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Home My WebLink AboutR2025-032 20250217RESOLUTION NO. R2025-32 A Resolution of the City Council of the City of Pearland, Texas, renewing a Software Maintenance Service Contract with Azteca Systems, LLC - City Works, in the amount of $210,000.00, for the period of March 8, 2025 through March 7, 2026. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously awarded a contract for the purchase of Asset Management Software. Section 2. That the City Manager or his designee is hereby authorized to enter a Software Maintenance Service Contract with Azteca Systems, LLC - City Works. PASSED, APPROVED and ADOPTED this the 17th day of February, A.D., 2025. _________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: F3B2E9CC-7B64-465A-B547-B5647F0CFDBE Quote Number Q-38456-1 Created Date 12/9/2024 Contact Information Contact Name:Daniel McGhinnis Prepared By Name: Kristi Ross Customer:Pearland (TX), City of Prepared By Phone: (916) 294-2234 Contact Address: 3519 Liberty Dr Pearland, TX 77581 Prepared By Email: kristi_ross@trimble.com Quote Lines Product Name Quantity Net Unit Price AMS ELA Premium 1.00 USD 115,500.00 Respond - AMS 1.00 USD 0.00 Mobile Native Apps (iOS/Android) - AMS 1.00 USD 0.00 Storeroom 1.00 USD 0.00 Equipment Checkout 1.00 USD 0.00 Contracts 1.00 USD 0.00 Cityworks for Excel 1.00 USD 0.00 Cityworks Analytics - AMS 1.00 USD 0.00 eURL - AMS 1.00 USD 0.00 Operational Insights 1.00 USD 0.00 Workload - AMS 1.00 USD 0.00 Web Hooks - AMS 1.00 USD 0.00 CCTV Interface for PACP 1.00 USD 0.00 Pavement Management 1.00 USD 0.00 Performance Budgeting 1.00 USD 0.00 Service Request API 1.00 USD 0.00 Citizen Engagement API 1.00 USD 0.00 Work Order API - Basic 1.00 USD 0.00 Work Order API - Extended 1.00 USD 0.00 Inspection API 1.00 USD 0.00 Metrics API 1.00 USD 0.00 Storeroom API 1.00 USD 0.00 PLL ELA Premium 1.00 USD 94,500.00 Respond - PLL 1.00 USD 0.00 Mobile Native Apps (iOS/Android) - PLL 1.00 USD 0.00 Docusign Envelope ID: 884F14A4-2290-41C4-84C6-524C5FF1F45D Product Name Quantity Net Unit Price eURL - PLL 1.00 USD 0.00 Public Access - PLL 1.00 USD 0.00 Cityworks Analytics - PLL 1.00 USD 0.00 Workload - PLL 1.00 USD 0.00 Web Hooks - PLL 1.00 USD 0.00 PLL Public Access API 1.00 USD 0.00 Case API - Basic 1.00 USD 0.00 Case API - Extended 1.00 USD 0.00 TOTAL:USD 210,000.00 Maintenance Start Date: 3/8/2025 Maintenance End Date: 3/7/2026 Quote Notes: Terms and Conditions Payment Terms Payment due within 30 days IF YOUR ORGANIZATION REQUIRES A PURCHASE ORDER, PLEASE CONTACT YOUR FINANCE DEPARTMENT TO BEGIN THE APPROVAL PROCESS TO AVOID PAYMENT DELAYS. All quotations are valid for ninety-days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are in USD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery for the Customers listed above. Unless otherwise referenced, this quotation is for the Cityworks software products referenced above only. Pricing for implementation services (installation, configuration, training, etc.), or other software applications is provided separately and upon request. The procurement, installation and administration of the Esri software or any other third-party software utilized in conjunction with Cityworks will be the responsibility of the Customer. For “on-prem” installations, the procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the Customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure (hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the Customer. This quotation and the pricing information herein is confidential and proprietary and may not be copied or released other than for the express purpose of the current system Software and Product selection and purchase. This information may not be given to outside parties or used for any other purpose without written consent from Azteca Systems, LLC or unless otherwise specifically permitted by law. If a “public access” or similar request is made, Customer, shall notify Azteca Systems, prior to any disclosure. Software Licensing All Azteca Systems software offered in this quotation are commercial off-the-shelf (COTS) software developed at private expense, and is subject to the terms and conditions of the signed “Cityworks Software License and Maintenance Agreement” ("Agreement") and any and all addendums or amendments thereto. A fully executed copy of the Agreement and any addendum(s) is required before delivery and installation and usage of the software is subject to the terms of the current license agreement. The terms and conditions of the executed Cityworks Software License Agreement apply to this Quote unless otherwise specifically stated herein. Any additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents exchanged during the ordering process, other than product descriptions, quantities, pricing, and dates are void and of no effect. Docusign Envelope ID: 884F14A4-2290-41C4-84C6-524C5FF1F45D Delivery method is by way of download through Azteca Systems, LLC. customer support web portal. Taxes Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any applicable tax directly. International Customers These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions set forth above. Accepted by: Title ______/_____/_____ Date Azteca Systems, LLC - Cityworks | 11075 South State Street Suite 24, Sandy, UT 84070 | Corporate Main 801-523-2751 | Corporate Fax 801-523-3734 Docusign Envelope ID: 884F14A4-2290-41C4-84C6-524C5FF1F45D City Manager 2/18/2025 | 10:16 AM CST