R2008-014 2008-01-28 T70051RESOLUTION NO. R2008-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO CONTRACTS FOR LAND ACQUISITION AND APPRAISAL
SERVICES ASSOCIATED WITH THE ORANGE STREET PROJECT AND
AUTHORIZING STAFF TO PROCEED WITH THE PURCHASE OF ALL
NECESSARY RIGHT-OF-WAY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for land acquisition services associated with the
Orange Street Project, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That certain contract for appraisal services associated with the Orange
Street Project, a copy of which is attached hereto as Exhibit "B" and made a part hereof for
all purposes, is hereby authorized and approved.
Section 3. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest contracts for land acquisition and appraisal services
associated with the Orange Street Project.
PASSED, APPROVED and ADOPTED this the 28 day of a ry, A.D., 2008.
� �
� TOM REID
`'Q�.a....:q�'t'o.�, MAYOR
:c�,k; ,�;
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ATTEST: ; ;`;, `�;
� . °:n�•�. _ . .
U
S�"CRET.
APPROVED AS TO FORM:
� a..�..� / Z - �
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution 2008-14
08-0004 T70051
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on ]c. r� ur� r � �, S� , 2008 by and between the City of
Pearland ("CITY") and RFJ Property Consulting. ("CONTSIJLTANT").
The CITY engages the CONSULTANT to perform Right of Way Services for 30 fee/easement
acquisition described as Orange Street Project (Project No. T70051).
SECTION I- SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the same or
similar circumstances:
A. The CONSiTLTAN'T shall Right of Way Services on the Orange Street Project. See
Exhibit A, attached, for a detailed SCOPE OF SERVICES.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the
PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee handbook)
considers the following to be misconduct that is grounds for ternunation of a CITY
employee: Any fraud, forgery, misappropriation of funds, receiving payment for services
not performed ar for hours not worked, mishandling or untruthful reporting of money
transactions, destruction of assets, embezzlement, accepting materials of value from
vendors, or consultants, and/or collecting reimbursement of expenses made for the
benefit of the CITY. The CONSiJLTANT agrees that it will not, directly or indirectly;
encourage a CITY employee to engage in such misconduct.
D. The CONSULTANI' recognizes that all drawings, special provisions, field survey notes,
reports, estimates and any and all other documents or work product generated by the
CONSULTANT under the CONTRACT shall be delivered to the CITY upon request,
shall become subject to the Open Records Laws of this State.
E. The CONSLTLTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
omissions relating to the performance of any wark by the CONSLTLTANT, its agents,
employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in the
aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with minimum
limits of $1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for each occurrence of damage to or destruction of
property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or
death of any one person, $1,000,000 for each occurrence, and $1,000,000 for
property damage.
The CONSULTANT shall include the CITY as an additional insured under the policies,
with the exception of the Professional Liability Insurance and Workers' Compensation.
Certificates of Insurance and endorsements shall be furnished to the CITY before work
commences. Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in
Coverage") except with prior written consent of the CITY and only after the CITY has
been provided with written notice of such Change in Coverage, such notice to be sent to
the CITY either by hand delivery to the City Manager or by certified mail, return receipt
requested, and received by the City no fewer than thirty (30) days prior to the effective
date of such Change in Coverage. Prior to commencing services under this CONTRACT,
CONSLTLTANT shall furnish CITY with Certificates of Insurance, ar formal
endorsements as required by this CONTRACT, issued by CONSLILTANT' S insurer(s),
as evidence that policies providing the required coverage, conditions, and limits required
by this CONTRACT are in full force and effect.
F. The CONSLTLTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind for
which CONSULTANT is legally liable, including all expenses of litigation, court costs,
and attorney's fees, for injury to or death of any person, for damage to any property, or
errors in design, any of which are caused by the negligent act or omission of the
CONSULTANT, his officers, employees, agents, or subcontractors under this
CONTRACT.
H. All parties intend that the CONSLTLTANT, in perfornung services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its own
work and the manner in which it is performed. The CONSiILTANT is not to be
considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end upon completion of project.
SECTION III - CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is payment by milestones / not to exceed
rate per parcel. Total compensation for the services performed shall be the sum of
$84,000.00
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Per parcel billing is to be paid as follows:
Progressive payrnent:
- 25% upon presentation of initial offer.
- 60% upon presentation of final offer or on execution of deed, or payment
submission.
- 100% upon successful negotiation/award and all instruments are recorded.
B. The CITY shall pay the CONSULTANT in installments based upon a per parcel
basis, progress reports and detailed invoices submitted by the CONSULTANT
subject to the following limitations:
C. Payrnent will be made for services rendered, provided that:
1. Invoices must be submitted on the Contractor's own invoice form and
must be prepared to show:
a. The date;
b. Name and address of the Consignee;
c. Item/reference number, deliverable and/or description of work;
d. PO number; the amount invoiced and remaining contract balance.
2. Time sheets are provided to support the time being claimed.
D. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT. The
project manager has the authority to administer this CONTRACT and shall monitor
compliance with all terms and conditions stated herein. All requests for information from
or a decision by the CITY on any aspect of the work shall be directed to the project
manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt response
to questions and rendering of decisions pertaining thereto, to minimize delay in the
progress of the CONSLTLTANT'S work. The CITY will keep the CONSiJLTANT
advised concerning the progress of the CITY'S review of the work. The CONSULTANT
agrees that the CITY'S inspection, review, acceptance or approval of CONSLTLTANT'S
work shall not relieve CONSULTANT'S responsibility for errors or omissions of the
-3-
CONSITLTANT or its sub-consultant(s) or in any way affect the CONSUTANT's status
as an independent contractor of the CITY.
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may ternunate this CONTRACT for any reason -- with
or without cause -- by delivering written notice to CONSiJLTANT personally or by
certified mail at 16315 Petina Cypress Ct. Cypress, Texas 77433. Immediately after
receiving such written notice, the CONSLTLTANT shall discontinue providing the
services under this CONTRACT.
B. If this CONTRACT is ternunated, CONSLTLTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all other
documents or work product generated by the CONSLTLTANT under the CONTRACT,
entirely or partially completed, together with all unused materials supplied by the CITY
on or before the 15`�' day following ternunation of the CONTRACT.
C. In the event of such termination, the CONSIJLTANT shall be paid for services performed
prior to receipt of the written notice of terxnination. The CITY shall make final payment
within sixty (60) days after the CONSULTANf has delivered to the CITY a detailed
invoice for services rendered and the documents or work product generated by the
CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely
ascertainable sum, the portion of such sum payable shall be proportionate to the
percentage of services completed by the CONSLTLTANT based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY ternunates this CONTRACT for cause and/or if the CONTRACTOR
breaches any provision of this CONTRACT, then the CITY shall have all rights and
remedies in law and/or equity against CONSiTLTANT. Venue for any action or dispute
arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The
laws of the State of Texas shall govern the terms of this CONTRACT: The prevailing
party in the action shall be entitled to recover its actual damages with interest, attorney's
fees, costs and expenses incurred in connection with the dispute and/or action.
CONSULTANT and CITY desire an expeditious means to resolve any disputes that may
arise between under this CONTRACT. To accomplish this, the parties agree to
mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the
breach thereof, and if the dispute cannot be settled through negotiation, then the parties
agree first to try in good faith, and before pursuing any legal remedies, to settle the
dispute by mediation of a third party who will be selected by agreement of the parties.
'j'�
SECTION VI – ENTIltE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSiJLTANT and
supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT
may be amended only by written instrument signed by both parties.
SECTION VII – COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other than a
bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he
has not paid or agreed to pay any company or person, other than a bona fide employee, any fee,
commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from
the award or making of the CONTRACT. For breach or violation of this clause, the CITY may ternunate
this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee,
gift, or contingent fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this �� 5� day of .) ��u.a � , 2008.
CITY OF P ARLAND, TEXAS
Bill Eisen City Manager O1/31/08
G%�---- c - —✓v
CONSULTANT
-5-
RF� PRt}PERTY Ct�NSULTIN�
LETTER OF PROPt�SAL FOR ACQUISfTION SERVICES
Anthony vu, Acquisition Coordinator
Project Management €3epartment
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Robert Findley
RF7 Property Consulting
16315 Petina Cypress Ct.
Cypress, TX 77433
oear Mr. Vu:
Robert Findley with RF7 Property Consulting (Contractor) will provide and
Anthony Vu with City of Pearland (Client) is in agreement to pay far
Acquisition Services to negatiate for the acquisition of 30 parcels an
Orange Street in the City of Pearland. Acquisition Services will be
pravided on a per parcel basis as follows.
Acquisition per parcel $2,800.0@
Total Acquisition for 30 Parcels $84,000.00
Per parcel fee includes fees fc�r mileage, copieslreproduction cast,
meeting attendance, etc.
Contractar will acquire parcels as directed by the Client and in
accordance with the attached 5cape of Services labeled Exhibit A.
These acquisition services will be billed and paid on a milestone basis as
follows:
25� upon preser�tation of initial affer.
60% upon presentation of fina]. offer/execution of deedlpayment
submissionJpreparation of condemnation.
16@% upon successful negotiation/award and all instrunaents are recorded.
Agreed this fs day of 7anuary _, 2008.
RF7 Property Cansulting
Robert Findley ;� �
Owner
s �
RIGHT OF WAY
SCOPE l�F SERVICES
FQR
Orange Street Project
T70051
CiT1' OP PEARLAND I3-1 Revised S,'22/{}7
BASIC SERVICES: This Scope of Services covers the requirements for the
Consultant to furnish qualified personnel to assist the City of Pearland (COP),
Texas on right of way related services. Services to be performed shall include,
but not be limited to, acquisition, negotiations, preparation of condemnation
packages, settlements/closing, and relocation. COP will contract separately with
appraisers, title companies, surveyors, environmental engineers, real estate and
condemnation attorneys and other professional services as needed. Consultant
will utilize the COP standard Acquisition schedule forms and documents.
Phase I: Proiect Administration
Project Kick-Off Meeting
1.1 Attend prefiminary kick-off meeting with COP regarding the
Project to discuss project.
1.2 Consultants will collect, review and verify existing
information as well as other information provided by the COP
(and other) such as, but not limited to surveys, public and
private utilities, topographical maps, right of way (ROV�
acquisition/maps, record drawings, preliminary
plans/drawings, other plans/drawings; and be responsible for
any such information utilized in connection with services
performed.
1.3 Discuss project requirements and delineation of consultant
responsibilities.
1.4 Discuss individual parcels and their relations to the project
as a whole.
1.5 Provide a project plan of action and schedule to the COP
that outlines the scope as discussed.
2. Communication
2.1 Maintain current status reports of all parcel and project
activities and provide monthly or as requested by COP.
2.2 Provide monthly summaries of project expenses including
amounts authorized, amounts paid and budget forecasting or
less frequent as required by COP.
2.3 Attend monthly progress meetings to discuss progress,
schedule, problems and resolutions or as requested by
COP.
CITY OF PEARLAND D-2 Revised 8/22/07
3. File Management
3.1 Create individual parcel files per COP standards.
3.2 Maintain copies of all correspondence and contacts with
property owners.
3.3 Prepare invoices utilizing the COP standard payment
submission forms with supporting documentation.
3.4 Maintain records of all payments, amount, and date paid.
3.5 Furnish individual parcel files to COP in hard file and PDF
format.
Phase II: Land Acauisition
4. Title services
4.1 Review preliminary title commitment or preliminary title
search. Cost to preliminary title will be paid by COP and will
not be provided in the scope of work.
4.2 Analyze preliminary title report to determine potential title
probtems, propose methods to cure title deficiencies.
5. Negotiations
5.1 Review all appraisal reports for each parcel to determine
consistency of values, supporting documentation related to
the conclusion reached.
5.2 Initial contact in the form of an informational letter to each
landowner describing the project and its impact upon the
landowner's property.
5.3 Follow up on initial contact with a phone call to schedule a
face-to-face meeting with the landowner.
5.4 Prepare the initial offer letter, instruments of conveyance and
any other documents required or requested by COP on
applicable COP forms.
5.5 Meet in person and negotiate in "Good Faith" with the
landowner to work out and obtain in an agreement and
compensation that is beneficial to the owner and the COP.
5.6 Present the written offer in person where practical, and
deliver appraisal report.
5.7 Maintain follow up contacts and secure the necessary
instrument upon acceptance of the offer for closing
5.8 Respond to property owner inquiries verbally and in writing
5.9
5.10
in a timely fashion.
Prepare a negotiator contact report for each parcel per
contact.
Advise property owner on the Administrative Settlement
process. Transmit to COP any written counter offer form
CITI' OF PEARLAND D-3 Revised 8/22/07
praperty awners including supporfing documentation, along
with a rece�mmendation from provider.
5.11 When "Gaod Faith" negotiatians fail after a
to-face meetings and reasonabfe affart and
with the landowner, the consuftant wil{ pro
negatiatians and carrespondence and meet
discuss further actian.
5.12
5.13
5.14
5.15
5.16
Phase 111: Closinq
# feast two face-
carrespandence
vide evidenee of
with the COP to
When the prescribed date f�r an administrative offer passes
withaut response from the landowner the consultant wi11
prepare a candemnation file according ta the CQP direction
and in canjunction with the City Attorney's request.
Pre�are final offer ietter, documents of conveyanee as
necessary.
Qbtain Tax Cer�ificates from designated personnel.
Deduct prorated taxes in the final compensation amount.
Perform those dufies required to cc�ordinate the relocation of
persans, fiamifies, businesses, farm or nonprofiit
organizations affected by the CC�P praper�y acquisition.
6. Closing Services - Settlement
6.1 Title services, title insurance commitments, pa(icies, closing
and eserow services and update fitle cammitments will be
provided by the Title Campany selected by the COP.
6.2 Attend closing as needed and provide closing services to
support the Title Company.
6.3 Record aIC ariginal instruments, when appficable,
immediately aftar closing at the respective Caunty Clerk's
Office, except for donatinns which be forwarded to COP far
acceptance prior to closing.
6.4 Coordinate with Titie Company to secure alf documents to
transfer clear title to the COP.
6.5 Prepare TREC p�omulgated Unimproved Praperty Gontract,
if required by the Titie Company.
6.6 Fumish recording infarmation and copies of recordsd
documents to COP.
6.7 Assis# the property owner in curing the title in order to
complete the transac#ion.
CITl' C?F PEARLfiND D-4 Revised �12?t'07
7. Clasing Services - Candemnation
7.1 Maintain a copy of the condemned parcel. in an event af a
judgment/award, consultan# shal{ coordinate with City's right
af way coordinator to obtain copies af all executed post
hearing documants for the condemned parceL (award, JAO,
deposit letter)
7.2 If a settiement is agreed upon by �oth parties prior fo
condemnation, consultant shall coardina�e with the City's
Attamey to compiete all necessary procedures to clase #he
file.
7.3 Provide all cfosed parcel fiies including candemned parceis
to cop.
8. Additianal Services
8.1 Any changes ta any parcef, including but not Iimited to, plan
changes, splits of the pareel, re-appraisa(, p�at changes,
survey changes, or other changes wili be billed at an hourly
rate not to exceed per parcel amount.
CITY OF PEARLANll D-� Ite�=ised &=221Q7
; SCANNED
APR 0 3 2008
CITY SECRETARY
OFFICE
R2008-014 T70051
Orange Street Project (Edward B. Schulz & Co.)
CONTRACT FOR APPRAISAL E�VICES
THIS CONTRACT is entered into on ��
�li , 2008 by and between the City of
Pearland ("CITY") and Edward B. Schulz & Co. ("C ULTANT").
The CITY engages the CONSULTANT to perform Appraisal Services for 30 parcels described as the
Orange Street Project (Project Number: T70051).
SECTION I- SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the same or
similar circumstances:
I_1
:
The CONSULTANT shall provide Appraisal Services on the Orange Street Project. See
Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule.
The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the
PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee handbook)
considers the following to be misconduct that is grounds for termination of a CITY
employee: Any fraud, forgery, misappropriation of funds, receiving payment for services
not performed or for hours not worked, mishandling or untruthful reporting of money
transactions, destruction of assets, embezzlement, accepting materials of value from
vendors, or consultants, and/or collecting reimbursement of expenses made for the
benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly;
encourage a CITY employee to engage in such misconduct.
D. The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
omissions relating to the performance of any work by the CONSULTANT, its agents,
employees or subcontractors under this Agreement, as follows:
(1)
Workers' Compensation as required by law.
Professional Liability Insurance in an amount not less than $1,000,000 in the
aggregate.
�2)
(3) Comprehensive General Liability and Property Damage Insurance with minimum
limits of $1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for each occurrence of damage to or destruction of
property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or
death of any one person, $1,000,000 for each occurrence, and $1,000,000 for
property damage.
The CONSULTANT shall include the CITY as an additional insured under the policies,
with the exception of the Professional Liability Insurance and Workers' Compensation.
Certificates of Insurance and endorsements shall be furnished to the CITY before work
commences. Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in
Coverage") except with prior written consent of the C[TY and only after the CITY has
been provided with written notice of such Change in Coverage, such notice to be sent to
the CITY either by hand delivery to the City Manager or by certified mail, return receipt
requested, and received by the City no fewer than thirty (30) days prior to the effective
date of such Change in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s),
as evidence that policies providing the required coverage, conditions, and limits required
by this CONTRACT are in full force and effect.
E. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind for
which CONSULTANT is legally liable, including all expenses of litigation, court costs,
and attorney's fees, for injury to or death of any person, for damage to any property, or
errors in design, any of which are caused by the negligent act or omission of the
CONSULTANT, his officers, employees, agents, or subcontractors under this
CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its own
work and the manner in which it is performed. The CONSULTANT is not to be
considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end upon delivery of appraisal reports.
SECTION III - CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is lump sum. Total compensation for the
services performed shall be the sum of $60,000.00.
B. The CITY shall pay the CONSULTANT in installments based upon monthly progress
reports and detailed invoices submitted by the CONSULTANT.
C. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT. The
project manager has the authority to administer this CONTRACT and shall monitor
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City of Pearland, Texas
Orange Street Widening from SH-35 to Hatfield Road
" �"'" Aerial Photograph
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� GC Engineering, tnc.
ti�,� ; r � 2505 Park Avenue, Pearland, Texas-77581
F� PH: 281-412-7008, FAX: 281-412-4623
� � Scale: Date:
1" = 1000' August 30, 2007 Exhib