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R2024-168 2024-09-09RESOLUTION NO. R2024-168 A Resolution of the City Council of the City of Pearland, Texas amending an audit services contract, with Whitley Penn, LLP, in the additional amount of $78,793.00 (total contract amount of $233,793.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain agreement for audit services, a copy of which is attached hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an engagement letter for audit services. PASSED, APPROVED and ADOPTED this the 9th day of September, A.D., 2024. ________________________________ J. KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY Docusign Envelope ID: 1FF36654-FAF1-4A8F-B48B-FE3346C361B9 ■r whitleypenn'' City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland. TX 77581 Pay Ori ine: whitleypenn.cornf makeapaymentf July 19, 2024 invoice: 696253 Client: 715711.D Professional services rendered through June 30, 2024: Completed services related to audit of financial statements for September 30. 2023 and single audit. Prior Balance as of 0610112024 06111/2024 Invoice 690437 06/2112024 Payment Current Amount $ 32,633.00 27,210.00 13,765.00 (27.210, 00) Total Amount Due $ 46 398.00 0 .30 31- 60 G 1 -90 91 - 120 Over 120 Balance 32,633.06 13,765.00 0.00 4.00 0.00 46,396.0D DUE WON RECEIPT Late fees applied on past due balances Please include invoice number with remittance Remittarree Address, Whitley Penn LLP PC Box 67535t7 0aklas TX 75267-6360 wpbilling@whitleypenn.com 817159.979h RE: Invoice #690437 Patrick Simmons<patrick.simmons@whitleypenn.com> To:Kendra Murphy <kmurphy@pearlandtx.gov> Cc:Billing Dept<WPBilling@WhitleyPenn.com>;Joel Hardy <JHardy@pearlandtx.gov>;Shelby Lowe <slowe@pearlandtx.gov>;Lakyn LeVasseur <Ilevasseur@pearlandtx.gov>;Victor Brownlees <vbrownlees@pearlandtx.gov> Kendra, See below for the breakdown of the May invoice and the expected June invoice. Let me know if you need more detail or information. May-24 Partner Manager Senior Staff Rate $ 390 300 220 190 Hours 22.00 15.50 2.00 0.50 Total 8,580 4,650 440 95 40.00 13,765 Jun-24 Partner EQCR Partner Manager Senior Staff Rate $ 390 390 300 220 190 Patrick Simmons, CPA Audit Partner 409.771.5264 Cell 713.403.3317 Direct whitleypenn Hours 49.25 10.00 21.75 0.25 15.50 Total 19,208 3,900 6,525 55 2,945 96.75 32,633 3737 Buffalo Speedway, Suite 1600 Houston, TX 77098 whitley,penn.com I hitIeypenn City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitleypenn.comjmakeapaymentj July 19, 2024 Invoice: 696253 Client: 715711. D Professional services rendered through June 30, 2024: Completed services related to audit of financial statements for September 30, 2023 and single audit. Prior Balance as of 06f01i2024 06111/2024 Invoice 690437 06/2112024 Payment Current Amount $ 32,633.00 27,210.00 13,765.00 (27,210,00) Total Amount Due $ 46.398.00 0 -30 31- 60 G1 -90 91 - 120 Over 120 Balance 32,633.06 13,765.00 4.00 4.00 0.00 46,398.44 DUE UPON RECEIPT Late fees applied on past due balances Please include invoice number with remittance Rerrritlarrce Address; Whitley Penn LLP PO Box 676360 Pallas TX 75267-5350 wp1lir{p hitleypenn.cam .817.259.979E I hitIeypenn City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitleypenn.comjmakeapaymentj June 11, 2024 Invoice: 690437 Client: 715711.D Professional services rendered through May 31, 2024: Services related to planning and audit of financial statements. Consulting Services: Assisted with closing entries, capital assets and receivables. Partner 22,00 8,580.00 Manager 15.50 4,650.00 Senior 2,00 440.00 Staff 0.50 95.00 Prior Batance as of 05I01i2024 05117/2024 Invoice 685196 Current Amount $ 13,765.D0 0.00 27,210.00 Total Amount Due $ 40,975.00 0 .30 31- 60 61 .90 91 - 120 Over 120 Balance 40,975.06 0.00 0.00 0.00 0.00 46,975.00 DUE UPON RECEIPT Late fees applied on past due balances Please include invoice number with remittance Rerrritlarrce Address; Whitley Penn LLP PO Box C7636t7 Pallas TX 75267-53e0 wp lir{p hitleypenn.cam .917.259.979E whit1 ypenn'� City of Pearland, TX Ms. Amy Bucked 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitleypenn.comjmakeapayment/ May 17, 2024 l rwoice: 685196 Client: 715711. D Professional services rendered through April 30, 2024: Consulting Services: Assisted with corrections to bank reconciliations and cash. $ 1,485.00 Assisted with corrections to bonds, including amounts posted to debt service interested of principal, Series 2022 refunding entry, Series 2014E defeasance entry and Series 2022 DAP tax increment entry. Assisted with corrections to compensated absences. Assisted with GASB 87 for leases and GASB 96 SBITA's. Assisted with correction adjustments to interfund transfers posted to goy -wide fund_ Assisted with capital assets. Services related to audit. Partner 51.00 19,890.00 Manager 22.00 6,450.00 Senior 1,00 110.00 Staff 4.00 760.00 1,485.00 990.00 7,250.00 990.00 2,970.00 18,617.00 Courtesy Discount (6,577.00) Current Amount 27,210.D0 Prior Balance as of 04/01/2024 0_00 04111 i2024 Invoice 674313 04126/2024 Payment 21, 270.00 (21,270.00) Total Amount Due $ 27,210.00 Whitley Penn LLP City of Pearland, TX Invoice No. 685196 Page 2 0 - 30 31- 60 27,210.0U 0.00 61-90 91-120 0_00 0_00 Over 120 Balance o_00 27,210.00 DUE UPON RECEIPT Late fees applied on past due bafances Please include invoice number with remittance Remittance Address: , liitley Penn LLP PO Box 676360 ❑alias TX 75267-6360 wpkii,IiiGivhilleypenn.corn L17.259.9798 City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitleypenn.com/makeapayment/ April 11, 2024 Invoice: 674313 Client: 715711.0 Professional services rendered through March 31. 2024: Services related to planning and audit of financial statements. Services related to planning and audit of opening balances. Prior Balance as ❑f 03/01/2024 03/08/2024 Invoice 666826 03/21/2024 Payment Current Amount $ 19.500.00 1,770.00 21, 270.00 0.00 69, 885.00 (69,885.00) Total Amount Due S 21,270.00 0-30 31-60 21,270.00 0.00 61-90 91-120 0.00 0.00 ❑per 120 Balance 0.00 21,270.00 ❑UE UPON RECEIPT Late fees applied on past due balances Please include invoice number with remittance whit1eypenn'� City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland. TX 77581 Pay Online: whitleypenn.cornf makeapayment/ March 8, 2024 Invoice: 666826 Client: 715711.D Professional services rendered hough February 29, 2024: Services related to audit of financial statements. Services related to audit of opening balances. Out -of -Packet Expenses: Electronic confirmations Prior Balance as of 02/01/2024 02113/2024 invoice 661434 02/13/2024 Payment 02126/2024 Payment $ 63617_DC 5,690.00 578.00 Current Amount 69,885.00 5,000 00 64,030.00 (5,000.00) (64,0.30.00) Total Amount Due $ 69,8a5.,X. 0 - 30 69.885.06 31- 60 61 - 90 0.00 0.00 91 - 120 Over 120 Balance 0.00 0.00 69,885.04 DUE UPON RECEIPT Late fees applied on past duo balances Please include invoice number with remittance Rerrrittarrce Address; Whitley Penn LLP PO Box 676366 tJatlas TX 75267-6350 wpA.111itt hitleypenn.cam .017.259.979E witit1eypenn�� City of Pearland, TX Ms. Amy Bucked 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitIeypenn.corn/makeapayment/ February 13, 2024 Invoice: 661434 Client: 715711. D Professional services rendered hough January 31, 2024: Services related to planning and audit of financial statements_ $ 61,465.00 Services related to audit of opening balances. Out -of -Packet Expenses: Electronic confirmations Prior Balance as of 01,01/2024 01 / 1212 024 Invoice 660562 Current Amount 990.00 1,576.00 64,030 00 0.90 5,000.00 Total Amount Due $ 69.030.00 0-30 31-60 61 - 90 91 - 120 aver 120 Balance 69,030_00 0.00 0_00- 0_00 0.00 69,030.00 DUE UPON RECEIPT Late fees applied on past dire balances Please include invoice number with remittance Remittance Address: Whitley Pence LLP Attn: Lac;kbox PC Bpx 675366 Callas TX 75267-5360 wriyilfflijMvhitlawerrn.corn v817.250.9793 ■r whitle penn'' City of Pearland, TX Ms. Amy Buckert 3523 Liberty Dr Pearland, TX 77581 Pay Online: whitleypenn.com/makeapayment/ January 12, 2024 Invoice: 660562 Client: 715711.D Professional services rendered through December 31. 2023: Services related to planning and audit of financial statements_ $ 5,000.00 Current Amount 5,000.00 Prior Balance as of 12,01/2023 0.00 Total Amount Due $ 5,000.00 0-30 5,000_oo 31- 60 61 - 90 o_oo oA0 91 - 120 Dver 120 Balance 0_06 6_00 5,000.00 DUE UPON RECEIPT Late fees applied on past due balances Please include invoice number with remittance Remittance Address.' Whitey Penn LLP Attn: Lackbox PC 13vx 676360 Dallas TX 75267-6380 wpbilling©whitleypenn.cam 817.250.97U