2017-04-20 LIBRARY BOARD MEETING MINUTESDRAFT
PEARLAND LIBRARY BOARD MINUTES
CITY OF PEARLAND
Regular Meeting
Thursday, April 20, 2017 — 7:00 p.m.
Pearland Library— 3522 Liberty Drive
281-652-1677
I. CALL TO ORDER
In attendance: Andrew Fearn (Pearland Library Director), Melissa Salnave
(Pearland Westside Library Director), Tammy McLain, George Geiby, Crystal
Carbone, Geoff Tonini, Mitali Paul (new board member), Margaret Dillie
(Pearland Friends)
Absent: Roshanda Cayette-Contreras (Vice -Chair), Dale Pillow (Chair), Lori
Purvis (County Library Director), Monica Montoya (City of Pearland Parks and
Recreation - City Library Board Representative)
Guests: Robert Upton (Director of Engineering and Projects) and Cara Davis
(Tom Reid Library Project Manager)
Acting Chair Crystal Carbone called the meeting to order at 7:05pm
II. CONSENT AGENDA:
The consent agenda was approved, after item B. Brazoria County Library System
Director's report and item D. Brazoria County Library System board
representatives report were removed.
Motion: Tammy McClain, Geiby George, Motion carried.
II. MATTERS REMOVED FROM CONSENT AGENDA
No reports from the County Director or County Library Board were available for
review/discussion.
IV. NEW BUSINESS
1. CONSIDERATION AND POSSIBLE ACTION: Budget report.
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Discussion regarding fund 5100.030 Zero dollars were budgeted for
furniture in the current fiscal yeas, but $1649.40 was spent in this area.
Library staff indicated that they have discussed this matter with city staff
and money will be reallocated to this budget area to coves these expenses.
Discussion regarding fund 5440.020. City staff is aware that the increased
rental fees were not allocated in the current fiscal year to adjust for rent
increases at the Westside Library. City staff has indicated to County
Library Directors that money will be allocated to cover these expenses.
2. CONSIDERATION AND POSSIBLE ACTION: City and county
library budget requests.
Pearland and Westside Pearland Library Directors reviewed the items
requested in the upcoming budget from the county and city.
3. CONSIDERATION AND POSSIBLE ACTION: Updates on building
projects.
Guests Robert Upton (City Engineering Department Director) and Cara
Davis (Tom Reid Library Renovation Director) reviewed current known
Information regarding the addition and renovation details for the upcoming
Tom Reid expansion project. Handout provided was reviewed, and
covered the project scope, bidding process, contract award, selected
alternate amenities to be addressed in the upcoming project, and the plans
for dates of construction. Questions were answered about the project The
following items resulted from the discussion:
Board members requested that Monica Montoya be invited to attend
any meetings related to the Tom Reid Library expansion so that she
may communicate updates to the City Library Board.
Board members requested that costs v. benefits of an off -site library
check out/drop off location be considered by appropriate parties to
provide some continuity of service for the patrons of the Tom Reid
Library during upcoming scheduled renovation closures.
o Rationale for off -site check out/drop off location included:
• Tom Reid Library rivals for highest circulation in the
County meaning that there is a high number of people
that will be displaced during closure
• Next closest county library location is a 25-30 min
drive
■ Shelving space to hold books at the Westside Library is
already at capacity and increased requests from Tom
Reid closures will be difficult to maintain
■ Staff from Tom Reid Library will already need to be
reallocated elsewhere, why not be used to service
current patrons?
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o Plan of action
■ Discuss further with County Library Director (unable to
attend this meeting due to conference obligations)
® Discuss location site with appropriate city staff
Potential closure dates for the Tom Reid Library were discussed. The
City has committed to communicating closures to citizens via current
media outlets (i.e. website, newspaper, Facebook, etc.)
No new updates were available about the construction of a new Westside
Library location.
CONSIDERATION AND POSSIBLE ACTION: Reports from branch
Friends groups.
Pearland Friends - Margaret Dillie did thank the board for the donation
earlier this yeai. She also expressed concern/had questions about the
impact of the closure on donations to their book sale.
Westside Friends - new president and board pending meeting on May 4,
2017
✓ . BOARD ISSUES FOR FUTURE LIBRARY BOARD AGENDAS
No issues discussed for future agendas.
✓ I. ADJOURNMENT
There was no further business presented, the meeting was adjourned at 8:54 pm.
Respectfizlly submitted,
Crystal Carbone, Board Secretary
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