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2016-04-14 PEARLAND LIBRARY BOARD MEETING MINUTESPEARLAND LIBRARY BOARD MINUTES CITY OF PEARLAND Regular Meeting Thursday, April 14 2016 — 7:00 p.m. Pearland Library — 3522 Liberty Drive 281-652-1677 In attendance: Catherine O'Brien (recorder), Andrew Fearn David Thrash, Lisa Loranc, Crystal Carbone, Dale Pillow, Roshanda Cayette-Contreras, Geoff Tonini, and Tammy McLain Guests Margaret Dill, Mary Kate Ward, and Carol Krenzke Absent: George Geiby I. Call to Order Dale Pillow called the meeting to order at 7:15 p.m. II. Consent Agenda Decision point Crystal Carbone made a motion and Tammy McLain seconded the motion to remove B. Treasurer's Report, C Library System Director's report, and E Brazoria County Library System board representative report from the Consent Agenda. The motion carried. III. Matters Removed from the Consent Agenda B Treasurer Geoff Tonini reported that there is $5,796.03 in the account and proposed to roll it over for the next three months. C. David Thrash reported that Stephanie Williamson will start next week as the children's coordinator. They had a few candidates for the children's director. They've had a few candidates but they will be reposting the position. The qualifications include Master's in Library Science and experience. They are looking for someone who likes kids and children services. They are also going to repost the library director position. The September date for construction is on track with an update to the library board at the July meeting. The bandwidth increase is slow but is happening with two vendors already in place. Westside is using hotspots. They are working fine. There is a problem with Wi-Fi when too many are connected at once. Adult Ed -Distance Learning. Adults are trying to access afterhours. There was a brief discussion about open areas in the parking lot, providing more hotspots. The libraries are looking at hotspot Wi-Fi to patrons, but there is an ongoing cost. E. Roshanda reported that the author s dinner did not pan out for this year because the fairgrounds were unavailable. The next author's dinner will be March 23, 2017 Tom Abrahams is being considered as the speaker. The foundation donated $600 for a bicycle gift for the summer reading program. The foundation would like to create more visibility throughout the county. There are things they believe they can do to support all of the libraries There was a brief discussion of the location of the author's dinner. Other suggestions included the Nolan Ryan Center at Alvin Community College and the KC Hall in Pearland. David shared the results of the focus groups with Roshanda. Action item: Roshanda will share the results with the library board. Decision point: Crystal made a motion to accept all reports. Geoff seconded the motion. The motion carried. IV. New Business 1. Budget Report. The board reviewed the proposed budget. The budget for purchasing books is unchanged. Per Mary Kate, fuel prices for utilities increased. The current budget is being spent down. 2. By-laws. A subcommittee comprised of members of the board reviewed the by-laws from the Public Library Advisory Board Handbook and used them to revise the Pearland Library Board By - Laws. Recommendations for additional revisions: • Change wording from "at least quarterly" to "at least three (3) times per year...." (Article III, Section 1). Action item: Dale will pose a question to Darrin Coker re: virtual meetings (Article III, Section 4). • The committee recommended keeping this article and revising section 1 to read "The Library Board is not authorized to accept funds" (Article VI, Section 1). • Add "with regard to Pearland libraries" Article VI (b). ,2 t*, Action item: Dale will make revisions and send the by-laws to the citysecretaryd Y Discussion: There was a discussion re: role of library board in comparison to parks and recreation board. The parks and recreation board receives input from citizens re: the parks and policies, but not budget. Awareness of items that come before city council and commissioner's court should go out to the board —that is, improved communication. There was a discussion about an annual meeting among Pearland, Alvin, Freeport, Lake Jackson, and the Brazoria County library boards to cross pollinate ideas. Decision point: Crystal made a motion to accept the by-laws as revised, and Geoff seconded the motion. The motion carried. 3. Pearland Renovation Project Update. Per Mary Kate, the door is not in the plans, but it is possible to change the speed of the door. Andrew said that the staff will discuss it. The board asked that they look at a door that will have to be opened manually, but is ADA compliant. The board will receive at update on the renovation project at the July meeting. 4. Friends Reports. There was no Westside Friends Library report, but Carol extended her thanks to the board for allowing her to attend the meetings. Margaret reported that the Pearland Friends group considered adding a basic statement in the brochure, putting it online, and developing a bookmark with information. There was a discussion about placing information on the Pearland Library page. Andrew reported that there is a link on the library page, from which the application can be downloaded. Carol recommend using PayPal link, like the one on the Westside Friends' page. She said the Westside Friends' page is in need of updates. Westside is printer more brochures and include them in the welcome package with new library cards. Suggestion: have a meeting between the Friends groups. V. Board Issues for Future Library Board Agendas • The use of funds if and when they are available • Hotspots • Items for the library • Even split of funds between the Friends organizations VI. Adjournment. Meeting adjourned at 8:20 p.m.