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1972-01-10 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND CITY COUNCIL HELD ON JANUARY 10, 1972 AT 7:38 P. M. IN THE CITY HALL, 2335 N. TEXAS AVENUE,.PEARLAND, TEXAS. The meeting was called to order by Mayor Keller with the following present: Mayor Councilman Councilman Councilman Councilman Councilman City Manager City Attorney City Secretary INVOCATION & PLEDGE OF ALLEGIANCE: D. R. Keller Cecil W. Griffin E. A. Wasek Carlton McComb James 0. DeShazer Benny J. Frank William E. Wolff Bobby J. Williams Dorothy L. Cook The invocation was given by Dr. Forrest Hawkins, Council Chaplain. The Pledge of Allegiance was led'by City Attorney Bobby J. Williams. 7 } APPROVAL OF MINUTES: It was moved by Councilman McComb, seconded by Councilman Wasek that the minutes of the regular meeting held on December 27, 1971 be approved as submitted. Motion passed 4 to 0. Councilman DeShazer abstained due to the fact that he was not present P at the meeting of December 27, 1971. ! APPROVAL OF EXPENSES: It was moved by Councilman McComb, seconded by Councilman DeShazer that the following checks be approved for payment and that &,* Check No. 3715 to Walsh Engineering be charged to the Council Contingency Fund in the Budget. General Fund Payroll Water & Sewer Payroll General Fund Expenditures Water & Sewer Expenditures Municipal Court Tax Account Nos. 5551 thru 5553 5561 thru 5596 5554 thru 5560 5597 thru 5613 3663 thru 3734 3684 (void) 5396 thru 5426 5398 (void) 5399 (void) 1 5402 (void) 4 * Check No. 3715 - Walsh Engineering is for partial payment for survey and monument markers along the East and West boundaries of the City exclusive of territory in Ordinance No. 31. Motion passed 5 to 0. MAYOR'S ACTIVITY REPORT: Mayor Keller stated that his absence from the last meeting was due to a vacation. Also, Councilman DeShazer was on vacation at that time. It was moved by Councilman Griffin, seconded by Councilman McComb that absence from the previous Council meeting by Mayor Keller and Councilman DeShazer be shown in the records as excused absences due to vacations. Motion passed 4 to 0. Councilman DeShazer abstained. Brazoria and Harris Counties - Proposed State Hic To Loop 409 in Alvin. 35 From Almeda-Genoa Road in Houston Mayor Keller read a copy of letter dated January 5, 1972 from J. C. Dingwall to William H. Hershey, County Engineer of Brazoria County regarding the upcoming public hearing to consider routes both east and west of Pearland as well as specific design features for each route. He stated in this letter that studies are now to the stage where he believesthat representatives of District 12 will be able to meet with those of Brazoria Count,, as well as the other local governmental entities involved within a month to discuss particular design features and coordinate our mutual planning efforts. Mayor Keller requested the City Secretary to set up a 60 day suspense on this item. Councilman McComb requested that the Mayor write a letter to Mr. W. E. C.armichael.with copy to Mr. Dingwall requesting that the City be advised of any activity on this project. f Proclamation - 1972 National Children's Dental Health Week: Mayor Keller issued a Proclamation making the week of February 6 through 12, 1972 as x'1972 National Children's Dental Health Week" in the City of Pearland Proclamation Milton E. Garner Day: Mayor Keller issued a Proclamation making January 16, 1972 as"Milton E. Garner Day" in Pearland. COMMITTEE REPORTS: Interim Report - Committee To Establish Rules of Procedure For Council: Councilman Griffin - Councilman Frank: Councilman Griffin read the following recommendations from the Committee: • A. Agenda - Remain the same format a's present with the only change to be addition of a section for "Council Activity Reports." B. Operating Rules - 1. Copy of the agenda to be in hands of the Council the day preceding public posting. Changes must be communicated to City Secretary by 9:00 o'clock the day of posting. 2. Motions to be approved by majority vote of Council upon duly made and seconded motion as per Charter requirements. 3. An active motion may be tabled during discussion by proper tabling motion r•J duly seconded and approved by majority vote of Council. Tabling motion must contain date for reconsideration. 4. All items on Agenda must contain adequate descripton of item under consideration. 5. Citizens requesting audience with Council must provide adequate information relative to their question or no answer will be given by Council. Councilman Griffin stated that if this was acceptable to the Council he would move that the City Attorney draft a Resolution for Council's consideration on the various proposals on Rules of Procedure for the City Council. Motion passed 5 to 0. News Letter - Councilman Griffin: Motion seconded by Councilman Frank. This item removed from the Agenda at the request of Councilman Griffin. Committee Report - Recommendation on Employees Life and Hospitalization Policy - Councilman Griffin - Councilman Wasek: Councilman Griffin reported that the Republic National Life Insurance Company of Dallas, Texas was 63¢ less than the next lowest bidder, The Great -West Life Assurance Company on cost per employee to the City. The Committee recommended that the Republic National Life Insurance Company of Dallas, Texas be awarded the bid. UNFINISHED BUSINESS: AWARDING OF BID ON EMPLOYEE GROUP LIFE AND HOSPITALIZATION: EFFECTIVE DATE 1-14-72 It was moved by Councilman Griffin, seconded by Councilman Frank that the Republic National Life Insurance Company of Dallas, Texas be awarded the Bid on Employee Group Life and Hospitalization including A. D. & D. for a total per employee of $13.90 monthly and $24.30 for dependents. Cost of employee's insurance to be paid by the City and the cost for dependents to be paid by the employee. Motion passed 5 to 0. WARDING OF BID ON GARBAGE COLLECTION UNIT: City Manager Wolff reported that he had reviewed the Bids on the garbage collection unit and recommended that the Davis Truck & Equipment Company of Houston be awarded the bid as the lowest and best bidder. It was moved by Councilman McComb, seconded by Councilman Griffin that Bid No. 71-6 on a garbage collection unit be awarded to the Davis Truck & Equipment Company of Houston, Texas, for a total amount of $8,429.00. Total bid was $12,429.00 less $4,000.00 for trade-in of 1968 Chevrolet Pak -Mor rear loader; the amount of $1,929.00 be appropriated from the Council Contingency Fund in the current budget; the Mayor to be authorized to sign the necessary papers and the Bid Bonds be returned to the unsuccessful bidders. Motion passed 5 to 0. SECOND AND (FINAL) READING OF ORDINANCE NO. 227 - ANNEXING OF TERRITORY DEFINED IN SIT "A" OF RESOLUTION NO. 71-29: Mayor Keller read Ordinance No. 227 in full. This ordinamc-e a mirexes the following described land and territory which is adjacent to and adjoins the City of Pearland and is contiguous with the present ending city limits: Being all the certain tract or parcel of land lying and situated in Brazoria �- County, Texas, being described by Metes and Bounds as follows: BEGINNING at a concrete monument set for the intersection of the West right-of-way line of County Road No. 104 with the South City'Limit boundary as established by Ordinance -No. 31, said point being in the West right-of-way line of McLean Road also known as County Road No. 104 and said point being 6,655' South along County Road No. 104 from the South right-of-way line of County Road No. 409; THENCE continuing along the West right-of-way line,of County Road No. 104 due South a distance of 2,632.7' to a concrete monument set for the new,southwest corner of the City Limits of the City of Pearland, Texas; THENCE along a line making an angle of 90° with the`'preceding call and going due East.a total distance of 24,493.87' to a.concrete monument set for a corner being 100' and,,pa.rallel to the Brazoria County/Galveston County line; Galveston County THENCE along a line 100'_. and. parallel,to. the Brazoria Cou.nty/line,N 100 O1' 12" E to the existing corner of the City Limits established by Ordinance No. 31 and being 100' South of the City Limit line established by Ordinance No. 30; THENCE along the present City Limits line Westerly, Northwesterly and Westerly to the PLACE OF BEGINNING. It was moved by Councilman Wasek, seconded by Councilman Frank that Ordinance No. 227 be passed and approved on second and ;final reading by the City Council of the City of Pearland, Texas. Caption. of Ordinance No. 227 reads as follows: ORDINANCE NO. 227 AN ORDINANCE ANNEXING CERTAIN PROPERTY AND TERRITORY TO THE CITY OF PEARLAND, TEXAS, AND EXTENDING THE CORPORATE LIMITS OF THE CITY OF PEARLAND TO INCLUDE AND -EMBRACE SAID TERRITORY WHICH IS ADJACENT TO AND CONTIGUOUS WITH THE PRESENT CORPORATE LIMITS OF THE CITY OF PEOLAND AND IS NOT WITHIN THE CITY LIMITS OF ANY OTHER CITY AND LIES.SOL.ELY WITHIN THE EXTRATERRITORIAL JURISDICTION OF THE CITY Of PEARLAND; SAID TERRITORY BEING HEREINAFTER FULLY DESCRIBED BY METES AND BOUNDS IN SECTION I OF THI'S ORDINANCE PRESCRIBING THE VOTING PRECINCTS FOR THE.INHABITANTS WITHIN SAID ANNEXED TERRITORY; PLACING SUCH INHABITANTS ON EQUAL FOOTING WITH PRESENT INHABITANTS OF THE CITY OF PEARLAND; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATIONS; P:ROVIDING AN EFFECTIVE DATE; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Voting "aye" - Councilman Griffin, Councilman DeShazer, Councilman,McComb, Councilman Wasek, and Councilman'Frank. Voting "no" - None Motion passed 5 to 0. FIRST READING - ORDINANCE FOR PAVING A PORTION OF ROBINSON DRIVE UNDER PARTICIPATION PROGRAM RESOLUTION 71-26: was read in full, Proposed Ordinance No. 228,/caption by Mayor Keller, balance by Councilman Griffin. Mayor Keller absent from Council room at 8:35 P. M. Mayor Pro Tem McComb presiding. Mayor Keller returned to Chair at 8:40 P. M. It was moved by Councilman Wasek, seconded by Councilman McComb that Ordinance No. 228 be passed and approved on first of two readings. Caption of Ordinance No. 228 reads in caption as follows: ORDINANCE NO. 228 AN ORDINANCE DECLARING THE NECESSITY FOR AND ORDERING THE PAVING AND IMPROVEMENT OF PORTIONS OF ROBINSON DRIVE, CITY OF PEARLAND, TEXAS; APPROVING PLANS AND SPECIFICATIONS FOR SUCH WORK; AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS IF `NECESSARY; DIRECTING THE PREPARATION OF ESTIMATES; INVOKING AND ADOPTING THE PROVISIONS OF ARTICLE 1105b, VERNON'S REVISED CIVIL STATUTES; PROVIDING THE MANNER IN WHICH AND BY WHOM THE COST OF THE IMPROVEMENTS SHALL BE PAID AND PROVIDING FOR THE ASSESSMENT OF A PORTION OF SUCH COSTS AGAINST ABUTTING PROPERTIES AND OWNERS THEREOF; PROVIDING FOR THE TERMS OF PAYMENT OF SUCH ASSESSMENTS; DIRECTING THE CITY SECRETARY TO CAUSE A CERTIFIED COPY OF THIS ORDINANCE TO BE FILED IN THE DEED OF TRUST RECORDS OF BRAZORIA COUNTY, TEXAS, ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT; PROVIDING A SAVINGS CLAUSE AND AN EFFECTIVE DATE HEREOF. Voting "aye" - Councilman Frank, Councilman Wasek,Councilman McComb, Councilman DeShazer and Councilman Griffin. Voting "no" - None Motion passed 5 to 0. FIRST READING - REVISED PLUMBING ORDINANCE: This item not complete for consideration by the City Council. To be placed on the Agenda at a later date. CITY MANAGER'S ITEMS: Discussion of City Tax Department: City Manager Wolff advised the Council that he felt it was now time for the City to start thinking about a Tax Assessor & Collector for the City. This position, as is now the case, has been filled by the City Administrators and City Manager serving in a dual capacity. He felt the increase in growth of the City would warrant such a person serving in the capacity of Tax Assessor & Collector. It was moved by Councilman DeShazer, seconded by Councilman Griffin that the City advertise for an assistant to City Manager Wolff and Tax Assessor -Collector for the City of Pearland. Motion passed 5 to 0. Appointment of Department of Public Safety: Mr. Wolff advised the Council that Section 4:11 of the City Charter requires -that the City Manager appoint a Department of Public Safety. The Department of Public Safety appointments are as follows: 1. Chief of Police 2. Fire Chief 3. City Health Officer 4. Superintendent of Schools 5. Head of Civil Defense 6. Industrial Representative - John Kubasik 7. Public Work's Department - Escue V. Harris Six Laymen 8. Lloyd Yost 9. Herman Raney 10. Pat Clark 11. Mrs. B. L. Northam 12. Mrs. Louella Smith Anderson 13. Mrs. John Worrell Mr. Wolff advised the Council that Section 4.08 of the City Charter called for the appointment of a Sanitation Engineer, Mr. Wolff recommended that the name of Malcom Collins be submitted for this appointment. The item of Sanitation Engineer is to be placed on the next regular agenda for Council consideration: Discussion of Barnes Subdivision: Mr. Wolff .stated that he has been advised by a representative of the Barnes Subdivision that the firm of William Walsh Engineer will be consulting engineer for this subdivision which is to be built adjacent to the Shadycrest Subdivision. Mr. Wolff recommended that in this case, where the City Engineer is the design engineer that all plans be reviewed by the firm of Lockwood, Andrews and Newnam, Inc. who in this particular case will serve as the City's representative. He suggested that this firm review all plans prior to submission to the Planning Commission. It was moved by Councilman McComb, seconded by Councilman Griffin that the firm of Lockwood, Andrews and Newnam, Inc. be employed by this City, as consulting engineers for the City, on the proposed Barnes Subdivision. Motion passed 5 to 0. ADJOURN: It was moved by Councilman Frank, seconded by Councilman Wasek that the meeting adjourn. Motion passed 5 to 0. Meeting adjourned at 9:00 P. M. Minutes approved as submitted and/or corrected Attest: City Secretary D. 1972.