HomeMy WebLinkAboutR2025-132-A 20251027RESOLUTION NO. R2025-132
A Resolution of the City Council of the City of Pearland, Texas, authorizing a 3-year
interlocal cooperative contract for fire apparatus preventative maintenance and repair
services (1-year initial term; two 1-year renewals), with Siddons Martin Emergency Group, in
an amount not to exceed the available budget for the initial period October 28, 2025, through
October 27, 2026.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for the purchase of fire apparatus preventative
maintenance and repair services, a copy of which is attached hereto as Exhibit “A” and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for fire apparatus preventative maintenance and repair
services.
PASSED, APPROVED and ADOPTED this the 27th day of October, A.D., 2025.
_________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
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SERVICES AGREEMENT
This Services Agreement (this “Agreement”), dated ___________________ (the “Effective Date”), is by and
between Siddons Martin Emergency Group, LLC a Texas Limited Liability Company, with its principal offices
located at 1362 East Richey Road, Houston, Texas 77073 (“Service Provider”) and the City of Pearland
(“Customer” and together with Service Provider, the “Parties”, and each a “Party”).
WHEREAS, Service Provider has the capability and capacity to provide certain maintenance and repair
services; and
WHEREAS, Customer desires to exclusively retain Service Provider to provide the said services, and
Service Provider is willing to perform such services under the terms and conditions hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth and
for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Service
Provider and Customer agree as follows:
1.Services. Service Provider shall provide to Customer the maintenance and repair services (the “Services”) set
out in Exhibit A, attached hereto and incorporated herein. Customer will exclusively use Service Provider for
these services for the Term of this Agreement.
2.Customer Obligations. Customer shall:
2.1. Designate one of its employees or agents to serve as its primary contact with respect to this Agreement
and to act as its authorized representative with respect to matters pertaining to this Agreement (the “Customer
Contract Manager”), with such designation to remain in force unless and until a successor Customer
Contract Manager is appointed.
2.2. Require that the Customer Contract Manager respond promptly to any reasonable requests from
Service Provider for instructions, information or approvals required by Service Provider to provide the
Services and cooperate with Service Provider in its performance of Services.
3.Fees and Expenses.
3.1. Customer agrees that the Services performed pursuant to this Agreement will be invoiced at the rates
set forth in Exhibit A. The rates set forth in Exhibit A shall remain in effect for the Term of this Agreement.
Unless otherwise provided in the applicable invoice, said fees will be payable within net 30 days of receipt
by the Customer of an invoice from Service Provider.
3.2. Unless Customer has provided Service Provider with a tax-exempt certification, Customer shall be
responsible for all sales, use and excise taxes, and any other similar taxes, duties and charges of any kind
imposed by any federal, state or local governmental entity on any amounts payable by Customer hereunder;
provided, that, in no event shall Customer pay or be responsible for any taxes imposed on, or with respect to,
Service Provider’s income, revenues, gross receipts, personnel or real or personal property or other assets.
3.3. In addition to all other remedies available under this Agreement or at law (which Service Provider
does not waive by the exercise of any rights hereunder), Service Provider shall be entitled to suspend the
provision of any Services if the Customer fails to pay any amounts when due hereunder and such failure
continues for thirty (30) days following written notice thereof.
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4. Limited Warranty and Limitation of Liability.
4.1. Service Provider warrants that it shall perform the Services:
(a) In accordance with the terms and subject to the conditions set out in this Agreement.
(b) Using personnel of required skill, experience and qualifications.
(c) In a timely, workmanlike and professional manner in accordance with generally recognized industry
standards for similar services.
4.2. Service Provider will provide Customer with a warranty for all Services for a period of ninety (90)
days from the date of sale or services rendered. If a particular manufacturer offers a warranty beyond 90 days,
Service Provider will pass on the same warranty to Customer.
4.3. SERVICE PROVIDER MAKES NO WARRANTIES EXCEPT FOR THAT PROVIDED IN
Sections 4.1 and 4.2 ABOVE. ALL OTHER WARRANTIES, EXPRESS AND IMPLIED, ARE
EXPRESSLY DISCLAIMED.
5. Term, Termination and Survival.
5.1. This Agreement shall commence as of the Effective Date and shall continue thereafter until the
completion of the Services for a period of two (2) years (the “Term”), unless sooner terminated pursuant to
Section 5.2 or Section 5.3. The Agreement will automatically renew for successive renewal terms of one (1)
year (each a “Renewal Term”); however, in no event will the Agreement automatically renew beyond two
(2) Renewal Terms unless agreed by both Parties in writing. For each Renewal Term, Service Provider may
increase the rates set forth in Exhibit A by the greater of (i) ten percent (10%); or (ii) the percentage increase
determined by the Consumer Price Index published by the Bureau of Labor Statistics of the US Federal
Government for the most recent twelve (12) month period. Price increases must be submitted at least four (4)
months prior to the end of each renewal term. If the Term is renewed for any Renewal Term(s) pursuant to
this section, the terms and conditions of this Agreement during each such Renewal Term shall be the same as
the terms and conditions in effect immediately prior to such renewal, subject to any change in rates agreed to
by both Parties.
5.2. Either party may terminate this Agreement, effective upon written notice to the other party (the
“Defaulting Party”), if the Defaulting Party:
(a) Breaches this Agreement, and such breach is incapable of cure, or with respect to a breach capable
of cure, the Defaulting Party does not cure such breach within 30 days after receipt of written notice
of such breach.
(b) Becomes insolvent or admits its inability to pay its debts generally as they become due.
(c) Becomes subject, voluntarily or involuntarily, to any proceeding under any domestic or foreign
bankruptcy or insolvency law.
(d) Is dissolved or liquidated or takes any corporate action for such purpose.
(e) Makes a general assignment for the benefit of creditors.
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(f) Has a receiver, trustee, custodian or similar agent appointed by order of any court of competent
jurisdiction to take charge of or sell any material portion of its property or business.
(g) Gives thirty 30 days notice of termination of this agreement.
5.3. Notwithstanding anything to the contrary in Section 5.2(a), Service Provider may terminate this
Agreement before the expiration date of the Term on written notice if Customer fails to pay any amount when
due hereunder and such failure continues for thirty (30) days after Customer’s receipt of written notice of
nonpayment.
6. Limitation of Liability. IN NO EVENT SHALL SERVICE PROVIDER BE LIABLE TO CUSTOMER FOR
ANY LOSS OF USE, REVENUE OR PROFIT OR FOR ANY CONSEQUENTIAL, INCIDENTAL,
INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH
OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER
SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT SERVICE PROVIDER HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF
ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. THE LIMITATIONS AND
EXCLUSIONS SET FORTH IN THIS SECTION SHALL NOT APPLY TO DAMAGES OR LIABILITIES
ARISING FROM PERSONAL INJURY OR DEATH OR DAMAGE TO ANY REAL OR TANGIBLE
PERSONAL PROPERTY CAUSED BY SERVICE PROVIDER’S GROSSLY NEGLIGENT ACTS OR
OMISSIONS OR WILLFUL MISCONDUCT OR THE GROSSLY NEGLIGENT ACTS OR OMISSIONS OR
WILLFUL MISCONDUCT OF THE SERVICE PROVIDER IN PERFORMING ITS OBLIGATIONS UNDER
THIS AGREEMENT.
7. Entire Agreement. This Agreement, including exhibits, schedules, attachments and appendices, constitutes
the sole and entire agreement of the Parties with respect to the subject matter contained herein, and supersedes all
prior and contemporaneous understandings, agreements, representations and warranties, both written and oral,
regarding such subject matter.
8. Notices. All notices, requests, consents, claims, demands, waivers and other communications under this
Agreement (each, a “Notice”, and with the correlative meaning “Notify”) must be in writing and addressed to
the other Party at its address set forth below (or to such other address that the receiving Party may designate from
time to time in accordance with this Section). Unless otherwise agreed herein, all Notices must be delivered by
personal delivery, nationally recognized overnight courier or certified or registered mail (in each case, return
receipt requested, postage prepaid). Except as otherwise provided in this Agreement, a Notice is effective only
(a) on receipt by the receiving Party; and (b) if the Party giving the Notice has complied with the requirements of
this Section 8.
_______________
Houston, Texas 77073
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9. Audit Rights. Service Provider will maintain complete and accurate records relating to the provision of the
Services under this Agreement. During the Term, upon Customer’s written request, Service Provider shall allow
Customer or Customer’s representative to inspect and make copies of such records in connection with the
provision of the Services; provided that Customer provides Service Provider with at least five (5) business days
advance written notice of the planned inspection, and any such inspection shall take place during regular business
hours.
10. Severability. If any term or provision of this Agreement is invalid, illegal or unenforceable in any
jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this
Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction; provided,
however, that if any fundamental term or provision of this Agreement is invalid, illegal or unenforceable, the
remainder of this Agreement shall be unenforceable. Upon a determination that any term or provision is invalid,
illegal or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to effect the original
intent of the Parties as closely as possible in order that the transactions contemplated hereby be consummated as
originally contemplated to the greatest extent possible.
11. Amendments. No amendment to or modification of this Agreement is effective unless it is in writing,
identified as an amendment to this Agreement and signed by an authorized representative of each Party.
12. Waiver. No waiver by any party of any of the provisions of this Agreement shall be effective unless explicitly
set forth in writing and signed by the party so waiving. Except as otherwise set forth in this Agreement, no failure
to exercise, or delay in exercising, any rights, remedy, power or privilege arising from this Agreement shall
operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power
or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy,
power or privilege.
13. Assignment. Customer shall not assign any of its rights or delegate any of its obligations under this
Agreement without the prior written consent of Service Provider. Any purported assignment or delegation in
violation of this Section 13 shall be null and void. No assignment or delegation shall relieve the Customer of any
of its obligations under this Agreement.
14. Successors and Assigns. This Agreement is binding on and inures to the benefit of the Parties to this
Agreement and their respective permitted successors and permitted assigns.
15. No Third-Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their
respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any
other Person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this
Agreement.
16. Choice of Law. This Agreement, including all exhibits, schedules, attachments and appendices attached to
this Agreement, and all matters arising out of or relating to this Agreement, are governed by, and construed in
accordance with, the laws of the State of Texas, without regard to the conflict of laws provisions thereof to the
extent such principles or rules would require or permit the application of the laws of any jurisdiction other than
those of the State of Texas.
17. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but all
of which together are deemed to be one and the same agreement. Notwithstanding anything to the contrary in
Section 8, a signed copy of this Agreement delivered by facsimile, email or other means of electronic transmission
is deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
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18. Force Majeure. The Service Provider shall not be liable or responsible to Customer, nor be deemed to have
defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this
Agreement when and to the extent such failure or delay is caused by or results from acts or circumstances beyond
the reasonable control of Service Provider including, without limitation, acts of God, flood, fire, earthquake,
explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or
acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, lock-outs, strikes or other
labor disputes (whether or not relating to either party’s workforce), or restraints or delays affecting carriers or
inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication
breakdown or power outage, provided that, if the event in question continues for a continuous period in excess of
30 days, Customer shall be entitled to give notice in writing to Service Provider to terminate this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first
written above by their respective officers thereunto duly authorized.
CITY OF PEARLAND
Name: _____________________________
Title: ______________________________
Date: ______________________________
LLC
By ________________________________
Name: _____________________________
Title: ______________________________
Date: ______________________________
Troy Harrison
Executive Vice President Service
10/23/2025
Troy Harrison (Oct 24, 2025 07:39:15 CDT)
Troy Harrison
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City Manager
Trent Epperson
CITY OF PEARLAND:
Attest: ___________________
Name: ___________________
Title: _____________________
Date: _____________________
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Frances Aguilar
10/28/2025 | 2:05 PM CDT
City Secretary
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Exhibit A
Fire Apparatus/Chassis Maintenance Service Pricing
500 Hour / 6 Month Chassis Preventative Maintenance Price: $3295
(Recommended every 500 hours or 6-months year) Includes changing engine oil, oil filter(s), fuel filter(s), air
filter, crank case (element only), def filter, air dryer service (element only), transmission fluid and filters, coolant
solution test and filter change, pump oil and filter, differential fluid, complete chassis lubrication. 104-point visual
inspection with written report and estimates for needed repairs.
Aerial Device Maintenance w/25 Hour Primary Price: $3071
(Recommend Annually)
Includes OEM primary and 25-hour inspection, cleaning and lubricating all ladder points, minor cable
adjustment, if necessary, top off hydraulic fluids and perform drift test on all cylinders. Operate and inspect all
ladder appliances. Replacement of hydraulic filters, if necessary, will be an additional cost and estimate
provided to customer prior to completion.
Wheels off Brake Inspection Price: $425
Wheels off Brake Inspection – Tandem Price: $650
(Recommend Annually) Remove wheels/tires for complete brake system evaluations. Fee will be credited
should additional brake repairs be approved while disassembled.
A/C System Service & Maintenance Price: $1050
(Recommend Annually) Evacuate system and weigh refrigerant level. Replace OEM drier(s), clean compressor
screen, clean evaporator screens, vacuum test system, recharge with refrigerant and perform system leak test.
Written report provided for any additional repairs and estimates provided upon request.
Power Steering Filter Replacement and Flush Price: $850
(Recommend Annually)
Drain and flush all fluids and any system contaminants. Check/Inspect all system components for leaks, bleed
system, remove and replace filter and fluid.
Pierce Quantum Air Step Maintenance Price: $525
(Recommend Annually) Includes removal and replacement of system filtration components, check compressor
operation and settings, check and verify system drain operation.
TAK4 Inspection & Adjustment Price: $825
(Recommend Annually) Includes inspection on all TAK-4 components including torque verification and
complete system lubrication proper ride height and adjustments required.
Annual Pump Testing
(Recommend Annually) Perform annual certification pump testing with written report.
(up to 1500 GPM) Price: $525
(1501 – 3000 GPM) Price: $525
Husky Foam System Price: $625
(Recommend Annually) Includes removal and replacement of all fluids and filter, remove and clean in-line
foam strainer(s). Operate and inspect all system operation upon service completion.
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Annual Aerial Testing
(Recommend Annually) Quote/Estimate Based Upon Pricing from Testing Agency
Wildland and Brush Truck/Chassis Maintenance Service Pricing
Light-Duty (Type 5,6,7) Chassis Preventative Maintenance Price: $1350
Recommended every (Gas - 5,000 miles, Diesel - 7,500 miles) /250 hours, 6-months, or when maintenance
indicator shows due. (whichever occurs first). Includes changing engine oil, oil filter, fuel filter/s, air filter,
cabin air filter/s, chassis lubrication, and multi-point inspection and operations test of chassis and rear pump
unit.
Medium-duty (Type 3,4) Chassis Preventative Maintenance Price: $3295
Recommended every 500hr / 6 months - Includes changing engine oil, oil filter(s), fuel filter(s), air filter, crank
case (element only), def filter, air dryer service (element only), transmission fluid and filters, coolant filter as
needed, pump oil and filter (in-frame only), differential fluid inspection, complete chassis lubrication, multi-
point visual inspection, operations test of chassis and rear pump unit, with written report and estimates for
needed repairs.
Auxiliary Pump Preventative Maintenance Price: $795
Recommended Every 150 hours or yearly. Includes replacing engine oil, oil filter, fuel filter/s, air filter, pump
oil and spark plugs (if applicable). Clean spark arrestor. Check and top off coolant fluid level, visual inspection,
operations test with written report and estimate of any needed repairs.
Wheels off Brake Inspection (Medium Duty only) Price: $525
Remove wheels/tires for complete brake system evaluations. Fee will be credited should additional brake
repairs be approved while disassembled.
Annual Pump Test (for 250 GPM @ 150 PSI or higher)Price: $525
Perform annual certification pump testing with written report
Ambulance Preventative Maintenance Pricing
7,500 mile / 250 hour / 6-month Preventative Maintenance (Minor PM): Price: $925
(Gas – 5,000 / Diesel – 7,500 miles) Change engine oil and filter, air filter, and chassis lubrication. Perform 64-
point inspection of vehicle, patient compartment, and a/c system. A written report with an estimate will be
provided for additional repairs.
Note - Any other maintenance services that may be specific to chassis and/or ambulance manufacturers, including
but not limited to: Crankcase breather, DEF filter, transmission, air brakes, generator, MEPS, liquid springs, a/c
systems (see a/c systems maintenance), etc., are not included. Estimates will be provided upon request.
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15,000 mile / 500 hour / Annual Preventative Maintenance (Major PM): Price: $1,500
(Gas – 10,000 / Diesel – 15,000 miles) Change engine oil and filter, air, cabin and fuel filter/s, chassis
lubrication and road test. Perform 142-point inspection of vehicle, patient compartment and full a/c systems test.
A written report with an estimate will be provided for additional repairs.
Note - Any other maintenance services that may be specific to chassis and/or ambulance manufacturers, including
but not limited to: Crankcase breather, DEF filter, transmission, air brakes, generator, MEPS, liquid springs, a/c
systems (see a/c systems maintenance, etc., are not included. Estimates will be provided upon request.
Rear Generator 150hr / Annual Maintenance: Price: $400
(Recommend Every 150 hours / Yearly) Change engine oil / filter, air filter, and clean spark arrestor. Perform
visual inspection, and operations test. A written report with an estimate will be provided for additional repairs.
Rear Generator 500hr / Annual Maintenance: Price: $795
(Recommend Every 500 hours / Yearly) Change engine oil / filter and air filter, fuel filter, spark plugs, clean
engine cooling fins, perform valve lash adjustment, and clean spark arrestor. Perform visual inspection, and
operations test. A written report with an estimate will be provided for additional repairs.
Wheels off Brake Inspection: Price: $495
(Recommend Annually) Remove wheels/tires for complete brake system evaluations. Fee will be credited if
brake repairs are performed while disassembled.
A/C System Maintenance: NON-FRAZER (All systems up to 3 total) Price: $995
(Recommend Annually) Includes: Cab and Patient compartment 12volt and 110v shoreline systems. Perform
NFPA testing for heating and cooling operations, check condenser fans, measure and record vent temperatures
and pressures. Evacuate refrigerant from all systems and weigh refrigerant for proper charge levels. Perform
leak test. (Refrigerant level must not be below 10% of capacity). Clean all accessible evaporator filter/s,
screen/s, and condensers. Check drain lines for proper drainage. Replace all service port valves, recharge
systems to proper capacity with refrigerant and oil. Perform final operations tests. A written report and estimate
will be provided for any other needed services and/or repairs upon request.
A/C System Maintenance: FRAZER TYPE (sealed rear and cab system) Price: $550
(Recommend Annually) Includes Cab and Patient compartment system. Perform NFPA testing for heating and
cooling operations, check condenser fans, measure and record vent temperatures and pressures. Evacuate
refrigerant on cab system and weigh refrigerant for proper charge. Perform leak test. (Refrigerant level must not
be below 10% of capacity). Clean all accessible evaporator filter/s, screen/s, and condensers. Check drain lines
for proper drainage. Replace all service port valves, recharge systems to proper capacity with refrigerant and
oil. Perform final operations test. A written report and estimate will be provided for any other needed services
and/or repairs upon request.
***All pricing above reflects in shop pricing only***
***Lodging will be billed for overnight stays based on average area rates***
***Prices above include parts and labor but exclude shop supplies and/or disposal fees***
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LABOR RATE
Labor is calculated on an hourly rate per job and broken down by individual labor operations. Labor rates are
the same regardless of make, model or manufacturer of apparatus. Normal business hours are 7:30 a.m. to 4:30
p.m.
In-Shop Labor Rate: $198.50
Field Service Labor Rate: $198.50
After Hours Labor Rate: $198.50
TRAVEL RATE
All work for above pricing is to be performed at a Siddons-Martin service center. Travel to and from customer
location per customer request will be charged at $90.00 per hour.
PARTS
Parts will be charged to Customer at 10% off the standard Service Provider retail price. This cost factor remains
the same regardless of origin of the part. Shipping, freight and or any expediting fees will be billed as an
additional charge and indicated on invoices as such.
Service Provider strives to use our volume purchasing to reduce costs of commonly acquired parts, supplies and
miscellaneous items used in the repair of apparatus. Any discounts received are used to determine the cost to be
charged to the Customer.
LOCATION(S) THAT SERVICES AND REPAIRS WILL BE PERFORMED.
Any repairs able to be completed at the customer’s location will be done so upon customer request. Any repair
or service that requires more space, time, or specialized equipment will be performed at the Friendswood
Service Center. Additionally, we employ multiple field service technicians in the area that are available to
respond to road service calls.
Note: Any heavy engine, transmission, driveline and body work must be performed in a shop.
SCHEDULING/RESPONSE TIME
Siddons-Martin will work with the customer to schedule each apparatus for 500-hour/6-Month and annual
maintenance, including needed pump testing and ladder certification, and other repairs as required. The dates
and times of such service will be agreed to by Siddons-Martin and Customer per apparatus.
If an apparatus is out of service and in need of repair, the Customer will contact the assigned account contact or
the service manager for the Friendswood Service Center and a coordination of providing diagnosis, evaluation
and repairs will be scheduled as soon as possible. If after normal business hours, please contact the emergency
phone number.
For immediate or emergency repairs during normal circumstances, Siddons-Martin will dispatch, upon notice
from the customer, a field technician to evaluate and diagnose any issues within 2 hours and a field technician
will be on-site within 4 hours from the time Siddons-Martin is notified. Field technicians are available for
emergency response 24 hours a day.
Siddons-Martin will provide an estimate for repair costs within 24 hours of diagnostic and evaluation submittal.
Pearland Fleet must respond to any submitted estimates within 24 hours of submittal.
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SERVICES AGREEMENT
This Services Agreement (this “Agreement”), dated ___________________ (the “Effective Date”), is by and
between Siddons Martin Emergency Group, LLC a Texas Limited Liability Company, with its principal offices
located at 1362 East Richey Road, Houston, Texas 77073 (“Service Provider”) and the City of Pearland
(“Customer” and together with Service Provider, the “Parties”, and each a “Party”).
WHEREAS, Service Provider has the capability and capacity to provide certain maintenance and repair
services; and
WHEREAS, Customer desires to exclusively retain Service Provider to provide the said services, and
Service Provider is willing to perform such services under the terms and conditions hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth and
for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Service
Provider and Customer agree as follows:
1.Services. Service Provider shall provide to Customer the maintenance and repair services (the “Services”) set
out in Exhibit A, attached hereto and incorporated herein. Customer will exclusively use Service Provider for
these services for the Term of this Agreement.
2.Customer Obligations. Customer shall:
2.1. Designate one of its employees or agents to serve as its primary contact with respect to this Agreement
and to act as its authorized representative with respect to matters pertaining to this Agreement (the “Customer
Contract Manager”), with such designation to remain in force unless and until a successor Customer
Contract Manager is appointed.
2.2. Require that the Customer Contract Manager respond promptly to any reasonable requests from
Service Provider for instructions, information or approvals required by Service Provider to provide the
Services and cooperate with Service Provider in its performance of Services.
3.Fees and Expenses.
3.1. Customer agrees that the Services performed pursuant to this Agreement will be invoiced at the rates
set forth in Exhibit A. The rates set forth in Exhibit A shall remain in effect for the Term of this Agreement.
Unless otherwise provided in the applicable invoice, said fees will be payable within net 30 days of receipt
by the Customer of an invoice from Service Provider.
3.2. Unless Customer has provided Service Provider with a tax-exempt certification, Customer shall be
responsible for all sales, use and excise taxes, and any other similar taxes, duties and charges of any kind
imposed by any federal, state or local governmental entity on any amounts payable by Customer hereunder;
provided, that, in no event shall Customer pay or be responsible for any taxes imposed on, or with respect to,
Service Provider’s income, revenues, gross receipts, personnel or real or personal property or other assets.
3.3. In addition to all other remedies available under this Agreement or at law (which Service Provider
does not waive by the exercise of any rights hereunder), Service Provider shall be entitled to suspend the
provision of any Services if the Customer fails to pay any amounts when due hereunder and such failure
continues for thirty (30) days following written notice thereof.
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4. Limited Warranty and Limitation of Liability.
4.1. Service Provider warrants that it shall perform the Services:
(a) In accordance with the terms and subject to the conditions set out in this Agreement.
(b) Using personnel of required skill, experience and qualifications.
(c) In a timely, workmanlike and professional manner in accordance with generally recognized industry
standards for similar services.
4.2. Service Provider will provide Customer with a warranty for all Services for a period of ninety (90)
days from the date of sale or services rendered. If a particular manufacturer offers a warranty beyond 90 days,
Service Provider will pass on the same warranty to Customer.
4.3. SERVICE PROVIDER MAKES NO WARRANTIES EXCEPT FOR THAT PROVIDED IN
Sections 4.1 and 4.2 ABOVE. ALL OTHER WARRANTIES, EXPRESS AND IMPLIED, ARE
EXPRESSLY DISCLAIMED.
5. Term, Termination and Survival.
5.1. This Agreement shall commence as of the Effective Date and shall continue thereafter until the
completion of the Services for a period of two (2) years (the “Term”), unless sooner terminated pursuant to
Section 5.2 or Section 5.3. The Agreement will automatically renew for successive renewal terms of one (1)
year (each a “Renewal Term”); however, in no event will the Agreement automatically renew beyond two
(2) Renewal Terms unless agreed by both Parties in writing. For each Renewal Term, Service Provider may
increase the rates set forth in Exhibit A by the greater of (i) ten percent (10%); or (ii) the percentage increase
determined by the Consumer Price Index published by the Bureau of Labor Statistics of the US Federal
Government for the most recent twelve (12) month period. Price increases must be submitted at least four (4)
months prior to the end of each renewal term. If the Term is renewed for any Renewal Term(s) pursuant to
this section, the terms and conditions of this Agreement during each such Renewal Term shall be the same as
the terms and conditions in effect immediately prior to such renewal, subject to any change in rates agreed to
by both Parties.
5.2. Either party may terminate this Agreement, effective upon written notice to the other party (the
“Defaulting Party”), if the Defaulting Party:
(a) Breaches this Agreement, and such breach is incapable of cure, or with respect to a breach capable
of cure, the Defaulting Party does not cure such breach within 30 days after receipt of written notice
of such breach.
(b) Becomes insolvent or admits its inability to pay its debts generally as they become due.
(c) Becomes subject, voluntarily or involuntarily, to any proceeding under any domestic or foreign
bankruptcy or insolvency law.
(d) Is dissolved or liquidated or takes any corporate action for such purpose.
(e) Makes a general assignment for the benefit of creditors.
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
Page 3 of 5 (rev.03-2025)
(f) Has a receiver, trustee, custodian or similar agent appointed by order of any court of competent
jurisdiction to take charge of or sell any material portion of its property or business.
(g) Gives thirty 30 days notice of termination of this agreement.
5.3. Notwithstanding anything to the contrary in Section 5.2(a), Service Provider may terminate this
Agreement before the expiration date of the Term on written notice if Customer fails to pay any amount when
due hereunder and such failure continues for thirty (30) days after Customer’s receipt of written notice of
nonpayment.
6. Limitation of Liability. IN NO EVENT SHALL SERVICE PROVIDER BE LIABLE TO CUSTOMER FOR
ANY LOSS OF USE, REVENUE OR PROFIT OR FOR ANY CONSEQUENTIAL, INCIDENTAL,
INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH
OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER
SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT SERVICE PROVIDER HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF
ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. THE LIMITATIONS AND
EXCLUSIONS SET FORTH IN THIS SECTION SHALL NOT APPLY TO DAMAGES OR LIABILITIES
ARISING FROM PERSONAL INJURY OR DEATH OR DAMAGE TO ANY REAL OR TANGIBLE
PERSONAL PROPERTY CAUSED BY SERVICE PROVIDER’S GROSSLY NEGLIGENT ACTS OR
OMISSIONS OR WILLFUL MISCONDUCT OR THE GROSSLY NEGLIGENT ACTS OR OMISSIONS OR
WILLFUL MISCONDUCT OF THE SERVICE PROVIDER IN PERFORMING ITS OBLIGATIONS UNDER
THIS AGREEMENT.
7. Entire Agreement. This Agreement, including exhibits, schedules, attachments and appendices, constitutes
the sole and entire agreement of the Parties with respect to the subject matter contained herein, and supersedes all
prior and contemporaneous understandings, agreements, representations and warranties, both written and oral,
regarding such subject matter.
8. Notices. All notices, requests, consents, claims, demands, waivers and other communications under this
Agreement (each, a “Notice”, and with the correlative meaning “Notify”) must be in writing and addressed to
the other Party at its address set forth below (or to such other address that the receiving Party may designate from
time to time in accordance with this Section). Unless otherwise agreed herein, all Notices must be delivered by
personal delivery, nationally recognized overnight courier or certified or registered mail (in each case, return
receipt requested, postage prepaid). Except as otherwise provided in this Agreement, a Notice is effective only
(a) on receipt by the receiving Party; and (b) if the Party giving the Notice has complied with the requirements of
this Section 8.
_______________
Houston, Texas 77073
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
Page 4 of 5 (rev.03-2025)
9. Audit Rights. Service Provider will maintain complete and accurate records relating to the provision of the
Services under this Agreement. During the Term, upon Customer’s written request, Service Provider shall allow
Customer or Customer’s representative to inspect and make copies of such records in connection with the
provision of the Services; provided that Customer provides Service Provider with at least five (5) business days
advance written notice of the planned inspection, and any such inspection shall take place during regular business
hours.
10. Severability. If any term or provision of this Agreement is invalid, illegal or unenforceable in any
jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this
Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction; provided,
however, that if any fundamental term or provision of this Agreement is invalid, illegal or unenforceable, the
remainder of this Agreement shall be unenforceable. Upon a determination that any term or provision is invalid,
illegal or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to effect the original
intent of the Parties as closely as possible in order that the transactions contemplated hereby be consummated as
originally contemplated to the greatest extent possible.
11. Amendments. No amendment to or modification of this Agreement is effective unless it is in writing,
identified as an amendment to this Agreement and signed by an authorized representative of each Party.
12. Waiver. No waiver by any party of any of the provisions of this Agreement shall be effective unless explicitly
set forth in writing and signed by the party so waiving. Except as otherwise set forth in this Agreement, no failure
to exercise, or delay in exercising, any rights, remedy, power or privilege arising from this Agreement shall
operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power
or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy,
power or privilege.
13. Assignment. Customer shall not assign any of its rights or delegate any of its obligations under this
Agreement without the prior written consent of Service Provider. Any purported assignment or delegation in
violation of this Section 13 shall be null and void. No assignment or delegation shall relieve the Customer of any
of its obligations under this Agreement.
14. Successors and Assigns. This Agreement is binding on and inures to the benefit of the Parties to this
Agreement and their respective permitted successors and permitted assigns.
15. No Third-Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their
respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any
other Person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this
Agreement.
16. Choice of Law. This Agreement, including all exhibits, schedules, attachments and appendices attached to
this Agreement, and all matters arising out of or relating to this Agreement, are governed by, and construed in
accordance with, the laws of the State of Texas, without regard to the conflict of laws provisions thereof to the
extent such principles or rules would require or permit the application of the laws of any jurisdiction other than
those of the State of Texas.
17. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but all
of which together are deemed to be one and the same agreement. Notwithstanding anything to the contrary in
Section 8, a signed copy of this Agreement delivered by facsimile, email or other means of electronic transmission
is deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
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18. Force Majeure. The Service Provider shall not be liable or responsible to Customer, nor be deemed to have
defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this
Agreement when and to the extent such failure or delay is caused by or results from acts or circumstances beyond
the reasonable control of Service Provider including, without limitation, acts of God, flood, fire, earthquake,
explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or
acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, lock-outs, strikes or other
labor disputes (whether or not relating to either party’s workforce), or restraints or delays affecting carriers or
inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication
breakdown or power outage, provided that, if the event in question continues for a continuous period in excess of
30 days, Customer shall be entitled to give notice in writing to Service Provider to terminate this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first
written above by their respective officers thereunto duly authorized.
CITY OF PEARLAND
Name: _____________________________
Title: ______________________________
Date: ______________________________
LLC
By ________________________________
Name: _____________________________
Title: ______________________________
Date: ______________________________
Troy Harrison
Executive Vice President Service
10/23/2025
Troy Harrison (Oct 24, 2025 07:39:15 CDT)
Troy Harrison
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
10/30/2025 | 11:28 AM CDT
City Manager
Trent Epperson
CITY OF PEARLAND:
Attest: ___________________
Name: ___________________
Title: _____________________
Date: _____________________
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
Frances Aguilar
10/28/2025 | 2:05 PM CDT
City Secretary
Page 1 of 4
(rev.03-2025)
Exhibit A
Fire Apparatus/Chassis Maintenance Service Pricing
500 Hour / 6 Month Chassis Preventative Maintenance Price: $3295
(Recommended every 500 hours or 6-months year) Includes changing engine oil, oil filter(s), fuel filter(s), air
filter, crank case (element only), def filter, air dryer service (element only), transmission fluid and filters, coolant
solution test and filter change, pump oil and filter, differential fluid, complete chassis lubrication. 104-point visual
inspection with written report and estimates for needed repairs.
Aerial Device Maintenance w/25 Hour Primary Price: $3071
(Recommend Annually)
Includes OEM primary and 25-hour inspection, cleaning and lubricating all ladder points, minor cable
adjustment, if necessary, top off hydraulic fluids and perform drift test on all cylinders. Operate and inspect all
ladder appliances. Replacement of hydraulic filters, if necessary, will be an additional cost and estimate
provided to customer prior to completion.
Wheels off Brake Inspection Price: $425
Wheels off Brake Inspection – Tandem Price: $650
(Recommend Annually) Remove wheels/tires for complete brake system evaluations. Fee will be credited
should additional brake repairs be approved while disassembled.
A/C System Service & Maintenance Price: $1050
(Recommend Annually) Evacuate system and weigh refrigerant level. Replace OEM drier(s), clean compressor
screen, clean evaporator screens, vacuum test system, recharge with refrigerant and perform system leak test.
Written report provided for any additional repairs and estimates provided upon request.
Power Steering Filter Replacement and Flush Price: $850
(Recommend Annually)
Drain and flush all fluids and any system contaminants. Check/Inspect all system components for leaks, bleed
system, remove and replace filter and fluid.
Pierce Quantum Air Step Maintenance Price: $525
(Recommend Annually) Includes removal and replacement of system filtration components, check compressor
operation and settings, check and verify system drain operation.
TAK4 Inspection & Adjustment Price: $825
(Recommend Annually) Includes inspection on all TAK-4 components including torque verification and
complete system lubrication proper ride height and adjustments required.
Annual Pump Testing
(Recommend Annually) Perform annual certification pump testing with written report.
(up to 1500 GPM) Price: $525
(1501 – 3000 GPM) Price: $525
Husky Foam System Price: $625
(Recommend Annually) Includes removal and replacement of all fluids and filter, remove and clean in-line
foam strainer(s). Operate and inspect all system operation upon service completion.
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
Page 2 of 4
(rev.03-2025)
Annual Aerial Testing
(Recommend Annually) Quote/Estimate Based Upon Pricing from Testing Agency
Wildland and Brush Truck/Chassis Maintenance Service Pricing
Light-Duty (Type 5,6,7) Chassis Preventative Maintenance Price: $1350
Recommended every (Gas - 5,000 miles, Diesel - 7,500 miles) /250 hours, 6-months, or when maintenance
indicator shows due. (whichever occurs first). Includes changing engine oil, oil filter, fuel filter/s, air filter,
cabin air filter/s, chassis lubrication, and multi-point inspection and operations test of chassis and rear pump
unit.
Medium-duty (Type 3,4) Chassis Preventative Maintenance Price: $3295
Recommended every 500hr / 6 months - Includes changing engine oil, oil filter(s), fuel filter(s), air filter, crank
case (element only), def filter, air dryer service (element only), transmission fluid and filters, coolant filter as
needed, pump oil and filter (in-frame only), differential fluid inspection, complete chassis lubrication, multi-
point visual inspection, operations test of chassis and rear pump unit, with written report and estimates for
needed repairs.
Auxiliary Pump Preventative Maintenance Price: $795
Recommended Every 150 hours or yearly. Includes replacing engine oil, oil filter, fuel filter/s, air filter, pump
oil and spark plugs (if applicable). Clean spark arrestor. Check and top off coolant fluid level, visual inspection,
operations test with written report and estimate of any needed repairs.
Wheels off Brake Inspection (Medium Duty only) Price: $525
Remove wheels/tires for complete brake system evaluations. Fee will be credited should additional brake
repairs be approved while disassembled.
Annual Pump Test (for 250 GPM @ 150 PSI or higher)Price: $525
Perform annual certification pump testing with written report
Ambulance Preventative Maintenance Pricing
7,500 mile / 250 hour / 6-month Preventative Maintenance (Minor PM): Price: $925
(Gas – 5,000 / Diesel – 7,500 miles) Change engine oil and filter, air filter, and chassis lubrication. Perform 64-
point inspection of vehicle, patient compartment, and a/c system. A written report with an estimate will be
provided for additional repairs.
Note - Any other maintenance services that may be specific to chassis and/or ambulance manufacturers, including
but not limited to: Crankcase breather, DEF filter, transmission, air brakes, generator, MEPS, liquid springs, a/c
systems (see a/c systems maintenance), etc., are not included. Estimates will be provided upon request.
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
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(rev.03-2025)
15,000 mile / 500 hour / Annual Preventative Maintenance (Major PM): Price: $1,500
(Gas – 10,000 / Diesel – 15,000 miles) Change engine oil and filter, air, cabin and fuel filter/s, chassis
lubrication and road test. Perform 142-point inspection of vehicle, patient compartment and full a/c systems test.
A written report with an estimate will be provided for additional repairs.
Note - Any other maintenance services that may be specific to chassis and/or ambulance manufacturers, including
but not limited to: Crankcase breather, DEF filter, transmission, air brakes, generator, MEPS, liquid springs, a/c
systems (see a/c systems maintenance, etc., are not included. Estimates will be provided upon request.
Rear Generator 150hr / Annual Maintenance: Price: $400
(Recommend Every 150 hours / Yearly) Change engine oil / filter, air filter, and clean spark arrestor. Perform
visual inspection, and operations test. A written report with an estimate will be provided for additional repairs.
Rear Generator 500hr / Annual Maintenance: Price: $795
(Recommend Every 500 hours / Yearly) Change engine oil / filter and air filter, fuel filter, spark plugs, clean
engine cooling fins, perform valve lash adjustment, and clean spark arrestor. Perform visual inspection, and
operations test. A written report with an estimate will be provided for additional repairs.
Wheels off Brake Inspection: Price: $495
(Recommend Annually) Remove wheels/tires for complete brake system evaluations. Fee will be credited if
brake repairs are performed while disassembled.
A/C System Maintenance: NON-FRAZER (All systems up to 3 total) Price: $995
(Recommend Annually) Includes: Cab and Patient compartment 12volt and 110v shoreline systems. Perform
NFPA testing for heating and cooling operations, check condenser fans, measure and record vent temperatures
and pressures. Evacuate refrigerant from all systems and weigh refrigerant for proper charge levels. Perform
leak test. (Refrigerant level must not be below 10% of capacity). Clean all accessible evaporator filter/s,
screen/s, and condensers. Check drain lines for proper drainage. Replace all service port valves, recharge
systems to proper capacity with refrigerant and oil. Perform final operations tests. A written report and estimate
will be provided for any other needed services and/or repairs upon request.
A/C System Maintenance: FRAZER TYPE (sealed rear and cab system) Price: $550
(Recommend Annually) Includes Cab and Patient compartment system. Perform NFPA testing for heating and
cooling operations, check condenser fans, measure and record vent temperatures and pressures. Evacuate
refrigerant on cab system and weigh refrigerant for proper charge. Perform leak test. (Refrigerant level must not
be below 10% of capacity). Clean all accessible evaporator filter/s, screen/s, and condensers. Check drain lines
for proper drainage. Replace all service port valves, recharge systems to proper capacity with refrigerant and
oil. Perform final operations test. A written report and estimate will be provided for any other needed services
and/or repairs upon request.
***All pricing above reflects in shop pricing only***
***Lodging will be billed for overnight stays based on average area rates***
***Prices above include parts and labor but exclude shop supplies and/or disposal fees***
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C
Page 4 of 4 (rev.03-2025)
LABOR RATE
Labor is calculated on an hourly rate per job and broken down by individual labor operations. Labor rates are
the same regardless of make, model or manufacturer of apparatus. Normal business hours are 7:30 a.m. to 4:30
p.m.
In-Shop Labor Rate: $198.50
Field Service Labor Rate: $198.50
After Hours Labor Rate: $198.50
TRAVEL RATE
All work for above pricing is to be performed at a Siddons-Martin service center. Travel to and from customer
location per customer request will be charged at $90.00 per hour.
PARTS
Parts will be charged to Customer at 10% off the standard Service Provider retail price. This cost factor remains
the same regardless of origin of the part. Shipping, freight and or any expediting fees will be billed as an
additional charge and indicated on invoices as such.
Service Provider strives to use our volume purchasing to reduce costs of commonly acquired parts, supplies and
miscellaneous items used in the repair of apparatus. Any discounts received are used to determine the cost to be
charged to the Customer.
LOCATION(S) THAT SERVICES AND REPAIRS WILL BE PERFORMED.
Any repairs able to be completed at the customer’s location will be done so upon customer request. Any repair
or service that requires more space, time, or specialized equipment will be performed at the Friendswood
Service Center. Additionally, we employ multiple field service technicians in the area that are available to
respond to road service calls.
Note: Any heavy engine, transmission, driveline and body work must be performed in a shop.
SCHEDULING/RESPONSE TIME
Siddons-Martin will work with the customer to schedule each apparatus for 500-hour/6-Month and annual
maintenance, including needed pump testing and ladder certification, and other repairs as required. The dates
and times of such service will be agreed to by Siddons-Martin and Customer per apparatus.
If an apparatus is out of service and in need of repair, the Customer will contact the assigned account contact or
the service manager for the Friendswood Service Center and a coordination of providing diagnosis, evaluation
and repairs will be scheduled as soon as possible. If after normal business hours, please contact the emergency
phone number.
For immediate or emergency repairs during normal circumstances, Siddons-Martin will dispatch, upon notice
from the customer, a field technician to evaluate and diagnose any issues within 2 hours and a field technician
will be on-site within 4 hours from the time Siddons-Martin is notified. Field technicians are available for
emergency response 24 hours a day.
Siddons-Martin will provide an estimate for repair costs within 24 hours of diagnostic and evaluation submittal.
Pearland Fleet must respond to any submitted estimates within 24 hours of submittal.
Docusign Envelope ID: DCA7CA99-4129-4F69-BCA7-34AFF48C842C