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R2002-0197 12-09-02RESOLUTION NO. R2002-197 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A BID FOR A UNIT PRICE SERVICE CONTRACT FOR A WATER METER CHANGE-OUT AND RETROFIT PROGRAM, AND NEW METER SUPPLY CONTRACT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City opened bids for a unit price service contract for a Water Meter Change-out and Retrofit Program, and New Meter Supply Contract, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to Hughes Supply, Inc., in the amount of $2,354,441.00. Section 3. The City Manager or his designee is hereby authorized to execute a supply contract for a unit price service contract for a Water Meter Change-out and Retrofit Program, and New Meter Supply Contract. PASSED, APPROVED and ADOPTED thisthe 9th dayof December A.D., 2002. TOM REID MAYOR ATTEST: A~PPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY O tf1 0 N N 0 O toNa to eT- be" 0 Ef} s O LO O EA O N EH EA- O O co co ER O O EA O 0 co Efl 41 ' Gi O PAL t�. s, GIl IG V td 7.+ bE o a 0 SO ;m4 IDL ct A .0 V d CO O N O CO c1 I W WinIIC Wan re Z EA, Ef} Efl ER H} 0 M EA - 0 O co 0 0 s CO Ef} 0.0 cu HOC Z U t� IL ra O c o CL Ea) zoo • a TOTAL PRICE O • N to co CV EA co r- T to to C7 CD CO O N ER 0 N T r~ El} O O c,o Ayr to T ER O 0 O trj c0 T CO CO F Ear to z �^ cf3 Set K} O O N co O O to c0 CA Ef} Efl O O co ER O O cQ O O EE} O O 0 CO CO ER 0 O w cV EA 0 O CC; CO N O O N co N E9, O O N) $ 1,557,005.00 0 < W Et 0z 0 0 CL 0 too 1-1/2" Meter cNd. v n O O cs O co (jj N Z a� } O to co 2 Q 0 IIIO2 a) ct 0. E 0 c0 0 c N ct c� E a 0) 0) c 'acts 0 ct 0 .0 c .0 a) cu 0 c0 c co 0 c v_-. O c c Oc_ 'a v- E O to 0 O N �• 0 I._ a tU E 46,5 E - c C N - 0 c CO O Z7' Vi d 0 a) c o 0 a) w Z • ) 05 Z N a9i g M N N Nag Lc) is) 0 Page 1 of 1 Pages City of Pearland Purchasing Services Bid Sheet RFB/P - 2002-068 Meter Change -Out & Retrofit Program and New Meter Supply Contract 3) New Meter Unit Price Supply Contract Item Description: All meters will be supplied in accordance with specifications and drawings 5/8" Meter, w/absolute encoder register Estimated Annual Quantity 1400 Unit Price $ 67.00 Total Price $ 93,800.00 1" Meter w/absolute encoder register 45 $ 113.00 $ 5,085.00 1 1/2" Meter w/absolute encoder register 15 $ 202.00 $ 3,030.00 2" Compound T/F Meter w/absolute encoder register 3" Compound T/F Meter & Vault Combination Assembly w/absolute encoder register 35 1 $ 860.00 $ 5,900.00 $ 30,100.00 $ 5,900.00 4" Compound T/F Meter & Vault Combination Assembly w/absolute encoder register 1 $ 6,850.00 $ 6,850.00 6" Compound T/F Meter & Vault Combination Assembly w/absolute encoder register 1 $ 8,660.00 $ 8,660.00 *) Register with ProRead Encoder Device *) Touch Pad for encoder register M U RF Transmitter 1 $ 43.50 $ 43.50 100 100 $ 12.00 $ 89.00 $ 1,200.00 $ 8,900.00 Grand. Total Based on Annual Estimates *) only one type of Encoder device will be contracted. $ 163,568.50 ff N E P T U N E Neptune Technology Group Inc. The R900 Pit Meter Interface Unit (MIU) is a compact electronic device that collects meter -usage data from an encoder register and transmits the data from the meter pit for collection by the mete' reader. The R900 pit MIU provides water utilities with a reliable and economical RF reading solution. It has been specifically engineered to withstand the water meter pit environment. Data transmitted b) the MIU is received by the Neptune walk -by of drive -by data collection system and stored for downloading at the utility office. The R900 pit MIU is a one-way communication device that transmits data using frequency -hopping spread -spectrum technology to ensure data security and improve meter reading accuracy. The R900 automatically detects the encoder without programming, reducing inventory and installation time. The R900 Pit MIU provides water utilities with a reliable and economical RF reading solution. The antenna is mounted through the industry -standard 1-3/4' lid hole. Its metallic design allows installation in traffic areas. The antenna is coupled to the electronic assembly which goes under the lid. The assembly is fully potted to allow submersion (flooding of pits). The R900 pit MIU is compatible with the ARB' V and ProRead AutoDetect encoder registers as well as Invensys ECR II°' encoders. The MIU automatically detects the encoder type and adjusts to read the encoder. Connected to the encoder register by a three -conductor wire, the R900 pit MIU reads the encoder register automatically once an hour and transmits that data every foul seconds. The MIU is designed to easily upgrade existing probe -based systems that use ProRead pit receptacles since it can be installed in the existing pre - drilled 1-3/4' pit lid Key Features ■ Rugged design to withstand traffic ■ Easy installation ■ No MIU programming required ■ Submersible electronic enclosure ■ ARB V, ProRead AutoDetect and Invensys ECR II encoder register compatible ■ Migrateable from a walk, by system to a drive -by system ■ RouteMAPS® and EZRouteMAPS software compatible ■ Long -life lithium battery ■ No FCC license required The R900 works with route management software to provide a complete meter reading solution with advanced function for water utilities. Host Software T • Keyed • Probed • RF Water Dimensions www nentunetq.com ER OS Billing CIS System • RF Neptune Technology Group Inc: 1600 • Alabama Highway 229 :Tailassee, AL 36078 :USA Tel (800) 645-1892 Fax: (334) 283 7299 `\ PS R9CAPIT 12,01 © Copyright 2001, Neptune Technology Group Inc. Utility Advantages The R900 pit MIU and the Neptune walk - by or drive -by data collection system provides the meter reading industry with many advantages over existing systems • Improves meter reading accuracy • Addresses "hard -to -read" meters • Increases meter reader safety • Reduces man-hours needed to collect and process meter reading Information • Suits any size utility • Requires no FCC license • Requires no MIU programming • Easy to install • Upgrades easily from existing probe -based systems that use ProRead pit receptacles Technical Specifications • Electrical Specifications: - Power Lithium battery • Transmitter Specifications: - Transmit Period 4 seconds • Transmitter Channels: 50 - Channel Frequency: 910 to 920 MHz spread spectrum - Output Power: Mects FCC part 15.247 • FCC Verification: Part 15.247 • Encoder Register Interface: Two Available Wire Lengths: 6 feet and 25 feet • Enviromental Conditions: Operating Temperature: -22° to 149°F (-30° to 65°C) ▪ Storage Temperature: -40° to 158°F (-40° to 70°C) - Operating Humidity: 0 to 100% • Functional Specifications: • Register Reading • MIU ID deptilne Techno ogy Group Inc:: 1,7275 West C edltAvenue ' MiSsiSsauga;,,Ontatip L5N 5M9, Cana a Tel. 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City of Pearland R900 Radio Transmitter (MIU) Warranty This document defines warranty coverage of the Neptune R900 Radio Transmitter (Meter Interface Unit). This special extended coverage applies to this specific meter replacement and technology upgrade project in the City of Pearland under bid# 2002- 068. This warranty applies to the actual transmitter electronics, and is in addition to the existing standard 10-year prorated coverage for the R900 batteries (please refer to separate R900 battery warranty document for this coverage). All standard Neptune warranty terms & conditions apply herein. Hughes Supply, Inc. in partnership with Neptune Technology Group will cover the R900 transmitter (MIU) to be free of defects in workmanship and materials for a period of 10 years under the below prorated warranty schedule. 100% full coverage is warranted for the first five years. This represents 3 additional years at full coverage beyond our standard warranty and 5 times at full coverage beyond that of the industry standard for radio electronics. MONTHS Covered Under Warranty MONTH 1-60 MONTH 61-90 MONTH 91-105 MONTH 106-120 YEAR 11+ 100% 80% 50% 20% 0%