The URL can be used to link to this page

Home My WebLink AboutR2026-090 20260608RESOLUTION NO. R2026-90 A Resolution of the City Council of the City of Pearland, Texas, awarding a one-year contract with four one-year renewals for website services to CivicPlus, in the estimated amount of $399,069 for all five years. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby awards a contract to CivicPlus, in the estimated amount for all five years being $399,069, with each year being in the following estimated amounts: Section 2. The City Manager or his designee is hereby authorized to execute a contract for website services. PASSED, APPROVED and ADOPTED this the 8th day of June, A.D., 2026. ________________________________ QUENTIN WILTZ MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ LAWRENCE G. PROVINS CITY ATTORNEY Docusign Envelope ID: 570B8BEB-8DED-8CAD-8299-7F0E71273756 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-109617-1 CivicPlus Pricing Approval Date: 5/14/2026 9:48 AM Expires On:6/13/2026 Client: City of Pearland, TX Bill To: PEARLAND CITY, TEXAS SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Jacob Bertram bertram@civicplus.com Net 30 Website & ADA Tools QTY PRODUCT NAME DESCRIPTION 3.00 Ultimate Department Header Annual Fee Ultimate Department Header Annual Fee 1.00 Annual - Municipal Websites Central Annual - Municipal Websites Central 1.00 Hosting & Security Annual Fee - Websites Central Hosting & Security Annual Fee - Websites Central 1.00 Guardian Security (Cloudflare WAF/CDN) Cloudflare Tier 1 WAF/CDN security protection 1.00 SSL Management CivicPlus Provided SSL Management CivicPlus Provided: URL 1.00 48 Month Redesign Ultimate Annual - Websites Central 48 Month Redesign Ultimate Annual - Websites Central 1.00 AudioEye Managed AudioEye Managed: pearlandtx.gov 1.00 Website: Platform IdP Integration Annual Fee Platform IdP Integration Annual Fee 1.00 DocAccess DocAccess is a document accessibility platform that scans, converts, and monitors PDF documents on websites to support ADA and Section 508 compliance efforts for users with disabilities. 1.00 Website Design Center Pro Annual Fee Design Center Pro Annual Fee 3.00 Ultimate Department Header Implementation Ultimate Department Header Implementation Page 1 of 4 Resolution No. R2026-90Docusign Envelope ID: 570B8BEB-8DED-8CAD-8299-7F0E71273756 QTY PRODUCT NAME DESCRIPTION 1.00 Ultimate Implementation - Websites Central Ultimate Implementation - Websites Central 300.00 Website Content Development - 1 Page Content Development - 1 Page 6.00 Website New Customer Virtual System Training - Up to 3 hours Website Virtual System Training - Up to 3 hours & 12 attendees 1.00 Agendas & Minutes Migration - PDF - 100 Meetings Content Migration : Agendas & Minutes - Per 100 Meetings (Approx. 1 year) 4.00 Alignment Virtual Consulting Alignment Consulting - Virtual, up to 3 hours 1.00 Website: Platform IdP Integration Implementation Fee Platform IdP Integration Implementation Fee 1.00 Website Design Center Pro Implementation Design Center Pro Implementation 1.00 Design Center Pro Virtual Training - up to 3 hours Up to 3 hours virtual instruction with live instructor. (Pricing per two seats) 1.00 DocAccess Implementation Implementation of DocAccess ChatBOT QTY PRODUCT NAME DESCRIPTION 1.00 CivicPlus Agent AI powered agent providing resident facing answers and related actions, paired with an administrative interface where customers select knowledge sources, including but not limited to municipal websites, online code hosting, and uploaded documents. 1.00 CivicPlus Agent Implementation CivicPlus Agent implementation fee Initial Term Beginning at signing, ending 60 months from date of signature. Renewing annually on date of signature each calendar year. Initial Term Invoice Schedule Year One Annual Total invoiced upon the signature date of this Agreement, subject to proration if the term begins at signing. Subsequent Annual Totals invoiced every 12 months starting at Renewal Term. Annual Subscription One Time Fees Annual Total Year One USD 53,990.80 USD 13,843.76 USD 67,834.56 Year Two USD 82,808.60 USD 82,808.60 Year Three USD 82,808.60 USD 82,808.60 Year Four USD 82,808.60 USD 82,808.60 Year Five USD 82,808.60 USD 82,808.60 Page 2 of 4 Docusign Envelope ID: 570B8BEB-8DED-8CAD-8299-7F0E71273756 Subtotal USD 399,068.96 Annual Recurring Services Starting Year 6 USD 85,292.86 Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 3% to be applied in year 6 If the customer has subscribed to the DocAccess services, which is evidenced by the DocAccess line item shown above, the covered domains for the service shall be limited to: https://www.pearlandtx.gov/ This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Page 3 of 4 Docusign Envelope ID: 570B8BEB-8DED-8CAD-8299-7F0E71273756 Acceptance of Quote # Q-109617-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus ___________________________________ By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ Mailing Address: (If different from above) ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) Page 4 of 4 Amy Vikander Senior VP of Customer Success 06/09/2026 Docusign Envelope ID: 570B8BEB-8DED-8CAD-8299-7F0E71273756 Trent Epperson 6/9/2026 | 5:12 PM CDT City Manager