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R2008-002 2008-01-14 RESOLUTION NO. R2008-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED FOR ROOF REPAIRS TO THE ADULT READING CENTER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain Community Development Block Grant Funds identified in Exhibit "A" attached hereto are hereby allocated for expenditures associated with the roof repairs to the Adult Reading Center. PASSED, APPROVED and ADOPTED this the 14th day 0 I ATTEST: ,~,'t~t~R'Lfth'""" .... \'v........~J... f~\...... ........\~1 : 1-. .x- \~~:... ". .............../~}. TOM REID MAYOR APPROVED AS TO FORM: ()~/\.. h.~ DARRIN M. COKER CITY ATTORNEY Exhibit II A" _- Iii ADULT READING CENTER, I Ne. LINK TO LITERACY ~ PRoLITE'A^CV A rn ., r I C 0 2246 N. Washington Avenue. Pearland, TX 77581-4040 December 11, 2007 Ms. Paulette Englund Budget Analyst City of Pearl and 3519 Liberty Drive Pearland, TX 77581 Re: CDBG Grant funds awarded to Adult Reading Center, Inc. Dear Ms. Englund: In May 2007, the Center submitted a proposal to the City requesting CDBG funds to hire a computer lab assistant to provide services in ollr computer learning lab to adults on our waiting list. City Council approved this proposal last summer. Since that time, 2 individuals were hired, both with a Masters degree, who are eligible to be funded under our federal grant through Region 4 Adult Education Consortium. In October, one of the individuals offered to provide the services in the computer learning lab in the evening as a donation to the Center. Therefore, I have no expense for that individual. Since the submittal of the proposal, it has become evident that our annex is in need ofimmediate repairs. The siding on the building has deteriorated to such an extent that moisture has invaded several areas behind the siding and is causing wood to rot. New carpet and tile were donated and installed in the Summer of2007. Leaks are beginning to damage the carpet. When the building was constructed, no vapor barrier was installed. Instead, the siding was installed directly onto the wall structure. In order to SLOp the deterioration, the old siding must be removed, rotted wood must be replaced, and the areas at which water damage is visible must be repaired. The roof of the annex is metal and was installed by using metal screws to fasten the roof to the structure. At these screw locations, rubber-based sealant was applied to waterproof the holes. The sealant has also started to deteriorate which increases the likelihood ofleaks. Attached are photos 0 f the annex and the areas in need of repairs. Phone: 281-485-1000 Fax: 281-485-3473 E-Mail: Iinktoliteracy@sbcglobal.net www.adultreadingcenter.org Our Partners: [:7 ~~ ~ ~~~::::- ~ LaztvII!I~~blha:y ~ 1'1 n ~ I~:::: ; These repairs will total $16,000 while the cost of repairing the roof will be $6,862.50. Grant proposals have been submitted to The Quanex Foundation, The Liatis Foundation, The Fondren Foundation, and the Herzstein Foundation to assist in the cost of these repairs. We respectfully request reallocation of the $3,069 in CDBG funds in order that they may be used to repair the aImex roof. Sincerely, W r \ . C ~~ I' . - . -/, I - L/ ~,. t, . L2,\- .A_lD::rJ (Mrs.) Dale E. Pillow Executive Director enclosures ----- l . ---- .. . ... ....,. --... ;- ~- ~-:~ - iCi .. ,- .:,::.... =r.... ~. ,'0"," . . ' '::-: :,) - ..... ~ .. .. ~. ~ .--.... ~ ~..i':" ~IJ<- ., '"--' '- . -'-Ilwo. :t.. ,~. -.i!! r.'i" '. ,- '7 ner17'2Oir1--1 ,-II ' - ,!. '" -~.. ; ~~:t ~-<'_~~~1ff~~ ~;. ~., ] ~ .. .'. ~"":- P Main Building and Annex (on right) . View of annex from end of courtyard between buildings (note patch on wall) Adult Reading Center, Pearland Rotting wood under door " .Ii,"'" -...- ," Patch on siding on courtyard side (south side) of annex Adult Reading Center, Pcarlond 2 ;...;\..;Ji "'.""" "f _..~ ~~-..,.. ",~""'~~"':,j<."-,, . . olli-o~- ;;::;; I F- ."'t~,,,",~-e .. . ....;>;O:"lI'f-- -- - ___ - <-1""-' ~>d"-'" .f -.- .~..;.~;q~ l'iI Rotting wood on back of annex Adult Reading Center, Pearland - -.-, ....~--;" ~,.. "-"';:. Ii - . OCT 27 lou1 Patch on north side of annex 3 oe r :21 20rn Patch on north side of annex nCT 27 2UD1" Second patch on north side of annex Adult Reading Center, Pearlnnd 4 Revised 12/11/2007 Budget: Personnel Budget (fill out only if requesting funding for stcJff salaries,' add rows if requesting for more than 4 people}) TITLE OR POSITION % of TIME to be Pearland % of TIME Other Other Salary Total Salary funded by CDBG FUNDS Devoted to Salary for Remainder Pearland Requested Remainder Devoted to of Time (other CDBG of Program Program or programs or or Sub- Sub- subprograms) orooram Prooram (A) $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ TOTAL DIRECT SALARIES ......'m. .~;~ $ ~,...~ $ $ $ i~' ;~:~{ -'~' ,'" ':i:i.nof _.~~ c. .J.... ~_i', '_" . .' .t "~'""-,,, -~" ~ FRINGE BENEFITS 0/0 of Fringe to Pearland :r~f~~~l: Other Other Fringe Total Fringe be Funded by CDBG FUNDS ~:~~-~ ~!"':\?L J: Fringe for Remainder Pearland CDBG Requested ~t"~ t;'"""..,\ Devoted to of Time (other \l.,1,":;;'";":,,,~, Program or programs or t >,t,~". "'~ . Sub- subprograms) .'.....~p_"._. lA_ f~:'fi~t'!(T&.~ Proqram (A) Total Benefits $ ~,'M~r;p. $ $ ~....;;',..... r5. (B) Total Benefits $ &'''''~:V ~. $ $ ~.......:in""" (C) Total Benefits $ ~"'''''1l'';;o;~ $ $ ',,-.,~.~ "'t;~." . " (D) Total Benefits $ lr~'_'''r.. ' $ $ . ','tj. Ii -r~~ I'ho~:r.. TOTAL FRINGE BENEFITS !it;,'\~ :: :;Ii'/,o;j .:?'_~ ~ $ .r...:.f2l.C ;,;:~ 1$ .j ~ ,.."lII ~. "-:':1 ~'" .~;;t - i.~.:.;~~.~:t;:.~-':-~"( ,.,,..,jI. ~'f!~_ ~_~'. ~,",-~~ 'j,...... ~~~~; 'fJ'.~ ~~:l'=. ,":'~~~Sff-! ... e'-U!...~~:;a.'\"1"_~~ ~~.... ,.d';';"''''!; TOTAL PERSONNEL BUDGET f:~'~r~ i':':;<~;~~ $ -0- rr~~<~ $ $ $ -0- Direct Salaries + FrinQe) ~._"tti", ,.:.~ ..,. ~?-<-jj~ ~"'.;;~:. Agency Name: Adult Rending Center. Inc. Program: Fncility Repair Revised: December 13. 2007 Non-personnel Budget (Include only items for which you are requesting CDSG funds) DIRECf COSTS % OF COST of Program or Sub- Program to be funded by Pearland CDBG Equipment (list all equipment for which funding is requested) Pearl and CDBG FUNDS Requested Remainder of Remainder of Costs for Costs for Program or other Subprogram Programs or Subprograms Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Materials for Direct Service (gasoline for transportation, materials for home rehabilitation, etc) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 6,862.50 $ $ $ Direct Aid (list type, such as meals, educational materials, etc) $ $ $ $ $ $ $ $ $ $ $ $ Other Direct Costs (explain) Repair of annex roof, includes materials suoolies. & services 44.6339% $ 3,069.00 $ 3,793.50 $ $ $ $ $ $ $ $ $ $ ... =~ "'" ,~ _. ".,.' "-,-a.- ,. "# ~,.;.' .~ ~.... .. ~ .~-..~.-::- ~u... .,~"..~.n. .~.'=~7': -.,;t;:, ~':.~,t; ~ ft....~~M~.. ; TOTAL NON-PERSONNEL BUDGET -: -~~", '~~ $ 3,069.00 $ 3,793.50 ~.~~..;t:J"O'~..~"Tiid.i!_ $ 6,862.50 Attachments: SOl( c)3 letter from IRS - Include a copy of your Letter of 501 (c)3 determination from IRS. Audit or certified financial statement - Include a copy of your latest audit or certified financial statement. If you do not have an audit, attach a financial statement and an explanation as to why there is no audit. List of current Board of Directors -List should include name, affiliation (where employed or otherwise involved), race/ethnicity, gender, term of office Additional Information (ootional) - Any additional information that you wish to provide the City to assist it in the deciSion-making process will be welcome. City of Pearland Community Development Block Grant Funding Public Service Agencies - PY2007 (10/07-9/08) Agency: Adult Reading Center, Inc. Date Submitted: May 17, 2007 Contact Person: (Mrs.) Dale E. Pillow, Executive Director E-Mail Address:linktoliteracvla1sbcl!lobal.net Mailing Address: 2246 N. Washington Avenue Street Address: 2246 N. Washington Avenue Pearland, TX 77581-4040 Contact Phone: 281.485.1000 Pearland, TX 77581-4040 Fax number: 281.485.3473 Brief Summary of program request: The waiting list for classes, small groups, and one-on-one instruction fluctuates between 30 and 60 adult learners and rarely drops below 25. To reduce the waiting time for these adult learners and to encourage them to begin their learning experience, an open lab will be offered each morning and evening, Monday through Thursday, for two hours each session, with usage being monitored montWy and increased based on client need. Open lab time will be adjusted when computer literacy classes are being held. A computer lab assistant wiII be available during this open lab time to assist in the use of the computers and software. A minimum of 25 adult learners who reside in Pear/and will be given the opportunity to begin their self-study with a goal of demonstrating a progress gain of at least one literacy level after 60 hours of instruction. Amount requested for October 1, 2007 - September 30, 2008: $3.069 Total Agency budget for October 1, 2007 - September 3D, 2008: $256.506 (all geographic service areas) If this request is for a sub-program of the agency, total program budget for 10/1/07-9/30/08: $5.580 (all geographic service areas) Clientele to be served (for example: elderly, children, disabled, HIV/AIDS, low-Income individuals, low-income households/homes, etc) Low-income adult learners who reside in Pearland. 18 years of aqe or older Number of unduplicated Pear/and clients to be served in this requested funding: 25 Total number of un duplicated Pearland clients to be served by this entire progranr. 248 Total number of unduplicated clients that will be served by program during the program year for all geographic areas: 450 Average cost per unit of service (person or household): $122.76/oerson Does your organization agree to submit at leastquarterly reports andreimbursement requests, if funded? Yes Agency Certification: I certify that all information reported in this application and attached is true, accurate and complete to the best of my belief and knowledge. I certify that I am authorized to make application on behalf of Adult Reading Center, Inc. and have been designated as such by the Board of Directors. I will provide written notice of any changes or additions to this Information. I understand the agency may need to provide additional information during the application process and if funded. I understand a written agreement will be required between the agency and the Oty of Pearland upon award of funds. Date: May 17, 2007 5;gn,tu," &ed:. (j!i1tnJ Title: Executive Director Agency Name: Adult Reading Center, Inc. Program: Computer Lab Assistant 2 Purpose of OrQanization - Provide a brief description of the organization and its history and purpose. The mission of the Adult Reading Center (the Center), established in August 1987, is to provide FREE instruction to adults with low English literacy skills. From 3 volunteer tutors and 3 adult learners in 1987, the organization has grown to now include 3 full- time paid staff, 3 part-time paid instructors, 92 volunteers, and 68 tutors assisting 458 adult learners in FY2005-06. In 1998, with community support, a building was purchased giving the Center a permanent location. In 2002, the Center received an in-kind gift of a modular building, increasing capacity for additional on-site classroom instruction. Through diligent fundraising efforts, the mortgage loan was paid in fulI in March 2007. In February of 2006, the Center was awarded ProLiteracy America Accreditation which acknowledges literacy organizations that are distinguished by superior professional leadership, effective programs, committed governing boards, and outstanding volunteer support. The Board of Directors of the Center realized the need to provide adult learners with basic computer instruction as well as FREE access to the Internet. An 8-slation computer lab was opened in April 2004 and upgraded in Spring of2006. Programs include: . Adult Basic Education (ABE). For any adult learner who needs assistance in reading and writing, we offer one-on-one assistance in a non-threatening, supportive, self-paced environment. The staff is available to ensure that each adult learner/volunteer tutor team is progressing smoothly and to help answer questions that might arise. English for Speakers of Other Languages (ESOL). For those adult learners who need assistance in reading, writing, and speaking English, we offer morning, afternoon and evening classes at various skill levels that allow adult learners to find a class that meets their needs. In addition to classes, ESOL adult learners may meet with a volunteer tutor one-on-one or in a small group. Citizenship. We offer a 48-hour Citizenship class for those adult learners interested in pursuing U.S. Citizenship. The class, which includes lessons on American history and government, prepares them for their citizenship exam Computer Literacy. An eight-station computer lab with free access to the Internet is available for use by adult learners at any time when computer literacy classes are not being held. Computer literacy classes include "Introduction to Computers and the Internet" and "Computer Literacy II." Educational software has been installed and other class offerings are being developed based on adult learner needs. The Center's vision of including teclmology as part of our mission will be expanded to offering technical assistance in the computer lab that will reduce the waiting list by providing adult learners an open lab and self-paced instruction in addition to computer literacy classes. Brief description of past history with CDBG fundinQ - Provide a brief history of the agency's experience with CDBG funding as well as any staff members experience. The Center has not previously received CDBG funding; however, the Center does have experience with federal funding. The Adult Reading Center has been a member of the Region 4 Adult Education Consortium for sixteen years. The Adult Education Consortium receives state and federal funding from the Texas Education Agency. As a partner in the consortium, the Center complies with all requirements set forth in the Shared Services Arrangement (SSA). The Director of the Adult Education Consortium is Dorothy White. For further information, she may be reached at 713.744.6344 or dwhite(a)esc4.net. Scooe of Work for PY 2007 includinCl budClet - Outline the scope of the program for which tiJnding is requested Description of program/projectr including type of service provided: A computer lab assistant will be hired to assist adult learners in the computer lab. The computer lab will be open for individual use a minimum of four hours per day, Monday through Thursday; two hours in the morning and two hours in the evening when computer literacy classes are not being held. During the term of the grant, the computer lab assistant will work a minimum of 512 hours assisting adult learners. Usage will be monitored monthly through a sign-in log and increased based on need. A minimum of 25 adult learners who reside in Pearland will be given the opportunity to begin their self-study with a goal of demonstrating a progress gain of at least one literacy level after 60 hours of instruction. The Computer Lab Assistant will be responsible for: · Scheduling the use of computers in the computer lab; · Providing users with basic assistance in the use of hardware and software applications available in the computer lab; · Referring users to self-help materials when appropriate; · Maintaining the anti-virus software in the computer lab; · Monitoring the inventory of computer paper, printer toner cartridges, and associated supplies; · Troubleshooting minor problems with hardware and software and communicating other problems to Volunteer IT Specialist. Number of units of service (individualsr families, households/homes) to be provided: 12.800 units of service for individuals Agency Name: Adult Reading Center, Inc. Program: Computer Lab Assistant 3 Budget: Personnel Budget (fill out only If requesting funding for staff salaries; add rows if requesting for more than 4 people}) TITLE OR POSITION % of TIME to be funded by Pearland CDBG Pearland CDSG FUNDS Requested % of TIME Devoted to Remainder of Program or Sub- program 45% Other other Salary Total Salary Salary for Remainder Devoted to of Time (other Program or programs or Sub- subprograms) Program $2,304 $0 $ $ $ $0 $5,120 $ $ $ (A) Computer Lab Assistant (B) (C) (D) TOTAL DIRECT SALARIES FRINGE BENEFITS 55% $2,816 $ $ $ (A) Total Benefits (B) Total Benefits (C) Total Benefits (D) Total Benefits TOTALFRINGEBENEFJITS c:_.~',;~ ..., $2,816 ~ ~'1~'x'~ry,~ $2 304 l_~o_..; -.. --~..' ...~ :"-i!~;r <t)~5:~ ' % of Fringe to Pearland ',:"''',~,i~i~~ Other Other Fr~nge Total Fringe be Funded by CDBG FUNDS I;>i/'~ " . . ~~I Fringe for Remamder Pearland CDBG Requested i","C"" ): Devoted to of Time (other 'ii'. Program or programs or .-- Sub- subprograms) '<!... ,,,_.. Program . ~~%~!1 $207 $0 ~~?l'~~"i1 $ ~'::lc;~f1"C.t.v..7J J;{~f~ $ f~ $ :'gr!tt~;~ $207 $0 $5,120 55% $253 $ $ $ $460 $ $ $ $460 ,,\',r ,f,:;" ~t: ':~i $253 ,~ . ~ &.~~ #~.. ~J~r-; 0:.; '\! " ~~. ::~.r ::.~J;~:-B~;!lr;'~.~:~~~~ ~i.:;t~~;:~ :;'f.r~\i;if:\~.~'~ ~~~~(~:Er~ ~~fr~~~ ~~~l~C~~..t..-~~~~ ~?r;f~/lr;~~hC!-: TOTAL PERSONNEL BUDGET Direct Salaries + Frinqe) .,.'.' .r'~:';" .;::'~ $3,069 .: . 'SO'~... '. . r. C-.;f~"rr.~ $2,511 ~~: :..,:t.%;i:;.i~ ~1 $-0- $5,580 Non-personnel Budget (Include only items for which you are requesting CDBG funds) DIRECT COSTS % OF COST of Pearl and Remainder of Remainder of Total Program or Sub- CDBG FUNDS Costs for Costs for Program to be Requested Program or other funded by Pearland Subprogram Programs or COBG Subprograms Equipment (list all equipment for which funding is requested) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Materials for Direct Service (gasoline for transportation, materials for home rehabilitation, etc) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Direct Aid (list typel such as meals, educational materials, etc) $ $ $ $ $ $ $ $ $ $ $ $ , $ $ $ $ Agency Name: Adult Reading Center. Inc. Program: Computer Lab Assistant 4 Other Direct Costs (explain) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ " -j~; ,..-.:.,... .' : ~'. :;.... .:~~*l.:.i'l .,. _::~ :~~,-~ '<~~~:;<';r:~g;kt~ ~~11:~ .~,~;~~~:~; ~~~iI':;;'~~~t:;~ ~r~1.\';~}1l:."rl ~J;?i~~~~i:~"l;~:~ .,\....g...... . If.. . ... .. , TOTAL NON-PERSONNEL BUDGET -#~ ~~:~;~~-r'\~~.;:'.~1;-:~ ';,~.I':"- $-0- $-0- $-0- $-0- .~~;~,~~i;: Attachments: SOl( c)3 letter from IRS - Include a copy of your Letter of SOl(c)3 determination from IRS. Audit or certified financial statement - Include a copy of your latest audit or certjfied financial statement If you do not have an audit, attach a financial statement and an explanation as to why there is no audit List of current Board of Directors -List should include name, affiliab"on (where employed or otherwise involved), racelethnicity, gender, term of office Additional Information (optional) - Any additional information that you wish to provide the Gty to assist it in the decision-making process will be welcome.