Loading...
R2005-0114 07-11-05RESOLUTION NO. R2005-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A UNIT PRICED BID FOR FIRE HYDRANT MAINTENANCE SERVICES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City opened unit priced bids for fire hydrant maintenance services, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to Consolidated Services , in accordance with the unit prices contained in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for fire hydrant maintenance services. PASSED, APPROVED and ADOPTED this the 11th day of Jul y , A.D., 2005. EID MAYOR ATTEST: Y UNG RFI G R C Y S RETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Exhibit "A" Resolution No. R2005-114 Cansolda ed Services P.O. Box 21660 Beaumont TX. 77720 Ph: (409) 840-2004 Fax: (409) 840-9728 P.O. Box 928 Emory, TX. 75440 Phone/fax: (903) 474-9920 m ~r June 15, 2005 City of Pearland Attn: Gordon Island, Purchasing RE: RFB 2005-046 Fire Hydrant Maintenance Service Dear Mr. Gordon, Consolidated Services is pleased to submit the enclosed bid, and appreciates the opportunity. Enclosed you will find the following. 1. Bid sheet 2. Sample inspection report 3. Reference list 4. Certificate of insurance 5. Carboline product information 6. Carboline color chart It was a true pleasure working with the City in the past and should we be so fortunate to be awarded this contract we look forward to working with you and the City staff in the satisfactory completion of this important and valued service. Should you require additional information please give me a call. Thanks Again! Sincerel l ~,, William J. Petree GM /President Consolidated Services 12FB 2005-046 Fire Hydrvit Maintenace Services Bid Cover Sheet BID INVITATION COVER SHEET TO: ffr) , ~~'o ~~x '~14,~ e, ~~~~V~~a~~~j City of Pearland Purchasing Department 3519 Liberty Drive, Suite 202, Pearland, Texas 77581-5416 Tel: 281/652-1668 Fax: 281/652-1738 ? _l ~7 ~ L~ RFPB No: 2005-046 Commodity/Service: FIRE HYDRANT MAINTENANCE SERVICES Closing Time: 3:00 o'clock P.M., (CST) June 16, 2005 Opening Time: 3:00 o'clock P.M., (CST) June 16, 2005 Opening Location: City Hall, 3519 Liberty Drive, Pearland, Texas 77581 Page 1 of 1 For Information Contact: Gordon Island, Purchasing Officer, 281/652-1668 Technical Questions: Danny Cameron 281-652-1900 This invitation includes the following documents: [ (1) To be returned with bid] (1) 1. Bid Invitation Cover Sheet (1) 2. Bid Sheet (1) 3. Specification Requirements (1) 4. Supply Contract Provisions 5. Instruction to Bidders 6. Standard Purchase Terms and Conditions TO BE COMPLETED BY BIDDER The undersigned agrees, if this bid offer is accepted within l ~"' calendar days (90 days unless different period is inserted) after date of opening, to fully comply in strict accordance with the invitation, bid, specifications and provisions attached thereto for the amounts shown on the accompanying bid sheet(s). Firm: ~~~%'vl ~E:~ (ht r ~~ ~~v'% Signature of Person ~%/~~~{ Authorized to Sign Bid: __~~~ Signor's Name and Title (Print or type): ~4~ ~/tC ~-~- G-~' (t/ d 2'/~/t`~ 6~'l/ ~- Date: C °- ~ ~` j Telephone: ~~~ %~ ~~~ ~°z~ (~ Fax: ~~'% ~~7C`' C~~ ~ EXHIBIT RFB 2005-046 Fire Hydrant Maintenance Services ~ ~ Page 1 of 3 Bid Sheet ~ CITY OF PEARLAND Purchasing Department Bid Sheet Bid Invitation No: 2005-046 Commodity/Service: Fire Hydrant Maintenance Services BIDDER: C~ c"•4~~ ~i ~G! ~ ~ t'~.~ ri _ ~ DATE: ~C''~-/ z'` /i~'_ Z ~ ~ `._-- ----.;. AUTHORIZED SIGNATURE: ~"~-C---'' 1~~2~ ~~~ . 1. Refer to "Instruction To Bidders" before completing Bid Sheet. 2. Price, quote your best price F.O.B. Destination, on each item. This is a lump sum or separated bid per Texas Tax Code 151.309 or 151.310. 3. Delivery Date; promised delivery time in calendar days after receipt of order is to be noted below OR DATE if indicated. 4. In submitting this bid, I certify: a. Items bid are in exact accordance with specification, unless noted in bid. b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition. 5. Payment Terms: Standard payment terms are Net 30 days after receipt of order or invoice, whichever is latter. 6. Early Payment Discounts: Vendor may offer a ~'' % early payment discount if payment is made in fifteen (15) days. 7. Addendum(s) Received: (check) ^ No. 1; ^ No. 2; ^ No. 3 Item No. Description Or Specification Estimated Item Descriptiou Annual Unit Price Total Amount Quantity BID ITEM NO. 1: Perform the visual inspection, operation, inventory marking, N.F.P.A. and A. W.W.A. compliance, maintenance and database compilation of all hydrants on a per hydrant unit price. ~ ~ ~ C, 4 f> ~ CI„~ E'C 1000 each $ $ ~ BID ITEM N0.2: Supply and install blue street reflectors where missing or damaged on a per location unit price ~ ~ ~ !~ ~L, ~ / ~ ' ~ ] 200 each $ ~ $ BID ITEM N0.3: Clean, priming and painting of hydrants where _ p C. ~ ~~ ~ ~, ~, ~ ~ ~ ~ needed on a per hydrant unit price. 1000 each $ ' $ - ~ RFB 2005-046 Fire Hydrant Maintenance Services Bid Sheet Page 2 of 3 BID ITEM N0.4: ~ Flow of selected hydrants for static, residual and fl h d t l ti it i E> ~ ~~" ~~~ ow pressure per y ran oca on un pr ce. 50 each $ $ BID ITEM NO. 5: Flow of two or more selected hydrants to determine "down stream" or "needed fire flow" residual flows per set of hydrants ~ ~ ~~,.. ~ ~ ~ location unit price. 25 each $ ~ ~ $ ~ ~ BID ITEM N0.6: Supply and install "Hydra-Storz" fittings, or equivalent, with "Hydra-Snap Cap" compatible with 5" L.D.H. at selected ' ~ ~ ` locations as directed by the Fire Department on a per hydrant unit rice ~j /~ ~ ~~ ~ p 100 each $ $ BID ITEM N0.7: Supply and install "BriteSide" stainless steel backed, reflector top & bottom collar set or equivalent at all hydrants on a per h drant unit rice ~ ~'' V '~ ) ~ ~ri~ y p . 1600 each $ ( $ 1 BID ITEMS NO. 8: Cut ve etation and a l Herbicide a lication er Section IV ~ c' / a ~' ) °~ ` g pp y pp p Maintenance. 25 each $ ~ $ Bid Items 9 - 11 will be completed after the maintenance division of the Public Works De artment has a roved re airs. BID ITEM NO. 9: Complete overhaul that includes the following repairs and parts replacement: 1. Replace valve seat and rubber valve 2. Replace a110-rings or gaskets as required and packing 3. Clean all parts, stem, bonnet, nozzle caps, weather cap, holding nut, and packing chamber, etc. 4. Lubricate fire hydrant as needed for reassembly and add oil if the fire hydrant requires it. dp r ~ ~ /j ~ ` 6 25 each $ l ~ $ ~ 1 ~ Additional replacement parts if needed: Cr ~~ ~ S ~'~ Stem 1 each $ / $ ~~ ~ ~~ 1 oe ~ ~ Seat Rin 1 each $ $ ~~ O eratin Nut 1 each $ $ BID ITEM NO. ~~~ Top-end overhaul which shall include the following: Remove weather cap, bonnet, holding nut, operating nut, thrust ~ fJ' .~ o D ~ washer, 0-rings, and clean all parts. 25 each $ ~ ' 7 ~ I $ BID ITEM NO. {<e: Replacement cost for the following items if needed: y~~ r r ~ ' '~ ~ ~ ~~ l" 1. Bonnet 25 each $ ~/ / $ 2. Operating Nut 25 each m C~ .n s4 ` ~5 y ~ ~ ~ $ ~ ~ ~~ RFB 2005-046 Fire Hydrant Maintenance Services Bid Sheet Page 3 of 3 /' ~G ~~ ~'"J 4~,~~ ~ ~ 3. Holdin nut and asket for 0-rin 25 each $ $ / ~C o ; 4. Steamer nozzle 25 each $ / L"~ $ C;~,~, ~' o~ 5. Hose nozzle 25 each $ ~ ~~ $ ~+D ~~' 6 d D~ 6. Steamer nozzle ca 25 each $ ~'~ $ ~~' ~ ~% ~ 7. Hose nozzle cap 25 each $ ~/ oC / C, $ ~ ~ ~='~~n ~ GRAND TOTAL $ 1 1 Note: This is a unit price bid. Bidder is to enter their lowest price on a per unit basis for the service requested. The quantities shown will be used for evaluation only to determine the lowest and best bid. The City of Pearland will order work based on the availability of funds. Some work may be performed "once" such as the inventory and will only need maintenance and update during the remainder of the contract. See Supply Contract Provisions for contract length. The value of the contract will be more in the first year than in the Z"d and 3rd tears. 1 of 1 pages CITY OF PEARLAND PURCHASING DEPARTMENT SUPPLY CONTRACT PROVISIONS QUANTITIES: Bidder agrees to furnish all requirements of the City of Pearland during the contract period. Quantity(s) listed are estimates only, based on historical and/or known information. Actual quantity(s) ordered will be determined by need and the availability of funds. 2. TERM OF CONTRACT: Contract will be from the date of acceptance of offer for a period of (36) thirty-six months. 3. PRICING TERMS: Contractor will deliver all required quantities at the bid price for the contract period however. The Contractor will notify and offer the City decreases posted by a manufacturer and made available to the Contractor for the initial contract period and extension period. The City will entertain price increases for pass through cost increases only as posted by a Manufacturer or unknown expense not under the control of the Contractor. 4. Bidder agrees to offer additional equipment, materials or services offered by the Contractor not specifically listed in the specifications at the same markup. The City reserves the right to accept or reject price adjustments. 5. PURCHASES TO OTHER GOVERNMENTAL AGENCIES: 5.1 Bidder agrees to furnish materials, equipment and or services listed in the invitation to bid to those governmental agencies that participate in the City of Pearland Inter- local Cooperative Agreement program. Under this program, local government agencies may participate in City of Pearland contracts by Piggy Backing, Including their requirements with the City of Pearland, or Contract with the City of Pearland to purchase their commodities and/or services for them. Under Piggy backing and joint programs, the participating governmental agency will be responsible for ordering, acceptance and inspection and payment directly to the vendor. 5.2 All terms and conditions of the Bid Invitation will apply. Warranty, service, repairs and returns will be the responsibility of the participating governmental agency and vendor respectively. 5.3 The City of Pearland makes no claim of responsibility to the bidder for actions of cooperative partners. ~/ ~ ~ Firm: ~Oy~~v~ic~d~~°~~~~//C~% ,- ,Date: ~t'~'I~ ~~ Z ~c~~ _..._... -., Authorized Signature (agent): ,% _ ~,~`~2___,. ~'