HomeMy WebLinkAboutR2025-074 20250519RESOLUTION NO. R2025-74
A Resolution of the City Council of the City of Pearland, Texas, awarding a
three-year contract, (one 1-year initial term; two 1-year renewals) for a
department records management system to ESO, Inc., in the estimated
amount of $79,111.31, for the period of June 2, 2025, through June 1, 2026.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. Pursuant to Section 252.022 (a) (7) of the Texas Local Government Code,
the City may procure products that are available from only one source.
Section 2. That the City Council hereby awards a contract to ESO, Inc., in the amount
reflected in Exhibit “A” attached hereto.
Section 3. That the City Manager or his designee is hereby authorized to execute a
contract with ESO, Inc., for the purchase of a department records management system.
PASSED, APPROVED and ADOPTED this the 19th day of May, A.D., 2025.
________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
Docusign Envelope ID: D5FEED05-D173-487C-809D-58937D77A5A4
Please send payments to: ESO Solutions, Inc. PO Box 738310Dallas, TX 75373-8310
Invoice
Date:5/3/2025
Invoice #ESO-167600
Terms Net 30
Due Date 6/2/2025
PO#
1 of 3
Bill To Ship To
Pearland Fire Department (TX)Attn: ChiefPO Box 2719Pearland TX 77588United Statesaccountspayable@pearlandtx.gov
Pearland Fire Department (TX)Attn: ChiefPearlandTX 77588US
Item From To QTY UOM List Amount Discount Total
ESO EHR Suite
Patient care reporting suite, includes EHR web and mobile client, Quality Management, AdHoc Reports, Analytics, Patient Tracker. Allows for
unlimited users, unlimited mobile applications, live support, state and federal data reporting, ongoing weekly web training, software updates and
upgrades.
6/2/2025 6/1/2026 10,700 Incidents USD $18,014.70 USD $900.73 USD $17,113.97
EHR CAD Integration
Allows for integration of CAD data into EHR mobile and web application. Ongoing maintenance included. Additional fees from your CAD vendor
may apply.
6/2/2025 6/1/2026 10,700 Incidents USD $3,084.85 USD $3,084.85 USD $0.00
EHR Cardiac Monitor Integration
Cardiac monitors integration. Allows for import of cardiac monitor data via local or cloud integration. Ongoing maintenance included. Unlimited
connections.
6/2/2025 6/1/2026 10,700 Incidents USD $1,333.85 USD $0.00 USD $1,333.85
EHR Billing Interface
Allows for integration of discrete ePCR data into third-party billing software. Ongoing maintenance included.
6/2/2025 6/1/2026 10,700 Incidents USD $818.85 USD $0.00 USD $818.85
EHR Fax
Enables faxing of patient care records to destination facilities.
6/2/2025 6/1/2026 10,700 Incidents USD $1,158.75 USD $0.00 USD $1,158.75
QuickSpeak
Integrated foreign langage translation application.
6/2/2025 6/1/2026 10,700 Incidents USD $925.97 USD $0.00 USD $925.97
ESO Inventory - Fire and Fire/EMS
Agencies
Web-based inventory management software for Fire and EMS.
6/2/2025 6/1/2026 13,299 Incidents USD $5,247.85 USD $0.00 USD $5,247.85
On Demand Learning
Unlimited, online training for all ESO products.
6/2/2025 6/1/2026 175 Employees USD $4,365.45 USD $218.27 USD $4,147.18
Assets-Checklist Bundle
Web-based asset management and apparatus checklist for Fire and EMS.
6/2/2025 6/1/2026 30 Vehicles USD $8,080.72 USD $404.04 USD $7,676.68
Fire Incidents CAD Integration
Allows for integration of CAD data into the FIRE application. Ongoing maintenance included. Additional fees from your CAD vendor may apply.
6/2/2025 6/1/2026 13,299 Incidents USD $3,084.85 USD $0.00 USD $3,084.85
ESO Fire Incidents
Includes Auto EHR-import or Auto-CAD import, federal NFIRS data reporting, software updates and upgrades.
6/2/2025 6/1/2026 6 Stations USD $6,742.12 USD $337.11 USD $6,405.01
ESO Inspections
Includes the ability to manage multiple code sets, using those to developed customized Check-lists for inspections. The application allows you to
schedule, manage, execute and finalize inspections as well as reschedule any required follow up inspections.
6/2/2025 6/1/2026 6 Stations USD $2,972.22 USD $148.61 USD $2,823.61
Please send payments to: ESO Solutions, Inc. PO Box 738310Dallas, TX 75373-8310
Invoice
Date:5/3/2025
Invoice #ESO-167600
Terms Net 30
Due Date 6/2/2025
PO#
2 of 3
Item From To QTY UOM List Amount Discount Total
ESO Properties
Includes CAMEO integration, Pre-Plan view. Stores property and occupant history (presence of chemicals and tanks, Incidents, and previous
inspections).
6/2/2025 6/1/2026 6 Stations USD $2,589.76 USD $129.49 USD $2,460.27
ESO Hydrants
Inventory and document testing and status of hydrants.
6/2/2025 6/1/2026 6 Stations USD $2,070.72 USD $103.54 USD $1,967.18
ESO Activities - Fire and Fire/EMS
Agencies
Application for tracking non-response activities, including Operations and Community Risk Reduction and Daily Log.
6/2/2025 6/1/2026 6 Stations USD $1,415.09 USD $70.75 USD $1,344.34
Personnel Management
Includes tracking of Training classes, certifications, credentials, immunization records. Integrated with ESO EHR and Ad Hoc Reporting.
6/2/2025 6/1/2026 175 Employees USD $5,458.18 USD $272.91 USD $5,185.27
ESO Scheduling Plus
Online scheduling, messaging and detailed reporting, plus web-based time clock, attendance tracking, time off management and payroll output
files.
6/2/2025 6/1/2026 175 Employees USD $10,921.81 USD $546.09 USD $10,375.72
Fire Data API
Data API to access account data in the ESO Fire RMS suite.
6/2/2025 6/1/2026 13,299 Incidents USD $2,835.59 USD $0.00 USD $2,835.59
Large File Attachment Storage - 50
MB
Allows for the upload of individual attachment files of up to 50MB each.
6/2/2025 6/1/2026 10,700 Incidents USD $1,028.97 USD $0.00 USD $1,028.97
ESO Scheduling - API/Third-Party
Interface
Interface of scheduling data to a non-ESO ePCR or Fire records system.
6/2/2025 6/1/2026 175 Employees USD $3,177.40 USD $0.00 USD $3,177.40
Please send payments to: ESO Solutions, Inc. PO Box 738310Dallas, TX 75373-8310
Invoice
Date:5/3/2025
Invoice #ESO-167600
Terms Net 30
Due Date 6/2/2025
PO#
3 of 3
Invoice Message:
ACH/EFT bank information: JP Morgan ChaseRouting: 111000614Account Number: 577211926
Check Remittance lockbox address: ESO Solutions, Inc. PO Box 738310Dallas, TX 75373-8310
Total (Without Tax):USD $79,111.31
Tax:USD $0.00
Grand Total:USD $79,111.31
Amount Paid/Credit:USD $0.00
Total Recurring:USD $79,111.31
Total One-Time:
Invoice Balance:USD $79,111.31
Please submit payment remittances to accountsreceivable@eso.com to ensure correct invoice application.
Amounts invoiced are per your agreement(s) which may include annual uplift and an increase in quantities based on usage overages. Your payment of this invoice serves as acceptance of such increases.
Questions? Contact: AccountsReceivable@eso.com 866-766-9471 option 8
Tax ID: 36-4566209
ESO will never e-mail you soliciting payment information. Please call us or e-mail AccountsReceivable@eso.com if you have any questions or wish to make a change.
This invoice presents the total net price of the product(s) and/or service(s) which is inclusive (net) of any discount. As the buyer of such product(s)/service(s), you may have additional reporting obligations to federal or state health care programs (including pursuant to 42 CFR 1001.952(h)) and/or upon inquiry by the HHS Secretary or other state or federal agencies. As the buyer, you must adhere to any other relevant federal or third-party payer requirements.
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