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Home My WebLink AboutR2025-054 20250428RESOLUTION NO. R2025-54 A Resolution of the City Council of the City of Pearland, Texas, amending a contract with LJA Engineering, for professional services associated with new Environmental Protection Agency (EPA) requirements to comply with the Revised Lead and Copper Rule Revision, in the additional amount of $151,500.00 (total contract amount of $770,500.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain amended contract for professional services associated with the EPA’s Revised Lead and Copper Rule compliance, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an amended contract for professional services associated with the with the EPA’s Revised Lead and Copper Rule compliance. PASSED, APPROVED and ADOPTED this the 28th day of April, A.D., 2025. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: A26EE0B9-EAB9-46C8-964B-1BE9768F61FA GSA Amendment 1 of 2 4/2019 CITY OF PEARLAND Utilities Department – Water Production Division 2016 Old Alvin Pearland, Texas 77581 Professional Service Contract Amendment For EPA LCRR Service Line Inspections for MUD 1 PWS for the City of Pearland Date of Issuance: April 10, 2025 Amendment No: 1 Contractor: LJA Engineering (12592) PO#: 2024-2047 Contract #: P0524-17 Resolution #: R2024-116 Explanation for Amendment: This Amendment encompasses the following: Contract amount increase of $151,500.00 for EPA LCRR Service Line Inspections for City of Pearland MUD 1 PWS. Description of Work Cost Time 1.EPA LCRR Service Line Inspections $ 151,500.00 182 Days Please attach back-up documentation Cost & Time Change Summary: Cost Time Original Contract: $ 619,500.00 365 Days Previous Amendment(s): $ 0.00 0 Days Net increase (decrease) from this Amendment: $ 151,500.00 182 Days Revised Contract: $ 771,000.00 547 Days Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: CONTRACTOR**: _________________________________ Purchasing Officer Date _________________________________ Title: ___Executive Environmental Director Date: __04-14-25__________________ ________________________________ *Signed by: Date: _________________ ____City Manager ____Assistant City Manager ____Director ____Superintendent/Manager *Contract Signature Authority: Superintendent/Manager -$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ Docusign Envelope ID: A26EE0B9-EAB9-46C8-964B-1BE9768F61FA 4/29/2025 | 1:25 PM CDT X 4/29/2025 | 8:59 AM CDT GSA Amendment 2 of 2 4/2019 ** Contractor agrees to perform change(s) included in this Contract Amendment for the price, scope and/or time indicated. The prices for changes include all costs associated with this Contract Amendment. No work shall be performed until this Amendment is executed and a changed purchase order has been issued by the City. Upon execution by all parties, the changes identified for the Contract Value and/or Contract Time shown, are made part of the Contract, and all other provisions of the original contract shall remain in full force and effect. Docusign Envelope ID: A26EE0B9-EAB9-46C8-964B-1BE9768F61FA 1 LJA Environmental Services, LLC Project # EV3479-23150 CO2 February 10, 2025 February 10, 2025 PROPOSAL City of Pearland MUD 1 Attn: Mr. Julian Kelly 2016 Old Alvin Road Pearland, Texas 77581 Via email: JKelly@pearlandtx.gov Re: Proposal for Lead and Copper Rule Revised Service Line Inventory: Phase 2 – Field Investigations for the City of Pearland MUD 1, Texas EV3479-23150 CO2 Dear Mr. Kelly, At the request of the City of Pearland (“Client”), LJA Environmental Services, LLC (“LJA”) has prepared this proposal to provide environmental consulting services for the above-referenced project. Scope of Work LJA proposes to provide Lead & Copper Rule Revised (LCRR) Service Line Inventory (SLI) Phase 2 – Field Investigations for the Client. A detailed scope of work for this service is provided in Attachment A. Cost LJA proposes to provide the services described in Attachment A to the Client for a fixed fee of $151,500.00, to be billed on a percent-complete basis. Extraneous circumstances that could potentially impact this Proposal, including agency coordination or review, accessibility, unforeseen circumstances, design changes, and state or federal regulatory changes, may also affect project costs which are not included in this estimate. This proposal and cost estimate are valid for 90 days. Schedule The proposed scope of work is anticipated to be complete within six (6) months of receipt of an executed proposal. The project completion schedule is the goal of all parties; it does not, however, reflect unusual delays due to forces beyond the Consultant’s control and/or modifications to the scope of work based upon actual findings or additional requests by the Client, its agents, or governmental agencies. Docusign Envelope ID: A26EE0B9-EAB9-46C8-964B-1BE9768F61FA 4 LJA Environmental Services, LLC Project # EV3479-23150 CO2 February 10, 2025 ATTACHMENT A City of Pearland MUD 1, Texas within the Public Water System (PWS). SCOPE OF WORK LJA proposes to initiate Lead and Copper Rule Revised (LCRR) Service Line Inventory (SLI) Phase 2 – Field Investigations for the Client. Specifically, LJA will investigate service line material types at meter locations determined to be installed prior to January 1, 1989. It is assumed approximately 1,515 service lines will be required to have investigations on both (system- and customer-owned) sides of the meters. Therefore, LJA is calculating up to 1,515 connections to be included under Phase 2 – Field Investigations. LJA crew(s) will travel to the locations to investigate service line material types on both the public and private sides of the meter boxes, or as necessary. Crews will inspect the system within the meter box, and if the material types are not able to be determined, will hand dig an approximate 6- inch hole on either or both sides of the box to expose the pipe materials. Magnetic and scratch inspection tests will be completed, photographs taken, data recorded on the online GIS platform, and the water line will be re-covered with the dig material. Data collected will be utilized for population into the “Detailed Inventory” tab of the Texas Commission on Environmental Quality (TCEQ) Service Line Inventory (SLI) for Public Water Systems (RG-593/ Form 20943) to further complete the service line list. All data will be reviewed for QA/QC. LJA will also provide general regulatory and compliance management support for the LCRR program throughout the project. After completion of this Phase, LJA will be able to provide the Client with the locations of galvanized requiring replacement (GRR) service lines, lead service lines, and any problematic locations not able to be inspected. Deliverables will involve the following tasks: 1. A completed draft SLI table, via metadata/attributes within the online mapper; 2. QA/QC of data; and, 3. Provide regulatory and compliance support for the LCRR program. Assumptions: 1. This proposal assumes all meter locations and lines are accessible. This proposal does not include additional field efforts that may be required where there are problematic locations, for example, concrete, fences, homeowner/tenant disapproval, and other obstacles preventing crews from conducting the investigations. Such locations will be documented accordingly, and crews would need to return to these sites under a separate scope and estimate. 2. If necessary, LJA may need a City of Pearland employee to assist with problem areas and/or where meter box locations cannot be located. Docusign Envelope ID: A26EE0B9-EAB9-46C8-964B-1BE9768F61FA