2007-08-13 PEARLAND EMPLOYEES BENEFITS TRUST SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY OF PEARLAND EMPLOYEES
BENEFITS TRUST, TO BE HELD ON MONDAY, AUGUST 13, 2007, AT 7:30 P.M., IN
THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND,
TEXAS.
Mayor Reid called the meeting to order at 7:52 p.m. with the following present:
Mayor
Tom Reid
Trustee
Steve Saboe
Trustee
Woody Owens
Trustee
Helen Beckman
Trustee
Felicia Kyle
Trustee
Kevin Cole
City Manager
Bill Eisen
City Attorney
Darrin Coker
City Secretary
Young Lorfing
Others in attendance: Jon Branson Parks and Recreation Director; Danny Cameron
Public Works Director; Jack Colbath Director of Fire Services; Roland Garcia Fire
Marshal; Narciso Lira City Engineer; J.C. Doyle Police Chief; Trent Epperson Project
Director; Nick Finan Assistant City Manager; Mary Hickling Director of Human
Resources and Safety Management; Mike Hodge Assistant City Manager; Paul Jamison
Fire Chief; Lata Krishnarao Planning Director; Claire Manthei Finance Director; Jeff
Sundseth EMS Operations Director; Fred Welch Executive Director of Economic
Development Corporation; June Ellis Budget Analyst; Jay Chapman Police Captain;
Ron Fraser Police Captain; Meg McNulty Utility Billing Services Supervisor; Edward
Grossenheider Parks Building Maintenance Superintendent.
NEW BUSINESS
TRUSTEE'S ACTION — ESTABLISHING OPERATIONS OF THE EMPLOYEE
BENEFITS TRUST AND APPROVE THE DECLARATION OF TRUST.
Trustee Saboe made the motion, seconded by Trustee Beckman, establishing
operations of the Employee Benefits Trust and approve the Declaration of Trust as
amended by Trustee Kyle in the previous meeting held August 13, 2007 at 7:30 p.m.
Voting "Aye" Trustees Owens, Beckman, Saboe, Kyle and Cole.
Voting "No" None.
Motion Passed 5 to 0.
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CONSIDERATION AND POSSIBLE ACTION:
A. ADOPTING THE CITY OF PEARLAND INVESTMENT POLICY AS THE
POLICY FOR INVESTMENTS FOR THE CITY OF PEARLAND
EMPLOYEE BENEFITS TRUST.
B. DESIGNATING THE DEPOSITORY FOR THE CITY OF PEARLAND
EMPLOYEE BENEFITS TRUST AS THE SAME DEPOSITORY UTILIZED
BY THE CITY OF PEARLAND.
C. DESIGNATING SIGNATORIES FOR THE CITY OF PEARLAND
BENEFIT TRUST AND DESIGNATE.
D. AUTHORIZING THE ANNUAL AUDITORS FOR THE CITY OF
PEARLAND TO CONDUCT AN AUDIT FOR THE CITY OF PEARLAND
EMPLOYEE BENEFITS TRUST AT SUCH TIME THAT THE AUDIT FOR
THE CITY OF PEARLAND IS CONDUCTED.
Trustee Kyle made the motion, seconded by Trustee Saboe to approve items A through
D.
City Manager Bill Eisen stated this item formally adopts the City's Investment Policy as
the Investment Policy for the Trust. The item also designates the City's bank depository
as the bank depository for the Trust, designates the signatories, and establishes that
the auditor for the City of Pearland would automatically be the auditor for the Trust.
Voting "Aye" Trustees Cole, Kyle, Saboe, Beckman, and Owens
Voting "No" None.
Motion Passed 5 to 0.
CONSIDERATION AND POSSIBLE ACTION:
A. AWARDING A BID FOR EMPLOYEE MEDICAL AND DENTAL
INSURANCE TO AETNA.
B. AWARDING A BID FOR FLEXIBLE SPENDING ACCOUNTS (FSA)
SECTION 129 INTERNAL REVENUE SERVICE CODE TO AETNA.
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C. AWARDING A BID FOR EMPLOYEE LIFE ACCIDENTAL DEATH AND
DISMEMBERMENT FOR EMPLOYEE DEPENDENTS SUPPLEMENTAL
LIFE INSURANCE TO SUN LIFE FINANCIAL.
Trustee Beckman made the motion, seconded by Trustee Kyle, to approve items A
through C.
City Manger Bill Eisen stated Council held a Workshop previously regarding the result of
the bid process for each of these types of coverage. With the results of this bid
process, Staff is recommending Council award the bids for Medical, Dental and Flexible
Spending accounts to Aetna and the bid for Supplemental Life Insurance to Sun Life
Financial.
Voting "Aye" Trustees Owens, Beckman, Saboe, Kyle and Cole.
Voting "No" None.
Motion Passed 5 to 0.
CONSIDERATION AND POSSIBLE ACTION:
D. RENEWING THE CONTRACT WITH VISION BENEFITS OF AMERICA
FOR VISION CARE.
Trustee Beckman made the motion, seconded by Trustee Saboe, to approve item D.
City Manager Bill Eisen stated this item is an insurance type coverage for employee
Vision Benefits. Staff is recommending the continuation of the current contract with
Vision Benefits of America.
Trustee Cole stated he is the current agent of record on this piece of business; he will
be abstaining from the vote.
Trustee Owens stated, with the high escalation cost of insurance over the last several
years, he appreciates that negotiations were able to lower the overall cost of this item.
Voting "Aye" Trustees Owens, Beckman, Saboe, and Kyle.
Voting "No" None.
Voting "Abstain" Trustee Cole
Motion Passed 4 to 0, with 1 abstention.
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ADJOURNMENT
Meeting was adjourned at 8:02 p.m.
Minutes approved as submitted and/or corrected this the 4th day of September, A.D.,
2007.
om Reid
Mayor
ATTEST:
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