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1993-05-24 CITY COUNCIL REGULAR MEETING MINUTES40 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON MAY 24, 1993, AT 7:30 P. M. IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor C. V. Coppinger Mayor Pro Tem/Councilmember Joy Colson Councilmember Councilmember Councilmember City Manager City Attorney City Secretary Benny Frank Randy Weber David Smith Paul Grohman Lester Rorick Pat Jones Absent from the meeting: Councilmember D. A. Miller Others in attendance: Division Directors Richard Burdine and Glen Erwin, City Engineer John Hargrove, Chief of Police Mike Hogg, and Parks Director Ed Hersh. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Chief Hogg. The Pledge of Allegiance was led by Councilmember Frank. APPROVAL OF MINUTES It was moved by Councilmember Frank, seconded by Councilmember Colson, that the minutes of the special meeting of May 6, 1993, be approved as presented. Motion passed 4 to 0. It was moved by Councilmember Colson, seconded by Councilmember Frank, that the minutes of the regular meeting of May 10, 1993, be approved as presented. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT Mayor Coppinger reported his attendance at a Project Graduation ceremony, the Police Awards Banquet, and a Chamber luncheon representing the communities of Alvin, Friendswood, South Belt, and Pearland. Mayor Coppinger reported his attendance at an emergency management meeting called by the County Judge and questioned Emergency Management Coordinator David Smith about the City's readiness. Mr. Smith reported the City is in total compliance and a brief discussion followed concerning the City's readiness. Closing his remarks, Mayor Coppinger asked City Manager Grohman to comment on the reinstatement of impact fees during his report. COUNCIL ACTIVITY REPORTS Councilmember Frank reported his attendance at the Police Awards Banquet. Councilmember Colson reported her attendance at the DARE graduation ceremony. Councilmember Weber reported his attendance at the DARE ceremony and the workshop on the sign ordinance. Councilmember Smith reported his attendance at the Clear Creek Watershed Committee meeting and reported on the progress of this entity. Closing his remarks, Mr. Smith reported a class for emergency medical technicians will soon conclude with twelve new technicians graduating. CITY MANAGER'S REPORT City Manager Grohman reported Councilmember Smith has been named the new chairman of the Clear Creek Watershed Committee. The City pool will open Saturday with refurbishing around the pool area. Mr. Grohman reported on the status of the impact fee situation. Council had instructed additional proposals be gathered rather than the one from Bernard Johnson, Inc., the firm which had done the original study. Mr. Grohman stated it is difficult to quantify the needed material and will take some time. Six months may be a reasonable time frame, he said. CITIZENS 1. Emma Vaughn, 925 FM 865, Pearland. Mrs. Vaughn, speaking in behalf of representatives from Brookside Village, Southdown, and Country Place, spoke about the National Medical Waste facility near her residence and asked the City's support in taking action against this site. Mrs. Vaughn stated this site, which is in the City's ETJ, often violates state standards and is felt to be a health hazard for many people. 2. Carlton McComb, 3914 Shadycrest. Mr. McComb asked Council to wait on its evaluation of the City Manager until presentations had been made. Mr. McComb objected to the proposed Council retreat, stating he felt it violated the Open Meetings Act. DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS PRESENTATION BY REPRESENTATIVES OF UNIVERSITY OF HOUSTON AT CLEAR LAKE FOR TRAINING NEEDS ASSESSMENT FOR CITY EMPLOYEES Mr. Ed Hersh introduced co-workers who served on a committee with him to examine the City's training needs. These employees are Paulette Mire, Don Guynes, Mary Hickling, and Cecil Bowery. Mr. Hersh explained the work done with the representatives from the University and introduced Kevin Wooten, Ph.D., Max Elder, Ph.D., and Jay Tomball, Ph.D. of the U of H. Mr. Wooten presented an overhead projection outline and discussed the series of steps felt necessary to evaluate training needs for those in supervisory positions. The team from the University answered questions by Council and Mayor Coppinger asked the City employees who served on the committee for their comments. Ms. Mire, Ms. Hickling, and Mr. Guynes offered favorable remarks for the implementation of this program. Mr. Bowery was unable to attend the meeting. It was moved by Councilmember Weber, seconded by Councilmember Frank, that authorization be given to the City Manager to enter into an agreement with the University of Houston at Clear Lake for consulting services for a training needs assessment. Motion passed 4 to 0. RESOLUTION NO. R93-23, AUTHORIZING PARTICIPATION WITH HARRIS COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS Resolution No. R93-23 was read in caption by Councilmember Weber. 42 It was moved by Councilmember Weber, seconded by Councilmember Frank, that Resolution No. R93-23 be passed and approved on its first and only reading. Said Resolution No. R93-23 reads in caption as follows: RESOLUTION NO. R93-23 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY SECRETARY TO ATTEST A CERTAIN CONTRACT WITH HARRIS COUNTY FOR PARTICIPATION IN AN URBAN COUNTY APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Mr. Robert Kesl, Manager of Development, Research and Housing ---� Initiatives with Harris County Community Development Agency, was present to answer questions from Council. Mr. Kesl discussed the terms urban renewal and low-income housing. The term urban renewal concerns projects such as water, sewer, street, parks, and drainage and housing pertains to a housing rehabilitation program where most of the funds go to elderly persons who are unable to maintain their homes. Housing also pertains to a rental assistance program where a family may need assistance for a time to pay its rent. Mr. Kesl answered questions from Council concerning projects for senior citizens, projects in other cities, whether matching funds are required, the length of time for funding, and priorities in funding. Mr. Kesl informed Harris County Commissioner's Court makes the final decision for funding of projects. Mr. Kesl explained the application process, stating that the program gears up in October of each year, with applications due by the first of the new year, and a final decision is made in May. Voting "Aye" - Councilmembers Frank, Colson, Weber, and Smith. Voting "No" - None. Motion passed 4 to 0. BID NO. B93-8, DIESEL POWER GARDEN TRACTOR Council considered the following bids: VENDOR MODEL PRICE DELIVERY DATE ALVIN EQUIP.CO. KUBOTA G 1900 $ 6,823.00 5 DAYS TUNNEY'S LAWNMOWER AND TRACTOR JOHN DEERE 455 $ 8,174.25 UNDER 30 DAYS LANSDOWNE-MOODY CO. KUBOTA G 1900 $10,757.00 10 DAYS BROOKSIDE EQUIP.CO. JOHN DEERE 455 $ 7,725.00 10-35 DAYS Public Works Director Richard Burdine recommended award to Alvin Equipment Company in the amount of $6,823.00 which is within the budgeted amount. This equipment will be used in the Water Production and Wastewater Treatment Department. It was moved by Councilmember Frank, seconded by Councilmember Smith, that Bid No. B93-8 be awarded to Alvin Equipment Company in the amount of $6,823.00. Motion passed 4 to 0. M, BID NO. B93-91 DIESEL TRACTOR Council considered the following bids: VENDOR MODEL PRICE DELIVERY DATE LANSDOWNE- * FORD #4630 MOODY EQUIP. RHINO TW -72 $16,186.00 10-150 DAYS** J.DEERE 5400 D.E.R.EQUIP. UTIL.TRACTOR $16,812.00 5 DAYS BROOKSIDE J.DEERE 5400 EQUIPMENT W/BUSH HOG $16,629.00 30-45 DAYS BROOKSIDE MASSEY-FERGUSON EQUIPMENT 261 W/BUSH HOG $15,520.00 30-45 DAYS *Lansdowne -Moody offered an alternate bid for the same tractor with a different mower, Alamo 72B, for a price of $16,535.00. **Lansdowne -Moody later sent a letter to the City offering abetter delivery date of 30-45 days. Mr. Burdine stated Fleet Manager Mike Joyce had recommended the award of bid to Lansdowne -Moody as being the lowest bid meeting specifications. A better delivery date has been offered for this equipment. The Massey -Ferguson offered by Brookside Equipment did not meet specs as it is too small. It was moved by Councilmember Weber, seconded by Councilmember Colson, that Bid No. B93-9 be awarded to Lansdowne -Moody in the amount of $16,186.00 for a diesel tractor to be used by the Streets and Drainage Department. Motion passed 4 to 0. BID NO. B93-10, CONCESSION CONTRACT FOR VENDING MACHINES Mr. Burdine discussed the bids received with Council. Bids for drink machines were received from Ferguson Snax Sales, Houston Coca-Cola Bottling Company, and Dr. Pepper Bottling Company of Houston. Bids for snack machines were received from A Variety Vending Services and Ferguson Snax Sales. Mr. Burdine commented that Ferguson Snax Sales had provided the City's vending machines for several years and wrote a letter objecting to having to go through the bidding process. Staff feels the bidding process is the better way to obtain the best services, Mr. Burdine stated. Councilmember Frank asked the monetary difference between the current level of service and the proposed new rates and Mr. Burdine answered it will be approximately a 23% increase. It was suggested the funds earned from the vending machines be used for employee functions such as the City picnic. After much discussion, it was moved by Councilmember Weber, seconded by Councilmember Smith, that Bid No. B93-10 be awarded in the following manner: Drink machines be awarded to Dr. Pepper Bottling Company of Houston with 33% of the gross sales going to an employee activity fund. M Snack machines be award to A Variety Vending Services with the same stipulations. Motion passed 3 to 1, with Councilmember Frank voting no. BID NO. B93-11, REQUEST FOR PROPOSALS, ELECTRICAL SERVICES Mr. Burdine stated only one bid was received with the following rates: R & B Electric: Master Electrician Fee $ 37.50 Journeyman 15.00 Apprentice 9.00 -- Bucket Truck 500.00 (recommended use of City's) Parts Cost + 25% Mr. Burdine recommended award of bid to R & B Electrical, stating Staff felt this is the best way to have the City's electrical work done. Mr. Burdine asked Council to decide on the term of the contract which could be until the end of this fiscal year with the option to renew. It was moved by Councilmember Smith, seconded by Councilmember Colson, that Bid No. B93-11 be awarded to R & B Electric for the rates listed in its proposal with the contract to be re-evaluated at the end of the fiscal year. Discussion followed centering around the rates, companies who were sent bids, and electrical service needs of the City. Motion passed 4 to 0. AUTHORIZATION FOR STAFF TO PROCEED WITH ACQUISITION OF EASEMENTS AND RIGHT-OF-WAY FOR FM 518 DRAINAGE i Mayor Coppinger announced this item would be considered after Executive Session. OTHER BUSINESS MEETING RECESSED TO EXECUTIVE SESSION AT 9:17 P. M. UNDER TEXAS REVISED CIVIL STATUTES, ARTICLE 6252-17, SECTION 2 Mayor Coppinger read from the posted agenda the following topic to be discussed in Executive Session: UNDER SUBSECTION (f) ACQUISITION OF LAND - Discussion of acquisition of easements and right-of-way for FM 518 Drainage. MEETING RETURNED TO OPEN SESSION AT 9:35 P. M. Mayor Coppinger signed a certification of the item discussed in Executive Session. NEW BUSINESS: Continued AUTHORIZATION FOR STAFF TO PROCEED WITH ACQUISITION OF EASEMENTS AND RIGHT-OF-WAY FOR FM 518 DRAINAGE It was moved by Councilmember Smith, seconded by Councilmember Frank, that the Staff be authorized to proceed with acquiring necessary easements and right-of-way for FM 518 drainage. Motion passed 4 to 0. m ADJOURNMENT The meeting adjourned at 9:36 P. M. Min" approved as submitted and/or corrected this _� day of A. D., 1993. . V. Copp', Malowy PVI ATTEST: Pat Jones City Secretary