior authorization from the City. Page 5 of 5 &V IILES ENGINEERING CORP. December 31, 2002 EXHIBIT "B" '~0uting& Filing Mr. Eddie Kirst, P.E. S & B Infrastructure, LTD 3535 Sage Road Houston, Texas 77056-7011 Re' Geotechnical Investigation 30-in Sewer Line Magnolia Road at Veterans Drive Pearland, Texas AEC Proposal No. G2002-12-10 Dear Mr. Kirst: INTRODUCTION In response to your request, Avil6s Engineering Corporation (AEC) is pleased to submit this proposal for a geotechnical investigation for the above referenced project for the City of Pearland. AEC p.erformed a geotechnical investigation for the reconstruction of the pavement and relocation of utilities along Magnolia Road, from Veterans Drive to SH 35; the results of the investigation were presented in AEC Report No. G229- 02, dated September 22, 2002. Soil borings for the referenced report were terminated at a maximum depth of 20 feet; this depth is less than the invert depth of the currently proposed 30-inqh, gravity, sewer at the intersection of Magnolia Road and Veterans Drive. The 30-inch sewer will be installed at a depth of about 20 to 25 feet below grade using the open-cut method. SCOPE OF SERVICES As instructed, we will drill one boring to a depth of 30 feet at the location to be staked by S & B Infrastructure, Ltd. AEC's field engineer will perform a site reconnaissance and coordinate with the Texas One Call System to have the existing underground utilities checked. If existing utilities are identified, the boring may have to be relocated. Please provide us with any utility drawings that are available. We will drill and sample the boring using a truck-mounted drill rig. Sampling will be continuously in the top 10 feet and at 5-ft intervals thereafter. Undisturbed samples will be obtained in cohesive soils and Standard Penetration Tests performed on granular soils. Groundwater depth will be recorded upon completion of drilling. Representative portions of all samples will be sealed, packaged and transported to our laboratory. The boring will be converted to a piezometet upon completion. We will monitor the groundwater level in the piezometer one month after completion of drilling; the piezometer will be left in-place for future monitoring by others. Laboratory testing will consist of Atterberg limits, percent passing No. 200 sieve, moisture contents, dry density and unconfined compressive strength. 5790 Windfern, Houston Texas 77041 · (713) 895-7645 · Fax (713) 895-7943 EXHIBIT "B" S & B Infrastructure, LTD Geomchnical Investigation Proposal/Agreement 30-in Sewer Line Magnolia Road at Veterans Drive Pearland, Texas ' ' AEC Proposal No. G2002-12-10 Page 2 We will analyze the field and laboratory data and provide geotechnical guidelines for: temporary open-cut excavations for sewer line; OSHA excavation criteria; lateral pressures for excavations; uplift resistance criteria for buried structures; foundation support for buried structures; guidance for dewatering excavations; and bedding material and placement criteria. Our findings and the above recommendations will be presented in a geotechnical report which will also contain a boring location plan, log of boring and summary of test results; two copies will be submitted. ESTIMATED FEE The estimated fee for the services described above is $3,666.00 as itemized in the attachment. We will invoice our services on a lump sum basis. Please inform us if our project description and/or scope of services is inaccurate so that we may revise the scope, fee and schedule, if necessary. The fee includes one mob/demob for a truck-mounted drill rig. Changes in project details described in this proposal or additional details that are provided to us later may result in additional fees if new or exploration, testing or analyses are required as a result. We therefore request that you inform us about any design details that are proposed so that we may incorporate the changes at this time and make necessary revisions to the proposal, schedule and fee, if applicable. ESTIMATED SCHEDULE Weather permitting and assuming no field delays, we anticipate starting the field exploration approximately a week after receiving the signed contract, notice-to-proceed and required drawings. We plan to provide you with recommendations for sewer pipe about 2 weeks after the borings are drilled. We estimate completing the report one week after we discuss the results and recommendations with you. CLOSING & AUTHORIZATION We appreciate the opportunity to present this proposal and look forward to working with you again. You may authorize our services via a Consultant Services Contract/Agreement or by approving this proposal below. Executed this day ,2003. ,q By: By: /it-it ' (Signature) Mr. Eddie Kirst, P.E. (Printed or typed name) Title: Title: S & B INFRASTRUCTURE, LTD. (Signature) A. Chris Onuekwusi, M.S., P.E. (Printed or typed name) Project Manager AVILES ENGINEERING CORP. z: \Engineer ing\proposal\2002\G2002-12-10, wpd EXHIBIT "B" ITEMIZED SUMMARY OF REVISED FEE 1/6/2003 PROPOSED PAVEMENT/UTILITY RELOCATION MAGNOLIA ROAD VETERANS DRIVE TO STATE HIGHWAY 35 PEARLAND, TEXAS GEOTECHNICAL INVESTIGATION PROPOSAL NO. G2002-12-10 Qty. Unit Rate Amount A. FIELD EXPLORATION Mobilization/Demobilization 1 ea. (~ $350.00 $350.00 Site Reconnissance & Boring Layout 3 hrs. @ $68.00 $204.00 Utility Location 1 hrs. @ $68.00 $68.00 Pavement Coring 0 ea, @ $70.00 $0.00 =avement Patching 0 ea. @ $35.00 $0.00 Traffic Control 0 hrs. @ $40.00 $0.00 Soil Ddlling (1 boring to 30 feet) 30 ft. @ $14.00 $420.00 i Grouting boreholes . 0 ft. @ $4.00 $0.00 Piezometer Installation (30 ft.) 30 ft. @ $20.00 $600.00 Piezometer Monitoring (one trip) 4 hrs. @ $42.00 $168.00 Piezometer Plugging (assumed not required) ft. @ $12.00 $0.00 Drill Rig & Crew Standby Time (if incurred) hrs. @ $200.00 $0.00 Miscellaneous Expenses 0 LS @ $50.00 $0.00 Vehicle Charge 7 hrs. @ $4.50 $31.50 SUBTOTAL $1,841.50 B. GEOTECHNICAL LABORATORY TESTING Atterberg Limits (ASTM D-4318) 5 ea. @ $40.00 $200.00 Passing No. 200 Sieve (ASTM D-1140) 2 ea. @ $30.00 $60.00 Particle Size Analysis w/o Hydrometer (ASTM D-422) 0 ea. @ $50,00 $0.00 Moisture Content (ASTM D-2216) 4 ea. @ $5.00 $20.00 Unconfined Compression (ASTM D-2166) 5 ea. (~ $35.00 $175.00 Triaxial (unconsolidated/Undrained, ASTM D-2850) 0 ea. @ $50:00 $0.00 SUBTOTAL $455.00 C. ANALYSES & REPORT PREPARATION Principal Engineer hrs. @ $150.00 $0.00 Senior Engineer 0.5 hrs. (~ $115.00 $57.50 Project Manager 2 hrs. (~ $78.00 $156.00 Staff Engineer 12 hrs. (~ $68.00 $816.00 Draftsman 2 hrs. @ $45.00 $90.00 Word Processor 4 hrs. @ $40.00 $160.00 Reproduction 2 report ~ $45.00 $90.00 SUBTOTAL $1,369.50 TOTAL ESTIMATED REVISED FEE I $3,666.00 N eoserver~E ngineering~iscl ~roposals~2001 \G2002-12-10 ENGINEERING CORP. December 3, 2002 Mr. Mike Harju S & B Infrastructure', LTD 3535 Sage Road Houston, Texas 77056-7011 Re: Geotechnical Investigation - Revised Proposal/Agreement Proposed Magnolia Lift Station Pearland, Texas AEC Proposal No. G2002-11-07 Dear Mr. Harju: INTRODUCTION In response to your request, Avil6s Engineering Corporation (AEC) is pleased to submit this proposal for a geotechnical investigation for the proposed Magnolia lift station in Pearland, Texas. The lift station will be constructed at a depth of about 35 to 40 feet. Two sites are being considered for the location. The first site will be on Magnolia Street at the intersection of Magnolia Street and Veterans Drive. The second site will be at the intersection of John Lizer and State Highway 35. The geotechnical investigation will be perfgrmed at one of the two sites depending on which site is chosen. SCOPE OF SERVICES The field exploration will consist of drilling and sampling one soil boring to a depth of 50 feet below existing grade using a truck-mounted drill rig. AEC recommends that the boring location be staked by S & B Infrastructure, Ltd. and that AEC be provided with drawings showing underground utilities/structures. We will coordinate with the Texas One Call System to have existing underground utilities checked. The boring will be drilled at the staked location or within 20 feet of the staked location. If the boring cannot be drilled within the 20-tbot off'set due to conflict with utilities, we will notify you so that the boring will be relocated. The boring will be sampled continuously in the top 10 feet and at 5-ft intervals thereafter. The depth to groundwater will be recorded in the borings during and upon completion of drilling. Representative portions of all samples will be sealed, packaged and transported to our laboratory. The boring will be converted to a piezometer on completion; the groundwater level in the piezometer will be monitored after one month. The piezometer will be left in-place for future monitoring by others. Laboratory testing will consist of Atterberg limits, percent passing No. 200 sieve, moisture contents, dry density, unconfined compressive strength, and triaxial shear strength (unconsolidated-undrained). We will analyze the field and laboratory data and provide geotechnical guidelines for: OSHA excavation criteria, lateral pressures for excavations uplift resistance criteria foundation support guidance for dewatering excavations, 5790 Windfern, Houston Texas 77041 · (713) 895-7645 · Fax (713) 895-7943 EXHIBIT "B" S & B Infrastructure, LTD Geotechnical Investigation Proposal/Agreement Proposed Magnolia Lift Station Pearland, Texas AEC Proposal No. G2002.-1!-07 Page 2 Our findings and re~:'ommendations will be presented in a geotechnical report which will also contain a boring location plan, log of boring and summary of the results; three copies will be submitted. ESTIMATED FEE The estimated fee for the services described above is $4,725.50 as itemized in the attachment. We will invoice our services on a lump sum basis. Please inform us if our project description and/or scope of services is inaccurate so that we may revise the scope, fee and schedule if necessary. The fee includes one mob/demob for a truck-mounted drill rig and assumes the site is open and accessible to truck-mounted drilling equipment and that our services will be performed in 2002. Surveying, entry/access permits, clearing, fault evaluation, standby time, working with hazardous materials, piezometer plugging and attendance at meetings are not included in the above fee. We assume that pavement coring and traffic control will not be requlred; if these services will be provided by us, please let us know so that we can revise our scope of work and tee. Changes in project details described in this proposal or additional details that are provided to us later may result in additional fees if new or exploration, testing or analyses are required as a result. We therefore request that you infi)rm us about any design details that are proposed so that we may incorporate the changes at this time and make necessary revisions to the proposal, schedule and fee, if applicable. ESTIMATED SCHEDULE Weather permitting and assuming no field delays, we anticipate starting the field exploration approximately one week after receiving the signed contract, notice-to-proceed and required drawings. We Plan to provide you with recommendations about 2 weeks after the borings are drilled. We estimate completing the report two weeks after we discuss the results and recommendations with you. CLOSING & AUTHORIZATION We appreciate the opportunity to present this proposal and look forward to working with you again. You may authorize our services via a Consultant Services Contract/Agreement or by approving this proposal below. Executed this day ,2002. By: By: (Signature) (Signature) Mr. Mike Harju, P.E. (Printed or typed name) A. Chris Onuekwusi, P.E. (Printed or typed name) Title: Title: S & B INFRASTRUCTURE, LTD. Proiect Manager AVILt~S ENGINEERING CORP. Z: \Engineering\proposal\2002\G2002-11-07. wpd EXHIBIT "B" ITEMIZED SUMMARY OF FEE PROPOSED MAGNOLIA LIFT STATION PEARLAND, TEXAS 12~3~2002 GEOTECHNICAL INVESTIGATION AEC PROPOSAL NO. G2002-11-07 Qty. Unit Rate Amount A. FIELD EXPLORATION Mobilization/Demobilization 1 ea. @ $350.00 $350.00 Site Reconnissance & Boring Layout 0 hrs. @ $68.00 $0.00 Utility Location 1 hrs. @ $68.00 $68.00 Pavement Coring (assumed 9 locations) 0 ea. @ $70.00 $0.00 Pavement Patching 0 ea. @ $35.00 $0.00 Traffic Control 0 hrs. @ $40.00 $0.00 Soil Drilling (1 boring to 50 feet) 50 ft. @ $14.00 $700.00 Grouting boreholes 0 ft. @ $4.00 $0.00 Piezometer Installation (50 feet) 50 ft. @ $20.00 $1,000.00 Piezometer Monitoring (one trip) 3 hrs. @ $42.00 $126.00 Piezometer Plugging (assumed not required) ft. @ $12.00 $0.00 Drill Rig & Crew Standby Time (if incurred) hrs. @ $200.00 $0.00 Miscellaneous Expenses 0 LS @ $20.00 ' $0.00 Vehicle Charge 3 hrs. @ $4.50 $13.50 SUBTOTAL $2,257.50 B. GEOTECHNICAL LABORATORY TESTING Atterberg Limits (ASTM D-4318) 5 ea. @ $40.00 $200.00 Passing No. 200 Sieve (ASTM D-1140) 3 ea. @ $30.00 $90.00 Particle Size Analysis w/o Hydrometer (ASTM D-422) 0 ea. @ ' $50.00 $0.00 Moisture Content (ASTM D-2216) 4 ea. @ $5.00 $20.00 Unconfined Compression (ASTM D-2166) 5 ea. @ $35.00 $175.00 Triaxial (unconsolidated/Undrained, ASTM D-2850) 4 ea. @ $50.00 $200.00 SUBTOTAL $685.00 C. ANALYSES & REPORT PREPARATION Principal Engineer hrs. @ $150.00 $0.00 Senior Engineer 2 hrs. @ $115.00 $230.00 Project Manager 4 hrs. @ $78.00 $312.00 Staff Engineer 12 hrs. @ $68.00 $816.00 Draftsman 2 hrs. @ $45.00 $90.00 Word Processor 5 hrs. @ $40.00 $200.00 Reproduction 3 report @ $45.00 $135.00 SUBTOTAL $1,783.00 TOTAL ESTIMATED REVISED FEE f $4,725.50 Neoserver',Engineering'~Disc l~Proposals~001\G2002-11-07 ": ' ': EXHIBIT "C" ' C.L. DAVIS &'COMPANY LAND SURVEYING 1500 WINDING WAY FRIENDSWOOD, TEXAS 77546 (281) 482-9490 FAX (281) 482-1294 E-MAIL: cldavisc@gte,net December 10, 2002 REVISED: 3anuary 6, 2003 Mr. Mike Harju S & B Infrastructure 3535 Sage Road Houston, Texas 77056 Re: Magnolia Lift Station No. I (Approximately 250' x 250') Site at southeast corner of Veterans and Magnolia Proposal Number: 2002-144 Dear Mr. Harju: Our proposal for land surveying services for the above referenced project is as followsi Topographic survey ..................................................................... $2,200.00 Boundary survey .......................................................................... $~800.00 3. Rep/at tract into Lift Station Reserve (Fee does not include any filing fees) ............................................................................ $4,500.00 4. Stake core bore location ................................................................. $650.00 $. Re-flag per/meter boundary corners and temporary bench mark for construction control ........................................................ $?$0.00 Topographic survey of Veterans Road from Magnolia to l, 000' south (right-of- way to right-of- way) ................................ $ ~/800. O0 Establish the followin9 elevations on Lift Stations 49/$2/ ~9 & 66 A. Bottom of wet well B. Inverts of influent sewer at lift station or closest manhole C. Top of slab of lift station ......................................................... $3,400.00 Total Amount of Proposal .............................................................. $1~, ~ 00. O0 2002-144 Mag lift sra. no. ~_.doc Page 1 of 2 Mr. Mike Harju S & B Infrastructure Page - 2 . The following items will be invoiced at cost: · Reproducti6ns · Submittal fee(s) to governmental agencies · Delivery service · Electronic Mail · Abstracting Payment of all invoices is due thirty days from receipt, Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly basis as described below: · Principal · Registered Professional Land Surveyor (RPLS) · Technical/Cadd · Three-man field crew · Data Collector · Clerical $125.00 $85.00 $75.oo $110.00 $30.00 $45.00 All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar, Suite 400; Austin, Texas 78752; phone number: 512-452-9427. Any complaints about surveying services should be sent to the above address to the attention of Complaints Officer of the Board. Thank you for the opportunity to submit this proposal and we look forWard to working with you. Sincerely, Approved & Accepted, C.L. Davis, R.P.L.$. Mr. Mike Harju S & B Infrastructure Date 2002-144 Mag lift sra. no. 1.doc Page 2 of 2 EXHIBIT "D" OPINION OF ENGINEERING COST FOR Magnolia Street Lift Station and Sanitary Trunk Sewer Along Veterans Drive City of Pearland S&B Project No. PU0256 Revised: Feb. 2003 BASIC SERVICES: Preliminary Phase? Area 100 (LS): Project Scope Development and Coordination Meeting, 4 Service Area Definition and Flow Analysis I I 2 4 4 12 $ 1,206 Preliminary Design Veterans Trunk Sewer to City Limits I I 2 4 4 12 $ 1,206 Preliminary Desitin Pump Station I I 2 I 4 9 $ 908 Progress Meeting - Preliminary'Findings with Cost (30%) Model Run Coordination with MontlJomery Watson I I I 3 $ 384 Review Computer Model Results I 2 4 7 $ 859 Sewerage SystemCost Analys~s I I 2 4 }4 $ }496 Prol~'ess Meeting- Conclusion and Recommendations (90%) I I I 3 $ 384 Prepare Preliminary Desikm Report I I 4 2 2 l0 20 ! $ 1,671 Present Final Lener Report I I 2 $ 270 Subtotal Preliminary Phase, Area 100 {LS): [ 14 I i5 1 lO I lO I 14 I al Il 92 1 s 9.70_t Design Phase? Area 200 (LS): Cover Sheet I I 4 12 18 $ 1,659 General Notes I I 4 12 18 $ 1.659 Force Main to Exist Magnolia 36-inch Sewer 6 8 16 20 50 $ 5,264 30-inch Sanitary Sewer P&P along Veterans Sta 0+00 to Sta 5+00 6 8; 16 24 54 $ 5.574 30-inch Sanitary Sewer P&P along Veterans Sta 5+00 to Sta 10+00 6 8 16 24 54 $ 5,574 Sanitary Sewer Details 4 4 Water Line Details 4 4 12 Lift Station Site (Grading, Fencing,...) 4 8 18 18 48 $ 5,059 Lift Station Plan and Profile 8 18 18 24 68 $ 7.384 Lift Station Structural Details 8 18 18 24 68 $ 7.~84 Electrical Site Plan 8 18 18 24 68 $ 7,384 Electrical Plan 8 18 18 24 68 $ 7.3~4 Electrical Control Diagram 8 18 18 24 68 $ 7.3~4 Electrical Detail Sheet 4 12 12 24 52 $ 5,357 Storm Water Pollution Prevention Plan 4 4 12 12 32 $ 3,385 Coordination Meetings 20 20 40 $ 5,394 Specifications 8 20 40 68 $ 5,692 Subtotal Design Phase, Area 200 (LS): I ioo I 176 1 232 I I 200 1 40 II 8.~8 1 s s8,.~07 Bid Phase~ Area 300 (LS): 4 8 14 14 26 4 70 $ 6,~45 Provide Updated Cost Est. on Final Bid Form Provide Mylar Sepias of "As-Bid" Drawings Provide "TIFF" Files of"As-Bid" Drawings Provide Reproducible of Project Specs. Prepare "Bid Advertisement" & "Notice to Bidders" Conduct Pre-Bid Meeting at City of Pearland Offices Prepare Addenda (if needed ) Provide Mylars & "TIFF" Files of Modified Sheets Assist the Owner with Obtaining Bids Review Bids and Submitted Documents Provide ~Sununary" and "Detailed" Bid Tabulations Provide Recommendation of Award Letter Subtotal Bid Phase, Area 300 (LS): [ 4 [ 8[ 14 [ 14 I 26 [ 4 l[ 70l$ 6,845 Construction Phase? Area 400 (LS): 12 22 41~ 24 74 12 184 $ 17.949 Conduct Pre-Construction Meeting & Issue Minutes Make Periodic Site Visits (Min. Bi-weekly) Maintain Communication with City Field inspector Provide Written Reports of Site Visits Consult & Advise Owner As Needed Prepare~ Sign, & Issue CO.'s for Owner Appv. Review Shop Dwgs., Lab Rpts., & Mill Tests Review Contractors Pay Estimates Conduct Pre-final Walk Through Inspection Prepare Final Punchlist I Issue Certificate of Substantial Completion Conduct a Final Walkthrough Inspecnon Issue a Certificate of Completion Subtotal Construction Phase, Area 400 (LS): I 121 22t 40l 241 74[ ,2I 18415 17,949 [ TOTAL BASIC SERVICES: 130 221 305 57 404 67 1,184 $ 122,804 EXHIBIT "D" OPINION OF ENGINEERING COST FOR Magnolia Street Lift Station and Sanitary Trunk Sewer Along Veterans Drive City of Pearland S&B Project No. PU0256 DESCRIPTION ADDITIONAL SERVICES: Revised: Feb. I 1, 2003 TOTAL COST En~ineerim~: Traffic Control Plans and Details (2 Sheets) Drawing Revisions Requested by Owner Subtotal Engineering: Reimbursable Expenses: 8,556 5,248 I 81 21 141 a61 891 6 II iss I s +/-5 Trips ~ 52 mi/trip ~ $0.36/mi 35 Blue Line Sets of 15 Drawinl~s Per Set 25 Xerox Sets of 200 Pa~es 13,804 150 Courier Mileage/Travel Internal Reproduction - Bluelines Internal Reproduction - Xerox Copies Subtotal Reimbursable Expenses: 94 788 1,250 I $ 2,281 Subconsultants: Aviles Engineering Corp. C.L Davis & Co. C.L Davis & Co. Outside Reproduction (Ridgeway's) - Mylar Sepias Outside Reproduction (Ridgeway's) - "TIFF" Files Subconsultant Administrative Fee Subtotal Subconsultants: TOTAL ADDITIONAL SERVICI TOTAL COST: NOTE: This amount does m~. include resident conslra¢lton inspection services Geotechnical Testing for Lift Station and Trunk Sewer Verification lopo Survey, Boring Location, & Construction Control Staking Replat Tract into Lift Station Reserve Mylar Sepias of"As-Bid" & "Record" Drawings (3-Sets Total) "TIFF" Files of"As-Bid" & "Record" Drawin$s (2-Sets Total) 10% 8,392 15,100 240 250 2,39~ 26,380 $ 42,465 $ 165,269 S:~PrOlOCt~pu0256 plna_magnolia Is\Cost Estimates~Eng\OOS-L,[t. Sta enOt mp COsl-rev 11 Feb-03 xls Originaled: 11120102 Form: 9/25/02 Page 2 ot 2 Prioted: 2/1112003 Veterans Lift Station at Veterans and Magnolia Pearland Farms tract Specs 4.5 mgd Lift Station 1000' 30" Snitary sewer Ababdon min of 3 pump stations SCADA Capable Engineer S&B PM Eddie Kirst Start 1003 Basic Engineering Other Services Construction Material Testing Inpection Services ROW Permits Subtotal 10% Contingency 20% TOTAL Budget 1Q 03 1 2Q 03 Quarter 3Q 03 2 3 4Q 03 4 1Q 04 5 $ 220,000 $ 66,000 $ 66,000 $ 52,800 $ 17,600 $ 17,600 $ 35,000 $ 20,000 $ 15,000 $ - $ - $ - $ 1,291,668 $ - $ - $ - $ 645,834 $ 645,834 $ 38,750 $ - $ - $ - $ 19,375 $ 19,375 $ 12,917 $ - $ - $ - $ 6,458 $ 6,458 $ 104,476 $ - $104,476 $ - $ - $ - $ $ $ - $ $ $ - $ 1,702,811 $ 340,562 $ 13,622 $ 17,028 $ 3,406 $ 153,253 $ 153,253 $ 2,043,373 $ 99,622 $202,504 $ 56,206 $ 842,520 $ 842,520 Inflation 4% $ FV Construction Basic Eng Fee Other Fees MT IS Inflation 84,423 $ 1,019 $ 4,142 $ 1,724 $ 34,462 $ 2,127,796 I 11291,668 220,000 35,000 38,750 12,917 84,423 $ 100,641 $206,646 $ 57,930 $ 876,982 $ 17.032% 2.710% 3.000% 1.000% 6.536% Present 0 & M Add 4.5 mdg L/S $ Abandon LS20 $ Abandon LS21 $ Abandon LS49 $ Abandon Eagle $ Net 0 & M Change $ 30,597 (10, 059) (8,035) (14,202) (2,000) (3,699) Present Value of Net Chg. $69,349.39 t Subdivision Pearland Farms Cornleous Future 43,077 885,597 X- Check $ 220,000 $ 35,000 $ 1,291,668 $ 38,750 $ 12,917. $ 104,476 $ 340,562 $ 2,043,373 $ 84,423 $ 2,127,796 Funding Lots Impact Fee $ 3,490.00 Total 200 $ 463 $ 450 $ 698,000 11615,870 1,5701500 $ 3,884,370 Future 0 & M Add 4.5 mdg L/S $ 30,597 Abandon LS20 $ (10,059) Abandon LS21 $ (8,035) Abandon LS49 $ (14,202) Abandon Eagle $ (2,000) Abandon LS66 $ (18,430) Abandon LS19 $ (10,749) Abandone LS54 $ (14,498) Abandon LS68 $ (16,470) Net 0 & M Change $ (63,846) Present Value of Net Chg. $11196,994.10 (29,179) $547,052 (30,968) $580,593 DOCUMENT FILING REQUEST RP-132 Description: S&B Infrastructure, LTD. Engineering Agreement Resolution: Bill Eisen City Manager Type: Engineering Services Search String Parameters: Veterans Drive Sewer Improvements Requested By: Robin Pitcock Project Management 03/05/03 Exhibit A R2003-30 CITY OF PEARLAND CID SECRETARY'S OFFICE