R2007-057 2007-04-09
RESOLUTION NO. R2007 -57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AMENDING A CONTRACT FOR ENGINEERING SERVICES
ASSOCIATED WITH THE FM 518 WATERLINE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain amended contract for engineering services associated
with the FM 518 Waterline, a copy of which is attached hereto as Exhibit "A" and made a
part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest an amended contract for engineering services associated
with the FM 518 Waterline.
PASSED, APPROVED and ADOPTED this the 9th day of n.o., 2007.
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TOM REID
MAYOR
ATTEST:
'h~~Cb.AA
SONiA BLAIR
DEPUTY CITY SECRETARY
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
R2007 -57
File No. 07 -0027
CITY OF PEARLAND
STANDARD AMENDMENT TO
ENGINEERING SERVICES AGREEMENT
This Amendment (hereinafter "Amendment") is made between the City of
Pearland, Texas (hereinafter "City"), and Amani Engineering Inc. (hereinafter
"Consultant") to amend that consultant services contract (the "Contract") between the
City and the Consultant executed on May 22, 2006 for Engineering Services on the 16
inch waterline along FM518 from Pearland Parkway to riverside Drive, project number
W42064(P.O.062502).
1. Amended Terms. The City and the Consultant hereby agree that the Contract is
amended as follows:
A. Increase Maximum Contract Amount From $100,730.00 to $136,730.00; an
increase of $36,000.00.
B. The above amended amount is a lump sum fee for additional services not added
to original contract.
2. Contract to Remain in Force. Other than the provisions of the Contract expressly
amended herein, the Contract shall remain in full force and its enforceability shall be
unaffected by this Amendment.
EXECUTED and EFFECTIVE as of the ~ day of Apri 1
,20~.
CITY OF PEARLAND
Finance Approval:
Signature: I, ~ ~' \~
NamefTitle:EI . ( t- /1 ~ ~ h e__ D \ -;- ( ry'i ('l~' ~I ().J()lp
Departmental Approv~
Signature: ~
NamefTltle: Bi 11 Ei sen. City Manager
\ ~
RECEIVED
MAR i 4 ZOO7
CONSULTANT
Signature: #.~)~
NamefTitle: H' PtJ2.A.sl+b ~LL.U/2-L)
City of I'curland
Vrojccts Dcpt.
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I
Exhibit "A"
Aeso'ution No. R2006-68
CITY OF PEARLAND
STANDARD AGREEMENT
FOR ENGINEERING SERVICES P Dot d, '6 () d-
This Contract (Contract) is made between the City of Pearland, Texas
(hereinafter "City"), and Amani Engineering, Inc. (hereinafter "Engineer") as foliows:
1. Summary of Contract Terms. The foliowing information and referenced documents
shall be a part of this Contract:
Description of Project: Provide engineering services for the 16-inch water line along
FM518 fro'm Pear/and Parkway to Riverside Drive.
Fee
$93,730.00
Basis of Com ensation
NTE
Maximum Contract Amount $93,730.00 NTE
* AIi financial obligations created by this agreement are between the City and
Engineer, and shall not be construed to be between City and any subconsuitant
Delivery of plans, specifications and estimates: See schedule
AttaChments: Scope of Services - Exhibit A
Map - Exhibit B
2. Services and Payment.
Engineer shali perform services within the Standard of Care of the Engineering
profession as follows:
A. Engineer will furnish services to the City in accordance with the terms and
conditions specified in this Contract. Payment for the services of Engineer shali be due
and payable upon submission and approval of a statement for services to City
Statements for services shali not be submitted more frequentiy than monthly.
After consultation with the City, the Engineer shall specify the basis of
compensation in the scope of work for the project The Engineer shali provide adequate
detail of the basis of compensation so that the City can determine the reasonableness
of the fees and have the ability to make reasonabie progress payments to the Engineer
based upon work completed at the payment intervals. The Engineer shali subcontract
for all sUbconsultants, subject to City approval, necessary to complete the scope of
work. The subconsultan!'s fees and administrative mark-up, if any, shali be included in
the SCope of work. Unless otherwise agreed upon, the method of compensation shall
be one of the following methods:
1. Salary Cost Times Multiplier Plus Direct Nonsalary Expense ("Salary")
Compensation shall be based on 1) the direct salaries (including benefits)
of the Engineer's employees whose time is directly chargeable to the
project; 2) an agreed upon multiplier to compensate the Engineer for
overhead and profit; and 3) reimbursement for direct nonsalary
expenditures and subconsultant contracts as defined in the scope of work
for the project. The Engineer shall provide a proposal that includes the
total fees for the project, which shall not be exceeded without prior City
approval.
2. Per Diem ("Per Diem")
Compensation shall be based upon 1) an agreed upon lump sum per day
for specific services; and 2) reimbursement for direct nonsalary
expenditures and subconsultant contracts as defined in the scope of work
for the project. This method is best suited to expert witness work or other
short-term engagements involving intermittent services.
3. Cost Plus Fixed Fee ("Cost Plus")
Compensation shall be based upon 1) reimbursement of the actual costs
of all services and supplies related to the project and 2) an agreed upon
fixed fee (profit). The Engineer shall provide an estimate of the costs to
be reimbursed, but actual compensation shall be based upon invoices and
supporting documentation provided by the Engineer.
4. Lump Sum ("Lump")
Compensation shall be based upon an agreed lump sum payment for
completing the entire scope of work. This method is best suited to
investigations or studies and for basic services with limited scope and
complexity.
5. Percent of Construction ("Percent")
Compensation shall be based upon 1) the "Harris County Curve for
Engineering Compensation" for basic and construction phase services;
and 2) reimbursement for direct nonsalary expenditures and subconsultant
contracts as defined in the scope of work for the project. The Engineer
shall provide a proposal that includes the estimated construction cost of
the project and the total fees for the project. If the actual low bid for
construction is 20% above or below the estimate, the engineering fees are
subject to equitable adjustment by mutual agreement of the Engineer and
City.
2
If City fails to' make any payment due Engineer for services and expenses within
thirty (30) days after receipt and approval of Engineer's statement for services therefore,
the amounts due Engineer will be increased at the rate of one half percent (1/2%) per
month from said thirtieth (30th) day, and, in addition, Engineer may, after giving seven
(7) days' written notice to City, suspend services under this Contract until Engineer has
been paid in full, all amounts due for services, expenses, and charges.
B. All the Engineer's working drawings, plans, and specifications, if required under
this Contract, shall be sufficiently accurate, detailed, and complete so that competitive
bids for the work can be obtained and the improvements constructed.
C. Approval of the Engineer's work by the City shall not release the Engineer, its
employees, agents, or consultants, from the responsibility and liability for the accuracy
and competency of their designs, working drawings, and specifications, or other
documents and services.
D. Subject to Article 8 herein or as otherwise agreed, the Engineer shall promptly
correct errors in the Engineer's work, including errors discovered after final payment,
without receiving additional compensation.
E. Prior to execution of this agreement, the Engineer shall have prepared a project
schedule identified as an attachment to this agreement. The Project Schedule shall be
submitted in digital and paper form, in the Microsoft Project for Windows format. The
Project Schedule shall contain a complete schedule so that the Engineer's scope of
services under this contract can be accomplished within the specified time and contract
cost. The Project Schedule will provide specific work sequence and definite review
times by the City and the Engineer of the work performed. If the review time should
take longer than shown on the project schedule, through no fault of the Engineer,
additional contract time may be authorized by the City through a supplemental
agreement, if requested by a timely written request from the Engineer and approved by
the City.
3. Term and Termination. This Contract term will begin upon execution and end sixty
days after issuance of the certification of completion of construction by the Engineer.
The City may terminate this Contract at any time during its term by giving written notice
to Engineer. The City shall pay the Engineer for all services rendered to the date of
termination.
4. Modifications. City without invalidating the Contract, may order changes within the
general scope of the work required by the Contract by altering, adding to and/or
deducting from the work to be performed. If any change under this clause causes an
increase or decrease in Engineer's cost of, or the time required for, the performance of
any part of the Services under the Contract, an equitable adjustment will be made by
mutual agreement and the Contract modified in writing accordingly.
3
5. Subcontracts. If, for any reason, at any time during the progress of providing
services, City determines that any subcontractor for Engineer is incompetent or
undesirable, City will notify Engineer accordingly and Engineer shall take immediate
corrective action, which may include cancellation of such subcontract. Subletting by
subcontractors shall be subject to the same regulations. Nothing contained in the
Contract shall create any contractual relation between any subcontractor and City.
6. Ownership of Documents. All drawings, report data, and other project information
developed in the execution of the services provided under this Contract shall be the
property of the City upon payment of Engineer's fees for services. Engineer may retain
copies for record purposes. Owner agrees such documents are not intended or
represented to be suitable for reuse by City or others. Any reuse by City or by those
who obtained said documents from City without written verification or adaptation by
Engineer will be at City's sole risk and without liability or legal exposure to Engineer, or
to Engineer's independent associates or consultants, and City shall indemnify and hold
harmless Engineer and Engineer's independent associates and consultants from all
claims, damages, losses, and expenses including attorneys' fees arising out of or
resulting therefrom. Any such verification or adaptation will entitle Engineer to further
reasonable compensation. Engineer may reuse all drawings, report data, and other
project information in the execution of the services provided under this Contract in
Engineer's other activities. Any reuse by Engineer will be at Engineer's sole risk and
without liability or legal exposure to City, and Engineer shall indemnify and hold
harmless City from all claims, damages, losses, and expenses including attorneys' fees
arising out of or resulting therefrom.
7. Insurance.
A. The Engineer shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
omissions relating to the performance of any work by the Engineer, its agents,
employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of anyone person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
4
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of anyone person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
B. The Engineer shall include the City as an additional insured under the policies,
with the exception of the Professional Liability Insurance and Workers' Compensation.
Certificates of Insurance and endorsements shall be furnished to the City before work
commences. Each insurance policy shall be endorsed to state that coverage shall not
be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30)
days prior written notice by certified mail, return receipt requested, has been given to
the City. Upon request, certified copies of all insurance policies shall be furnished to the
City.
8. Indemnitv. Engineer shall indemnify and hold the City, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind for
which Engineer is legally liable, including all expenses of litigation, court costs, and
attorney's fees, for injury to or death of any person, for damage to any property, or
errors in design, any of which are caused by the negligent act or omission of the
Engineer, his officers, employees, agents, or subcontractors under this Contract.
9. Assiqnment. Engineer shall not assign this Contract without the prior written
consent of the City.
10. Law Governinq and Venue. This Contract shall be governed by the law of the State
of Texas and no lawsuit shall be prosecuted on this Contract except in a court of
competent jurisdiction located in Brazoria County, Texas.
11. Entire Contract. This Contract represents the entire Contract between the City and
the Engineer and supersedes all prior negotiations, representations, or contracts, either
written or oral. This Contract may be amended only by written instrument signed by
both parties. Purchase orders issued under this Agreement shall contain a statement
nullifying additional terms and conditions on the reverse side of the purchase order and
referencing this Agreement.
12. Conflicts in Contract Documents. The above proVIsions shall govern over any
conflicting provision contained in any referenced contract document specified above.
13. Dispute Resolution Procedures. The Engineer and City desire an expeditious
means to resolve any disputes that may arise between them regarding this Contract. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of or
relates to this Contract, or the breach thereof, and if the dispute cannot be settled
through negotiation, then the parties agree first to try in good faith, and before bringing
any legal action, to settle the dispute by mediation of a third party who will be selected
by agreement of the parties.
5
EXECUTED and EFFECTIVE as of the ..2..2.ru:Iday of May
, 20.D..6.-.
CITY OF PEARLAND
By: d2~
Printed 1<Jame: Ri 11 Fi c;pn
Title: Ci tv Manaqer
STATE OF TEXAS
COUNTY OF 018~D'Tl rl
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ENGINEER
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By: '. /1.",-
P ri ed N a me: ~ ':'fizA ,<:;;.,1':;;;;; /:::.(:?c'-L:Jj.e.LJ
Title: fit:E,SFr'~ /LJ-r-
BEFORE ME, the undersigned Notary Public, on this day personally appeared
Ri 11 Fi sen , known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he/she executed the same for the purposes
and consideration therein expressed.
undersigned Notary Public, on this day personally appeared
J ,known to me to be the person whose name is subscribed to
the f regoing instrument and acknowledged to me that he/she executed the same for the
purposes and consideration therein expressed.
SEAL OF OFFICE THIS <2~JDAY OF
r1J A-w,E PdZLri
NO ARY PUBLIC IN AND FOR THE
STATE OF TEXA~7 '_ fJ.
Printed Name: A/D IJ I /1 t. ' !;/DIC I(
My Commission 'Expires: 91/ (i{;
GIVEN UNDER MY HAND AND
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Amani Engineering, Inc.
. Engineers . Surveyors . Construction Managers
June 23, 2006
Mr. Skipper Jones
Project Manager
City of Pearland
3519 Liberty Dri ve
Pearland, Texas 77581
Subject: Fee proposal (Revised) for 16-lnch Water Line along FM 518 (Broadway) from
Pearl and Parkway to Riverside Drive in the City of Pearland.
Dear Mr. Jones:
Thank you for the opportunity to propose on referenced project. Based on the additional
information I gathered in yesterday's meeting at your office, the following scope,
deliverables, schedule, and fee are proposed. It is our understanding that the project
consists of providing engineering/design and related additional services for a new 16-inch
diameter water line, approximately 11,320 feet long, along the FM 518 R.O.W. Existing
10-inch diameter water line along FM 518 will be abandoned in place. Our effort will
include bidding phase, and construction phase design services, as well.
I. ENGINEERING CONTRACT SCOPE AND DELIVERABLES
Phase I Preliminary Engineering Report (20% of Basic Services)
. Route Study in letter report (resolve conflicts and identify route)
. 30% plans
. Cost Estimate (15% variance)
Phase II Engineering Services 55% of Basic Services
. Detailed construction plans and specifications
Construction plans will include plan & profile drawings, I" = 20' (H)
and 1 "=2' (V) scale and City Of Pearland' s standard construction
details.
. City's Reviews at 60% and 90% Submittals.
. TxDOT coordination; obtain approvallpennits ifrequired and
signatures ofTxDOT authorities
. Coordinate with private utility companies for relocations ifrequired
and obtain approvals & signatures
. Prepare bid document packages
V: C"ud i'unal),i En'''' l'rasad KOUUl:U Skiwer Jones 6-2'J.06.dQ.c
8.$13 soutnwesfFreeway, SUite 100. Houston, Texas (7074. Ph 713.270.5700, 713.270.6815 . Fax 713.271.3487
pkolluru@amaniengineering.com . www.amaniengineering.com
Mr. Skipper Jones
City Of Pearland
June 23, 2006
Page 2
. Final cost estimate
. Distribute bid documents
Phase III Bidding and Construction Phase Services (25% of Basic Services)
. Prepare bid advertisement
. Attend pre-bid meeting
. Prepare written responses to bidder questions, prepare addenda &
distribute to potential bidders
. Attend bid opening
. Prepare bid tabulation
. Review low bid for accuracy and completeness
. Prepare recommendations to the city for bid award
Construction Phase:
. Attend pre-construction meeting and prepare meeting minuters
. Make monthly visits to site during construction activities
. Review submittals and drawings for compliance
. Provide clarification and recommendations as requested
. Review contractor pay application when requested
. Attend substantial completion walk -through providing comments.
. Prepare record drawings on mylars and provide electronic copy
Additional Services:
. Traffic Control Plan
. Storm Water Pollution Prevention Plan (SWPPP)
. Reproduction; 20 bid sets, complete with specifications; 10
construction sets, including any addenda
II. SCHEDULE
. 180 days from the date we receive your authorization to proceed, to produce
final plans, specs and cost estimate. Our schedule does not include City's
review time and time for Phase III (construction) services.
V.,Cadd Amanl Engg Prasad KolJuruSkipper Jones 6-n-06.doc
Mr. Skipper Jones
City Of Pearl and
June 23, 2006
Page 3
III. DESIGN FEE
We propose the following design fee for our services.
. Design fee for basic services includes Phase I, II & III as outlined in the
engineering contract scope and deliverables.
. Design fee for basic services
Design fee distribution will be as follows:
$ 93,730
Phase I 25 %
Phase II 55 %
Phase III 20 %
. Fee(s) for additional services. These fees are lump sum not to exceed the
amounts as shown below.
Traffic Control Plan
Storm Water Pollution Prevention Plan
Reproduction, courier, etc.,
$ 18,000
$ 10,000
$ 8,000
. For services that are not covered in this proposal, we can provide a cost +
10% 'not to exceed' fee estimate for your approval prior to starting the
work.
We therefore, propose a lump sum fee of $93,730 (NT E) for basic services and a lump
sum fee of $36,000 (NTE) for additional services.
We appreciate this opportunity to propose on this project. We look forward to working
with you on this project.
Yours Sincerely,
For Amani Engineering, Inc
1.~~~~
H. Prasad Kolluru, P.E.
President
V:\Cadd:Amani Engg\Prasad Kolluru\Skipper Jones 6-22-06.doc