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Home My WebLink AboutR2026-067 20260413RESOLUTION NO. R2026-67 A Resolution of the City Council of the City of Pearland, Texas, awarding a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $302,962.19. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. Pursuant to Section 252.022 (a) (7) of the Texas Local Government Code, the City may procure products that are available from only one source. Section 2. That the City Council hereby awards a software maintenance contract with Tyler Technologies, Inc., associated with the Incode Software and the New World Software. Section 3. That the Incode Software maintenance contract is for the period of June 6, 2026, through May 31, 2027; and the New World Software maintenance contracts will renew for the period of April 1, 2026, through March 31, 2027. Section 4. The City Manager or his designee is hereby authorized to execute a Software Maintenance Contract with Tyler Technologies, Inc. for software maintenance services as reflected in the Invoices attached hereto as Exhibit “A” and Proforma attached hereto as Exhibit “B.” PASSED, APPROVED and ADOPTED this the 13th day of April, A.D., 2026. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ LAWRENCE G. PROVINS CITY ATTORNEY Docusign Envelope ID: 0ED687C5-2691-462D-9708-B41EF8CE4348 Bill To:PEARLAND, TX CITY OF Delivery To:PEARLAND, TX CITY OF 3519 LIBERTY DRIVE PEARLAND, TX 77581 3519 LIBERTY DRIVE PEARLAND, TX 77581 Cust #Bill to Address ID Delivery Address ID Currency Terms Due Date 48415 LOC000027040 LOC000027040 USD Net45 4/4/2026 Cust PO#Sales Order Billing Schedule SBI1000-000007594 213-2020130426 Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Phone: 1-800-772-2260 Press 2 Email: ar@tylertech.com INVOICE Document No.Date Page CI100-00259570 02/18/26 1 of 3 Contract Date Description Quantity Unit Price Extended Price 03/31/20 GASB Reporting - Maintenance 04/01/2026 - 03/31/2027 1 $5,797.07 $5,797.07 03/31/20 Decision Support Base Datamart - Maintenance 04/01/2026 - 03/31/2027 1 $5,797.07 $5,797.07 03/31/20 UM Analytics - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 Employee Event Tracking - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 Accounting/General Ledger - Maintenance 04/01/2026 - 03/31/2027 1 $19,323.09 $19,323.09 03/31/20 Applicant Tracking - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 Integrated Credit Card Processing - Maintenance 04/01/2026 - 03/31/2027 1 $5,797.07 $5,797.07 03/31/20 Service Order Processing - Maintenance 04/01/2026 - 03/31/2027 1 $6,072.64 $6,072.64 03/31/20 Meter and Device Inventory - Maintenance 04/01/2026 - 03/31/2027 1 $3,037.04 $3,037.04 03/31/20 HR Analytics - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 Grant Accounting - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 Payroll/HR - Maintenance 04/01/2026 - 03/31/2027 1 $14,354.16 $14,354.16 03/31/20 Bank Reconciliation - Maintenance 04/01/2026 - 03/31/2027 1 $1,931.88 $1,931.88 03/31/20 eBenefits Admin - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 Leave Management - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 Utility Billing (Water/Sewer Base) - Maintenance 04/01/2026 - 03/31/2027 1 $11,041.56 $11,041.56 Exhibit A Resolution No. 2026-67 Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Phone: 1-800-772-2260 Press 2 Email: ar@tylertech.com INVOICE Document No.Date Page CI100-00259570 02/18/26 2 of 3 Contract Date Description Quantity Unit Price Extended Price 03/31/20 Misc Billing & Receivables - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 Bid & Quote Management - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 ePayments - Maintenance 04/01/2026 - 03/31/2027 1 $2,760.03 $2,760.03 03/31/20 Site License - Maintenance 04/01/2026 - 03/31/2027 1 $0.00 $0.00 03/31/20 Benefits Administration - Maintenance 04/01/2026 - 03/31/2027 1 $2,760.03 $2,760.03 03/31/20 FM Analytics - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 eUtilities - Maintenance 04/01/2026 - 03/31/2027 1 $2,760.03 $2,760.03 03/31/20 Workers Compensation Admin - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 IVR Interface - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 Position Budgeting - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 HR Dashboard - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 Contract Management - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 eSupplier - Maintenance 04/01/2026 - 03/31/2027 1 $2,760.03 $2,760.03 03/31/20 Time & Attendance Interface - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 03/31/20 eSuite Base - Maintenance 04/01/2026 - 03/31/2027 1 $5,797.07 $5,797.07 03/31/20 Third Party Document Interface - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 Requisitions - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 UM Dashboard - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 eRecruit - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 eEmployee - Maintenance 04/01/2026 - 03/31/2027 1 $8,277.27 $8,277.27 03/31/20 Project Accounting - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 03/31/20 Purchase Orders - Maintenance 04/01/2026 - 03/31/2027 1 $5,797.07 $5,797.07 03/31/20 FM Dashboards - Maintenance 04/01/2026 - 03/31/2027 1 $4,140.76 $4,140.76 03/31/20 Fixed Assets - Maintenance 04/01/2026 - 03/31/2027 1 $2,484.44 $2,484.44 Exhibit A Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Phone: 1-800-772-2260 Press 2 Email: ar@tylertech.com INVOICE Document No.Date Page CI100-00259570 02/18/26 3 of 3 Contract Date Description Quantity Unit Price Extended Price 03/31/20 Personnel Action Processing - Maintenance 04/01/2026 - 03/31/2027 1 $3,312.60 $3,312.60 **ATTENTION** Order your checks and forms from Tyler Business Forms at 877-749-2090 or Tylerbusinessforms.com to guarantee 100% compliance with your software. Subtotal $ 181,909.19 Sales Tax $0.00 Total $ 181,909.19 Exhibit A Page 1 of 1 DateCompany PROFORMA 221000 03/05/2026 THIS IS NOT AN INVOICE Order No. 025 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions *025$221000%1-* CITY OF PEARLAND 3519 LIBERTY DR PEARLAND, TX 77581-5416 United States Ship To:To: Customer Grp/No.Payment Terms Currency Code Net 45 USD CITY OF PEARLAND 3519 LIBERTY DR PEARLAND, TX 77581-5416 United States 1 48415 Customer PO#Ship Via ELEC Salesperson Cd No. Item/ Description/ Comments Quantity U/M Unit PriceContract Date Contract No.: Pearland, TX Renewal: 6,300.00 1 1 EA 6,300.00 Advanced Cloud Reporting Services25/Nov/2024 Cycle Start: 06/01/2026, End: 05/31/2027; Term: 12 months 6,300.00 Order Total:Does not include any applicable taxes Comments:Upon acceptance please email your purchase order to PO@tylertech.com Exhibit B Company Order No.Date Page 025 204916 3/5/2026 1 of 1 BILL TO: CITY OF PEARLAND SHIP TO: CITY OF PEARLAND 3519 LIBERTY DR 3519 LIBERTY DR PEARLAND, TX 77581-5416 PEARLAND, TX 77581-5416 Customer Grp/No.Customer PO#Payment Terms Currency Code ShipVia Salesperson Cd 48415 NET45 USD Incode Annual SaaS Fees - Year 2 - (06/01/2026-05/31/2027) Description/Comments Total Cost Collection Agency Export Interface - Subscription 1,805.00$ Criminal Case Manager - Subscription 66,235.00$ Centralized Cash Collections - Subscription 6,496.00$ Citation Issuing Device Third-Party Interface - Subscription 2,625.00$ Court to Police Third-Party Interface - Subscription 3,609.00$ General Ledger Third-Party Interface - Subscription 3,609.00$ Jury Data Import - Subscription 3,609.00$ Officer Email Notification - Subscription 3,609.00$ SETCIC Collections Export Interface - Subscription 722.00$ Output Processor Server - Subscription 2,528.00$ System Software Non SQL 3,567.00$ GIS/Street Index Import 3,609.00$ Court Incode Web Services 2,887.00$ Content Manager Core - Subscription 9,843.00$ Order Total: 114,753.00$ Comments: Upon acceptance please email your purchase order to PO@tylertech.com Does not include any applicable taxes THIS IS NOT AN INVOICE PROFORMA 2025-00000287 Exhibit B