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R2024-207 2024-10-14RESOLUTION NO. R2024-207 A Resolution of the City Council of the City of Pearland, Texas, renewing a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $293.999.84. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews a software maintenance contract with Tyler Technologies, Inc. associated with the Incode Software and the New World Software. Section 2. That the Incode Software maintenance contract will renew for the period of October 1, 2024 through September 30, 2025; and the New World Software maintenance contracts will renew for the period of April 1, 2025 through March 31, 2026. Section 3. The City Manager or his designee is hereby authorized to execute a software maintenance contract for software maintenance services, including the Maintenance Cost Schedule, a copy of which is attached hereto as Exhibit “A”. PASSED, APPROVED and ADOPTED this the 14th day of October, A.D., 2024. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: 9299FB2A-6A03-429D-9AA8-26ECB4E7C35F 2024-457907-Z2V0P7 CONFIDENTIAL Page 1 Sales Quotation For: City of Pearland 3519 Liberty Dr Pearland TX 77581-5416 Quoted BY Paul Rex Quote Expiration 11/1/24 Quote Name MJ-SaaS Flip v9 Tyler Annual Software – SaaS Description Annual Municipal Justice Municipal Justice 9 Suite Collection Agency Export Interface $ 1,805 Criminal Case Manager $ 66,235 Centralized Cash Collections $ 6,496 Citation Issuing Device Third-Party Interface $ 2,625 Court to Police Third-Party Interface $ 3,609 General Ledger Third-Party Interface $ 3,609 Jury Data Import $ 3,609 Officer Email Notification $ 3,609 SETCIC Collections Export Interface $ 722 Tyler Output Processor Server $ 2,528 System Software Non SQL $ 3,567 GIS/ Street Index Import $ 3,609 2024-457907-Z2V0P7 CONFIDENTIAL Page 2 Tyler Annual Software – SaaS Description Annual Court Incode Web Services $ 2,887 Tyler One Content Manager Suite Content Manager Core $ 9,843 TOTAL: $ 114,753 Term # of Years:2 Tyler Annual Services Description Annual ERP Pro Other Services Advanced Cloud Reporting Services $ 6,000 TOTAL: $ 6,000 2024-457907-Z2V0P7 CONFIDENTIAL Page 3 Summary One Time Fees Recurring Fees Total SaaS $ 114,753 Total Tyler Services $ 6,000 Summary Total $ 0 $ 120,753 Contract Total $ 120,753 2024-457907-Z2V0P7 CONFIDENTIAL Page 4 Comments Work will be delivered remotely unless otherwise noted in this agreement. Expenses associated with onsite services are invoiced as incurred according to Tyler's standard business travel policy. SaaS is considered a term of one year unless otherwise indicated. Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included: •License fees for Tyler and third-party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available accessible. •Fees for hardware are invoiced upon delivery. •Fees for year one of hardware maintenance are invoiced upon delivery of the hardware. •Annual Maintenance and Support fees are first payable when Tyler makes the software accessible to the Client, and SaaS fees, Hosting fees, and Subscription fees are first payable on the first day of the month following the date this quotation was signed (or if later, the commencement of the agreement’s initial term). Any such fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the agreement. Fees for services included in this sales quotation shall be invoiced as indicated below. •Implementation and other professional services fees shall be invoiced as delivered. •Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. •Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis. •Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. •If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. 2024-457907-Z2V0P7 CONFIDENTIAL Page 5 •Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice Client 50% of any Migration Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the hosted environment. Any SaaS or hosted solutions added to an agreement containing Client-hosted Tyler solutions are subject to Tyler’s SaaS Services terms found here: https://www.tylertech.com/terms/tyler-saas- services. Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval:Date: Print Name:P.O.#: Page 1 of 5 DateCompany PROFORMA 216071 09/17/2024 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com *045$216071%5-* CITY OF PEARLAND 3519 LIBERTY DR PEARLAND, TX 77581-5416 United States Ship To:To: Customer Grp/No.Payment Terms Currency Code Net 45 USD CITY OF PEARLAND 3519 LIBERTY DR PEARLAND, TX 77581-5416 United States 1 48415 Customer PO#Ship Via ELEC Salesperson Cd No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price Contract No.: Pearland, TX Renewal: 0.00 1 1 EA 0.00 SUPPORT & UPDATE LICENSING - User License to Site License Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 2 EA 2,366.13 SUPPORT & UPDATE LICENSING - Asset Management Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 1,839.89 1 3 EA 1,839.89 SUPPORT & UPDATE LICENSING - Bank Rec Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 4 EA 2,366.13 SUPPORT & UPDATE LICENSING - BID & QUOTE MANAGEMENT Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 5 EA 2,366.13 SUPPORT & UPDATE LICENSING - CONTRACT Accounting Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 18,402.94 1 6 EA 18,402.94 SUPPORT & UPDATE LICENSING - FM Base Suite Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 5,521.02 1 7 EA 5,521.02 SUPPORT & UPDATE LICENSING - GASB Reporting Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 8 EA 2,366.13 SUPPORT & UPDATE LICENSING - Grant Management Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 5,521.02 1 9 EA 5,521.02 Page 2 of 5 DateCompany PROFORMA 216071 09/17/2024 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price SUPPORT & UPDATE LICENSING - INTEGRATED CREDIT CARD Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 10 EA 2,366.13 SUPPORT & UPDATE LICENSING - Misc. Billing & Receivables Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 11 EA 2,366.13 SUPPORT & UPDATE LICENSING - Project Accounting Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 5,521.02 1 12 EA 5,521.02 SUPPORT & UPDATE LICENSING - PURCHASING Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 13 EA 2,366.13 SUPPORT & UPDATE LICENSING - REQUISITIONS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 14 EA 2,366.13 SUPPORT & UPDATE LICENSING - THIRD PARTY DOCUMENT IMAGING INTERFACE Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months : Renewal: 3,154.86 1 15 EA 3,154.86 SUPPORT & UPDATE LICENSING - APPLICANT TRACKING Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,628.60 1 16 EA 2,628.60 SUPPORT & UPDATE LICENSING - Benefits Admin Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 17 EA 3,154.86 SUPPORT & UPDATE LICENSING - EMPLOYEE EVENT TRACKING Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 13,670.63 1 18 EA 13,670.63 SUPPORT & UPDATE LICENSING - HR Base Suites Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 19 EA 3,943.58 Support & Update Licensing - Leave Management Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Page 3 of 5 DateCompany PROFORMA 216071 09/17/2024 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price Renewal: 3,154.86 1 20 EA 3,154.86 SUPPORT & UPDATE LICENSING - Personnel Action Processing Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 21 EA 3,154.86 SUPPORT & UPDATE LICENSING - Position Budgeting Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 22 EA 3,154.86 SUPPORT & UPDATE LICENSING - TIME AND ATTENDANCE INTERFACE Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 23 EA 3,943.58 SUPPORT & UPDATE LICENSING - WORKERS COMPENSATION ADMIN Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,366.13 1 24 EA 2,366.13 SUPPORT & UPDATE LICENSING - IVR INTERFACE FOR ACCT BAL & PMTS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,892.42 1 25 EA 2,892.42 SUPPORT & UPDATE LICENSING - METER AND DEVICE INVENTORY Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 5,783.47 1 26 EA 5,783.47 SUPPORT & UPDATE LICENSING - SERVICE ORDER PROCESSING Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 10,515.77 1 27 EA 10,515.77 SUPPORT & UPDATE LICENSING - UTILITY BILLING (Water/Sewer Base) Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 28 EA 3,943.58 SUPPORT & UPDATE LICENSING - FM DASHBOARDS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 29 EA 3,943.58 SUPPORT & UPDATE LICENSING - HR DASHBOARDS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 30 EA 3,943.58 SUPPORT & UPDATE LICENSING - UM DASHBOARDS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Page 4 of 5 DateCompany PROFORMA 216071 09/17/2024 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity U/M Unit Price Renewal: 5,521.02 1 31 EA 5,521.02 SUPPORT & UPDATE LICENSING - DECISION SUPPORT BASE DATAMART Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 32 EA 3,154.86 SUPPORT & UPDATE LICENSING - FM ANALYTICS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 33 EA 3,154.86 SUPPORT & UPDATE LICENSING - HR ANALYTICS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,154.86 1 34 EA 3,154.86 SUPPORT & UPDATE LICENSING - UM ANALYTICS Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 35 EA 3,943.58 SUPPORT & UPDATE LICENSING - SELF SERVICE eBenefits Admin Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 7,883.11 1 36 EA 7,883.11 SUPPORT & UPDATE LICENSING - SELF SERVICE eEmployee Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,628.60 1 37 EA 2,628.60 SUPPORT & UPDATE LICENSING - SELF SERVICE ePayments Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 3,943.58 1 38 EA 3,943.58 SUPPORT & UPDATE LICENSING - SELF SERVICE eRecruit Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 5,521.02 1 39 EA 5,521.02 SUPPORT & UPDATE LICENSING - eSUITE BASE (Payments) Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,628.60 1 40 EA 2,628.60 SUPPORT & UPDATE LICENSING - SELF SERVICE eSupplier Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Renewal: 2,628.60 1 41 EA 2,628.60 SUPPORT & UPDATE LICENSING - SELF SERVICE eUtilities Cycle Start: 04/01/2025, End: 03/31/2026; Term: 12 months Page 5 of 5 DateCompany PROFORMA 216071 09/17/2024 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com 173,246.84 Order Total:Does not include any applicable taxes Comments:Upon acceptance please email your purchase order to PO@tylertech.com