R2024-234 2024-11-11RESOLUTION NO. R2024-234
A Resolution of the City Council of the City of Pearland, Texas, authorizing
participation in an interlocal cooperative purchasing program for the purchase
of one (1) replacement ambulance from Siddons Martin Emergency Group, in
the estimated amount of $590,023.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the purchase of one (1) replacement ambulance from Siddons-Martin
Emergency Group, in the amount of $590,023.00, is hereby approved.
Section 2. That the City Manager or his designee is hereby authorized to execute an
agreement for the purchase of a replacement ambulance.
PASSED, APPROVED and ADOPTED this the 11th day of November, A.D., 2024.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
Docusign Envelope ID: 26F20CBA-B999-4C7E-837B-95B92A435AC5
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
October 7, 2024
Curtis Birt, Assistant Chief of Operations
PEARLAND FIRE DEPARTMENT
2703 VETERANS DR
PEARLAND, TX 77584
Proposal For: 2024 Pearland FD Wh Coach TX ED TYPE 1
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to PEARLAND FIRE DEPARTMENT. Unit
will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB PEARLAND
FIRE DEPARTMENT and training on operation and use of the apparatus.
Description
Amount
Qty. 1 - 3602-1-2024 - Wheeled Coach RAM 4500 4x2 Type 1
(Unit Price - $445,397.00)
Delivery within 33 34 months of order date
QUOTE # - SMEG-0008202-3
Vital Trends 10 Year Warranty
8 Year Maintenance Package
Loose Equipment
Price guaranteed until 11/15/2024
$45,826.00
$78,000.00
$20,000.00
Vehicle Price $445,397.00
3602-1-2024 - UNIT $589,223.00
TOTAL
SUB TOTAL $589,223.00
BuyBoard 650-21 (EMS) $800.00
TOTAL $590,023.00
Additional: Additional:
'NOTE: Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of
this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and
a final firm delivery date will be provided as soon as possible.'
The price includes factory travel for 4 department personnel on one trip: final inspection, and four days of department
Proposal 2024 Pearland FD Wh
Coach TX ED TYPE 1
Page 1 of 3 October 7, 2024
training. The price includes the purchase and EVS installation installation of customer provided: radio with remote radio
head, cradle point, 2 antennas and mount on the roof, radio speaker, three SCBA mounts, box lights, TIC mount and two
irons mounts.
* Lead times as short as 30 months are available for this configuration. Shorter lead times are available on a first -come, first -
served basis with receipt of a customer purchase order and a signed proposal. Once received, an official lead-time will be
communicated.
* *EPA 2024 chassis are available on a first come, first served basis with receipt of a customer purchase order and a signed
proposal. Once the order is placed, Manufacture will advise if an EPA 2024 chassis has been secured. If an EPA 2024 model
chassis is secured, the increase amount of $12000 per unit will be deducted or can be used for additional service or
equipment.
* **The Vital Trends warranty starts when the factory 1-year warranty ends.
* ***The price of loose equipment includes projected yearly inflation increases.
Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov
Series ID: WPUID6112) (the "PPI") has increased at a compounded annual growth rate greater than 5.0% from the date of
acceptance of this proposal letter (the "Order Month") and 14 months prior to the anticipated Ready for Pickup Date (the
'Evaluation Month '), then the proposal price may be increased by an amount equal to any increase exceeding 5 0% for the
time period between the Order Month and the Evaluation Month Siddons Martin and Pierce will provide documentation of
such increase and the updated price for the customer's approval before proceeding with completion of the order along with
an option to cancel the order.'
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the
payment is due for the first 30 days. The late fee increases to 044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer
before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based
on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer;
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Proposal 2024 Pearland FD Wh
Coach TX ED TYPE 1
Page 2 of 3 October 7, 2024
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge
schedule based on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer;
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely,
Vince Allen
I TCOrvf Ed r SOA the authorized re resentative of PEARLAND FIRE a ree to urchase the
PP , p DEPARTMENT, g p
proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature & Date
Proposal 2024 Pearland FD Wh
Coach TX ED TYPE 1
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