R2007-004 2007-01-08
RESOLUTION NO. R2007-4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AMENDING A CONTRACT FOR ENGINEERING SERVICES
ASSOCIATED WITH THE ORANGE STREET IMPROVEMENTS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain amended contract for engineering services associated
with the Orange Street Improvements, a copy of which is attached hereto as Exhibit "A"
and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest an amended contract for engineering services associated
with the Orange Street Improvements.
PASSED, APPROVED and ADOPTED this the 8th day of January, A.D., 2007.
.-J1ImJ few
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
[j~)(.~
DARRIN M. COKER
CITY ATTORNEY
CITY OF PEARLAND
STANDARD AMENDMENT TO
ENGINEERING SERVICES AGREEMENT
Exhibit "A"
R2007 -4
File No. 07 -0008
Project Number: T70051
This Amendment (hereinafter "Amendment") is made between the City of
Pearland, Texas (hereinafter "City"), and GC Engineering (hereinafter "Consultant") to
amend that consultant services contract (the "Contract") between the City and the
Consultant executed on February 27, 2006 for Engineering Services on the Orange
Street Project.
1. Amended Terms. The City and the Consultant hereby agree that the Contract is
amended as follows:
A. Increase Maximum Contract Amount From $412,349.00 to $518,874.00; an
increase of $106,525.00.
B. See Attachment for additional services.
2. Contract to Remain in Force. Other than the provisions of the Contract expressly
amended herein, the Contract shall remain in full force and its enforceability shall be
unaffected by this Amendment.
EXECUTED and EFFECTIVE as of the ~ day of January
,20~
CITY OF PEARLAND
Finance Approval:
Signature: ~Ck..:...t \fb..-rt-~
Name/Title:)) \ (i" d..V1 a~ ~I ~ <....V tkure ,VI 0 {)\-h e I
J
Departmental Approval:
Signature: ~
Name/Tltle: Bill Eisen. City Manaqer 1/10/07
CONSULT~AT
Signature:
Name/Title: oL.. <-, \>~\N~'2k'\
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EXHIBIT II A II
AMENDMENT TO SCOPE OF SERVICES
Extension of Orange Street From Hatfield Road to O'Day Road
INTRODUCTION
The City of Pearland (OWNER) requests that GC Engineering, Inc. (GCE) amend professional engineering
services to include the extension of Orange Street by approximately 2000 feet from Hatfield Road to O'Day
Road. The project objective is to identify the necessary Right of Way and easement property to be acquired
by the City of Pearland for the possible future extension of Orange Street from Hatfield Road to O'Day
Road. The scope of work consists of the tasks necessary to identify a schematic alignment for the future
segment and the additional land requirements for drainage and utility requirements associated with the
future project construction. This segment will have the same Minor Collector classification and have a
matching typical cross section as the segment of the roadway currently under design by GCE.
ARTICLE I
BASIC SERVICES: GCE shall render the following preliminary design services to the OWNER in
connection with the Project.
A. Preliminary Design Services
Attend up to three meetings with the City and other interested parties to discuss alignment and land
usage Issues
2 Review information including: hydrologiclhydraulic studies, geotechnical reports and land planning
documents from existing sources
3 Review existing data to determine if Wetlands Delineation will be required or if there is a concern
requiring an Environmental Assessment
4 Perform an Engineering Study for the proposed 2 lane roadway from Hatfield to O'Day culminating
in a conceptual alignment of the roadway, a preliminary design for the drainage plan, and preliminary
designs for intersections at Hatfield Road and O'Day Road, recommended Right of Way and
Easement acquisition parcel map, in a Letter Report format.
5 Exhibits to be included:
a) Utilizing existing typical cross-section for previous segments overlay the recommended
roadway and drainage plan alignment on the boundary/ topographic survey.
b) Drainage Area exhibit with storm sewer computations, storm water detention pond sizing
including the location and outfall plan
c) Utility Easement plan for possible future water main
6 Attend three monthly progress meetings during the progress
7 Submit Letter Report of Engineering Study and Right of Way acquisition recommendation in draft
form for review and comment.
8 Submit five (5) copies of the fmal report incorporating review comments received from the City.
B. Additional Services
The following services will be provided upon authorization by the City:
1. Provide environmental services comprising of the following:
· Phase I Environmental Site Assessment (ESA) to evaluate the potential of recognized
Orange Street Extension from Hatfield Road to O'Day Road
Page 1 of6
environmental concerns. The ESA will follow the ASTM International Standard Practice for
Environmental Site Assessments E 1527-05 (ASTM E 1527-05). The objective of this ESA is to
render an opinion based on the analysis of current and historical data for the potential for
environmental liabilities associated with past or current practices of the properties along Old Alvin
Road ROW.
· Wetland delineation, if applicable. Should the wetland determination identify the presence of
wetlands within the project corridor, a biological survey of the property will be performed to
determine the presence of significant biological resources. Jurisdictional determination and Corps
verification are not included in the scope of services.
· Threatened and Endangered Species Determination. Specialized surveys to verify the presence of
listed species (i. e., conducting surveys during the nesting season to determine the presence of listed
bird speciesO will be a separate scope of services.
DELIVERABLES
GCE will deliver 3 copies of the Draft Phase I ESA and 3 copies of the Final Phase I ESA. One
round of comment resolutions is included in the scope of fees. If no comments are received, the
final report will be delivered on the 31 st day after submittal of the draft report.
2. Provide project surveying services - Surveying services will be provided by the GCE subconsultant
C. L. Davis and Company. The scope of services and the cost proposal by the subconsultant is
attached at the end of this proposal.
3. Provide miscellaneous expenses such as mileage, reproduction, printing, deliveries, etc., "Not to
Exceed $800".
ARTICLE II
ADDITIONAL SERVICES: Additional Services to be performed by GCE, if authorized by OWNER,
which are not included in the above described basic services, are described as follows:
A. Providing services to investigate existing conditions or facilities, or to make measured drawings
thereof, or to verify the accuracy of drawings or other information furnished by OWNER.
B. Providing renderings, model and mock-ups requested by the OWNER.
C. Making revisions to drawings, when such revisions are 1) consistent with approvals or instructions
previously given by OWNER or 2) due to other causes not solely within the control of GCE.
D. Performing fmal design, and bidding and construction services.
E. Providing environmental support services other than those identified above.
F. Design, contract modifications, studies or analysis required to comply with local, State, Federal or
other regulatory agencies that become effective after the date of this agreement.
G. Providing basic or additional services on an accelerated time schedule. The scope of this service
include cost for overtime wages of employees and consultants, inefficiencies in work sequence and
Orange Street Extension from Hatfield Road to O'Day Road
Page 2 of6
plotting or reproduction costs directly attributable to an accelerated time schedule directed by the
OWNER.
H. Providing services made necessary because of unforeseen, concealed, or differing site conditions or
due to the presence of hazardous substances in any form.
I. Preparing statements for invoicing or other documentation for billing other than for the standard
invoice for services attached to this professional services agreement.
1. Providing geotechnical engineering services.
K. Providing services related to permitting and regulatory approvals.
ARTICLE III
TIME OF COMPLETION: The Basic services portion of the work of this engineering study will be
completed (submittal of Draft Report with exhibits) within 90 days of notice to proceed and receipt of
boundary survey. If Additional services are required, those services will be provided outside of the basic
services schedule.
If GeE's services are delayed or suspended in whole or in part by OWNER, or if GCE's services are
extended by the Contractor's actions or in actions for more than 90 days through no fault of GCE, GCE may
be entitled to equitable adjustment of rates and amounts of compensation.
ARTICLE IV
RESPONSILITIES OF OWNER: OWNER shall perform the following in a timely manner so as not to
delay the services of GCE:
A. Designate a person to act as OWNER's representative with respect to the services to be rendered
under this AGREEMENT. Such person shall have contract authority to transmit instructions, receive
information, interpret and define OWNER's policies and decisions with respect to GCE's services for
the Project.
B. Provide all criteria and full information as to OWNER's requirements for the Project, including
design objectives and constraints, space, capacity and performance requirements, flexibility and
expandability, and any budgetary limitations; and furnish copies of all design and construction
standards which OWNER will require to be included in the drawings and specifications.
C. Assist GCE by placing at GeE's disposal all available information pertinent to the Project including
previous reports and any other data relative to design or construction of the Project.
D. Arrange for access to and make all provisions for GCE to enter upon public and private property as
required for GCE to perform services under this AGREEMENT.
E. Give prompt written notice to GeE whenever OWNER observes or otherwise becomes aware of any
development that affects the scope or timing of GCE's services, or any defect or nonconformance of
the work of any Contractor.
Orange Street Extension from Hatfield Road to 0 'Day Road
Page 3 of6
F. Furnish, or direct GeE to provide, Additional Services as stipulated in the Scope of Services, Article
II ofthis AGREEMENT or other services as required.
G. Bear all costs incident to compliance with the requirements of this Article IV
ARTICLE V
DESIGNATED REPRESENTATIVES:
GCE and OWNER designate the following representatives:
Owner's Designated Representative - (Skipper Jones, 3519 Liberty Drive, Pearl and, Texas 77581, (281)
652-1748)
GCE's Project Manager - (Mahendra Rodrigo, P.E., 4201 W. Broadway, Pearland, Texas 77581, (281) 412-
7008 Ext. 104)
Orange Street Extension from Hatfield Road to 0 'Day Road
Page 4 of6
EXHIBIT "B"
COMPENSA nON
Extension of Orange Street From Hatfield Road to O'Day Road
LUMP SUM WITH ADDITIONAL SERVICES BASED ON HOURLY RATES
For and in consideration of the services to be rendered by GCE, OWNER shall pay the fees hereinafter set forth.
A. COMPENSATION:
Exhibit "B" Compensation
1. Preliminary Design Phase: Compensation to GeE for the Preliminary Design Phase services as defined
in Article IA of Exhibit "A" shall be a Lump Sum of $57,272.00 If GeE sees the Scope of Services
changing so that additional services are needed, GeE will notify OWNER for OWNER's approval
before proceeding.
2. Additional Services: For Additional Services as defined in Article IE of Exhibit "A", a total budget of
$49,253.00 is proposed.
Therefore, the total additional fee for this scope amendment shall be $106,525.00 and the agreement
between the OWNER and GCE shall be amended to an overall amount of $518,874. Details concerning the
amended fees are included in this Exhibit "B".
B COMPENSATION TERMS:
1. "Sub-Consultant Expense" is defined as the expense that is incurred by GCE in employment of others in
outside firms for services in the nature of foundation borings, testing, surveying, process design and similar
services that are not included in the Basic Services.
2. "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by GCE for supplies,
transportation and equipment, travel, communications, subsistence and lodging away from home and
similar incidentals in connection with that assignment.
C. BASIC SERVICES:
1. Upon authorization from the OWNER, GCE shall proceed with the services outlined in Article IA & B of
Exhibit "A". For the purposes of preparing monthly statements for the preliminary and design phase of the
Project, GCE shall submit to the OWNER payment requests in proportion to that part of the service which
has been accomplished as evidenced by monthly statements. Final payment for Preliminary Design phase
shall be due upon the completion of service, whether the work be constructed or not.
D. ADDITIONAL SERVICES:
Additional Services as described in Article I of Exhibit "A" for this Project shall be invoiced either based on our
Schedule of Hourly Rates or sub consultant fee plus 10%, as defined below. The Additional Services for this
Project are as follows:
Phase 1 ESA, biological Survey and T&E (Task B.l) (cost not-to-
a. exceed)
$ 11, 163
Orange Street Extension from Hatfield Road to O'Day Road
Page 5 016
b. Surveying Services (Task B.3) (Invoice plus 10%)
$ 37,290
c. Miscellaneous expenses (Task B.2) (Invoice plus 10%)
$ 800
Total, Additional Services
$ 49,253
Direct labor will be charged at the following rates:
Labor Category Direct Labor
Hourly Rate
Principal-in-Charge $ 52.88
Project Manager $ 48.08
Principal Engineer $ 43.27
Civil Engineer $ 35.58
CAD Technician $ 14.42
Senior Environmental $ 36.06
Scientist
Clerical $ 11.00
Direct Expenses will be charged at the following rates:
Plotting
Reproduction
Mileage
Bond
Color
Vellum
Mylar
$2.00
$5.00
$4.00
$8.00
BluelineslBlacklines
$0.15/square Foot
$0.40 per mile
If other Additional Services as described in Exhibit "A", Article II, are required, GeE shall be compensated as
follows:
a. Where the services of individuals are supplied by GCE, as authorized by OWNER, payment for these
services will be based on salary costs times a multiplier of 2.9, except for resident project representative
services which will be a flat $60/hour rate plus mileage.
b. Services for direct non-labor expense and sub-contract expense provided by GCE shall be reimbursed at
actual cost times a multiplier of 10%.
G:\Projects\C - 0616 - Orange Street Widening\Scope, Budget, and Schedule\Addendwn I \Final Addendwn I \061114 Scope of Work doc
Orange Street Extension from Hatfield Road to O'Day Road
Page 6016
Orange Street Extension
O'Day to Hatfield Segment Right Of Way Cost Estimate
Option 3 Alignment
Acquire ROW for 38 b/c to bc crossection 2100 linear feet between Hatfield and O'Day
Terminate at O'Day on Marsha north/south centerline
Right of Way Acquisition
Relocate minimum of six mobile homes plus one additional structure
Relocation of existing private utilities 7 water/sewer/electric services
Land Purchases
Alignment
Compensate 7 income properties
Appraisals
Acquisition Costs
Condemnation Court Costs
4 ac's
25000
10,000
2,000
2,500
20,000
Subtotal
7
7
2
Engineering Services
Preliminary Design Basisc Services
Surveying per proposal dated Nov 30,2006
Reimbursables Not to Exceed
Additional Service if Required
Wetlands Delineation
Environmental Phase 1
$33,900 plus 10%
Contingency
Total Segment Costs
$35,000
$28,000
$100,000
$70,000
$14,000
$17,500
$40,000
$304,500
$57,272
$37,290
800
$11,163
10%
$304,500
$106,525
$41,103
$452,128
.
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c. L. DAVIS & COMPANY
LAND SURVEYING
1500 Winding Way
Friendswood, Texas 77546
281.482.9490
FAX 281.482.1294
cldavis@cldaviscompany.com
November 30, 2006
Mr. Mahendra Rodrigo, P.E.
G C Engineering
4201 West Broadway
Pearl and, TX 77581
Re: Orange Street Extension - Hatfield Road to O'Day Road
Proposal Number: 2006-167
Dear Mr. Rodrigo:
Our proposal for land surveying services for the above referenced project is as follows:
1. Establish Existing Right-oj-way oj Hatfield Road (600' North and 600' South oJOrange
Street) .................................................................................................................................................... $2,1 00. 00
2. Topographic Survey on Hatfield Road (600' North and 600' South oj Orange Street) .................... $4,500.00
3. Boundary Survey on Acreage Tracts along Proposed Right-oj-way Strip Jronting Hatfield
Road ..................................................................................................................................................... $4,200. 00
4. Boundary Survey on Trailer ParkJronting on O'Day Road .............................................................. $4,200.00
5. Topographic Survey on Proposed Right-oj-way Strip Between Hatfield Road and O'Day
Road (approximately 2,000') ....... ....... .................... .................... ........ ................. ......................... ....... $4, 700. 00
6. Establish Existing Right-oj-way oJO'Day Road (600' North and South oj Proposed
Intersection) ........................................................................................................................................... $3,400. 00
7. Topographic Survey on O'Day Road (600' North and South oj Proposed Intersection) ................... $4,800.00
8. Preparation oj Route Surveys on Right-oj-way Strip Between Hatfield Road and O'Day
Road (Estimate 4) ............ ....... .......... .......... ....... .................... .......... .............. ........ .......... ..... ....... ......... $6,000.00
Total Amount oj Proposal............................... .......... .......................... ................. ............... ........ ........... ..... $33,900.00
The following items will be invoiced at cost:
. Reproductions
Submittal fee(s) to governmental agencies
. Delivery service
. Electronic Mail
. Abstracting
2006-167 - Orange Street Extension - Hatfield Road to O'Day Road.doc
Mr. Mahendra Rodrigo, P.E.
Proposal No. 2006-167
Page 2
Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly
basis as described below:
Principal
Registered Professional Land Surveyor (RPLS)
Technical/CAD
Three-man field crew
Data Collector
Clerical
$150.00
$100.00
$90.00
$110.00
$30.00
$55.00
.
.
All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar,
Suite 400; Austin, Texas 78752; phone number: 512-452-9427. Any complaints about surveying services
should be sent to the above address to the attention of Complaints Officer of the Board.
Thank you for the opportunity to submit this proposal and we look forward to working with you.
Sincerely,
Approved & Accepted
C. L. Davis, R.P.L.S.
Mr. Mahendra Rodrigo, P.E.
G C Engineering
Date
2006-167 - Orange Street Extension - Hatfield Road to O'Day Road.doc