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Home My WebLink About2024-07-18 Library Board Meeting Minutes Pearland Library Board Minutes July 18, 2024 CITY OF PEARLAND, TEXAS LIBRARY BOARD MEETING MINUTES JULY 18, 2024 The Library Board of the City Council of Pearland, Texas, convened in a meeting on July 18, 2024 at the West Pearland Library, 11801 Shadow Creek Pkwy, Pearland, Texas. The following represents the actions taken in the order they occurred during the meeting. I. CALL TO ORDER Chair McLain called the meeting to order at 7:02 pm. II. ROLL CALL AND CERTIFICATION OF QUORUM Members present are Member Reynolds, Member Dunn, Member Parkerson, Member Joshi, Chair McLain Others present are Carol Krenzke, Friends of the West Pearland Library; Lisa Loranc, Brazoria County Library System Director; Jennifer Trusty, Tom Reid Librarian; Grace Heffernan, West Pearland Librarian; Amy Coykendall, Parks and Recreation Executive Assistant; Kevin Carter, Parks and Recreation Assistant Director III. CITIZEN COMMENTS No citizens present. IV. REGULAR AGENDA I. Consideration and possible action to approve the minutes of the Pearland Library Board meeting held on April 18, 2024. Chair Mclain motioned to approve minutes as written, Member Joshi seconded the motion. Aye: Unanimous Nay: None Motion to approve minutes as written passes. II. Board Report Board members shared information from the May Farmers Market where they set up a table and shared information regarding the libraries, summer programs, and how to gain library cards. III. Report from Friends of the West Pearland Library Carol Krenze presented on the Friends of the Library report. IV. Report from West Pearland Librarian Librarian Heffernan shared information on the West Pearland Library report and the Hurricane Beryl Supplemental report. Page 1 of 8 Pearland Library Board Minutes July 18, 2024 V. Report from Tom Reid Librarian Librarian Trusty shared information regarding the Tom Reid Library report and the Hurricane Beryl Supplemental report. VI. Report from the Brazoria County Library System Lisa Loranc presented on the Brazoria County Library System updates and storm response from Hurricane Beryl. VII. Discussion Follow Up on Thursday Packet Memos Assistant Director Carter presented on the Thursday Packet Memos, the formatting, and the information that would be beneficial. VIII. Discussion Follow Up on Library Advocacy Events Chair Mclain provided information on a question regarding naming rights for the Libraries. Assistant Director Carter presented information on Community focused training on Emergency and first aid training. Loranc provided information on the TSLAC Board opportunities, networking with other Boards and Friends of the Library across the state, and the Texas Library Association Conference. (4-day event, second largest in the country- second to the American Library Association) IX. Discussion Follow Up on the Effectiveness of Library Board Meetings Member Joshi brought up to discussion the different options on providing a more diverse language option for books. Loranc provided information on the hurdles/roadblocks when adding in additional language options for books and how it varies by library location. X. Discussion on Future Library Board Agenda Items  Move October meeting to the following week (10/24) as many will not be available on 10/17- Follow up with the Board prior to October meeting.  Outdoor electrical lights  Outdoor book drop signage quote and budget V. ADJOURNMENT Chair Mclain adjourned the meeting at 8:15 p.m. Kevin Carter Assistant Director of Parks & Recreation Page 2 of 8 WEST PEARLAND LIBRARY BRANCH LIBRARIAN’S REPORT HURRICANE BERYL SUPPLEMENT STAFF All staff came through the hurricane at their homes; several were without power for quite some time. We ordered pizza for the staff on Wednesday with the Friends card, which the staff appreciated. BUILDING The building did not sustain any damage. We had a leak in the usual area by the conference room. The elevators were on fire department mode (through Saturday) so we rigged a pulley system for getting books up and down the stairs. In addition, the air conditioning did not work in the patron gallery/meeting rooms until Monday. We notified bookings so they could determine if they still wanted to meet. We also have trees down in the back as well as in the parking area. The City has been working on the trees this week. We turned the meeting rooms into charging areas/place to eat meals. Even without the AC we saw alot of use. We also showed movies in the Storytime room as an additional option for families. We had our regular preschool storytime on Wednesday with many new faces; we also had our Slime Time programWednesday afternoon. STATISTICS This is a comparison of Wednesday – Saturday, July 10-13 with Wednesday – Saturday, June 26 - 29 Wed, July 10 Thu, July 11 Fri, July 12 Sat, July 13 Total Door Count 1,785 1,394 1,247 1,138 5,564 Public Computer Use 109 123 94 86 412 Circulation Transactions 2,093 1,168 1,591 2,568 7,420 New Library Accounts 41 38 42 30 151 Wed, June 26 Thu, June 27 Fri, June 28 Sat, June 29 Total Door Count 1,325 1,176 1,206 936 4,643 Public Computer Use 93 71 55 52 271 Circulation Transactions 2,152 734 1,494 1,906 6,286 New Library Accounts 34 23 24 10 91 Page 3 of 8 HIGHLIGHTS We have seen a lot of new faces and issued a lot of new cards this week. The vast majority of people visiting us have expressed gratitude that we are open with air conditing, Wi-Fi, and places to charge/sit. COMMENTS -Have had MANY patrons thank us for being open -A patron came to circ just to say “thank you so much” -Storytime: From new patron o What did you like most about the program: “The fact that everyone is welcome” o What could the library do to improve your children’s enjoyment of reading. “Nothing. They simply already have everything that’s enjoyable.” -A patron called to ask if we are open and said "thank you so much!" -Patrons were in the play area encouraging each other and talking about their problems Page 4 of 8 PEARLAND TOM REID LIBRARY BRANCH LIBRARIAN’S REPORT HURRICANE BERYL SUPPLEMENT 2024 STAFF Staff rode out the storm at their homes. As of Monday evening, everyone had power restored, but many were glad to come in Wednesday and Thursday to enjoy the AC at the branch. BUILDING The two spots that have been leaking, leaked more during the storm. The wind also was blowing the direction needed to blow rain into the book drop and we had a large pile of books in a puddle of water on Monday afternoon. The power was on when I came to check the building on Monday afternoon but the AC was not running. Thankfully the City was on call and got someone over quickly to get it running again. There were a number of branches throughout the lawn and parking lot but all was cleaned up quickly. STATISTICS Wed, July 10 Thu, July 11 Fri, July 12 Sat, July 13 Total Door Count 797 609 406 319 2,131 Public Computer Use 58 48 36 31 173 Circulation Transactions 1,752 620 1,876 1,820 6,068 New Library Accounts 29 24 18 18 89 Wed, June 26 Thu, June 27 Fri, June 28 Sat, June 29 Total Door Count 747 454 416 339 1,956 Public Computer Use 32 25 20 18 95 Circulation Transactions 2,442 901 1,778 2,031 7,156 New Library Accounts 29 16 12 14 71 REOPENING After being closed Monday and Tuesday we reopened on Wednesday, July 10 for our normal hours. We had a lot of people show up and stay the majority of the day. We opened the meeting and conference room as extra seating and charging areas. Our Henna Art program had to be canceled because the performer was unable to make it out, hopefully we will be able to reschedule it for some time in August. Thursday saw things calm down some and we were back to about normal by Friday. We did Preschool Storytime on Thursday but it was smaller than normal. On Tuesday, July 18, David Melgoza from the City reached out and on Wednesday we discussed FEMA using the library as a Disaster Recovery Center in the coming weeks. We are still waiting to hear more from him and FEMA about if our location will work. Page 5 of 8 PEARLAND (TOM REID) LIBRARY BRANCH LIBRARIAN’S REPORT APRIL TO JUNE 2024 BUILDING CHANGES The AC unit continues to struggle to keep up in May. One of the pumps has gone out and we are still waiting on a quote to see about getting it replaced. We also had a small ceiling leak during one of the intense rainstorms in May, thankfully not over any of the bookshelves. The AC pump was worked on June 22 and we closed the building for the day since the AC was offline for 7 hours while we would be open. More repairs will be coming in July. STAFF C HANGES Heather Ware, one of our shelvers, had her last day during the end of June as she moves on to other endeavors. We wish her well and have already conducted interviews to fill that position. STATISTICS Apr 23 Apr 24 May 23 May 24 Jun 23 Jun 24 Door Count 9,667 11,223 10,688 14,598 13,114 12,540 Early Childhood Programs | Attendees 12 | 567 13 | 632 13 | 862 12 | 757 13|1322 12 | 942 School Age Programs | Attendees 2 | 53 0 | 0 0 | 0 0 | 0 3 | 192 4 | 455 Teen Programs | Attendees 1 | 0 1 | 0 1 | 7 1 | 2 1 | 21 1 | 25 Adult Programs | Attendees 3 | 28 3 | 32 3 | 31 3 | 31 4 | 64 4 | 29 General Interest Programs | Attendees 1 | 100 2 | 15 0 | 0 0 | 0 3 | 349 1 | 270 Public Computer Use 546 611 585 630 743 639 Circulation Transactions 26,617 34,541 28,635 37,610 38,117 50,789 New Library Accounts 195 252 311 306 482 372 HIGHLIGHTS APRIL AARP Tax Prep finished up this month and they helped 160 people in April! Their grand total for eFiles was over 500 for the season this year. We are so glad we are able to provide AARP with the space to allow this service to happen. Family Fun Night had a good time playing games this month. Writer’s Group continues to see new and old faces attend. One of our published authors read new chapters this month too! No teens came out for friendship bracelets but we’re hopeful they will be back in May. A patron brought by some expired seeds from her job that could no longer be sold. We planted some in a hydroponic garden behind the circulation desk and some outside in one of the flower beds where the ground cover has disappeared. We have a bunch of things that sprouted and we can’t wait to see what grows. Edu-Katie talked about watershed’s this month to wrap things up for April. Page 6 of 8 MAY May was a busy month as we ramped up to summer. Both book clubs continue to see a great turn out with in -depth discussions. Writer’s Group is starting to have so many attendees with writing to share that it is going longer each month. Two teens came out for a learn to draw class with clerk Farren and had a fun time drawing Sonic the Hedgehog characters. We had two ladies come in to work on learning to use the Cutie Quilting Frame in the Maker Space this month! They used the space twice and will hopefully be back in June. The run-off election between Jeff Barry and Alex Kamkar brought in more people once again for early voting, as well as some news crews due to suspected bees. We hope for less drama for the general election in November. JUNE Summer has been busy and fun so far. We have had great attendance for every program and most of the children’s programs we have unfortunately had to turn people away due to the fire code capacity. We started the summer off with a kick off party and had over 200 people come through the afternoon. It was a great way to get things going. Our Art Camp, sponsored by TDECU went great with a full house of little artists. We did 2 shows with the AgriLife Extension Office for the Chicks to Children program and everyone, including staff enjoyed all the chicks that hatched! Teens had a great time making Sharpie Tie-Dyed tote bags. The month wrapped up with a Musical Instrument Petting Zoo thanks to Alvin Community College and Edu-Katie brought snakes for Wild Hour Wednesday. Staff has also been enjoying the adventure theme with weekly dress-up days to go on a different adventure. Photos are from Art Camp, Chicks to Children, Musical Instruments and some of the staff on Super Hero Day. Page 7 of 8 UPCOMING EVENTS Summer Reading will run June 1-July 31 for all ages on Beanstack. There are prizes for all ages from babies to adults. Extra programming will be happening throughout the summer so make sure to check out our calendar on the website or on Facebook. We will also be participating in the Smokey the Bear Reading Challenge for the month of August. Just log your time on Beanstack. Stickers available for participants while supplies last. Baby Bounce is on Monday mornings at 10:30 am with songs, rhymes and a story for ages 0-18 months and their caregiver. Toddler Time and Preschool Storytime will continue on Tuesdays at 10:15 and 11:15 am and Thursdays at 10:30 am respectively. Family Fun Night continues on the second Wednesday of each month at 6 pm. Teens can stop by on the 3rd Wednesday each month at 6 pm for Teen Scene. The Adult Writer’s Group is on the second Friday each month at 6:30 pm. The Bookworms Book Club and Novel Discussions Book Club will meet on the following Mondays at 6:30 pm to discuss the titles listed. Bookworms Book Club Titles and Dates: July 1, 2024: Bandit Queens by Parini Shroff August 5, 2024: Sam by Allegra Goodman September 9, 2024: House of Eve by Sadeqa Johnson October 7, 2024: House of Lincoln by Nancy Horan November 4, 2024: Lady Tan’s Circle of Women by Lisa See Novel Discussions Book Club Titles and Dates: July 15, 2024: Family Lore by Elizabeth Acevedo August 19, 2024: The Housekeepers by Alex King September 16, 2024: The Golden Spoon by Jess Maxwell October 21, 2024: Black Candle Women by Diane Marie Brown November 18, 2024: Banyan Moon by Thao Thai Page 8 of 8