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R2025-113 20250714
RESOLUTION NO. R2025-113 A Resolution of the City Council of the City of Pearland, Texas, authorizing a contract with Civitas Engineering Group, for professional services associated with the 2025 Water Master Plan Update, in the estimated amount of $555,434.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for professional services associated with the 2025 Water Master Plan Update, a copy of which is attached hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for professional services associated with the 2025 Water Master Plan Update. PASSED, APPROVED and ADOPTED this the 14th day of July, A.D., 2025. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 1 of 7 D2. Revised 04/2019 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Civitas Engineering Group, LLC. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Water Master Plan Update ("PROJECT"). (Project #WA2501, Contract # P0625-12 ) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall provide professional services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 2 of 7 D2 Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers’ Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers’ Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits (“Change in Coverage”) except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT’S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 3 of 7 D2 Revised 04/2019 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end July 27, 2027. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Not to Exceed) $555,434.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Not to Exceed): 3. Bid Phase Services (Hourly Not to Exceed) 4. Construction Phase Services (Hourly Not to Exceed) 5. Reimbursable Expenses (Not to Exceed) 6. Total: $555,434.00 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period (“Billing Period”). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as “Lump Sum”, Not to Exceed” and “Reimbursable” the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 4 of 7 D2 Revised 04/2019 performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant’s local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant’s local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 5 of 7 D2 Revised 04/2019 consultant(s) or in any way affect the CONSULTANT’S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 2000 W. Sam Houston Pkwy S., Suite 1400 Houston, TX. 77042. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney’s fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Design 6 of 7 D2 Revised 04/2019 SECTION VI – ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII – COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ____________________________ CITY OF PEARLAND, TEXAS DATE ____________________________ CONSULTANT DATE June 24, 2025 Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 7/15/2025 | 8:42 AM CDT Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 713.783.8700 2000 W Sam Houston Pkwy S #1400, Houston, TX 77042 civitasengr.com June 2, 2025 Mr. Lorenzo Wingate, PE, MPA, CFM Director of Engineering & Public Works City of Pearland 2016 Old Alvin Rd, Pearland, TX 77581 Attn: Mr. Raj Shrestha, PE, Mr. David Sohns, and Ms. Fabiola Carvalho, CFM City of Pearland, Texas Re: Water Master Plan Update Dear Mr. Lorenzo, We are pleased to offer for your consideration the following proposal for a comprehensive Water Master Plan Update. SCOPE OF WORK: As described in Attachment A, our basic scope includes data collection and review, update water demand projections, condition assessment of water facilities, evaluation of supply alternatives, extended period simulation (EPS) water model enhancements and calibration, existing and future system analysis, alternative capacity requirement (ACR) update, phased capital improvement projects (CIP), and preparation of the water master plan. Key deliverables include technical memoranda for each task, a significantly updated EPS water model and a comprehensive water master plan. PROPOSED SCHEDULE: Attachment B contains the proposed schedule. Civitas will complete all the tasks for the basic scope of work within an 18-month period from notice-to-proceed (NTP). PROPOSED FEE: We propose to accomplish the Basic Scope of Work for a not-to-exceed fee of $555,434.00. Our level of effort (LOE) that supports this fee estimate is in Attachment C. We look forward to receiving your authorization to proceed. Should you require any further information or have any questions please do not hesitate to contact me at 713-231-4403 or via e-mail at skommineni@civitasengr.com. Regards, Civitas Engineering Group, Inc. Sunil Kommineni, PhD, P.E., BCEE, ENV SP Project Principal Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Attachment A SCOPE OF WORK Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 1 City of Pearland, Texas Water Master Planning Scope of Services June 2, 2025 The City of Pearland (City) provides water services to its customers within the service area, including residential, commercial, and industrial customers. The City retained Civitas Engineering Group, Inc. (Civitas) to prepare and update the 2018 Water Master Plan. Building on the 2018 Master Plan, the 2025 “Water Demand Factors, Demand Projections, & Pressure Plane Analysis” Report, and other interim work, the master plan will cover the population, water demands, and infrastructure needs for the planning periods of 5 years, 10 years, and ultimate development. Civitas will develop the water system capital improvement projects (CIPs) for 1 -5 years, 6-10 years and ultimate planning periods, with prioritized projects to address the City’s infrastructure needs. The following is a description of the Basic Scope of Services that Civitas will provide to meet the City’s needs. BASIC SCOPE OF SERVICES 1. Project Management/Meetings a) Conduct a project kickoff meeting to identify and establish a clear set of goals and objectives for the project based on City staff input, a review of critical success factors, key schedule milestones, and the preliminary list of data needs. b) Coordinate progress meetings to review work completed to date, project schedule, interim findings, planned work, and action items. c) Schedule and coordinate project workshops with City at key milestones. Coordination will include preparation of materials and technical exhibits to facilitate discussions. d) Present key findings and recommendations of the Water Master Plan to the City Executive Leadership. e) Generate monthly status reports and invoices to be submitted together for review and approval by the City Project Manager. Deliverables • Project kickoff meeting agenda, minutes, presentation slides and list of data needs. • Project progress meeting agenda, minutes, presentation slides, and handouts. • Project workshop agenda, minutes, presentation slides, and handouts. • City Executive Leadership presentations. Assumptions • This scope assumes participation of the City stakeholders in the meetings, review of draft materials provided, and timely “buy-in” from the stakeholders on key decisions related to utility and financial planning. • This scope assumes up to twelve progress meetings spread evenly over the duration of the project. Assumed a total project duration of 18 months from notice-to-proceed. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 2 • Coordinate up to three workshops spread evenly over the duration of the project. Civitas will develop all the information for discussion. Purpose of workshops is to engage a broad spectrum of City stakeholders and obtain input on the master plan and financial plan. • This scope assumes up to two City Executive Leadership presentations. • Meeting and workshop agendas will be submitted two days in advance of the meeting/workshop, and meeting minutes will be submitted up to two days after the meeting/workshop 2. Data Collection and Review Civitas will gain an understanding of the existing water system configurations and operation through discussion with City staff. Civitas will collect and review the latest information on the following items where available: • GIS data for City’s zoning districts, future land use plan, parcels, population growth, and thoroughfare plan. • Any new water infrastructure that has been incorporated since the 2018 Water Master Plan. • Number of active and planned water service connections. • Historical water utility billing and production data. • Historical water utilization, surface water delivery, groundwater pumpage and seasonal variation of demands data. • Any available information on significant developments or commercial / industrial growth in the City service area that are planned to occur in the next 5-15 year horizon. • Historical water main break records. • Recent City fire flow testing data. • AMI Meter Data for selected customers to understand diurnal fluctuations in water usage. • AMI Master Meter Data. • Recent customer complaints data and any reports relating to flow, pressure and/or water quality. • Capital Improvement Projects and anticipated capital funding sources. Civitas will apply the knowledge gained from this task with analysis and development of recommendations for the subsequent tasks. Based on the review of available information, Civitas will identify data gaps and make recommendations to gather any missing data or information. Deliverables • Summary of data received and reviewed. • Updated maps and GIS data of City service area, ETJ areas, and key water infrastructure. • TM 1 – Objectives, Study Area, and Data Collection (pdf submittal for City’s review). Assumptions • This scope assumes that the City will provide pertinent info rmation/reports/data to Civitas within 2 to 4 weeks from receiving requests. • This scope assumes that the City will provide most of the available information and data in electronic format to expedite delivery of the project. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 3 3. Update Water Demand Projections a) Civitas will review the City’s historical billing and production data to analyze and establish trends in water demands, indoor versus outdoor water uses, and unaccounted for water. b) Civitas will develop updated population projections for the City Limits using the information from the US Census Bureau, Texas Water Development Board, and/or City’s new customer requests. c) Civitas will review the City’s latest land use plan and zoning and development requests and update it based on input from the City staff. d) Civitas will update the water demand factors (gallons per capita per day) and water demand characteristics (indoor versus outdoor water use, unaccounted for water, etc.) using the most current water production and consumption (billings) data for the City’s customers. e) Civitas will estimate the water demands for the future growth areas within the City Limits to serve as the basis for modeling and infrastructure planning. f) Civitas will spatially allocate these demands on a per connection basis, accounting for future land use and development timelines. g) In discussions with the City staff, Civitas will identify any wholesale customers that would receive water from the City’s system in the future. Civitas will integrate wholesale customer demands and associated infrastructure into the EPS Water Model. Deliverables • Summary tables and plots of population projections and water demand projections. • Maps showing development timelines and spatial demand distribution. • TM 2 – Updated Water Demand Projections (pdf submittal for City’s review). Assumptions • This scope assumes that the City will provide direction on the master planning service area and their anticipated development timing horizons. • Scope also assumes that the City will provide information related to any anticipated wholesale customers, their desired magnitude and timing. 4. Water Facilities Condition Assessments a) Civitas will perform condition assessments for groundwater wells and water plants, re-pump stations, and elevated and ground storage tanks to identify maintenance and rehabilitation needs. b) Civitas will coordinate and perform site visits to the water plants, re-pump stations and storage facilities. During the site visits, Civitas will inspect all the key assets (e.g. pumps, tanks, wells, and others) and document their conditions. c) Civitas will gather the latest operational controls and their set points during the site visits. Civitas will integrate the latest operational controls into the EPS Water Model. d) Civitas will meet with the City personnel to determine any issues or problems related to each of the water infrastructure in terms of its operations, maintenance, controls and support systems (i.e., data management, SCADA). e) Civitas will confirm all the planned improvements and their timings for the wells, water plants and storage facilities. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 4 f) Based on the information gathered, Civitas will identify the assets that require attention and enumerate the improvements needed to address the limitations or deficiencies of the water facilities. Deliverables • Summary tables and maps detailing maintenance and rehabilitation needs and urgency with which they will need to be addressed. • TM 3 – Water Facilities Condition Assessment (pdf submittal for City’s review). Assumptions • City will provide access and tours of all the water facilities for onsite assessment. • City will provide the latest information on planned improvements to water infrastructure. • City will provide feedback regarding condition assessments and any recurring operational and/or maintenance issues they have been experiencing. 5. Water Supply Alternatives Evaluation a) Civitas will identify and evaluate additional surface water sources for viability, accessibility, and future use potential. b) Civitas will identify and evaluate reclaimed water supply potential from the City’s wastewater treatment plants. Civitas will identify potential large users of reclaimed water users throughout the City (i.e., golf courses, amenity lakes, industrial users). c) Civitas will research emerging water supply alternatives (i.e., aquifer storage and recovery (ASR), rainwater harvesting) and evaluate their applicability to the City’s water system. d) Based on findings of prior sub-tasks, Civitas will assess the need for additional groundwater supplies. e) Combining information from Tasks 3 and 5, Civitas will summarize water supply versus demands by future years until ultimate development. f) Based on factors such as budgetary cost estimate, available supply, regulatory guidelines, and ease of implementation, Civitas will provide recommendations as to which alternative supplies the City should consider to pursue and when City should begin planning to develop these supplies. Deliverables • List of alternative water supplies tabulated with estimated cost and availability information. • TM 4 – Water Supply Alternatives (pdf submittal for City’s review). Assumptions • City will provide Civitas with the latest information related to water rights and water supply discussions with regional water providers (i.e., GCWA, City of Houston). • City will provide list of major non-potable water users. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 5 6. EPS Water Model Updates and Enhancements a) Civitas will review the infrastructure and operations information that is currently in the EPS water model with City staff, including GIS shapefiles for waterlines, current operational controls, and AMI metering data. b) Civitas will coordinate with City staff on updates to the model based on recently completed or ongoing improvement projects to water plants, waterlines, booster pump stations, etc. c) Civitas will coordinate with City staff to update the model to reflect the addition of the Surface Water Treatment Plant to the City’s water system, including infrastructure, pumping, and controls. d) Civitas will review any changes to diurnal water use patterns and coordinate with City staff to update the model to reflect these changes. e) Civitas will coordinate with City staff to update the model to reflect the current waterline and infrastructure configuration. f) Civitas will integrate the latest SCADA data into the model to reflect real-time operations, including tank levels, and controls, and enhance the model. Deliverables • TM 5 – EPS Water Model Updates and Enhancements (pdf submittal for City’s review). Assumptions • City will conduct verification of the water system infrastructure information (i.e., pipe sizes, valve positions, pipe materials, pipe age) prior to sharing it with Civitas. • Civitas will assume that the information provided for distribution system infrastructure in the City’s GIS is current. • Civitas will use the latest HGAC/USGS digital elevation model (DEM) data for water infrastructure. • City will conduct the necessary field verification of any key data and provide it to Civitas. • City will provide the SCADA information needed for establishing operational controls in the EPS Water Model. 7. Calibrate EPS Water Model a) Civitas will calibrate and verify the accuracy of the water model using the available SCADA information, historical field data (such as pressures and fire flows), AMI master meter data, and measured readings. b) Civitas will identify any “data gaps” for model calibration and coordinate the necessary field activities to collect the missing data. Field activities may include collection of distribution system pressure data using hydrant pressure loggers provided by Civitas. c) Once any data gaps have been resolved, Civitas will conduct a final calibration of the model to current conditions and proceed to subsequent analysis. Deliverables • TM 6 – EPS Water Model Calibration (pdf submittal for City’s review). Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 6 Assumptions • The scope assumes that City staff will provide the necessary field support for model calibration such as the installation of hydrant pressure loggers and providing the data to Civitas in an electronic format. • Civitas will provide up to eight (8) hydrant pressure loggers for field pressure data collection. • Civitas will collect system pressure data at 15-minute intervals for up to 3-weeks during the peak summer months. 8. Existing System Analysis a) Once the EPS Water Model is calibrated, Civitas will perform an existing system model analysis for the average day demand, maximum day demand, and fire flow conditions. b) The model results will be used to assess the existing distribution system infrastructure's ability to comply with the Texas Commission on Environmental Quality (TCEQ) regulatory requirements for normal and emergency modes of operation. c) Civitas will conduct fire flow modeling for maximum day demand condition. Fire flow modeling will involve incorporation of fire fighting demands at few selected locations of distribution system. d) The model results will be used to identify potential problem areas such as low water pressures, risk for low fire flows or high-water ages. e) Civitas will present the modeling scenarios and the findings of the existing system analysis to the City during progress meetings Deliverables • Summary plots of EPS Water Model results for the current planning period. • TM 7 – Existing System Analysis (pdf submittal for City’s review). Assumptions • Model scenarios for existing system analysis will be limited to average day and maximum day demand conditions. • City will provide fire flow criteria and locations for fire flow demands to test in the model. 9. Future System Analysis a) Based on the planned growth for the 5-year planning period, Civitas will prepare a 2030 modeling scenario and perform system analysis for maximum day demand condition. b) Based on the planned growth for the 10-year planning period, Civitas will prepare a 2035 modeling scenario and perform system analysis for maximum day demand condition. c) Based on the planned growth for the ultimate planning period, Civitas will prepare an ultimate modeling scenario and perform system analysis for maximum day demand condition. d) Civitas will use these modeling analyses to identify future infrastructure needs and assess the adequacy of planned water infrastructure to meet the anticipated growth and associated increase in water demands. e) Civitas will present the modeling scenarios and the findings of the future system analysis to the City during progress meetings and obtain input on proposed infrastructure. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 7 Deliverables • Summary plots of EPS water model for the 5-year, 10-year, and ultimate planning periods. • List of improvements for water infrastructure to meet future system needs that are triggered by growth in planning areas. • TM 8 – Future System Analysis (pdf submittal for City’s review). Assumptions • Model scenarios for future system analysis will be limited to maximum day demand conditions. • City will provide any available information on planned water infrastructure and agreements with developers for the undeveloped and under-developed areas. 10. Alternative Capacity Requirements (ACR) Analysis and Report Preparation a) Civitas will analyze and summarize the City’s latest existing and ultimate connection counts, apartment counts, and water production data to update the City’s ACR Report. b) Civitas will perform EPS Water Modeling analysis for current and future systems to confirm pressure maintenance and compliance with TCEQ requirements during normal operation. c) Civitas will perform EPS Water Modeling under fire flow demands for current and future systems to confirm pressure maintenance during emergency modes of operation. d) Civitas will calculate the “equivalency ratio” based on the latest data that aligns with TCEQ requirements. e) Civitas will prepare a draft ACR report that summarizes all the information needed to obtain TCEQ’s approval. Civitas will submit the draft ACR report to City and obtain comments. f) City will finalize the ACR report and submit a signed, sealed report to TCEQ. Civitas will communicate with TCEQ and address any questions related to the analysis or the report. Deliverables • Draft ACR Report (pdf submittal for City’s review). • Signed and Sealed ACR Study Report (pdf and hardcopy) for TCEQ Submittal. Assumptions • Scope assumes that the City will provide the necessary data and information in an editable format. • Scope assumes one round of comments and revisions to address City’s comments, and additional time to address TCEQ comments and provide responses. 11. Alternatives Analysis and Projects Identification a) Civitas will identify necessary projects based on the outcomes of previous tasks and identify each project’s main driver, i.e., Maintenance/Rehabilitation, Regulatory, and Growth. b) Civitas will calculate project costs in 2026 dollars with input from City staff. c) Civitas will conduct analyses identifying alternative projects for “big ticket” items, i.e., projects expected to cost over $10 million. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 8 d) Civitas will discuss with City on a defining criterion for project prioritization including but not limited to cost/benefits, extent of impact to customers, consequences of failure, and others. e) Civitas will conduct a preliminary analysis to prioritize these projects based on necessity and urgency with input from City staff. Deliverables • Preliminary list of projects in order of priority based on criteria established with City • Preliminary cost sheets for projects in 2026 dollars • List of alternative projects for big ticket items • TM 9 - Alternatives Analysis and Projects Identification Assumptions • City will provide input on prioritization criteria (e.g., regulatory compliance, growth, reliability, public concerns). • Civitas will assume recent construction costs or planning-level unit costs based on available City data and industry benchmarks. • Inflation/escalation assumptions for cost projections will follow recent historical trends unless otherwise directed by City staff. • The budgetary cost opinions will meet the Association for the Advancement of Cost Engineering (AACE) Class 5 requirements. 12. Phased Capital Improvements Projects a) Civitas will compile a consolidated list of CIP projects and an estimated timeline for each project, separated into 5-year, 10-year, and ultimate timeframes. b) Civitas will finalize the costs calculated in Task 11 and scale these costs to account for inflation. Deliverables • List of CIP projects and cost opinions • Map(s) illustrating water system improvements • TM 10 – Phased Capital Improvements Projects Assumptions • The budgetary cost opinions will meet the Association for the Advancement of Cost Engineering (AACE) Class 5 requirements. 13. Water Master Plan Report Civitas will prepare a comprehensive water master plan and financial plan which will be a compilation of all the technical memoranda along with a recommendation of projects for 5-year, 6 -10 year and 10+ year timeframes. The Water Master Plan will include the following sections: i. Background and Introduction ii. Objectives, Study Area, and Data Collection iii. Updated Water Demand Projections Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Water Master Planning Scope Page | 9 iv. Water Facilities Condition Assessment v. Water Supply Alternatives vi. EPS Water Model Updates and Enhancements vii. EPS Water Model Calibration viii. Existing Systems Analysis ix. Future System Analysis x. Alternatives Analysis and Projects Identification xi. Phased Capital Improvements Project Civitas will submit the draft Water Master Plan for City’s review and obtain comments. Civitas will address the comments and finalize the Water Master Plan. Deliverables • Draft Water Master Plan (1 electronic submittal) • Final Water Master Plan (6 hardcopies + 1 electronic copy) • Updated EPS Water Model (electronic submittal) • Updated GIS Shapefiles (or geodatabase) for waterlines Assumptions • City will provide consolidated comments on the draft master plan within two (2) weeks of submittal. • Scope includes up to two (2) rounds of revisions to the draft master plan based on comments received from the City. • GIS shapefile or geodatabase updates will reflect only model-related updates and planned improvements. • Plan will focus on planning-level recommendations and will not include any detailed design or engineering drawings. Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Attachment B PROPOSED SCHEDULE Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Project Management and Meetings Data Collection and Review Update Water Demand Projections Water Facilities Condition Assessments Water Supply Alternatives Evaluation EPS Water Model Enhancement for Digital Twin Readiness Calibrate EPS Water Model Existing System Analysis Future System Analysis ACR Analysis and Report Preparation Alternatives Analysis and Project Identification Phased Capital Improvement Projects Water Master Plan Report Kickoff Meeting Progress Meeting Workshop Tech Memo Draft Report Final Report Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Attachment C PROPOSED FEE Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Labor Civitas Expenses 1 Project Management / Meetings 16,891$ 4,000$ 20,891$ 2 Data Collection and Review 19,351$ 19,351$ 3 Update Water Demand Projections 23,597$ 23,597$ 4 Water Facilities Condition Assessments 41,179$ 1,500$ 42,679$ 5 Water Supply Alternatives Evaluation 44,680$ 44,680$ 6 EPS Water Model Enhancement for Digital Twin Readiness 90,183$ 90,183$ 7 Calibrate EPS Water Model 49,757$ 49,757$ 8 Existing System Analysis 38,040$ 38,040$ 9 Future System Analysis 65,166$ 65,166$ 10 ACR Analysis and Report Preparation 60,045$ 60,045$ 11 Alternatives Analysis and Project Development 50,140$ 50,140$ 12 Phased Capital Improvement Program 35,398$ 35,398$ 13 Water Master Plan Report 14,507$ 1,000$ 15,507$ SubTotal 548,934$ 6,500$ TOTAL 555,434$ CITY OF PEARLAND - WATER MASTER PLANNING AND RATE ANALYSIS UPDATE CIVITAS ENGINEERING GROUP, INC. - FEE ESTIMATE Project TaskTask #Total Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 Hourly Billing Rate 3.25 Project Role Expenses Final Hour Cost Hour Cost Hour Cost Hour Cost Hour Cost Hours Cost Cost 1 Project Management / Meetings a Kickoff Meeting 2 $620 2 $490 8 $1,560 8 $1,161 - -20 $3,831 $1,000 $4,831 b Coordinate Progress Meetings to Review Work & Interim Findings 2 $620 - -12 $2,340 - -- -14 $2,960 -$2,960 c Coordinate Project Workshops at Key Milestones 2 $620 - -9 $1,755 - -- -11 $2,375 $1,500 $3,875 d Present Key Findings & Recommendations to City Leadership 4 $1,239 6 $1,469 8 $1,560 8 $1,161 4 $542 30 $5,971 $1,500 $7,471 e Generate Monthly Status Reports & Invoices - -- -9 $1,755 - -- -9 $1,755 -$1,755 Project Management / Meetings - Sub Total 10 $3,099 8 $1,959 46 $8,970 16 $2,322 4 $542 84 $16,891 $4,000 $20,891 2 Data Collection and Review - - a Data Collection and Review - -2 $490 36 $7,020 48 $6,967 36 $4,874 122 $19,351 -$19,351 Data Collection and Review - Sub Total - -2 $490 36 $7,020 48 $6,967 36 $4,874 122 $19,351 - $19,351 3 Update Water Demand Projections - - a Review City's Historical Billing/Production Data - -- -4 $780 8 $1,161 4 $542 16 $2,483 -$2,483 b Develop Updated Population Projections - -- -10 $1,950 14 $2,032 4 $542 28 $4,524 -$4,524 c Review/Update City's Land Use Plan - -2 $490 8 $1,560 10 $1,451 4 $542 24 $4,043 -$4,043 d Update Water Demand Factors - -- -8 $1,560 10 $1,451 8 $1,083 26 $4,095 -$4,095 e Estimate Water Demands for Future Growth Areas - -- -8 $1,560 4 $581 8 $1,083 20 $3,224 -$3,224 f Spatially Allocate Demands on Per Connection Basis - -- -4 $780 8 $1,161 - -12 $1,941 -$1,941 g Identify Future Wholesale Customers 1 $310 1 $245 4 $780 6 $871 8 $1,083 20 $3,289 -$3,289 Update Water Demand Projections - Sub Total 1 $310 3 $735 46 $8,970 60 $8,709 36 $4,874 146 $23,597 $23,597 4 Water Facilities Condition Assessments - - a Well Pump Station Condition Assessments - -- -8 $1,560 32 $4,645 32 $4,333 72 $10,537 $500 $11,037 b Water Plants Condition Assessments - -8 $1,959 24 $4,680 64 $9,289 64 $8,665 160 $24,593 $500 $25,093 c EST - Safety & Visual Condition Assessment - -- -8 $1,560 16 $2,322 16 $2,166 40 $6,049 $500 $6,549 Water Facilities Condition Assessments - Sub Total - - 8 1,959 40 7,800 112 16,256 112 15,164 272 $41,179 1,500 $42,679 5 Water Supply Alternatives Evaluation - - a Identify and Evaluate Additional Surface Water Sources - -1 $245 12 $2,340 18 $2,613 8 $1,083 39 $6,281 -$6,281 b Identify and Evaluate Additional Groundwater Sources - -1 $245 12 $2,340 18 $2,613 8 $1,083 39 $6,281 -$6,281 c Evaluate Reclaimed Water Potential from City's WWTP and Identify Potential Reclaimed Water Users - -4 $979 18 $3,510 24 $3,483 12 $1,625 58 $9,598 -$9,598 d Research Emerging Water Supply Alternatives and Evaluate their Applicability to City's Water System - -2 $490 18 $3,510 24 $3,483 12 $1,625 56 $9,108 -$9,108 e Summarize Water Supply vs Demand 1 $310 2 $490 8 $1,560 16 $2,322 8 $1,083 35 $5,765 -$5,765 f Provide Recommendations about Viable Alternative Water Supplies 2 $620 4 $979 8 $1,560 16 $2,322 16 $2,166 46 $7,648 -$7,648 Water Supply Alternatives Evaluation - Sub Total 3 $930 14 $3,428 76 $14,820 116 $16,837 64 $8,665 273 $44,680 -$44,680 6 EPS Water Model Updates and Enhancements - - a Review the Infrastructure and Operations Information with City Staff - -2 $490 16 $3,120 24 $3,483 12 $1,625 54 $8,718 -$8,718 b Coordinate Updates to the Model Based on Recently Completed or Ongoing Improvement Projects 2 $620 2 $490 36 $7,020 48 $6,967 - -88 $15,096 -$15,096 c Review and Update any Changes to Diurnal Water Use Patterns - -- -24 $4,680 24 $3,483 - -48 $8,163 -$8,163 d Coordinate with City to add SWTP Infrastructure to Water Model 2 $620 4 $979 42 $8,190 48 $6,967 12 $1,625 108 $18,381 -$18,381 e Coordinate with City to add Latest Waterline & Other Infrastructure - -2 $490 48 $9,360 48 $6,967 12 $1,625 110 $18,441 -$18,441 f Integrate Latest SCADA Data into Model - -4 $979 32 $6,240 64 $9,289 36 $4,874 136 $21,383 -$21,383 EPS Water Model Updates and Enhancements - Sub Total 4 $1,239 14 $3,428 198 $38,610 256 $37,157 72 $9,748 544 $90,183 $90,183 7 Calibrate EPS Water Model - - a Calibrate and Verify the Accuracy of the Water Model - -- -72 $14,040 48 $6,967 - -120 $21,007 -$21,007 b Identify Data Gaps for Model Calibration & Perform Field Data Collection - - 16 $3,120 32 $4,645 32 $4,333 80 $12,097 $12,097 c Final Calibration of Model to Current Conditions - -- -72 $14,040 18 $2,613 - -90 $16,653 -$16,653 Calibrate EPS Water Model - Sub Total - -- -160 $31,200 98 $14,224 32 $4,333 290 $49,757 -$49,757 8 Existing System Analysis - - a Perform Existing System Modeling Analysis for the Average Day Demand, Maximum Day Demand, and Fire Flow Conditions - -- -16 $3,120 18 $2,613 - -34 $5,733 -$5,733 b Assess Ability of the Existing Distribution System Infrastructure to Comply With the TCEQ Regulations 2 $620 6 $1,469 10 $1,950 12 $1,742 - -30 $5,781 -$5,781 c Conduct Fire Flow Modeling for Maximum Day Demand Conditions - -- -10 $1,950 12 $1,742 - -22 $3,692 -$3,692 d Identify and Develop Solutions for Areas with Hydraulic or Water Quality Issues 1 $310 4 $979 36 $7,020 24 $3,483 8 $1,083 73 $12,876 -$12,876 e Prepare Findings of Existing System Analysis for Review 1 $310 2 $490 18 $3,510 24 $3,483 16 $2,166 61 $9,959 -$9,959 Existing System Analysis - Sub Total 4 $1,239 12 $2,938 90 $17,550 90 $13,063 24 $3,249 220 $38,040 -$38,040 9 Future System Analysis - - a Prepare 2030 Modeling Scenario and Perform System Analysis - -4 $979 48 $9,360 32 $4,645 12 $1,625 96 $16,609 -$16,609 b Prepare 2035 Modeling Scenario and Perform System Analysis - -4 $979 32 $6,240 32 $4,645 12 $1,625 80 $13,489 -$13,489 c Prepare Ultimate Modeling Scenario and Perform System Analysis - -6 $1,469 32 $6,240 32 $4,645 12 $1,625 82 $13,979 -$13,979 d Identify Future Infrastructure Needs and Assess the Adequacy of Planned Water Infrastructure 1 $310 8 $1,959 32 $6,240 22 $3,193 - -63 $11,702 -$11,702 e Prepare Findings of Future System Analysis for Review 1 $310 2 $490 24 $4,680 12 $1,742 16 $2,166 55 $9,388 -$9,388 Future System Analysis - Sub Total 2 $620 24 $5,877 168 $32,760 130 $18,869 52 $7,041 376 $65,166 -$65,166 10 ACR Analysis and Report Preparation - - a Analyze Customer Connections & Water Production Data - -8 $1,959 22 $4,290 16 $2,322 24 $3,249 70 $11,821 -$11,821 b Perform Demand Analysis Using Water Model for Pressure Maintenance - -- -24 $4,680 16 $2,322 - -40 $7,002 -$7,002 c Perform Fire Flow Analysis Using Water Model for Pressure Maintenance - -- -24 $4,680 16 $2,322 - -40 $7,002 -$7,002 d Calculate Equivalency Ratio Based on Latest Data - -12 $2,938 18 $3,510 22 $3,193 - -52 $9,641 -$9,641 e Update the ACR Report and Provide Draft to City 4 $1,239 24 $5,877 20 $3,900 24 $3,483 16 $2,166 88 $16,666 -$16,666 f Finalize ACR Report and Submit Signed/Sealed Report to TCEQ 2 $620 4 $979 16 $3,120 22 $3,193 - -44 $7,912 -$7,912 ACR Analysis and Report Preparation - Sub Total 6 $1,859 48 $11,753 124 $24,180 116 $16,837 40 $5,416 334 $60,045 -$60,045 11 Alternatives Analysis and Project Development - - a Identify Necessary Projects Based on Outcome of Previous Tasks 2 $620 12 $2,938 36 $7,020 8 $1,161 - -58 $11,739 -$11,739 b Calculate Projects Costs in 2025 Dollars with City's Input - -12 $2,938 24 $4,680 12 $1,742 24 $3,249 72 $12,609 -$12,609 c Identify Alternatives for Projects Expected to Have Exhorbitant Costs 2 $620 12 $2,938 42 $8,190 24 $3,483 - -80 $15,231 -$15,231 d Conduct Preliminary Analysis to Prioritize Projects 2 $620 12 $2,938 24 $4,680 16 $2,322 - -54 $10,560 -$10,560 Alternatives Analysis and Project Development - Sub Total 6 $1,859 48 $11,753 126 $24,570 60 $8,709 24 $3,249 264 $50,140 -$50,140 12 Phased Capital Improvement Projects - - a Compile List of Projects and Timeline into 5yr, 10yr, and Ultimate Timeframe 4 $1,239 16 $3,918 32 $6,240 22 $3,193 18 $2,437 92 $17,027 -$17,027 b Finalize Costs in Task 11 and Scale to Account for Inflation 4 $1,239 16 $3,918 24 $4,680 42 $6,096 18 $2,437 104 $18,370 -$18,370 Phased Capital Improvement Projects- Sub Total 8 $2,479 32 $7,835 56 $10,920 64 $9,289 36 $4,874 196 $35,398 -$35,398 13 Water Master Plan Report - - a Develop a Comprehensive Water Master Plan Report 4 $1,239 12 $2,938 24 $4,680 24 $3,483 16 $2,166 80 $14,507 $1,000 $15,507 Water Master Plan Report - Sub Total 4 $1,239 12 $2,938 24 $4,680 24 $3,483 16 $2,166 80 $14,507 $1,000 $15,507 Total 48 $14,873 225 $55,092 1,190 $232,050 1,190 $172,723 548 $74,196 3,201 $548,934 $6,500 Notes: Expenses include mileage, printing, incidental costs, and travel $548,934 $6,500 $555,434 CITY OF PEARLAND - WATER MASTER PLANNING AND RATE ANALYSIS UPDATE CIVITAS ENGINEERING GROUP, INC - LEVEL OF EFFORT & FEE ESTIMATE BASIC SERVICES Civitas Fee Estimate Principal / Technical Advisor Sr. Project Engineer Project Engineer Graduate Engineer II / GIS Professional PM / Senior Modeler Final Amount Overall Expenses Civitas Labor $135$145$195$245$310 Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Cincinnati Insurance Company Cincinnati Indemnity Company Pacific Insurance Company, Limited 6/24/2025 USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 Rachel Townsend/Michelle Weweh 713 490-4600 713-490-4700 rachel.townsend@usi.com Civitas Engineering Group, Inc. 2000 W Sam Houston Pkwy S, Suite 1400 Houston, TX 77042 10677 23280 10046 A X X X PD Ded:500 X EPP0741934 03/20/2025 03/20/2026 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X EPP0741934 03/20/2025 03/20/2026 1,000,000 A X X X 10,000 EPP0741934 03/20/2025 03/20/2026 5,000,000 5,000,000 B N EWC0741935 03/20/2025 03/20/2026 X 1,000,000 1,000,000 1,000,000 C Professional Liability 02OH044225425 03/20/2025 03/20/2026 $2,000,000 per claim $4,000,000 annl aggr. The General Liability and Auto Liability policies include an automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder, only when there is a written contract or written agreement between the named insured and the certificate holder that requires such status, and only with regard to work performed on behalf of the named insured. (See Attached Descriptions) City of Pearland Attn: Rajendra Shrestha, PE 3159 Liberty Drive Pearland, TX 77584 1 of 2 #S49742717/M48556407 CIVITENGClient#: 157279 MYUZP Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) All policies provide a Blanket Waiver of Subrogation when required by written contract, except as prohibited by law. The General Liability and Auto Liability policies contain an endorsement with "Primary and Noncontributory" wording with respects to the sole negligence of the named insured, when required by written contract. When required by written contract, the General Liability and Auto Liability policies include a blanket endorsement providing that 30 days notice of cancellation for reasons other than non payment of premium and 10 days notice of cancellation for non payment of premium will be given to the Certificate Holder by the Insurance Carrier. RE: WA2501 Water Master Plan Update. 2 of 2 #S49742717/M48556407 Docusign Envelope ID: D244F885-2E8A-40B8-AD09-AF380C2DFDB5