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R2024-208 2024-10-14RESOLUTION NO. R2024-208 A Resolution of the City Council of the City of Pearland, Texas, authorizing participation in an interlocal cooperative pricing arrangement through The Buyboard Purchasing Cooperative for the purchase fitness equipment (“Equipment”), from Advance Exercise, and authorizing payment of the Equipment through a 3-year lease/purchase agreement with American Capital in the total amount of $154,589.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City hereby authorizes participation in an interlocal cooperative pricing arrangement through The Buyboard Purchasing Cooperative for the purchase of Equipment, from Advance Exercise, in the amount of $144,501.79 as more particularly described on Exhibit “A” attached hereto. Section 2. That the City Council hereby authorizing payment of the Equipment through a 3-year lease/purchase agreement with American Capital for the total amount of $154,589.00 in accordance with the Lease/Purchase Agreement attached hereto as Exhibit “B.” Section 3. The City Manager or his designee is hereby authorized to execute any necessary documents for the Lease/Purchase Agreement. PASSED, APPROVED and ADOPTED this the 14th day of October, A.D., 2024. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: 9299FB2A-6A03-429D-9AA8-26ECB4E7C35F Fitness Solutions Prepared For City of Pearland Recreation Center and Natatorium By Zach Nielson September 25, 2024 advancedexercise.com | 861 SouthPark Drive #100, Littleton, CO 80120 | 800.520.1112 Page | 1 of 11 CONSULTANT Zach Nielson znielson@advancedexercise.com Phone: Fax: 303.996.0063 Date: September 25, 2024 Quote Expires: 60 day(s) Proposal # 075474-R3 BILL TO City of Pearland Recreation Center and Natatorium 4141 Bailey Road Pearland, TX 77584 SHIP TO City of Pearland Recreation Center and Natatorium 4141 Bailey Road Pearland, TX 77584 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext HS-CP Hammer Strength Hammer Select Chest Press 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System Built-in foot Bar enhances user stabilization Machine Weight: 560 lbs Weight Stack: 295 lbs Dimensions: 41"L x 57"W x 64"H 4,149.70 1 $4,149.70 HS-RW Hammer Strength Hammer Select Row 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System Overhead pivot creates natural arc of motion Multiple hand positions provide variety of exercises Machine Weight: 590lb. Weight Stack: 295lb. Dimensions: 52"L x 34"W x 71"H Made in USA 4,149.70 1 $4,149.70 Proposal # 075474-R3 Page | 2 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext HS-TE Hammer Strength Hammer Select Triceps Extension 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System Angled seat and arm pads for stability Handle pivots automatically to accommodate varying forearm lengths Machine Weight: 470lb. Weight Stack: 200lb. Dimensions: 45"L x 44"W x 55"H Made in USA 3,792.70 1 $3,792.70 HS-BC Hammer Strength Hammer Select Biceps Curl 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System Arm pad is angled for stability Pivot is positioned for ideal alignment Angled hand grips reduce wrist strain Machine Weight: 450lb. Weight Stack: 200lb. Dimensions: 45"L x 41"W x 55"H Made in USA 3,792.70 1 $3,792.70 HS-FPD Hammer Strength Hammer Select Fixed Pulldown 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack ShroudAdd On Incremental Weight System Defined path of motion Angled seat and hand grips for proper exercise position Machine Weight: 620lb. Weight Stack: 295lb. Dimensions: 58"L x 55"W x 73"H Made in USA 4,030.70 1 $4,030.70 HS-SP Hammer Strength Hammer Select Shoulder Press 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System Choice of grips includes a neutral position for individual preference and anatomical limitations Seat position provides range of motion adjustment Machine Weight: 520lb. Weight Stack: 200lb. Dimensions: 60"L x 56"W x 64"H Made in USA 4,030.70 1 $4,030.70 Proposal # 075474-R3 Page | 3 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext HS-BE Hammer Strength Hammer Select Back Extension 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System 5 position adj. start mechanism caters to individual range of motion 2 non-slip foot positions LumBar pad helps users find correct position Machine Weight: 560lb. Weight Stack: 295lb. Dimensions: 46"L x 40"W x 55"H Made in USA 4,286.55 1 $4,286.55 HS-ABC Hammer Strength Hammer Select Abdominal Crunch 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System AbCam System replicates natural abdominal crunch movement Counterbalanced workarm provides low start resistance Two foot pegs ensure comfort with no adjustments Machine Weight: 400lb. Weight Stack: 200lb. Dimensions: 62"L x 35"W x 56"H Made in USA 4,286.55 1 $4,286.55 HS-FLY Hammer Strength Hammer Select Pectoral Fly / Rear Deltoid 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Lift & Lock Seat System Rear Weight Stack Shroud Add On Incremental Weight System 2 exercise choices in one machine Machine arms pivot to accommodate forearm length Handle positions help eliminate readjusting seat between exercises Machine Weight: 580lb. Weight Stack: 295lb. Dimensions: 49"L x 56"W x 71"H Made in USA 4,149.70 1 $4,149.70 Proposal # 075474-R3 Page | 4 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext HS-SLP Hammer Strength Hammer Select Seated Leg Press 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Rear Weight Stack Shroud Add On Incremental Weight System Maintenance-free, chrome steel rails offer smooth motion User positioning and pressing angles are biomechanically optimized Machine Weight: 810lb. Weight Stack: 390lb. Dimensions: 79"L x 40"W x 71"H Made in USA 6,930.05 1 $6,930.05 HS-LC Hammer Strength Hammer Select Leg Curl 2" x 4" and 2" x 3" 11 gauge steel tubing Start Position is adjusted in five 10- degree increments Rear Weight Stack Shroud Add On Incremental Weight System Divergent angle between hip and chest pads minimizes lower-back stress Machine Weight: 475lb. Weight Stack: 200lb. Dimensions: 65"L x 39"W x 55"H Made in USA 4,030.70 1 $4,030.70 MTSLE Hammer Strength MTS Leg Extension Dual Weight Stack Diverging Iso Lateral Motion Thermo Rubber Hand Grip with Aluminum Collars Roller Seat Adjustment Start Range Limiters Full Front & Rear Shrouds Heavy Duty Kevlar Drive Belt (2)150 lb. Weight Stacks 48"L x 57"W x 55"H Unit Weight 750 lbs. Made in the USA 6,675.05 1 $6,675.05 SS-HAA Life Fitness Insignia Hip Abduction/Adduction Standard weight stack: 260 lbs 67" L x 63.4" W x 58.2" H 6,118.40 1 $6,118.40 Proposal # 075474-R3 Page | 5 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext CMDAP Life Fitness Signature Series Cable Motion Dual Adjustable Pulley Oval frame 11-gauge tubing with powder coat finish 1” solid steel weight plates Rear weight stack shrouds 22 adjustment positions per column 1:4 resistance ratio 3 position pull up station Accessory kit & storage included Machine Weight: 1,265lb. Weight Stack: 2 x 390lb. Dimensions with pull-up handles: 44”L x 62”W x 95”H Made in USA 7,294.40 2 $14,588.80 BW-CDL Hammer Strength Chin/Dip/Leg Raise Perform Chin Up, Dips and Leg Raises  Multi-grip handles for wide and close pull up options  15-degree back pad angle  Step Up Bars  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 250 lb.  Dimensions: 48”L x 42”W x 92”H 1,867.45 2 $3,734.90 BW-BE Hammer Strength BW Back Extension Lift and lock adjustable thigh pad  7 user adjustment positions  Polyethylene spray-coated foot platform  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 135 lb.  Dimensions: 59”L x 28”W x 43”H 1,383.80 1 $1,383.80 FW-AC Hammer Strength Arm Curl (Seated)Adjustable seat to accommodate users of all sizes  11-gauge steel frame with powder coat finish  Urethane Bar guards protects frame  Made in USA  Machine Weight: 160 lb.  Dimensions: 39”L x 36” W x 43” H 1,317.50 1 $1,317.50 FW-BAR Hammer Strength Barbell Rack Holds 10 fixed Barbells  Zinc coated bolt-on racking system protects frame  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 142 lb.  Dimensions: 31”L x 28” W x 60” H 1,184.90 2 $2,369.80 Proposal # 075474-R3 Page | 6 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext FW-FB Hammer Strength Flat Bench Wide base for extra stability  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 54 lb.  Dimensions: 50”L x 22” W x 16” H 595.00 1 $595.00 LBR-DB Life Fitness Adjustable Decline/Abdominal Crunch Oval Steel Tubing Lightweight Adjustable Angle Positions Transport Handle & Wheels Assist Handle Marked Visual Angles +10, O°, -10°, - 20°, -30° Bench Weight: 175lbs. Dimensions: 73"L x 29"W x 41"H 1,367.24 1 $1,367.24 FWMAB Hammer Strength Multi-Adjustable Bench Adjusts in 8 different positions from 0- 80 degrees Seat automatically adjusts with back pad adjustment 11-gauge steel frame with powder coat finish Wheels with transportation handle Made in USA  Machine Weight: 115 lb. Dimensions: 55”L x 26” W 1,429.70 3 $4,289.10 O-FB Hammer Strength Olympic Flat Bench Zinc coated bolt-on racking system protects frame  Racking system allows for three lift off heights  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 145 lb.  Dimensions: 52”L x 50” W x 50” H 1,278.40 1 $1,278.40 O-BWS Hammer Strength Olympic Bench Weight Storage (4 Weight Horns) Bolt on frame with 8 olympic zinc coated weight horns  For use with OFB, OIB, ODB and OMB  11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 62 lb.  Dimensions: 22”L x 15” W x 46” H 595.00 1 $595.00 Proposal # 075474-R3 Page | 7 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext FW-UB75 Hammer Strength Utility Bench (75 Degree)11-gauge steel frame with powder coat finish  Made in USA  Machine Weight: 65 lb.  Dimensions: 51”L x 25” W x 37” H 654.50 1 $654.50 PL-CALF Hammer Strength Seated Calf Raise 11-gauge steel frame with powder coat finish Thigh pad restraint adjusts to accommodate different user sizes Two areas to load plates Plate Loaded with 60 lb. starting resistance Made in USA 50”L x 30”W x 55”H Machine weight: 200 lbs 1,813.05 1 $1,813.05 HSLLP Hammer Strength Linear Leg Press 11-gauge steel frame with powder coat finish Seat travels along stainless steel rails via wear-resistant wheels ASTM/ EN957 certified to 2000 lbs. with the ability to load up to 24 plates Frame shall be constructed of heavy- wall 1018 steel Leg press will follow a traditional “hip sled” motion at a 40-degree angle Back pad adjusts in two positions Oversized polyethylene spray-coated foot platform 8 standard weight horns for storage Plate Loaded with 118 lb. starting resistance Made in USA 95”L x 65”W x 57”H Machine weight: 630 6,077.50 1 $6,077.50 PL-HSQ Hammer Strength Hack Squat Carriage uses linear bearings for smooth motion Flip in/out racking handles Adjustable range limiter Non-slip Line-X coated foot platform Max load 720 lbs Starting resistance 125 lbs Max user weight 350 lbs Machine weight 504 lbs Dimensions: 85" D x 61" W x 59" H 5,520.00 1 $5,520.00 Proposal # 075474-R3 Page | 8 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext SSM Life Fitness Smith Machine Oval frame 11-gauge tubing with powder coat finish 7-degree bar angle Fully enclosed linear bearings Counterbalanced starting weight of 20lb. Bench Sold Separately Machine Weight: 580lb. Dimensions: 49”L x 87”W x 93”H 5,544.00 1 $5,544.00 MJ-CORE Life Fitness Cable Motion Multi-Jungle MJ Core Oval Steel Frame with Powder Coat Finish For Use with Cable Motion Stations Total Weight: 225lb. Dimensions: 32.5”L x 32.5”W x 94”H Made in USA 1,486.40 1 $1,486.40 MJRW-STA Life Fitness Cable Motion Multi-Jungle Row Oval Steel Frame with Powder Coat Finish 1” Solid Steel Weight Plates Contoured Cushions with Molded Foam Single Low Pulley Includes V-Bar Handle Total Weight: 360lb. Weight Stack: 260lb. Dimensions: 26.75”L x 37.25”W x 92”H Made in USA 2,696.00 1 $2,696.00 MJLP-STA Life Fitness Cable Motion Multi-Jungle Lat Pulldown Oval Steel Frame with Powder Coat Finish 1” Solid Steel Weight Plates Contoured Cushions with Molded Foam Total Weight: 340lb. Weight Stack: 260lb. Dimensions: 26.75”L x 37.25”W x 92”H Made in USA 2,696.00 1 $2,696.00 MJADC-STA Life Fitness Cable Motion Dip Chin Assist Oval Steel Frame with Powder Coat Finish 1” Solid Steel Weight Plates Standing Assist Dip & Chin Up Multi Grip Chin & Adj Handles Standing Carriage Moves for Bodyweight Use Total Weight: 555lb. Dimensions: 49”L x 46.5”W x 97.5”H Made in USA 3,771.20 1 $3,771.20 Proposal # 075474-R3 Page | 9 of 11 STRENGTH EQUIPMENT Model Brand Description Specifications Unit Price Qty Total Ext MJTP-STA Life Fitness Cable Motion Multi-Jungle Triceps Pushdown Oval Steel Frame with Powder Coat Finish 1” Solid Steel Weight Plates Includes Triceps Rope Total Weight: 225lb. Weight Stack: 190lb. Dimensions: 4.5”L x 21.25”W x 92”H Made in USA 1,940.00 1 $1,940.00 MISC Advanced Exercise G10B - Body Solid - Bi Angular Gym User capacity: 2 Weight Stack(s): 2-210 lb. Assembled Dimensions: 72”L x 99”W x 83½”H Live Working Area: 72”L x 119”W x 83½”H Assembled with Leg Press: 84”L x 135”W x 83½”H Live Working Area: 89”L x 139”W x 83½”H Accessories: Lat Bar, Revolving Straight Bar, Utility Strap, Ab/Triceps Strap, Key Features: Biangular® Motion Chest Press Lat Pulldown / High Pulley Seated Row / Low Pulley Leg Extension / Leg Curl Ab Crunch / Mid Pulley Station Perfect Pec Fly Station Weight Stack Shrouds Lumbar Support Pads DuraFirm™ Upholstery 3,838.80 1 $3,838.80 FLEXIBILITY Model Brand Description Specifications Unit Price Qty Total Ext OP-FS-1 Life Fitness Axiom Flexibility Trainer 1,116.80 2 $2,233.60 Proposal # 075474-R3 Page | 10 of 11 Subtotal:$130,213.79 Freight, Delivery and Install:14,288.00 Taxes As Applicable Comments: BuyBoard Discount Applied BuyBoard ID# 665-22 Frame Color: TBD Upholstery Color: TBD If applicable sales tax will be calculated accordingly by the corporate office and applied to the final invoice. If tax-exempt a copy of a valid tax-exempt certificate will be required. Total:$144,501.79 Proposal # 075474-R3 Page | 11 of 11 Terms & Conditions Terms: All new customers are required to pay 50% down and balance due prior to install. Residential customers, personal trainers, and orders for resale, require 100% payment before the order can be placed. All other terms and credit lines are subject to credit approval. Invoice will be due and payable, based on the original requested installation date, unless Advanced Exercise is notified in writing 60 days prior to the requested installation date with a change of the installation date. We accept checks, money orders, ACH and credit cards (under $2000). A late payment fee will be assessed at a rate of 1.5% (18% annual) per month on any unpaid balance remaining 30 days after the due date. Special Orders: A 100% prepayment is required for all customized products including but not limited to custom colors, sports flooring and products with logos such as plates, dumbbells and platforms. Return Policy: Any returns require approval in writing by Advanced Exercise Project Management. A minimum 25% restocking fee, plus freight, will be incurred for all non-custom products returned. Customized products are nonreturnable. All products with color choices are defined as custom products. Bolt Down Requirements: Life Fitness recommends that all strength training equipment be secured to the floor in order to prevent tipping, rocking or displacement which might occur in the event of unanticipated use of the equipment. Life Fitness requires that certain strength training equipment (specifically the Synrgy 360 90, T, XS, XM, HD Elite Half Rack/Short Base, Athletic Series Rigs, Athletic Series Racks with Wing option, Cybex PWR Play, Synrgy Outdoor BlueSky and other products to be used for body weight strap training) be secured to the floor. In the case of Synrgy 360S, T, XS, XM and the Elite HD Half Rack Short Base, the customer acknowledges: • Customer has determined the proper placement of the equipment to be secured. Customer Initial ______ • Customer has identified and informed Advanced Exercise of the location of any utility, service lines, including but not limited to post tension cables. It is the customer’s responsibility to identify the locations of any cables or lines prior to installation. Customer Initial ______ • Customer has confirmed that the subfloor consists of no less than 4.0 inches of concrete. Customer Initial ______ • Customer has obtained any and all consents to the drilling of holes in the flooring and subflooring. Customer Initial ______ If your order includes any of the equipment requiring bolting to the floor, initials are required above and an additional signed waiver will be required to place the order. Additional products may require bolting to the floor, wall or ceiling. Bolting is not included on these products unless otherwise noted on the quotation. Customer is responsible for bolting these products to meet the manufacturer’s requirements. This includes TRX, Core Energy, Boxing mounts and other products that require bolting to the facility structure. Wall & Ceiling Attached Items: The installation of any items such as TRX Multi Mounts., X Mounts, Wall Mat Racks, etc. that require bolting to walls or ceilings are not included in the proposal unless otherwise noted. Flooring Installation: Refer to the product specifications to ensure that the sub floor meets the material installation requirements. Freight offloading, inside delivery, adhesive, moisture tests, moisture reducers, base boards, sub floor prep, sub floor cleaning, transition strips and existing floor removal and disposal are not included unless otherwise noted on the quotation. Storage: We reserve the right to assess storage fees not to exceed 1.5% per month, or fraction thereof and request payment in full on the related customer's invoice, when a customer's original requested delivery date is delayed by circumstances beyond our control. Taxes: We collect sales or use taxes only in jurisdictions where we are licensed to do so. Customer agrees to accept sole liability and responsibility to pay for any and all uncollected sales or use tax liabilities, related penalties and interest that arise as a result of the purchase of products and/or services from our company. Security: Until all products are paid in full, customer hereby grants to, and Advanced Exercise shall retain, a security interest in and lien on all products sold to the customer. I accept the terms and conditions of this quote. Signature: Name: Date:Customer Requested Install Date: Advanced Exercise fitness design and equipment specialists are part of a national network that supports clients and projects across the U.S. Founded in 1986 and headquartered in Colorado, the Advanced Exercise team is over 45 consultants strong, with offices in 18 states. The breadth and depth of industry experience across the Advanced Exercise tea m is second-to- none, sought after to serve and support clients anywhere in the country. Advanced Exercise is among the largest full-service fitness solutions firms in the nation, providing clients with a full spectrum of expert products and services from industry-leading companies. From the flooring on up, community Health & Fitness has never been more important. Accessibility to exercise facilities, both indoors and outdoors, is crucial for community engagement. That’s what we do. As industry leaders, dedicated to creating fitness & wellness spaces for communities of all types, it’s time to advance. FULL -SERVICE SUPPORT 2D and 3D Facility Design Equipment Recommendations Finance Options Extended Warranties Delivery and Installation Trade-in Programs Product Training Service and Maintenance Advanced Exercise has a long-standing, exclusive partnership with the leading commercial fitness equipment company in the world: Our vendor portfolio extends far beyond the Life Fitness family of products and also includes companies like Spirit, ECORE, Tuff Stuff, Troy, TRX, Body Solid, Echelon, Octane, Wellbeats, Expresso, Power Plate, Iron Grip, Therabody, Furniture For Life, BeaverFit USA, Cascade, and many more. American Capital Financial Services ATTN Jason Marquardt Phone: 630-512-0066 ext. 118 Fax: 630-512-0070 Lease Price is subject to credit approval and does not include tax or other fees. By signing this quote you acknowledge to lease the above mentioned equipment at the above term. In the event in which lease documents have been prepared and you decide not to lease, you will be charged a $500 processing fee. September 30th, 2024 City of Pearland, TX 4141 Bailey Road Pearland, TX 77584 Thank you for your interest in American Capital Financial Services, Inc. Based upon final credit review and approval, we are pleased to provide you with the following requested lease estimate. Equipment: Fitness Equipment from Advanced Exercise The lease options listed above are based upon final credit approval and spread over like term market indexes as of 9/30/24. Your first payment would be due at closing. Leasing is your best option for acquisitions of this nature for the following reasons: A) Your out of pocket costs are limited. This way you can retain your cash flow to invest in higher return items such as marketing and personnel. B) Leasing/Financing can help you pay for the equipment over its entire useful life, rather than paying for the project out of 1 year’s budget. Regards, Jason Marquardt Executive Vice President Project Cost Lease Term Lease Type Lease Payment Advanced Exercise Quote # $144,501.79 3 Years $1 Buyout $66,000.00/yrs 1&2 $22,589/yr 3 075474-R3