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1993-06-14 CITY COUNCIL REGULAR MEETING MINUTESKC MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON JUNE 14, 1993, AT 7:30 P. M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor C. V. Coppinger Mayor Pro Tem/Councilmember Joy Colson Councilmember Councilmember Councilmember Councilmember City Manager City Attorney City Secretary D. A. Miller Benny Frank Randy Weber David Smith Paul Grohman Lester Rorick Pat Jones others in attendance: Division Director Glen Erwin, City Engineer John Hargrove, and Police Chief Mike Hogg. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Councilmember Smith. The Pledge of Allegiance was led by Councilmember Frank. APPROVAL OF MINUTES It was moved by Councilmember Colson, seconded by Councilmember Frank, that the minutes of the meeting of May 24, 1993, be approved as submitted. Motion passed 5 to 0. MEETING RECESSED AT 7:32 P. M. MEETING RECONVENED AT 7:36 P. M. MAYOR'S ACTIVITY REPORT Mrs. Stella Roberts, in her capacity as District Governor of District 12 for the Keep Texas Beautiful organization, presented "Texas Proud Community" signs which will be installed by the Highway Department along with the City's population signs. Mrs. Roberts commended the City for its efforts in clean community activities and asked the Council to join her co-workers in a group picture. Mrs. Delores Fenwick of Clean Pearland informed Council of current activities and invited all to a workshop on oil spill reporting. Closing her remarks, Mrs. Fenwick reminded everyone of Pearland Night with the Astros to be held on July 22. Mayor Coppinger recognized Boy Scouts, Mrs. Jo Anne Burch and Kippers, and School District Trustees and Staff in the audience. Mayor Coppinger reported he participated in the VFW ceremony on Memorial Day. Mayor Coppinger commented on the Council retreat held on Saturday, stating it went well. Mayor Coppinger called on Marvin Elam who took pictures of the Council for a Library report. M COUNCIL ACTIVITY REPORTS Councilmember Miller reported he attended the retreat on Saturday. Councilmember Frank reported he also attended the Council retreat. Councilmember Colson reported the Centennial Committee is making progress and will soon be making a report to Council. Councilmember Weber reported the retreat was useful and commended the facilitator and suggested it be held over a two day period next time. Working with the School District in long range planning was discussed. Councilmember Smith reported he enjoyed the retreat and reported the Clear Creek Watershed Steering Committee will meet on June 16 at City Hall with Dannenbaum Engineering making a presentation. CITY MANAGER REPORT City Manager Grohman reported he has visited with Mr. Jim Schleider, Superintendent of Schools, and the District has suggested a joint workshop Tuesday, June 29, at 7:00 P. M. at the School District's facility. This is the first date open to all and is available if the Council concurs, Mr. Grohman stated. Mr. Grohman further reported on the pool opening, the street paving progress, and the record number of ambulance runs which have been occurring lately. Continuing his report, Mr. Grohman reported on the progress of the Planning and Zoning Commission's work on the thoroughfare plan, sign ordinance, facade regulations, and landscaping requirements. City Manager Grohman called Council's attention to a memo from the municipal court judges who have asked for an increase in salary and suggested Council may want to take this request into account during coming budget considerations. Closing his report, Mr. Grohman stated funding for Hughes Road in the amount of $6.7 million is being considered by the Technical Review Committee of H -GAC. We are rated third in consideration of many projects and, if this is approved, will be a great benefit to the City. The approval of the funding process will take some time, Mr. Grohman stated, but Staff will keep the Council informed. CITIZENS 1. L. B. Lyon, 5013 Apple Springs. Mr. Lyon spoke about accepting federal grants, department head training, and the need for better communication between the citizenry and the Council. 2. Catherine O'Brien, 3010 Country Club. Ms. O'Brien spoke about the need for another DARE officer. 3. Carlton McComb, 3914 Shadycrest. Mr. McComb spoke about compensatory time paid to various individuals and stated he felt this expenditure was a mishandling of city funds and --- provided a basis for an investigation of the City Manager. Councilmember Miller asked if he could make a request at this time. Based upon what has been said here and in the past, Mr. Miller stated, there might be some probable cause for an inquiry. At this time, I would like to ask that, Mr. Miller continued, under Sections 3.07 and 3.12 of the City Charter, this be placed on the agenda of our next regular meeting for consideration. I am not asking for an investigation, Councilmember Miller stated, I am asking the subject of an investigation be on the agenda. At that time, if Council determines to have one, a vote would be taken either for or against the creation of a body to look into these accusations and any others that might be brought before this body. M I don't do this because I agree with one person one way or the other, but I think, Mr. Miller stated, that it is extremely difficult for citizens to come before Council and express their concerns in five minutes. If we do have some problems, we need to have more time in all fairness to the citizens and to Mr. Grohman. Mayor Coppinger thanked Councilmember Miller for his comments and stated it would be well to do this. Councilmember Weber asked if this could be followed up with an Executive Session on this issue. Councilmember Miller was agreeable to this but also stressed that he would like an action item to decide whether to investigate or not. —" DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS APPROVAL OF ROUTE FOR FIRST BAPTIST CHURCH VACATION BIBLE SCHOOL PARADE City Manager Grohman stated this item is recommended. It was moved by Councilmember Weber, seconded by Councilmember Colson, that the route requested be approved. Motion passed 5 to 0. EXCUSED ABSENCE FOR COUNCILMEMBER D. A. MILLER FROM REGULAR MEETING OF MAY 24, 1993 It was moved by Councilmember Frank, seconded by Councilmember Colson, that Councilmember Miller be excused from the regular meeting of May 24, 1993. Motion passed 4 to 0, with Councilmember Miller abstaining. APPOINTMENT OF ONE MEMBER TO THE ZONING BOARD OF ADJUSTMENT TO FILL THE UNEXPIRED TERM OF JIM SUDELA It was moved by Councilmember Weber, seconded by Councilmember Smith, that this item be tabled at this time. Motion passed 5 to 0. AUTHORIZATION FOR CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ONE - CALL CONCEPTS, INC. FOR ADVANCE NOTIFICATION OF UTILITY WORK WITHIN THE CITY City Manager Grohman stated we share right-of-way with many other entities such as Southwestern Bell and HL&P. These companies use this service and Staff is recommending the City use this excellent service. Council discussed charges for this and who is charged. It was determined it is approximately $3.00 per call. A phone line will be required to tie in. It was moved by Councilmember Frank, seconded by Councilmember Smith, that the City Manager be authorized to enter into an agreement with one -Call Concepts, Inc. for advance notification of utility work. It was noted the length of the contract is three years. Motion passed 5 to 0. RATIFICATION OF CITY MANAGER'S APPOINTMENT OF ONE MEMBER TO THE CIVIL SERVICE COMMISSION City Manager Grohman asked that this item be tabled to the next meeting. It was moved by Councilmember Weber, seconded by Councilmember Smith, that this item be tabled until the next meeting. Motion passed 5 to 0. BID NO. B93-7, FM 518 WATERLINE RELOCATION PROJECT, AUTHORIZATION FOR CITY MANAGER TO EXECUTE AGREEMENT WITH SECOND LOWEST BIDDER, E & C GROUP, INC., IN THE AMOUNT OF $450,122.30 City Manager Grohman informed this item does not need to be acted upon as the low bidder was able to meet bonding requirements. DISCUSSION OF POLICE PERSONNEL ISSUES It was moved by Councilmember Frank, seconded by Councilmember Smith, that this item be tabled at this time. Motion passed 5 to 0. DIRECTION TO STAFF REGARDING ACQUISITION OF UTILITY AND DRAINAGE EASEMENTS FOR FM 518 WIDENING PROJECT AND AREA IMPROVEMENTS City Manager Grohman had informed earlier in the meeting that this item was not ready to be acted upon or discussed in Executive Session at this time. OTHER BUSINESS r-- As announced, there was no need for an Executive Session. ADJOURNMENT The meeting adjourned at 8:27 P. M. Minutes =Proved as submitted and/or corrected this day of L,�1 , A. D., 1993. v C. V. Cop ger, Ma or ATTEST: Pa ones, ty Secretary