R2007-188 2007-11-26
RESOLUTION NO. R2007-188
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR LANDSCAPE
ARCHITECTURAL SERVICES ASSOCIATED WITH THE PHASE I OF THE
TRAIL CONNECTIVITY PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for landscape architectural services associated
with Phase I of the Trail Connectivity Project, a copy of which is attached hereto as Exhibit
"A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for landscape architectural services associated
with Phase I of the Trail Connectivity Project.
PASSED, APPROVED and ADOPTED this the 26th day of November, A.D., 2007.
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TOM REID
MAYOR
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution No. R2007 -188
07 -0087 P50072
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on November 26, 2007 by and between the City of Pearland
("CITY") and Clark Condon Associates ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Trail Connectivity Phase I ("PROJECT"). (Project # P50072)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall prepare a Conceptual Master Plan, Design and
Construction Documentation for approximately two (2) miles of concrete
hike and bike trail from Centennial Park to Manvel Road (FM 1128). See
Exhibit B, attached, for a detailed SCOPE OF WORK and PROJECT schedule.
The PROJECT schedule shall be submitted in digital and hard copy form in the
Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSUL T ANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
-1-
10. Revised 11/15/07
F. The CONSUL T ANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of anyone person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non-owned vehicles, with minimum limits of
$1,000,000 for injury or death of anyone person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
-2-
10. Revised 11115/07
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end within 240 days.
SECTION III - CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is a Lump Sum Not to Exceed.
Total compensation for the services performed shall be the sum of $113,200.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT.
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSUL T ANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT's status as an
independent contractor of the CITY.
-3-
10. Revised 11/15/07
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason-
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at 10401 Stella Link Road, Houston, Texas
77025. Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONTRACTOR
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
-4-
10. Revised 11115/07
SECTION VI - ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII - COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this.26..:th. day of November
2007.
~ ~
BILL EISEN - CITY MANAGER 11-26-07
CITY OF PEARLAND, TEXAS
c5!udtI~_
CONSULTAN
Sheila M. Condon, President
Clark Condon Associates, Inc.
-5-
10. Revised 11/15/07
ACORQM CERTIFICATE OF LIABILITY INSURANCE I DAlE IMM/DDIYYYY)
12/04/2007
PRODUCER 713-463-4550 FAX 713-463-4590 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Bell Insurance Group ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
4544 Post Oak Place, Suite 320 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Houston, TX 77027
Sherry Henderson INSURERS AFFORDING COVERAGE NAIC#
INSURED Cl ark Condon Associates, Inc. INSURER A: CNA- American Casualty Co 20427
10401 Stella link Road INSURER B: Transportation Ins. Co. 20494
Houston, TX 77025 INSURER c: Continental Casualty Co. 20443
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I~~ ~~l TYPE OF INSURANCE POLICY NUMBER PR}~Y EFFECTIVE PR~!f.,Y EXPIRATION LIMITS
GENERAL LIABILITY 1075065650 09/13/2007 09/13/2008 EACH OCCURRENCE $ 1,000,000
X COMMERCIAL GENERAL LIABILITY ~~~~~~!O RENTED $ 300,000
- =:J CLAIMS MADE [!] OCCUR
MED EXP (Anyone person) $ 10,000
A X Contractual liab. PERSONAL & ADV INJURY $ 1,000,000
- 2,000,000
GENERAL AGGREGATE $
-
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000
Xl POLICY rxl j~g n LOC
AUTOMOBILE LIABILITY B1075081542 09/13/2007 09/13/2008 COMBINED SINGLE LIMIT
X ANY AUTO (Ea acCident) $
- 1,000,000
ALL OWNED AUTOS BODILY INJURY
- (Per person) $
SCHEDULED AUTOS
B X
HIRED AUTOS BODILY INJURY
X $
NON-OWNED AUTOS (Per accident)
-
- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
==i ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESSIUMBRELLA LIABILITY 2090503254 09/13/2007 09/13/2008 EACH OCCURRENCE $ 1,000,000
::!J OCCUR D CLAIMS MADE AGGREGATE $ 1,000,000
C $
=1 DEDUCTIBLE $
RETlENTlON $ $
WORKERS COMPENSATION AND 1-rr;~JT~~~ I IO.I~-
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYE $
If yes, describe under
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $
p~TH'f!: . 1 liability LAH113831196 11/17/2007 11/17/2008 $1,000,000
C ro eSSlona $2,000,000
~~EfCRIPTIpN OF OPIRATION:y LOC/TIONS / YiHICLES / EXCLU~IOtlS ADD~ BY ENDORSEMENT / SPECIAL PROVISIONS
e : Clty 0 Pear an Tral Connectlvlty P ase I
he City of Pearl and shall be named as Additional Insured on the General and Auto liability as
~equired by written contract.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DAlE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
~ DAYS WRITlEN NOTICE TO THE CERTIFICAlE HOLDER NAMED TO THE LEFT,
City of Pearl and BUT FAILURE TO MAIL SUCH NOTICE SHAILL IMPOSE NO OBLIGATION OR LIABILITY
3519 liberty Drive OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES.
Pearland, TX 77581 AUTHOR~DREPRESENTAnvE ~~
Bvron Johnson/SHERRY
ACORD 25 (2001/08)
@ACORDCORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
I CERTIFICATE OF INSURANCE I ISSUE DATE
ACORDTII 12/03/2007
PRODUCER This certificate is issued as a matter of information only and confers no rights
LOCKTON COMPANIES OF HOUSTON upon the Certificate Holder. This Certificate does not amend, extend or alter the
5847 SAN FELIPE, SUITE 320 coverage afforded by the policies below.
HOUSTON, TX 77057 COMPANIES AFFORDING COVERAGE
Company Indemnity Insurance Co. of North America
A
INSURED Company
ADMINISTAFF COMPANIES, INC. B
19001 CRESCENT SPRINGS DRIVE
KINGWOOD, TX 77339 Company
* SEE BELOW C
Company
D
Company
E
This is to certify that the policies of insurance described herein have been issued to the Insured named herein for the policy period indicated. Notwithstanding
any requirement, term or condition of contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by
the policies described herein is subject to all the terms, conditions and exclusions of such policies. Limits shown may have been reduced by paid claims.
CO TYPE OF INSURANCE POLICY NUMBER EFFECTIVE LIMITS OF LIABILITY
LT EXPIRATION
GENERAL LIABILITY EACH OCCURRENCE $
o Commercial General Liability FIRE DAMAGE $
o Claims Made o Occurrence MEDICAL EXPENSE $
o Owners' and Contractors' Protection
0 PERS. AND ADVERTISING INJURY $
0 GENERAL AGGREGATE $
General Aggregate Limit applies per: PRODUCTS AND COMP. OPER. AGG. $
o Policy 0 Project 0 Location
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
o Any Automobile BODILY INJURY (Per oerson) $
o All Owned Automobiles BODILY INJURY (Per accident) $
o Scheduled Automobiles
o Hired Automobiles PROPERTY DAMAGE (Per accident) $
o Non-owned Automobiles COMPREHENSIVE
0 COLLISION
A WORKERS' COMPENSATION C4530212A 10101/2007 WC Statutorv Limit I x I Other I I
AND EMPLOYERS' LIABILITY 10101/2008 EL EACH ACCIDENT $ 1,000,000
EL DISEASE (Each emolovee) $ 1,000,000
EL DISEASE (Policv Limit\ $ 1,000,000
EXCESS LIABILITY EACH OCCURRENCE $
o Occurrence o Claims Made AGGREGATE $
$
$
$
$
$
* CLARK CONDON ASSOCIATES (1757100) IS COVERED THROUGH BLANKET ALTERNATE EMPLOYERS ENDORSEMENT FOR ALL EMPLOYEES
UNDER CLIENT SERVICE AGREEMENT.
WAIVER OF SUBROGATION IN FAVOR OF CERTIFICATE HOLDER INCLUDED WHEN REQUIRED BY CONTRACT. RE: TRAIL CONNECTIVITY PHASE I
CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO
MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
Authorized Representative
CITY OF PEARLAND ~-~~
3519 LIBERTY DR
PEARLAND, TX 77581
Paqe 1 of 1 Certificate I D # 161SFOPO
November 29,2007
Mr. Trent Epperson, Projects Director
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Re: City of Pearland Trail Connectivity Phase I
Dear Trent:
We are pleased to make this proposal for landscape architectural design
associated with the proposed City of Pearland Trail Connectivity Phase I. For
the purposes of this proposal, you will be referred to as the Client and Clark
Condon Associates, Inc. as the Landscape Architect.
SCOPE OF WORK - The Landscape Architect will prepare Conceptual Master
Plan, Design, and Construction Documentation for approximately two (2) miles of
concrete hike and bike trail from Centennial Park to Manvel Road (FM 1128).
The maximum construction budget is $800,000.00. The following summarizes the
proposed program elements scope of work.
1. Ten (10) foot wide concrete hike/bike trail.
2. Bridge(s) as needed to cross Mary's Creek.
3. Ten (10) informational kiosks along the trail.
4. Landscaping along the trail.
5. Twenty (20) picnic tables along the trail.
('Iurk eO/ldoll assoeiales
LANDSCAPE ARCHITECTS
10401 STELLA LINK ROAD HOUSTON TEXAS 77025
PHONE: 713.871.1414 FAX: 713.871.0888 www.clarkcondon.com
Page 2
CONCEPTUAL MASTER PLAN - The design team will prepare a Conceptual
Master Plan for the project based on the scope outlined above. The plans will
illustrate design concepts in keeping with ideas in the conceptual master plan.
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Site Plans showing all hardscape and softscape elements including trail
alignment prepared in AutoCAD 2007 format overlaid on aerial
photographs.
3. Preliminary materials selections.
4. Conceptual sketches to illustrate design intent.
5. Preliminary cost estimates.
6. Initiate ~~~N~fil~ geotechnical work after layout is approved.
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Duration: 3 months
Deliverable: Rendered plans, sketches and cost estimate
DESIGN DEVELOPMENT PHASE SERVICES - Design Development will be
initiated after the Client's approval of the Conceptual Master Plan. This phase
will begin with the surveying of the chosen trail alignment. The scope of the
survey work will include information needed for the Client to proceed with right of
way acquisition. In addition, based on trail alignment Geotechnical services will
begin. During this phase, the Landscape Architect will refine the design and
budgets for the project. Design Development plans will depict actual materials,
sizes and locations of all landscape elements. Services to be provided in this
phase include:
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Materials selection for all elements.
3. Refinement of trail layouts and drainage plans.
clark condon associales
LANDSCAPE ARCHITECTS
Page 3
4. Planting layout and material selection.
5. Irrigation concept and main line layout.
6. Cost estimates based on Design Development Plans.
Duration: 2 % months
Deliverable: Sets of 24" x 36" plans for review by the Client including cost
estimate.
CONSTRUCTION DOCUMENTS - The Construction Documents phase will be
initiated after the Client's approval of the Design Development plans. The
Landscape Architect will prepare the Construction Documents and Technical
Specifications for bidding and installation of all project components. Services to
be provided in this phase include:
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Site Plans at 1" = 20' scale indicating all hardscape elements approved
during the design process.
3. Layout plans dimensioning all proposed hardscape improvements.
4. Grading and drainage plans.
5. Prepare necessary documents to be used by Contractor for compliance
with Stormwater Pollution Prevention Plan.
6. Planting plans including all tree, shrub, vine and groundcover selections
for all locations. A plant list including plant names, sizes and character
desired will be provided.
7. Prepare irrigation plans including specifications, identification, location and
sizing of the irrigation system and its component parts.
8. Details for all landscape materials with specifications as required for
proper construction, installation or finishing of all landscape components.
9. Specifications in City of Pearland format.
clark. condon i\sso(~iales
LANDSCAPE ARCHITECTS
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10. Final construction cost estimate to include unit costs at current
construction dollars.
11. Submit plans to TDLR for review.
Duration: 2 months
Deliverables: Final Construction Documents in reproducible format and digital
format, AutoCAD 2007.
Total time from Notice to Proceed to bid document completion: 7 % months
BID PHASE SERVICES - After completion and approval of the Construction
Documents, the Landscape Architect will assist the Client in their bidding
process. Services to be provided in this phase include:
1. Reproduce and disseminate bid sets to Dodge, AGC, ABC, Amtek and (2)
two sets to the City [PM(1), Purchasing(1)].
2. Distribute sets to individual contractors.
A. Keep record of plan holder's list.
3. Chair pre-bid meeting.
4. Respond in writing to questions from bidders and prepare addenda as
necessary.
5. Prepare Architect's Recommendation Letter that includes Certified Bid
Tabulation including Architect's estimate and review of contractor's
financial standing and references provided.
*Note: Bid Proposals include list of project references, prominent
subcontractor's list of work that constitutes 10% or more of the total bid
and current financial report.
6. Produce and transmit to selected contractor five (5) sets of project
manuals ready for execution. Also provide (3) three plan sets to Contractor
after contracts are executed at Pre-Construction Meeting.
cla.rk. condon asso(~ialcs
LANDSCAPE ARCHITECTS
Page 5
CONSTRUCTION PHASE SERVICES - The Landscape Architect will provide
Construction Administration for the project. Services to be provided in this phase
include:
1. Attend pre-construction meeting to provide information and answer
questions.
2. Attend monthly progress meetings with Construction Inspector, Contractor
and City of Pearland as needed.
3. Review, approve and/or comment on Contractor's submittals, RFls,
Contractor Proposals, Request for Change Orders (RCO) including
coordination with Project Manager on Proposals and Change Orders
4. Provide interpretive guidance for Contractor and Construction Inspector in
resolution of problems.
5. Conduct Substantial Completion Inspection with PM to:
A. Review progress of work for Substantial Completion.
B. Generate a punch list of items for correction.
C. Substantiate items that are completed.
D. Issue Certificate of Substantial Completion (signed/sealed from
Design Architect).
6. Issue Certificate of Final Completion and Acceptance letter to City
recommending acceptance and release of final payment.
7. Participate in Final Completion walk-through.
8. Within thirty (30) days after receipt of As-Builts from the contractor, the
project architect shall provide to the City one (1) set of full size
reproducible record drawings, an electronic file copy (PDF format) and an
AutoCAD file (.dwg), or compatible .dxf file.
Definition:
1. As-Builts "red lines": Contractor's record of field changes to the work in
line, grade and elevation.
2. Record Drawings: Architect's incorporation of contractor's As-Builts.
clark. condon associates
LANDSCAPE ARCHITECTS
Page 6
FEE - The total fee for this project is a lump sum based upon the estimated time
for professional services as outlined below, plus reimbursable expenses.
Basic Services:
Conceptual Master Plan
Design Development
Construction Documents
Bidding
Construction Administration
TOTAL
$16,000.00
$16,000.00
$30,000.00
$2,000.00
$18.000.00
$82,000.00
Additional Services:
Graphics and Wayfinding - Design of a graphic theme and kiosk system for
graphic and wayfinding elements along this trail. The scope of work to
include research and conceptual development, design development,
fabrication and production drawings, bidding and construction administration.
To be billed hourly, not to exceed
$16,200.00
Geotechnical Services - As needed based on final scope of project.
To be billed hourly, not to exceed:
$15,000.00
GRAND TOTAL OF ALL FEES:
$113,200.00
REIMBURSABLE EXPENSES - The Client shall pay the Landscape Architect for
the cost of out of town travel expenses, mileage, printing, and other directly
related costs. All expenses will be billed at cost plus 10%.
clark condon associates
LANDSCAPE ARCHITECTS
Page 7
EXTRA SERVICES - Additional services, if requested by the Client, will be
considered as extra services and be billed hourly at the rates listed below.
Principal
Senior Associate
Project Manager
Designer
Associate
Assistant Project Manager
Project Staff
Administrative
$145.00/hour
$115.00/hour
$100.00/hour
$100.00/hour
$80.00/hour
$75.00/hour
$65.00/hour
$55.00/hour
EXCLUSIONS TO THE CONTRACT
1. Right of Way acquisition services.
2. Surveying
If these services are needed we will submit an additional services proposal or
this information may be provided by the Client.
JURISDICTION - The Texas Board of Architectural Examiners has jurisdiction
over complaints regarding the professional practices of persons registered as
landscape architects in Texas. The Board may be reached at the following
address:
Texas Board of Architectural Examiners
P.O. Box 12337 Austin, TX 78711-2337
(512) 305-9000 - Phone / (512) 305-8900 Fax
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LANDSCAPE ARCHITECTS
November 15, 2007
Mr. Trent Epperson, Projects Director
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Re: City of Pearland Trail Connectivity Phase I
Dear Trent:
We are pleased to make this proposal for landscape architectural design
associated with the proposed City of Pearland Trail Connectivity Phase I. For
the purposes of this proposal, you will be referred to as the Client and Clark
Condon Associates, Inc. as the Landscape Architect.
SCOPE OF WORK - The Landscape Architect will prepare Conceptual Master
Plan, Design, Construction Documentation and three-dimensional model for
approximately two (2) miles of concrete hike and bike trail from Centennial Park
to Manvel Road (FM 1128). The maximum construction budget is $800,000.00.
The following summarizes the proposed program elements scope of work.
1. Ten (10) foot wide concrete hike/bike trail.
2. Bridge(s) as needed to cross Mary's Creek.
3. Ten (10) informational kiosks along the trail.
4. Landscaping along the trail.
5. Twenty (20) picnic tables along the trail.
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LANDSCAPE ARCHITECTS
10401 STELLA LINK ROAD HOUSTON TEXAS 77025
PHONE; 713.871.1414 fAX; 713.871.0888 www.clorkcondon.com
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CONCEPTUAL MASTER PLAN - The design team will prepare a Conceptual
Master Plan for the project based on the scope outlined above. The plans will
illustrate design concepts in keeping with ideas in the conceptual master plan.
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Site Plans showing all hardscape and softscape elements including trail
alignment prepared in AutoCAD 2007 format overlaid on aerial
photographs.
3. Preliminary materials selections.
4. Conceptual sketches to illustrate design intent.
5. Preliminary cost estimates.
6. Initiate site surveying and geotechnical work after layout is approved.
Duration: 3 months
Deliverable: Rendered plans, sketches and cost estimate
DESIGN DEVELOPMENT PHASE SERVICES - Design Development will be
initiated after the Client's approval of the Conceptual Master Plan. This phase
will begin with the surveying of the chosen trail alignment. The scope of the
survey work will include information needed for the Client to proceed with right of
way acquisition. In addition, based on trail alignment Geotechnical services will
begin. During this phase, the Landscape Architect will refine the design and
budgets for the project. Design Development plans will depict actual materials,
sizes and locations of all landscape elements. Services to be provided in this
phase include:
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Materials selection for all elements.
3. Refinement of trail layouts and drainage plans.
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4. Planting layout and material selection.
5. Irrigation concept and main line layout.
6. Cost estimates based on Design Development Plans.
Duration: 2 ~ months
Deliverable: Sets of 24" x 36" plans for review by the Client including cost
estimate.
CONSTRUCTION DOCUMENTS - The Construction Documents phase will be
initiated after the Client's approval of the Design Development plans. The
Landscape Architect will prepare the Construction Documents and Technical
Specifications for bidding and installation of all project components. Services to
be provided in this phase include:
1. Attend two (2) scheduled meetings of the Client and project team to
review progress of the work.
2. Site Plans at 1" = 20' scale indicating all hardscape elements approved
during the design process.
3. Layout plans dimensioning all proposed hardscape improvements.
4. Grading and drainage plans.
5. Prepare necessary documents to be used by Contractor for compliance
with Stormwater Pollution Prevention Plan.
6. Planting plans including all tree, shrub, vine and groundcover selections
for all locations. A plant list including plant names, sizes and character
desired will be provided.
7. Prepare irrigation plans including specifications, identification, location and
sizing of the irrigation system and its component parts.
8. Details for all landscape materials with specifications as required for
proper construction, installation or finishing of all landscape components.
9. Specifications in City of Pearland format.
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10. Final construction cost estimate to include unit costs at current
construction dollars.
11. Submit plans to TDLR for review.
Duration: 2 months
Deliverables: Final Construction Documents in reproducible format and digital
format, AutoCAD 2007.
Total time from Notice to Proceed to bid document completion: 7 ~ months
BID PHASE SERVICES - After completion and approval of the Construction
Documents, the Landscape Architect will assist the Client in their bidding
process. Services to be provided in this phase include:
1. Reproduce and disseminate bid sets to Dodge, AGC, ABC, Amtek and (2)
two sets to the City [PM(1), Purchasing(1)].
2. Distribute sets to individual contractors.
A. Keep record of plan holder's list.
3. Chair pre-bid meeting.
4. Respond in writing to questions from bidders and prepare addenda as
necessary.
5. Prepare Architect's Recommendation Letter that includes Certified Bid
Tabulation including Architect's estimate and review of contractor's
financial standing and references provided.
*Note: Bid Proposals include list of project references, prominent
subcontractor's list of work that constitutes 10% or more of the total bid
and current financial report.
6. Produce and transmit to selected contractor five (5) sets of project
manuals ready for execution. Also provide (3) three plan sets to Contractor
after contracts are executed at Pre-Construction Meeting.
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CONSTRUCTION PHASE SERVICES - The Landscape Architect will provide
Construction Administration for the project. Services to be provided in this phase
include:
1. Attend pre-construction meeting to provide information and answer
questions.
2. Attend monthly progress meetings with Construction Inspector, Contractor
and City of Pearland as needed.
3. Review, approve and/or comment on Contractor's submittals, RFls,
Contractor Proposals, Request for Change Orders (RCO) including
coordination with Project Manager on Proposals and Change Orders
4. Provide interpretive guidance for Contractor and Construction Inspector in
resolution of problems.
5. Conduct Substantial Completion Inspection with PM to:
A. Review progress of work for Substantial Completion.
B. Generate a punch list of items for correction.
C. Substantiate items that are completed.
D. Issue Certificate of Substantial Completion (signed/sealed from
Design Architect).
6. Issue Certificate of Final Completion and Acceptance letter to City
recommending acceptance and release of final payment.
7. Participate in Final Completion walk-through.
8. Within thirty (30) days after receipt of As-Builts from the contractor, the
project architect shall provide to the City one (1) set of full size
reproducible record drawings, an electronic file copy (PDF format) and an
AutoCAD file (.dwg), or compatible .dxf file.
Definition:
1. As-Builts "redlines": Contractor's record of field changes to the work in
line, grade and elevation.
2. Record Drawings: Architect's incorporation of contractor's As-Builts.
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FEE - The total fee for this project is a lump sum based upon the estimated time
for professional services as outlined below, plus reimbursable expenses.
Basic Services:
Conceptual Master Plan
Design Development
Construction Documents
Bidding
Construction Administration
TOTAL
$16,000.00
$16,000.00
$30,000.00
$2,000.00
$18.000.00
$82,000.00
Additional Services:
Graphics and Wayfinding - Design of a graphic theme and kiosk system for
graphic and wayfinding elements along this trail. The scope of work to
include research and conceptual development, design development,
fabrication and production drawings, bidding and construction administration.
To be billed hourly, not to exceed
$16,200.00
Geotechnical Services - As needed based on final scope of project.
To be billed hourly, not to exceed:
$15,000.00
GRAND TOTAL OF ALL FEES:
$113,200.00
REIMBURSABLE EXPENSES - The Client shall pay the Landscape Architect for
the cost of out of town travel expenses, mileage, printing, and other directly
related costs. All expenses will be billed at cost plus 10%.
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EXTRA SERVICES - Additional services, if requested by the Client, will be
considered as extra services and be billed hourly at the rates listed below.
Principal
Senior Associate
Project Manager
Designer
Associate
Assistant Project Manager
Project Staff
Administrative
$145.00/hour
$115.00/hour
$100.00/hour
$100.00/hour
$80.00/hour
$75.00/hour
$65.00/hour
$55.00/hour
EXCLUSIONS TO THE CONTRACT
1. Right of Way acquisition services.
2. Surveying
If these services are needed we will submit an additional services proposal or
this information may be provided by the Client.
JURISDICTION - The Texas Board of Architectural Examiners has jurisdiction
over complaints regarding the professional practices of persons registered as
landscape architects in Texas. The Board may be reached at the following
address:
Texas Board of Architectural Examiners
P.O. Box 12337 Austin, TX 78711-2337
(512) 305-9000 - Phone / (512) 305-8900 Fax
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